RFP Emergency Response Plan May 2026.doc

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REQUEST FOR PROPOSALS

Liberty County, Georgia publicly advertises its intention to contract for services generally described as the project entitled “Stand-By Contract for Disaster Logistics Support Services.”

This Notice further advertises a Request for Competitive Sealed Proposals from qualified firms pursuant to O.C.G.A. § 36-91-20 et seq. for “Stand-By Contract for Disaster Logistics Support Services,” dated June 1, 2026. In this regard, all interested persons desiring to contract with the County for disaster logistics support services shall submit sealed proposals marked “Stand-By Contract for Disaster Logistics Support Services” to the Liberty County Board of Commissioners at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, no later than 2:00 p.m., E.S.T., on June 30, 2026. At such time and place, all sealed proposals shall be opened so as to avoid disclosure of contents to competing offerors.

Copies of RFP materials are available in printed or electronic form from the Liberty County Board of Commissioners.

Interested parties are directed to review the complete set of RFP documents for complete and inclusive RFP requirements.

Liberty County reserves the right to reject any or all proposals and to waive technicalities and informalities in the proposal process.

REQUEST FOR PROPOSALS

Liberty County Board of Commissioners “Stand-By Contract for Disaster Logistics Support Services” Liberty County, Georgia 1.

THE PROJECT.

The Liberty County Board of Commissioners is seeking proposals from qualified firms for the provision of standby disaster logistics support services for Liberty County. The Owner desires that one or more stand-by contracts for disaster logistics support services be established for activation during emergencies, disasters, special events, and related operational needs as determined by Liberty County. Any and all transactions made necessary by this RFP, as well as the Proposal Documents, shall be subject to the approval of the Liberty County Board of Commissioners.

2.

GENERAL INFORMATION ABOUT THE SERVICES

The successful Offeror will assume responsibility for the services contemplated under this RFP by submitting a proposal for disaster logistics support services which shall constitute a contractual obligation if accepted by the County. The successful Offeror shall be responsible for furnishing all labor, supervision, equipment, materials, transportation, coordination, and incident support services necessary to perform the requested services.

The services contemplated under this RFP are intended to support emergency response, short-term recovery, and County-directed operational needs requiring scalable disaster logistics capability. Minimum requirements for work to be performed are set forth in this RFP and related exhibits.

3.

DEFINED TERMS.

In addition to the terms defined elsewhere in this RFP, the following terms shall have the meanings indicated below, which are applicable to both the singular and plural thereof.

(a) Addenda - Graphic or written documents issued by the Owner prior to the opening of Proposals intended to clarify, revise, add to, or delete information in the original Proposal Documents or in previous addenda.

(b) Offeror - One who submits a Proposal directly to Owner as distinct from a sub-offeror of sub-bidder, who submits a proposal to an Offeror.

(e) Proposal - A complete and properly signed offer to perform the services for the prices stipulated in the form submitted by the Offeror in accordance with the Proposal Documents.

(f) Proposal Documents – Shall collectively refer to this RFP, the Project Program, and any and all contracts, instruments, or other documents specifically made a part of this RFP or otherwise contemplated to be entered into between the Owner and the Successful Offeror in connection with the Project.

(g) Successful Offeror - The responsible and responsive Offeror who’s Proposal the Owner determines to be most advantageous to Owner (on the basis of Owner's evaluation as hereinafter provided) and to whom Owner makes an award.

(h) Stand-By Contract - means a competitively procured contract established in advance of an emergency for activation by the County when needed.

Additionally, for purposes this RFP, "herein," "hereby," "hereunder," hereof," "hereinbefore," "hereinafter" and other equivalent words refer to this RFP and not solely to the particular portion thereof in which any such word is used, and “including” or “include” means including without limitation.

4.

RESTRICTED COMMUNICATION.

From the issue date of this RFP until a Successful Offeror is selected and the selection is announced and Proposal Documents are executed, Offerors are not allowed to communicate for any reason with any employees of the Owner, the Board, or members of the Selection Committee with respect to this RFP or the Project, except for (i) submission of questions as authorized by this RFP, (ii) during the pre-proposal conference, (iii) during scheduled and authorized interviews for purposes of evaluation, and (iv) during authorized negotiations following opening of the Proposals. For violation of this provision, the Owner reserves the right to reject the Proposal of the offending Offeror.

5.

SCHEDULE OF RFP EVENTS.

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Hinesville, Georgia. The Owner reserves the right to adjust the schedule as it deems necessary or convenient.

6.

PROPOSAL FORM AND CONTENT.

