RFP EMERSON School Door Replacement.pdf

REQUEST FOR PROPOSALS (RFP)

NASHOBA REGIONAL SCHOOL DISTRICT for the

Emerson School

EXTERIOR DOOR OPENING REPLACEMENT PROJECT

The EMERSON School is located at:

50 Mechanic Street Bolton, MA 01740

Nashoba Regional School District Facilities Department is located at:

50 Mechanic Street

Bolton, MA 01740

Facilities Director: Mike Wade

Office: 978-779-0539 Ext: 3005 or Email: mwade@nrsd.et

NASHOBA REGIONAL SCHOOL DISTRICT (NRSD) (District)

Is seeking qualified Door and Hardware Contractors to provide full, turnkey service for the following:

THE EMERSON SCHOOL EXTERIOR DOOR OPENING REPLACEMENT PROJECT.

The purpose of this solicitation is to establish a contract with a qualified Door & Hardware Contractor to provide DOOR AND HARDWARE REPLACEMENT AS SPECIFIED IN THE PROJECT DOCUMENTS. The project includes the removal of old and the installation of new doors and associated hardware for a complete turnkey job.

Proposers must meet the following minimum qualifications to be considered:

1. A clear understanding of requested services

2. A minimum of 5 years in business in good standing with BBB

3. Properly insured

4. Bondable

5. Bid Bonds are required on all projects $25,000 and over

The successful bidder must furnish a 50% payment bond, 5% bid deposit, and a certificate of insurance as detailed in Article X of the Nashoba Regional School District's Standard Contract (attached). No bidder may withdraw his bid for a period of sixty days, excluding Saturdays, Sundays, and Holidays, after the actual date of the bid opening.

A bid package containing the project documents may be picked up at the Facilities office located at 50 Mechanic Street, Bolton, MA, or an electronic copy may be obtained from the NRSD website https://www.nrsd.net/page/bids-rfps-etc

Participants must thoroughly familiarize themselves with all instructions in the bid package to be responsive.

Proposals must be delivered in a sealed envelope marked EMERSON MIDDLE SCHOOL EXTERIOR DOOR OPENING REPLACEMENT PROJECT to the office of Mike Wade, Director of Facilities, 50 Mechanic Street, Bolton, MA 01740 on or before Friday, September 18, 2026 at 12:45 PM. At 1:00 PM on Friday, September 18th, 2026, the proposals will be opened and read.

Wage rates are subject to the minimum rates per MGL Chapter 149, Section 26 to 27H, inclusive.

These rates are included in the bid documents.

The Nashoba Regional School District reserves the right to accept any bid; reject any or all bids deemed not to be in the district’s best interest; reserve the right to waive or permit collection of minor informalities; and to conduct discussions with all qualified offers in any manner necessary to serve the best interests of the School District and the bidders.

https://www.nrsd.net/page/bids-rfps-etc

SCHEDULE OF EVENTS

Summary: A schedule of events shall be established that will govern all action items related to the competitive solicitation process. This schedule shall be strictly maintained.

Failure by any proposer to meet the event schedule will disqualify that proposer from participating in this RFP but does not disqualify that Proposer from participation in other RFPs.

SCHEDULE OF EVENTS

Description Date Time

Public posting August 19, 2026

12:00 PM

Site visit, walk-through **MANDATORY** September 9, 2026

3:30 PM

Anticipated answer to questions September 16, 2026 12:00 PM

Proposal due date September 18, 2026

12:45 PM

Proposal opening September 18, 2026

1:00 PM

Proposal award by September 25, 2026

3:00 PM

Commence work TBD

Completion of all work

June 30, 2027

3:00 PM

Site visit will be at 50 Mechanic St., Bolton, MA 01740

Award will be made, provided the proposals have been submitted in accordance with the requirements of this RFP document.

A bidder may correct, modify, or withdraw a bid by written notice received before the time and date set for the bid opening. After bid opening, a bidder may not change the price or any other provision of the bid in a manner prejudicial to the interest of the district or fair competition. The Nashoba Regional School District shall waive minor informalities or allow the bidder to correct them.

The following forms must be submitted with each bid package, copies of which are provided as attachments to this

Invitation for Bids:

(A) Bid Form

(B) Attachment A

(I.) Certificate as To Corporate Bidder

(2.) Certificate as To Payment of State Taxes

(3.) Certificate of Non-Collusion

(4.) Certificate of Fair Labor Practices

Other Required Bid Submittals - Documentation that the bidder has the necessary previous experience. Include a list of five projects completed in the past three years of similar size and scope. Include contact names and phone numbers for each project.

