TOWN OF EAST WINDSOR

ENGINEERING & PUBLIC WORKS

Mailing Address: 11 Rye Street, Broad Brook, CT 06016 Physical Address: 6 Woolam Road, East Windsor, CT 06088

Leonard J. Norton, P.E. - Director of Public Works/Town Engineer- Phone (860) 292-7073, Fax (860) 292-7072

RFP Documents – East Windsor Park, CT DOT Wetland Mitigation Project

East Windsor, CT –March 2026

East Windsor Request for Proposal

Proposals will be submitted to the First Selectman, 11 Rye Street, Broad Brook, CT 06016, by 11:00am Wednesday, March 25, 2026. The project involves the construction of a grass swale to mitigate beach sand erosion. All work o be completed within 30 days of signing the contract.

INFORMATION FOR BIDDERS

Tax Exemption – Purchase of materials are exempt from Connecticut sales tax.

Site Inspection – Each proposer shall satisfy himself as to the nature and location of the work, the general and local conditions and all other matters which can in any way affect the work or the cost of successfully performing the work.

Proposal – Each proposer shall fill in all blank spaces of the PROPOSAL FORM in ink with no changes made to the form. Each bid must be in a sealed envelope addressed to Jason Bowsza, First Selectman, 11 Rye Street, Broad Brook, CT 06016 clearly marked “EW Park Wetland Mitigation Project”.

Right to Reject Proposals – The town reserves the right to reject any or all proposals if it is the Town’s best interest to do so. Proposals submitted or received after the scheduled closing time for receipt of bids will be rejected.

Acceptance of Proposals – Acceptance of proposal will be by notice of the Town Engineer.

Performance Bond –Required

RFP FORM

The undersigned declares he has carefully examined the RFP Documents and location(s) of work for the above referenced project and proposes to perform the work at the following UNIT Prices:

Item No Brief Description Of Work

Est Quant Unit Price Total Cost

1 Silt Fence 400 L.F. $ $

2 Strip & Stockpile Topsoil 8300 S.F. $ $

3 Excavate Swale 150 C.Y. $ $

4 Loam & Seed Swale & Disturbed Areas

950 S.Y $ $

5 Provide & Install NAG

SC150BN

950 S. Y. $ $

TOTAL OF ALL BID ITEMS: $_____________________________

WRITTEN__________________________________________________________DOLLARS

AND ______________________________________________________________CENTS

It is understood that the unit prices will control any contract awarded based on this proposals that the estimated quantities above are approximate and used only for the comparison of proposals, and that the products obtained by multiplying the above unit prices by estimated quantities and the total thereof have been inserted for the convenience of the proposer in order to facilitate consideration of this and other proposals.

The above prices include the cost of all work to complete the project whether specifically stated or not.

Cost of mobilization and demobilization, miscellaneous clearing and grubbing, protection of items and any other work required to complete the project shall be included in the price stated above.

The time of completion for the project is 30 days from the starting date agreed to by the Town Engineer and Contractor.

The undersigned certifies that he has not colluded with any individual or firm that has a competitive interest in responding to this RFP.

Name of Firm: ________________________________________________________________________

Mailing Address: ______________________________________________________________________

Phone Number: ___________________________________

Signature of Proposer: _______________________________________ Title: ______________________

Name and Title (typewritten): ____________________________________________________________

GENERAL CONDITIONS

Site Investigation – The contractor shall thoroughly investigate the site of the work and acquaint himself with all available information concerning the project. Failure to do so shall not relieve him from responsibility for properly estimating the difficulty or cost of successfully completing the project.

Measurements – The Contractor shall be responsible for any measurements.

Protection of Material and Work – The Contractor shall at all times protect and preserve all materials, supplies, equipment, property and completed work and he will be held responsible for any loss or damage by any cause including the elements.

Insurance – The Contractor shall have the required insurance which shall be maintained in force until all work performed on this project is completed. All policies shall hold harmless the Town of East Windsor and the Town and its agents shall be named additional insured. Each insurance certificate shall contain a statement by the insurance carrier not to cancel the policy except upon thirty – (30) days notice to the Town.

Schedule of Insurance:

Manufacturer’s and Contractor’s Liability:

Personal Injury Liability $1,000,000 Per Person

$1,000,000 per occurrence

Property Damage $1,000,000 per occurrence

Automotive Liability:

Personal Injury $1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability $1,000,000 per occurrence

Town’s Protective Liability:

Personal Injury Liability $1,000,000 per person

$1,000,000 per occurrence

Property Damage Liability $1,000,000 per occurrence

The Contractor shall also carry Worker’s Compensation Insurance as required by the State of Connecticut and any other applicable laws and regulations for all employees engaged in work under the Contract.

Damages – The Contractor shall pay and make good repair to all losses or damages arising from any cause connected with the Contract, and shall indemnify and save harmless the Town from any and all liability and responsibility for any loss, damage or injury suffered in any way arising out of the Contract and shall defend any suit which may be brought against the Town or its agents, connected with the work under the Contract and shall pay all costs or arising out of the Contract.