All Proposals shall be prepared in accordance with this RFP, and shall include the following (i) a Statement of Qualification (see Sec. 16 below); (ii) a Proposal Form (see Ex. A); (iii); an Authorization to Investigate (see Ex. B); (iv) a Statement Pursuant to O.C.G.A. § 36-91-21(d) (see Ex. C); (v) Contractor Affidavit and Agreement (see Ex. D); (vi) Affidavit of Certification (see Ex. E); (vii) Scope of Work / Services (see Ex. G), (viii) Local Vendor Preference Policy if applicable (see Appendix A), any and all other items or documents required or authorized by this RFP. Offerors must be sure to execute all required exhibits specifically A-D of this package. Offerors must provide one (1) original, and three (3) hard copies of the completed Proposal for a total of four (4) sets of the Proposal. Each such set shall be identical and include a transmittal letter. Proposals must be typed on standard (8 ½” x 11”) paper. All Proposals shall be prepared simply, succinctly and economically, to provide a straightforward and concise description of the matters requested. Emphasis must be on completeness, relevance, and clarity of content. To expedite the review of Proposals, it is essential that Offerors follow the format and instructions set forth herein. The Proposal shall be signed as follows:

(a) A Proposal submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the authorized members of the partnership. If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.

(b) A Proposal submitted by a corporation, limited liability Company, or other legal entity not a partnership shall be signed under the legal name of the entity by the officer, manager, or other person(s) duly authorize to bind said entity. The name of each person signing the proposal shall be typed or printed below the signature. If not a Georgia Corporation, there must also be evidence that the corporation is authorized to transact business in Georgia.

(c) A Proposal from an individual who is not a Georgia resident shall provide the name and address of an entity in Georgia with the authority to accept service of process for the individual.

(d) All names must be typed or printed in ink below the signature.

(e) The address, email address, facsimile and telephone number for communications regarding the Proposal must be shown.

7.

EXAMINATION OF PROPOSAL DOCUMENTS, OTHER DATA:

(a) It is the responsibility of each Offeror before submitting a Proposal:

(i) To examine and study thoroughly the Proposal Documents and other related data identified in the Proposal Documents;

(ii) To become familiar with and satisfy Offeror as to all federal, state, and local laws and regulations that may affect cost, progress, or performance of the services requested:

(iii) To study and carefully correlate Offeror's knowledge and observations with the Proposal Documents and such other related data; and (iv) To promptly notify Owner of all conflicts, errors, ambiguities or discrepancies which Offeror has discovered in or between the Proposal Documents and such other related documents;

(v) To agree at the time of submitting its Proposal that no further examinations, investigations, explorations, tests, studies or data are necessary for the determination of its Proposal for performance of the services requested at the price proposal and within the times and in accordance with the other terms and conditions of the Proposal Documents;

(vi) To determine that the Proposal Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the services requested.

(b) The submission of a Proposal will constitute an incontrovertible representation by Offeror that Offeror has complied with every requirement of this Section 7, that without exception, the Proposal is premised upon performing and furnishing the services and materials required by the Proposal Documents and applying any specific means, methods, techniques, sequences, and procedures that may be shown or indicated or expressly required by the Proposal Documents; that Offeror has given the Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Offeror has discovered in the Proposal Documents and the written resolutions thereof by Owner are acceptable to Offeror; and that the Proposal Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

8.

INTERPRETATIONS AND ADDENDA.

(a) All questions about the meaning or intent of the Proposal Documents are to be directed to the project officer. The Offeror shall do so in writing or by e-mail and be responsible for its prompt delivery. Interpretations or clarifications considered necessary by the officer in response to such questions will be issued by Addenda mailed or otherwise delivered (e.g. electronic mail, posting on website, facsimile, etc.) to all prospective Offerors having received the Proposal Documents. Only questions answered by formal written Addenda will be binding. The Owner nor project officer will be responsible for any oral instructions and oral or other interpretations or clarifications not issued in writing as specified herein will be without legal effect.

(b) Subject to O.C.G.A. §36-91-20(d), the Owner expressly reserves the right to revise, amend or otherwise change, at any time, any and all of the terms and requirements for Proposals set forth herein as deemed advisable by the Owner.

(c) Questions about any aspect of the Proposal Documents or the Project shall be submitted in writing (e-mail is preferable) to:

LaMeisha Hunter E-mail: lameisha.hunter@libertycountyga.gov Liberty County Board of Commissioners 112 North Main Street, Courthouse Annex, Room 2200

Hinesville, Georgia 31313

(d) It shall be the Offeror’s responsibility to confirm that it has received any and all Addenda issued by the Owner pursuant to this RFP, notwithstanding any failure in delivery or notification of said Addenda to Offeror. By submitting its Proposal, Offeror shall be deemed to have received all such Addenda and be fully apprised of their contents.

10.

PROJECT COMPLETION TIME.

The proposed date by which services are to be available for commencement shall be upon execution of the contract and issuance of a written Notice to Proceed or activation by the County.