The district shall award a contract according to the evaluation criteria outlined in Section II of the Invitation for Bids within 5 days of the receipt of bids. The time for acceptance may be extended by mutual agreement of the successful bidder and the district. A contract shall be awarded to the bidder who has satisfied all criteria of this solicitation and has the lowest price.

Communication – All communication with regard to this solicitation must be made to the Director of Facilities, Mike Wade, 50 Mechanic Street, Bolton, MA.

Verbal communication is not binding and shall not alter a specification, term or condition of this solicitation.

Site Visit – Mandatory, to visit the site for the pre-proposal meeting. Failure or omission of any bidder to inspect the contract areas and/or to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to its bid.

Subcontractors – If a bidder intends to use a subcontractor to conduct any of the work in this project, the bidder must identify the subcontractor; provide a summary of each subcontractor’s qualifications, experience and duties to be performed.

PROJECT SPECIFICATIONS: SEE ATTACHED DOCUMENT

PROJECT EXECUTION

Schedule

Work shall be completed in coordination with the Director of Facilities for the Nashoba Regional School District, and per the schedule outlined in these bid documents.

• The contractor will supply a detailed project schedule to be reviewed and approved by the district upon award of bid and before project start.

• The contractor shall provide a schedule of values to be reviewed and approved by the district upon award of bid and before project start.

Laws and Regulations

• The bidder's attention is directed to the fact that all applicable federal laws, state laws, municipal by-laws, and the rules and regulations of all authorities having jurisdiction over the construction of the work shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though written out in the Contract Documents in full

Conditions of the Contract Areas

• Each bidder must inform itself fully of the conditions relating to the construction of the Contract area and employment of labor thereon. Failure to do so shall not relieve the successful bidder of its obligation to furnish all labor, materials and equipment necessary to carry out the provisions of the work in the Contract area. Insofar as possible, the Contractor in carrying out its work shall not interfere with the normal operations of the facility.

Obligation of Bidder

• At the time of opening of the bids, each Bidder shall be presumed to have inspected the Contract Areas and to have read and to be familiar with the Plans and other Contract Documents (including all addenda), as well as all statutes, by-laws and regulations affecting its bid and relevant to the Project. Failure or omission of any bidder to inspect the Contract Areas and/or to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to its bid.

REQUEST FOR PROPOSALS EMERSON DOOR OPENING REPLACEMENT PROJECT

Attachment A—

(1) Certificate as to Corporate Bidder (2) Certificate as to Payment of State Taxes

(3) Certificate of Non-collusion (4) Certificate of Fair Labor Practices

1. CERTIFICATE AS TO CORPORATE BIDDER

I, ___________________________ certify that I am the _____________________ of the corporation named as Bidder in the Bid included herein, that _________________, who signed said Bid on behalf of the Bidder was then ____________________________ of said corporation, that I know his signature, that his signature thereon is genuine and that said Bid was duly signed, sealed and executed for and in behalf of said corporation by authority of its governing body.

(Corporate Seal)

(Secretary-Clerk)

Dated: _______________________

2. CERTIFICATE AS TO PAYMENT OF STATE TAXES

Pursuant to M.G.L. Ch. 62C, sec. 49A, I certify under the penalties of perjury that I, to my best knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

Social Security Number or Federal Identification Number Signature of Individual or Corporate Name

By: __________________________________ Corporate Officer (if applicable)

3. CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

(Name of person signing bid or proposal)

(Name of Business)

4. CERTIFICATE OF FAIR LABOR PRACTICES

The undersigned certifies under penalties of perjury that in accordance with Section 504 of the

(Federal) Rehabilitation Act of 1973 and 31 Code of Federal Regulations, Part 51, his/her company does not discriminate on its employment, procurement and marketing activities on the basis of race, creed, color national origin, sex, handicap or age.

(Name of person signing bid or proposal)

(Name of Business)

BID FORM

Nashoba Regional School District

EMERSON School Exterior Door Opening Replacement Project

The undersigned proposes to provide the work described in the Bid Documents relating to the

2026 EMERSON Middle School Exterior Door Opening Replacement Project at the Emerson

School, 50 Mechanic Street, Bolton, MA 01740 for the total delivered price of:

BASE BID PRICE: $______________________

Numbers

Base Bid Price_____________________________________________________________ In words

EXTERIOR DOOR COST

A5 $

A3 $

A2 $

A1 FRONT ENTRANCE $

B1 SIDE PLAYGROUND $

EXIT 1 GYM $

EXIT 2 GYM $

D1 ADMINISTRATION SIDE ENTRANCE $

Total Base Bid $ ________________________

I have examined all the Project Documents and the site and submit the following BID.

Authorizing Signature Date

Type or Print Name Title

Business Name Phone

Business Address Email

City State Zip

I have examined all the Project Documents and the site and submit the following BID.