Extension of Time – If conditions beyond control of the Contractor occur and cause delay, the Contractor may request from the Town Engineer an extension of time, clearly stating the reason for such request.

The Engineer may grant such an extension in writing; however, this shall not be deemed to relieve the Contractor from his responsibility under this contract.

Measures to Protect the Public – The Contractor shall provide and maintain warning signs, lights, signal devices and barricades at appropriate locations to warn the public of any damages associated with the project and to prevent access to dangerous areas and shall comply with reasonable requests of the Town Engineer for additional measures to protect the public.

Clean Up – Before the work is considered complete, the Contractor shall thoroughly clean all work areas, and remove all rubbish, debris, unused and surplus material resulting from the project, leaving the premises in a condition satisfactory to the Town Engineer. Any disturbed lawn areas shall be restored to as good or better condition to that existing before the project. If the lawn restoration is done late in the year the Contractor shall be required to complete the work to establish an acceptable lawn in Spring of the following year.

Inspection – All materials and workmanship shall be subject to inspection by the Town Engineer or his representative at any time during storage on-site or construction. The Town has the right to reject defective material and workmanship or require its correction. Rejected workmanship shall be satisfactorily corrected while rejected materials shall be promptly removed from the site.

Changes in Contract Documents, Scope of Work – The Town Engineer reserves the right to make changes to the contract documents or change the scope of work at any time before or during the project.

Commencement, Prosecution and Completion – The Contractor shall start work under this contract within 7 days of the Notice to Proceed date, and he shall prosecute the work faithfully to completion, including final clean-up, within the specified time project.

Payments – For a contract under 60 day’s duration, payment shall be made within 30 days of completion of the work. For a contract of 60 days duration or more, partial payments shall be made within 30 days of the receipt of a certified estimate of work performed during the month, approved by the Town Engineer.

Retainage – a 5% retainage shall be held from payments made to the Contractor if there is work remaining such as lawn restoration, which cannot be completed due to the season.

SPECIAL CONDITIONS

Time for Completion – 30 days starting from a start date mutually acceptable to the Contractor and Town Engineer. It is critical that this project be substantially completed prior to opening of the park.

Permits –

Work on Private Property, Easements – All work on this project will be done on Town property.

Subsurface Information – None available.

CONSTRUCTION REQUIREMENTS

General – It is the Town’s intent to secure work which, at a minimum, will meet the requirements of Conn DOT “Standard Specifications for Roads, Bridges and Incidental Construction, Form 816, 2004”.

ITEM1 –EROSION CONTROL - Work under this includes the furnishing, installation, maintenance and later removal of the following item: silt fence at locations shown on plans. All silt fence shall be towed into the soil to prevent erosion.

Payment shall be based on the unit price.

ITEM2 – Strip & Stockpile Topsoil – Under this item the contractor shall strip and stockpile the topsoil in an area to be determined at the preconstruction meeting.

ITEM3 – Grass Swales- Under this item the contractor shall furnish and perform all the work to construct the grass swales to the grade or general requirements shown on the plans or as directed by the engineer. The area of the swales shall be excavated and shaped to the required grade and prepared for loaming and seeding.

ITEM 4 – Restoration– Under this item the contractor shall loam and seed the swales and all disturbed areas. Work shall include clean-up of all construction items and the restoration of ground cover. The swales, and all newly seeded areas shall be stabilized with North American Green SC150BN.

Materials:

• Topsoil shall conform to the requirements of Section M.13.01-1.

• Lime shall be standard commercial ground dolomitic limestone.

• Fertilizer shall be a commercial grade granular 10-10-10 fertilizer.

• Grass seed for permanent lawn restoration shall be a mixture conforming to the following:

Species Proportion by

Weight Minimum Purity

Minimum Germination

Kentucky Bluegrass 25% 85% 75% Creeping Red Fescue 35% 98% 85% K-31 Tall Fescue 30% 98% 85% Perennial Ryegrass 5% 98% 90% Alsike Clover 5% 98% 85%

The seed supplier shall submit a certificate that the seed conforms to the above specification.

Construction Methods: Work involved in restoring all affected areas shall include:

• Replacement of topsoil removed by excavation to a minimum four (4) inch depth. Stones over 1 inch diameter shall be removed from the surface of the topsoil by raking.

• Removal of excess construction materials such as stone, gravel, etc., along with any grade stakes.

• Fine grading to fill in any ruts, holes and eliminate undesirable drainage conditions such as ponding.

• Liming, fertilizing and seeding areas where the original ground cover was removed. Seasonal dates for seeding shall be May 1st to June 15th (Spring) and September 1st to October 15th (Fall).

Lime shall be applied at the supplier’s recommendation rate with fertilizer spread at the rate of 20 pounds per 1,000 square feet lightly raked to the soil. Seed shall be spread at least 4 days after fertilization at a rate of 5 pounds per 1,000 square feet rated lightly to soil. Seeded areas will be lightly mulched with hay. Watering of seeded areas shall be done immediately with maintenance continued through the first mowing. Bare spots shall be restored and reseeded.

• Stabilize all disturbed areas with NAG SC150BN. Install in accordance with manufacturing specifications.

Payment shall be made based on the unit price.