The initial contract term shall be three years, with two additional one-year extensions available at the sole discretion of Liberty County, subject to satisfactory performance, continued need, and availability of funding.

Should any active task order, assignment, or disaster activation extend beyond the expiration date of the contract, the applicable services may continue through completion in accordance with the terms of the contract.

12.

SUBCONTRACTORS, SUPPLIERS, AND OTHERS.

(a) Offerors are required to furnish to the Owner a listing of all subcontractors proposed to be used by said Offeror in conjunction with the project. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such subcontractor if requested by the Owner. If the Owner has reasonable objection to any proposed subcontractor the Owner may, before an award is made, request the apparent Successful Offeror to submit a substitute, in which case the apparent Successful Offeror shall submit an acceptable substitute, and said Offeror’s Proposal price will be increased (or decreased) by the difference in cost occasioned by such substitution, and the Owner may consider such price adjustment in evaluating Proposals and making the contract award.

(b) If the apparent Successful Offeror declines to make any such substitution, the Owner may award the Contact to the Offeror who submitted the next most advantageous offer to the Owner that proposes to use acceptable subcontractors in connection with the Project. Any subcontractor so listed and against which the Owner makes no written objection prior to awarding the subject contract will be deemed acceptable to the Owner, subject to revocation of such acceptance after execution of all of the Proposal Documents as provided therein.

(c) The Successful Offeror shall not be required to employ any subcontractor against whom the Successful Offeror has reasonable objection.

13.

SUBMITTAL OF PROPOSALS.

(a) Proposals shall be submitted at the offices of the Board located at 112 N. Main Street, Hinesville, Georgia 31313 prior to the time specified in the Schedule of RFP Events (Section 5), and shall be enclosed in a sealed, opaque envelope, marked with the Project title, and name and address of the Offeror, and other required documents. If the Proposal is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation "PROPOSAL ENCLOSED" on the face of it.

(b) Each Offeror is responsible for seeing that its Proposal is received by the Owner not later than the advertised time set for the submission deadline for the Proposals.

14.

MODIFICATION AND WITHDRAWAL OF PROPOSALS.

(a) Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a Proposal must be executed) and delivered to the place where Proposals are to be submitted at any time prior to the opening of proposals.

(b) Once Proposals have been opened, Proposals may only be withdrawn for appreciable error in accordance with (and as limited by) O.C.G.A. § 36-91-52, and only upon duly signed, written notice actually received by the Owner prior to award of the contract and not later than 48 hours after the opening of the Proposals, excluding Saturdays, Sundays, and legal holidays. Thereafter, that Offeror will be disqualified from further consideration.

15.

OPENING OF PROPOSALS.

Sealed Proposals will be opened immediately following the time required for receipt of such Proposals at the offices of the Board located at 112 N. Main Street, Hinesville, Georgia 31313. All sealed proposals shall be opened so as to avoid disclosure of contents to competing Offerors. Unless otherwise stipulated by the Owner by appropriate Addendum, the attendance of Offerors at the Proposal opening shall not be required.

16.

STATEMENT OF QUALIFICATIONS

A Statement of Qualifications shall be included and made a part of the Proposal, and shall be formatted as provided in Section 6 above and the other provisions of this RFP. The content of said Statement of Qualifications must be categorized and numbered as outlined below, and responsive to all requested information:

(a) Description and Resources of Firm 1.

Basic Company Information. Provide company contact information including e-mail address, and company website (if available). Identify the location of the office from which services will be managed and this office’s proximity to the Project Site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Identify whether the firm is a sole proprietorship, partnership, corporation, limited liability corporation (LLC), joint venture, or other legal organizational structure.

2.

Firm History. Describe the history and growth of the firm. Provide general information about the firm's history, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

3.

Litigation History. Has the firm been involved in any litigation in the past ten (10) years with clients where the firm was found responsible or paid settlement charges? List any active or pending litigation and explain its nature and current status. List any active claims against your firm or against clients where your firm is named.

4.

Involuntary Terminations. Provide information as to whether or not the firm, or member thereof, has ever been involuntarily removed from a contract or failed to complete a contract as assigned.

5.

Confirming Statement. The Offeror will issue the following statement asserting that the firm meets the minimum qualifications required to properly and adequately provide the services contemplated hereby (supporting information is requested further into the process). The signed statement shall include the following categories and read as shown below:

(b) Experience and qualifications: Provide information on the firm’s experience providing services for projects and clients of similar size, function, and complexity.

1.

Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the scope at hand. For each project, the following information shall be provided:

(c) Statement of Suitability.

1.

Provide any information that may serve to differentiate the firm from other firms in suitability for the services contemplated in this RFP. Include all unique qualifications the firm feels are especially relevant to the Project.

2.

Provide information on current and projected workloads of the firm and any potential impact to the services to be provided in connection with the Project.