Authorizing Signature Date

Type or Print Name Title

Business Name Phone

Business Address Email

STANDARD CONTRACT

Nashoba Regional School District

50 Mechanic Street, Bolton, MA 01740

CONTRACT FOR: 2026 EMERSON School Exterior Door Opening Replacement Project Bid.

This Contract is made this __ __ day of ________________ , 2026, by and between the Nashoba Regional School

District, a municipal corporation located within the Commonwealth of Massachusetts, acting through its Chief

Procurement Officer (hereinafter, the "District"), and, _______________________________a company with a business address at ____________________________________________________.

ARTICLE I

SCOPE OF SERVICES

The Contractor shall furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said project in accordance with the conditions detailed in the “2026 EMERSON School Exterior Door Opening Replacement Project Bid” as requested by the Nashoba Regional School District. Contract documents shall include the Contractor's bid and insurance certificates, all of which are incorporated herein by reference.

ARTICLE II

TERM OF CONTRACT

This Contract shall be effective as of the date first written above and shall terminate on

ARTICLE III

COMPENSATION

Contract Sum: The District shall pay the Contractor in current funds for the performance of the work described in the Scope of Services at the price quoted, for a Contract Sum not to exceed the prices quoted on ______________________________ , 2026, for the amount of $ _____________________________ .

Payment Schedule: Compensation for the services pursuant to this Contract shall be paid on proper acceptance by the District of the services provided pursuant to the specifications and schedule of values.

ARTICLE IV

AFFIRMATIVE ACTION

The parties hereto agree that it shall be a material breach of this Contract for the Contractor to engage in any practice which shall violate any provision of Massachusetts General Laws, Chapter 151B, relative to discrimination or privileges of employment on basis of race, color, religion, sex, national origin, ancestry, age, sexual orientation or disability.

ARTICLE V

COMPLIANCE WITH LAWS

The Contractor shall comply with all Federal, State and local laws, rules, regulations and orders applicable to the services provided pursuant to this Contract, and shall be responsible for obtaining all necessary licenses, permits, and approvals.

To the extent that the Contractor is responsible for wages, benefits, overtime wages or other labor related costs, expenses or penalties as a result of applicable laws, the Contractor shall be and is solely responsible for such wages, other labor related costs, expenses and/or penalties and the Nashoba Regional School District shall not have any responsibility to make any such payment, and further the Contractor shall indemnify and hold the Nashoba Regional School District harmless for all such wages, labor costs, expenses and/or penalties, including, but not limited to, any determination or judgment related thereto and any attorney’s fees incurred by the Nashoba Regional School District in relation thereto or the defense thereof.

ARTICLE VI

INCORPORATION OF G. L.

This Contract shall be considered to include all terms required to be included by the General Laws of the Commonwealth of Massachusetts, as amended, and any other laws as though such terms were outlined in full herein, to the extent that the same apply to this Contract and the Contractor.

ARTICLE VII

INDEPENDENT CONTRACTOR

The Contractor acknowledges and agrees that it is acting as an independent Contractor for all work and services rendered pursuant to this Contract, and shall not be considered an employee or agent of the Nashoba Regional School District for any purpose.

ARTICLE VIII

NASHOBA REGIONAL SCHOOL DISTRICT'S LIABILITY

The Nashoba Regional School District’s liability under this Contract shall be to make all payments when they shall become due, and the district shall be under no further obligation or other liability.

Nothing in this Contract shall be construed to render the Nashoba Regional School District, or its successors in, personally liable or any obligation under this Contract.

ARTICLE IX

INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Nashoba Regional School District, boards, agents and employees from any loss, damage, cost, charge, expense or claim for injury to person or property, which may be made as a result of any act, omission or default on the part of the Contractor, or any of its agents or employees, and will pay promptly on demand all costs and expenses of the investigation thereof, including attorney's fees and expenses. If any such claim is made, the district may retain out of any payments, then or thereafter due to the Contractor, a sufficient amount to protect the Nashoba Regional School District against such claims, costs and expenses.

ARTICLE X

INSURANCE

The Contractor shall be responsible to the Nashoba Regional School District or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this Agreement. The Contractor, on behalf of itself and any subcontractors used, hereby certifies that the Contractor and such subcontractors are insured for workers’ compensation, and claims on account of property damage, bodily injury, personal and product liability. The Contractor and all subcontractors it uses shall purchase, and maintain in full force and effect insurance policies in the amounts here indicated.

General Liability

Bodily Injury Liability: $1,000,000 per occurrence Property Damage Liability $1,000,000 per occurrence (Or combined single limit) $1,000,000 per occurrence

Automobile Liability

Bodily Injury Liability: $1,000,000 per occurrence Property Damage Liability $1,000,000 per occurrence (Or combined single limit) $1,000,000 per occurrence

Workers’ Compensation Insurance

Coverage for all employees in accordance with Massachusetts General Laws.

Professional Liability Insurance

Minimum Coverage $1,000,000 per claim.

Before commencement of any work under this Agreement, the Contractor shall provide the Nashoba Regional School District with Certificates of Insurance which include the Nashoba Regional School District as an additional named insured for the General Liability and Automobile Liability policies and which include a thirty-day notice of cancellation to the Nashoba Regional School District

ARTICLE XI

ASSIGNMENT

The Contractor shall not assign, sublet or otherwise transfer the work required under this Contract, in whole or in part, without the prior written consent of the Nashoba Regional School District, and shall not, either legally or equitably assign any or the moneys payable under this Contract, except by and with the written consent of the Nashoba Regional School District.

ARTICLE XII

INSPECTION AND REPORTS

The Nashoba Regional School District shall have the right at any time to inspect the equipment and premises of the Contractor, including the right to enter upon any property owned or occupied by the Contractor, whether situated within or beyond the limits of the Nashoba Regional School District. Whenever requested, the Contractor shall immediately furnish to the Nashoba Regional School District full and complete written reports of his operation under this Contract in such detail and with such information as the Nashoba Regional School District may request.

ARTICLE XIII

TERMINATION FOR CAUSE

If at any time during the term of this Contract the Nashoba Regional School District determines that the Contractor has breached the terms of this Contract by negligently or incompetently performing the work, or any part thereof, or by failing to perform the same, to the satisfaction of the Nashoba Regional School District, or by not complying with the direction of the Nashoba Regional School District or its agents, or by otherwise failing to perform this Contract in accordance with all of its terms and provisions, the Nashoba Regional School District shall notify the Contractor in writing stating therein the nature of the alleged breach and directing the Contractor to cure such service breach within ten (10) days. The Contractor specifically agrees that it shall indemnify and hold harmless the Nashoba Regional School District as provided in Article IX from any loss, damage, costs, charge, expense or claim arising out of or resulting from such breach regardless of its knowledge or authorization of the actions resulting in the breach.

If the Contractor fails to cure said breach within ten (10) days, the Nashoba Regional School District may, at its election at any time after the expiration of said ten (10) days, terminate this Contract by giving written notice thereof to the Contractor specifying the effective date of the termination. Such termination shall not prejudice or waive any rights or action which the Nashoba Regional School District may have against the Contractor because of any default or failure in performance of this Contract up to the date of such termination, and the Contractor shall be liable to the Nashoba Regional School District for any amount which it may be required to pay in excess of the Contract Sum provided herein to complete the work specified herein promptly.

ARTICLE XIV

NOTICE

Any notices, or other communications required or permitted under this Contract, shall be in writing and delivered by hand or mailed postage prepaid, return receipt requested, by registered or certified mail or by other reputable delivery service, to the parties at the addresses set forth on Page 1 or furnished from time to time in writing hereafter by one party to the other party.

Any such notice or correspondence shall be deemed given when so delivered by hand, if so mailed, when deposited with the U.S. Postal Service or, if sent by private overnight or other delivery service, when deposited with such delivery service.

ARTICLE XV

SEVERABILITY

If any term or condition of this Contract or any application thereof shall to any extent be held invalid, illegal or unenforceable by the court of competent jurisdiction, the validity, legality, and enforceability of the remaining terms and conditions of this Contract shall not be deemed affected thereby unless one or both parties would be substantially or materially prejudiced.

ARTICLE XVI

GOVERNING LAW

This Contract shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Massachusetts and the Contractor submits to the jurisdiction of any of its appropriate courts for the adjudication of disputes arising out of this Contract.

ARTICLE XVII

ENTIRE AGREEMENT

This Contract, including all documents incorporated herein by reference, constitutes the entire integrated agreement between the parties with respect to the matters described. This agreement supersedes all prior agreements, negotiations and representations, either written or oral, and it shall not be modified or amended except by a written document executed by the parties hereto.

ARTICLE XVIII

REAP STATEMENT

The Contractor shall sign the following statement: Pursuant to Massachusetts General Laws, Chapter 626, Section 49A, I certify under penalties of perjury that I have filed all State Tax Returns and paid all State Taxes required under the Law.

Signature of individual or corporate name/Corporate Officer Social Security# or FIN #

EXECUTION

NASHOBA REGIONAL SCHOOL DISTRICT:

By its Chief Procurement Officer Date

Ross Mulkerin, Director of Business and Operations Date

CONTRACTOR:

Company Name Telephone number

Address Email

Signature of Authorized Individual/Corporate Officer