3.

Provide evidence of your firm’s ability to deliver the Project within the completion dates specified in this RFP with the least risk of delay or dispute.

4.

Provide information on any special, relevant, innovative or unique qualifications for the requested scope of services.

5.

Provide information on any management techniques or methodologies offered by the firm that may be particularly suitable for the required services.

(d) Cost.

Include project management rates and fees required for professional services and all related expenses necessary to accomplish the requirements in the Scope of

Work section. Provide a of itemized costs for supplies and services. Cost proposals should distinguish between base rates, management fees, and item-specific charges.

Services procured under this RFP may be funded in whole or in part by federal disaster assistance, including FEMA Public Assistance. All work and costs shall comply with applicable federal, state, and local laws, including 2 CFR Part 200.

Contractors shall maintain all records, supporting documentation, and cost data related to services performed under this contract for a minimum of three (3) years in accordance with 2 CFR §200.334, or longer if required by state or local law, audit requirements, or until final resolution of any audits, appeals, or litigation, whichever is later.

(e) Proposed Approach/Methodology.

Summary of contractor’s ability to perform services as described within the RFP. Include response time commitments, logistics strategy, staffing approach, scalability, and the ability to maintain self-sufficiency during disaster operations. Proposals should detail the contractor’s ability to meet critical timelines and resource deployment requirements.

(f) Local Preference.

Offers may be eligible to receive credit for local preference in contracting as part of this project provided that certain criteria are met. Liberty County’s Local

Preference in contracting requirements is included as an attachment to this request for services.

Proposers attempting to claim credit under these criteria must be able to fully demonstrate full compliance with the policy and must execute certification of this compliance as part of the proposal package.

Please note: Execution of the certificate if not fully qualified to do so shall be grounds for automatic rejection of the proposal. (Appendix A – Local Vendor

Preference Policy).

17.

EVALUATION AND AWARD OF CONTRACT. The owner shall evaluate Proposals in order to obtain the most advantageous Proposal from said responsive and responsible offers. The Owner will award the contract in accordance with this procedure.

(a) Rating of Evaluations.

Following the opening of the sealed Proposals, The Owner will evaluate all Proposals based on criteria set forth in Section 16 of this RFP, final cost associated with completion of the project and estimated time for completion. In making such evaluation, the maximum points which the Owner may assign to the evaluation criteria shall be as follows: (i) Description and Resources of Firm (up to 10 points); (ii) Experience and Qualifications (up to 20 points); (iii) Statement of Suitability (up to 30 points); (iv) Cost up to 10 Points); (v) Proposed Approach / Methodology up to 30 Points (vi), for a total of 100 points. Ten (10) points may be added for Qualified Local Vendor Preference, if applicable, for a total possible maximum of 110 points.

(b) Evaluation of the Proposals described in the preceding paragraph will be undertaken by the Owner through a selection panel consisting of representatives of the Owner.

As soon as practicable following said evaluations, the members of the Owner, taking into consideration those same criteria relied upon by the Selection Panel, shall consider and confirm (in writing) which Proposal is the most advantageous to Owner

(in its sole judgment), and, subject to its right to reject any such Proposal, the Owner will award the Proposal to such Offeror, subject to the execution and delivery by the

Owner of the Project Contract.

Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Proposal and to establish the responsibility, qualifications and financial ability of Offerors, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the services contemplated by this RFP.

(d) The submission of Proposals hereunder shall invest offeror with no interest, right or claim of any kind with respect to the contract to be awarded. Furthermore, the Owner reserves the right to reject all Proposals in its absolute discretion for any reason whatsoever, with or without cause, and thereafter re-advertise the contract opportunity.

(e) The Owner, in its absolute judgment, reserves the right to waive any technicality, noncompliance, or informality in evaluating Proposals or otherwise in administering the RFP process.

18.

OWNER NOT BOUND.

This RFP is not an offer to contract or a solicitation of bids, and any Proposal submitted in response hereto, regardless of whether the Proposal is determined to be the most advantageous Proposal (or is in fact awarded), is not binding upon the Owner, and does not obligate the Owner to procure or contract for any services. Neither the Owner, nor any Successful Offeror, will be bound unless and until all Proposal Documents required by the Owner are negotiated and fully approved and accepted by the Owner, and the Successful Offeror, as evidenced by said parties’ signature and delivery of the Proposal Documents.

19.

SIGNING THE PROPOSAL DOCUMENTS.

When the Owner gives a conditional notice of award to the Successful Offeror, it will be accompanied by the required number of unsigned counterparts of the Proposal Documents required by the Owner in connection with the Project. Unless otherwise extended by the Owner, the Contractor shall, within fifteen (15) calendar days from the receipt of such documents, sign and deliver the same to the Owner.

20.

LAWS AND REGULATIONS.

The Successful Offeror and its subcontractors shall comply with local, State and Federal regulations, rules, order, and laws applicable to the Project.

21.

CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE.

The Successful Offeror shall not commence work under the Proposal Documents until it has obtained all the insurance required by said Proposal Documents.

22.

CONFLICT.

Any conflict between the public notice advertising this RFP and the Proposal Documents made available to Offerors following such advertisement shall be controlled by the latter.

23.

COSTS INCURRED BY OFFERER.

All costs incurred by Offeror in connection the Proposal, of whatever amount and nature, direct or indirect, shall be borne exclusively and completely by Offeror, and neither the Owner nor the Agency shall have absolutely no liability or obligation of any kind for such costs. All Proposals upon receipt by the Owner shall become the property of the Owner.

24.

PUBLIC RECORDS.

Subject to O.C.G.A. 36-91-21(c)(2), Offerors are advised that the contents of any Proposal and all documents and information submitted in connection therewith may be subject to disclosure as required by The Georgia Open Records Act and any and all other applicable laws, and the Offeror does hereby release and forever discharge the Owner and the Agency, and its members, officers, employees, representatives, and agents from any damage, suit, costs, or other liabilities of whatever kind arising from such disclosure. Without limiting the foregoing, Offerors are specifically advised that labeling information provided in Proposals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view.

25.

SUBJECT TO PROVISIONS OF ACT.

This RFP is made expressly subject to, and is qualified in its entirety by, all applicable provisions of the Georgia Local Government Public Works Construction Law, O.C.G.A. § 36-91-1 et seq. (the “Act”). To the extent any portion of this RFP directly conflicts with the provisions of the Act, this RFP shall be deemed modified so as to comply with said Act.

Exhibit A Liberty County Board of Commissioners

112 N. Main Street

Hinesville, Georgia 31313

Tele: (912) 876-2164

MANDATORY PROPOSAL FORM: This form must be submitted and returned to the County at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, prior to the Submission Deadline (2:00 p.m. on, 30 June 2026, unless changed by Addenda), and must be accompanied by the following documents:

(a) The Request for Proposals, and any and all other forms, documents, materials, and other information (e.g. State of Qualifications pursuant to Sec. 16, listing of subcontractors pursuant to Sec. 12, etc.) required to be made a part of this Proposal, as indicated herein or in the Proposal Documents.

The above materials must be submitted in a sealed envelope in the manner provided in the Proposal Documents. If this form is not fully and accurately completed and submitted to the County, together with the other documents listed above, as required in the Proposal Documents, the County may (in its sole and absolute discretion) reject the Proposal.

SECTION I – Terms of Proposal

This Proposal is submitted in accordance with the Proposal Documents and made subject to the following:

(a) The undersigned Offeror agrees, if this Proposal is accepted, to enter into with the County such contract(s) and warranties collectively as is necessary or appropriate for the subject Project in the form included in the Proposal Documents (or if not included, in such form as may be reasonably prescribed by the County) and to fully perform and observe the obligations and terms on its part to be performed therein. Said Agreement shall be executed by Offeror in the manner indicated therein and returned to the County within three (3) business days from Offeror’s notification of acceptance of the Proposal. Failure to execute the Agreement in the time prescribed may result in disqualification of the Offeror.

(b) Offeror accepts all of the terms and conditions set forth in the Proposal Documents, including without limitation those dealing with the disposition of the Proposal Security. This Proposal will remain subject to acceptance for sixty (60) days following the Submission Deadline, or for such longer period of time that Offeror may agree to in writing upon request of the County.

(c) In submitting this Proposal, Offeror represents, as may be more fully set forth in the Proposal Documents, that:

(1) Offeror has read, examined, and carefully reviewed the Proposal Documents and any and all other materials made available by the County in connection with this Proposal and the Project, and fully understands the same and freely and voluntarily submits this Proposal pursuant to the terms contained in the Proposal Documents.

(2) Offeror further acknowledges receipt of any and all Addenda issued by the County in connection with this Proposal and the Project.

(3) This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation. Offeror has not, directly or indirectly, (i) induced or solicited any other Offeror to submit a false or sham Proposal; (ii) solicited or induced any Person to refrain from submitting a Proposal; or (iii) sought by collusion to obtain for itself any advantage over any other Offeror or over the County.

(4) If the Offeror is not a natural person, that it has the full and complete right, power and authority to submit this Proposal and perform the terms of the Agreement (if accepted by the County), and the same has been duly and validly authorized by all necessary action on the part of the Offeror, and no additional authorization, consent or permit is required.

(5)

If the Offeror is not a natural person, the individual or individuals signing this Proposal on behalf of the Offeror has or have the right, legal power and actual authority to bind the Offeror to the terms and conditions of this Proposal.

[Balance of Page Left Blank Intentionally] SECTION II – Cost Proposal Include project management rates and fees required for professional services and all related expenses necessary to accomplish the requirements in the Scope of Work section.

COMMENCEMENT OF WORK

The successful proposer shall execute a formal contract within the timeframe specified by Liberty County, GA. No work may commence prior to issuance of a written Notice to Proceed.

OFFEROR:

If an individual(s):

If a legal entity not an individual(s):

Name(s): ____________________________ Name: _____________________________, a limited liability company/corporation/other

Signature(s):_________________________

By: ________________________________

(signature)

Name/Title: __________________________

Offeror’s Address: _____________________________

Offeror’s Tele/Fax: ______________/______________

Offeror’s Email: _______________________________

Exhibit B

Project: “Disaster Logistics Support Services”

AUTHORIZATION TO INVESTIGATE

The undersigned Offeror consents to and authorizes the full investigation by the Liberty County Board of Commissioners, Liberty County, Georgia, or its related departments and agencies, of the information given in connection with the proposal submitted by the undersigned in connection with the above referenced project, and consents to representatives and agents of said Liberty County Board of Commissioners contacting the named references, named financial institutions, and such other persons and entities as may be needed to confirm such information or evaluate the merits of the subject proposal, and waives any right the undersigned may have for such information to remain confidential. The furnishing of false or misleading information or the intentional withholding of material facts (as determined by the Liberty County Board of Commissioners in their sole discretion), shall be a reason for rejection of any proposal submitted by the undersigned in connection with the Project and may further subject the undersigned to forfeiture of any proposal security and additional civil liability and/or criminal prosecution.

Date: ___________________________________________

Offeror: _________________________________________

(Print Name)

Authorized Signature:______________________________

Exhibit C

Project: “Disaster Logistics Support Services” STATEMENT PURSUANT TO O.C.G.A. § 36‐91‐21(d)

The undersigned Offeror affirms that it has not prevented or endeavored to prevent any other person or entity from submitting a competing sealed proposal by any means whatsoever, or otherwise caused or induced another to withdraw a proposal from consideration. The below Offeror further affirms and covenants that it will make an oath confirming the foregoing (as required by O.C.G.A. §36-91-21(e) prior to commencing any work, should it be awarded the contract which is the subject of the above referenced proposal.

Date: ___________________________________________

Offeror: _________________________________________

(Print Name)

Authorized Signature:______________________________

Exhibit D

RE:

Contract: _____________________________

Contractor: ___________________________

E-Verify User ID No.: ______________________________

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Liberty County has registered with and is participating in a federal work authorization program [Employment Eligibility Verification (EEV) / Basic Pilot Program, operated by the U.S. Citizens and Immigration Services Bureau of the U. S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA)] in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Liberty County, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form provided by Liberty County. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Liberty County at the time the subcontractor(s) is retained to perform such service.

Contractor Name

BY:

Authorized Officer or Agent

Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF _______ ,20 .

Notary Public

My Commission Expires:

Exhibit E

AFFIDAVIT OF CERTIFICATION – LOCAL VENDOR PREFERENCE

This form must be signed and notarized for each p r o p o s e r of which local status is claimed _______________________________ (full name printed), swear or affirm under penalty of law that I am _______________________ (title) of applicant firm ____________________________ (firm name) and that I have read and understood all of the requirements set forth in the requirements for local preference contracting and hereby certify that I/we are eligible to receive local preference points as set forth in said requirements. I further understand that should this declaration be determined to be false, that I/we shall be deemed to be “non-responsive” and shall not be considered for award of the applicable contract.

Executed on ___________________ (date)

Signature ____________________________

Owner

Notary Public

_____________________my commission expires on _________________ Exhibit F Scoring Analysis Liberty County Board of Commissioners Rewrite and update of the Liberty County Hazard Mitigation Plan I. Description and resources of firm (10 points) ______ II. Experience & qualifications (20 points) ______ III. Statement of suitability (30 points) ______ IV. Cost

(10 points) ______ V. Proposed Approach/Methodology (30 points) ______ Total _______

VI. Local vendor preference (if applicable) (10 points) _______ Total Score ________

Exhibit G Disaster Logistics Support Services

SCOPE OF WORK / SERVICES

1. Contract Intent and Term

It is the intent of Liberty County, GA to pre‑establish immediate and non‑immediate disaster logistics services. The contract term shall be one (3) year with up to (2) additional one‑year renewals. Should any active individual project agreement extend beyond the expiration date of the contract, the project agreement shall be extended until the project has been satisfactorily and successfully completed and accepted.

Awards may be made to one or multiple vendors and shall be non‑exclusive. The Contractor may be called upon throughout the contract term to render services with special needs and events for other than full-scale disasters.

Liberty County, GA, at its sole discretion, may expand the scope of services to include additional requirements. Liberty County, GA reserves the right to investigate, as it deems necessary, to determine the ability of any firm to perform the work or services requested. Information that Liberty County, GA deems necessary in order to make a determination shall be provided by the firms upon request. Proposers shall possess all permits, licenses, certifications, approvals, equipment, materials, and staff necessary to perform and/or carry out the requirements of this solicitation.

2. General Scope of Services

Services may include but are not limited to: emergency logistics coordination; resource procurement and accountability; warehousing and inventory management; Point of Distribution operations; donations management; base camps; equipment, maintenance, and fuel support; photo and video documentation; and project management and reporting.

3. Technical Specifications

The selected contractor will develop a comprehensive plan to provide resources and logistical support to Liberty County, GA upon the direction of Liberty County, GA. The contractor shall have the ability to preposition and activate resources immediately post event, based on the request of Liberty County, GA and become fully operational in a condensed timeframe. Program work elements will include, but are not limited to:

A. Provide technical assistance and logistics support to Liberty County, GA across the full spectrum of response operations. Provide qualified operators and technical personnel to perform all required activities in a manner that is both expedient and cost efficient, consistent with the best interests of Liberty County, GA. Provided services and resources include equipment, site management, unit installation, unit maintenance, deactivation and staging operations for, but not limited to, the following:

1. Logistical Support

i. Provide turn key logistical support packages with teams and equipment in tiered levels based on response need.

2. Transportation - Equipment/Materials Transfer and Storage

3. Forklifts

i. Provide warehouse, off road, and tele handler lifts and certified operators.

4. Box Trucks

i. Tandem rear axle box trucks with liftgate

5. Preposition Contracting

6. Procurement of Commodities, Consumables, and Equipment with available means, including cash on-hand, wire transfers, and other methods of permissible for emergency procurement.

7. Turn-Key Base Camp Establishment, Management and Support, established within 24 hours.

i. First Responder Base Camps will be established at 50, 100, or 250 personnel with 5:1 Shower Ratio.

ii. Support Personnel Base Camps will be established at: 100, 250, 500, and 1,000 personnel with 15:1 Shower Ratio.

iii. Site Preparation

iv. Sleeping Units (tents or trailers)

1. Proposers shall provide any pertinent information in their proposal to allow a technical review.

2. Units may be beds or cots

3. Linens, Blankets and Pillows

4. Smoke detectors, fire extinguishers, and exit signage

v. Separate Men’s and Women’s Restroom and Shower Facilities

1. Restroom facilities must be augmented with

2. Hygiene Kits with Toothbrush and Toothpaste, Soap, Shampoo, Razor and Shave Cream/Gel, Comb/Brush, and Deodorant

3. Shower Towels include 1 Towel, and 2 washcloths per person

vi. Portable Toilets and Handwashing Stations

1. Initial portable toilets with sanitizer or handwash stations must be fully operational within 8 hours of request.

2. Portable toilets may be setup in security outposts, parking lots, and to supplement restroom trailers or Conex systems.

3. Portable toilets must:

a. Be lighted for safe use at night

b. Equipped with secondary containment to prevent contamination.

c. Supported with handwash stations.

vii. Galley

viii. Refrigeration Trucks

ix. Meal Service including:

1. Meals will be in accordance with Department of Agriculture food service specifications and be available for 24 hours. All Base Camp personnel, to include those working night shifts, must be provided three meals per day. At least 2 must be hot prepared meals, the third may be boxed lunches or self-prepared. Proposers shall include an example of a rotational meal plan with its proposal.

2. Appropriate dining areas with seating for 40% of the camp population 4 hand wash stations at each entry for camps up to 500, and 6 per entry for camps up to 1,000.

x. Potable Water, Wastewater, and Electric Power. Proposers must be prepared to provide services with no water, sewer or power on-site with the Contractor providing for all necessary infrastructures to support the camp.

1. Should potable water, sewer taps (grey and black) and/or power are available on site, the contractor must provide all necessary means to tap into and extend these resources to their equipment. The contractor shall deduct costs for the provided utilities from the total price on invoices as separate credit line items.

xi. Laundry Units

1. Laundry Service will be provided as “fluff and fold” with 24-hour turn around and no additional charge to the resident.

2. The Contractor will provide tagging/cable system or mesh bags.

xii. Offices and Command Centers with Starlink

1. Additional features such as weather monitoring, cell on wheels (COW) and other office support equipment must be available.

xiii. Wireless internet service for the Base Camp footprint

xiv. Portable Lighting

xv. Parking Area that is well lighted and has one-way designated traffic routes that are well-marked. Separate areas will be designated for large apparatus and trucks.

8. Support Structures and equipment to establish a Medical Clinic at Base Camps (tables, chairs, beds, portable lamps, stools, pole and drape soft dividers) and office, administration area.

9. Security Services for Base Camps and other key locations in the form of non-sworn security personnel on-site for the purposes of patrol, maintaining order, access control, and coordinating with sworn law enforcement on security issues. The Contractor may, if desired, independently contract directly with off-duty law enforcement personnel for all or part of these services.

10. Turnkey Portable Modular Living Quarters, Galleys, Bathroom and Shower Facilities, Laundry Units, Offices, and Command Centers to support Forward Operating or Special Events.

11. Fuel Supply for Response and Recovery Operations

12. Vehicle and Equipment Service to include Response Vehicles, Chainsaws and other Critical Equipment

13. Equipment, Materials, and Personal Protective Equipment for Hazardous Materials, Structural Collapse, and Swiftwater Rescue Response; and Wildland and Urban Firefighting.

14. Emergency Pumps and Piping

15. Flood Mitigation

16. Cut and Toss/Push and Clear Teams, Equipment and Service

17. Emergency Satellite and Handheld Radio Communications

18. Generator Packages for Critical Public Facilities

19. Water/Moisture/Mold Remediation and Tear-out for Public facilities

20. Establishment and Management of a Warehouse within 50 miles of Liberty County, GA

21. Conex Style Storage Units

22. Donations Management

23. Community Points of Distribution Equipment, Manpower, and logistics for site operations, and material for distribution (bottled Water, Ice, Tarps, Meals Ready to Eat). Must be ready to incorporate VOADs to distribution model.

24. Decontamination and Clean-up of Contractor Equipment and Contractor Sites

B. Provide Rapid Deployment of Emergency Materials and Supplies, and necessary and adequate material handling equipment (MHE) with initial order and delivery to designated Liberty County, GA sites within 24 hours after receipt of order. Liberty County, GA reserves the right to modify its order based on the severity of an emergency and after the needs of the public are determined.

1. Bottled Water: Initial emergency order should be 5 trucks (53’ trailer, 20 pallets minimum per truck, minimum 16-oz bottles).

2. Ice: Initial emergency order should be 5 trucks (53’ trailer, 20 pallets minimum per truck, minimum 7-lb bags).

3. Meals Ready to Eat: Initial emergency order should be 3 trucks (53’ trailer, minimum 1,248 cases)

4. Tarps: Initial emergency order should be 1,000 (20’ x 25’ minimum)

5. Portable Power Generators for critical infrastructure: Initial emergency order should be (2) 500 kW; (2) 325 kW; (2) 250 kW; (2) 175 kW; (2) 100 kW and include installation, maintenance, all power cables for hookup, and sufficient fuel and DEF for a minimum of 72 hours of continuous operation. All units should be capable of paralleling and provide real time telematics. Vendor must provide 24 hr support with technicians for operations, maintenance, and emergency troubleshooting and anything else required to maintain power to critical infrastructure.

C. Contractor shall have the ability to:

1. Have agreed upon predefined rapid response packages (strike force) of personnel and equipment on-site within 12 hours of notification, and fully operational within 24 hours, to provide initial technical assistance and coordination of operations.

2. Provide professional personnel resources, in amounts required by the situation, for tasking support.

3. Provide documentation of criminal background checks for project management/technical staff if requested.

4. Provide staff, in the amounts required by the situation, for sustained long-term operations.

5. Maintain the capability to be self-sufficient in all essential operational needs, including but not limited to housing, food, communications, internet connectivity, and fuel, for the duration of the performance period or as otherwise required during emergency or contingency operations.

6. Scale operations as needed, based on the situation and approval of Liberty County, GA.

D. Provide Liberty County, GA with daily reports detailing, but not limited to, both government and non-government furnished items, number of items handled, number of items in tagging, number of items in use, location of items in use, items installed at Liberty County, GA and private sites, and total costs encumbered to date including maintenance and personnel costs.

E. Contractor participation in telephone conference calls to coordinate with Liberty County, GA as needed.

F. Contractor will provide a single point of contact to be present in the Emergency Operations Center or designated location specified by Liberty County, GA, to facilitate planning and coordination. Liberty County, GA will assign a designated representative to coordinate with the Contractor’s liaison regarding all resource requests.

G. Coordinate with designated representatives at the Liberty County, GA Emergency Operations Center, Mobilization Sites, and Staging Areas when activated.

H. Contractor agrees to provide documentation of services for reimbursement in a manner that is compliant with applicable funding sources to include federal funding requirements and to provide additional documentation required to support the expenses incurred within 30 calendar days of the request.

4. Post‑Award Requirements

Following award, the contractor shall provide an initial overview briefing, designate points of contact to include names, telephone numbers and email addresses for the agency and the contractor, and participate in coordination meetings within sixty…