RFP Early Learning Tablets.pdf

8649 Baypine Rd., Ste 300, Bldg 7, Jacksonville, FL 32256 • Tel 904.726.1500 Fax 904.726.1520 • www.ecs4kids.org

REQUEST FOR PROPOSALS

ISSUE DATE: May 2, 2025

ISSUE TITLE: Early Learning Digital Learning Platform and Devices

ISSUING AGENCY: Episcopal Children’s Services, Inc.

8649 Baypine Rd, Ste 300, Bldg 7 Jacksonville, FL 32256

CONTRACT PERIOD: Three years

Sealed proposals will be received via Bidnet Direct for furnishing services described herein until May 12, 2025 at 5:00 PM.

All inquiries for information or clarification of the scope of work should be submitted on Bidnet Direct by May 7, 2025.

Bid Manager:

Monique Lank, Procurement Manager Episcopal Children’s Services, Inc.

8649 Baypine Rd, Ste 300, Bldg 7 Jacksonville, FL 32256 Telephone: (904)726-1500 Ext. 2165 Email: monique.lank@ecs4kids.org http://www.ecs4kids.org/ mailto:monique.lank@ecs4kids.org

8649 Baypine Rd., Ste 300, Bldg 7, Jacksonville, FL 32256 • Tel 904.726.1500 Fax 904.726.1520 • www.ecs4kids.org

Introduction

Episcopal Children’s Services (ECS4Kids) is a nonprofit, based out of Jacksonville, which serves more than 25,000 children and families in 14 counties in Northeast and Central Florida. ECS has helped young children and their families for more than 50 years.

Project Background

ECS4Kids, which is a primary service provider Head Start programs in Northeast and Central Florida, is seeking to supply 3 tablets each to 76 Head Start classrooms with individual subscriptions for 1290 preschool children on the installed digital learning platform.

Scope of Work

Meet or exceed the following:

• Digital Learning Platform o Engaging, research-based learning experiences in multiple languages that align with Florida

Early Learning Standards and Head Start Outcomes o Daily synchronization with the Teaching Strategies GOLD child assessment system o User-friendly interface for children, families, and teachers, including ability to run reports to support the individualization of children’s learning outcomes

• Early Learning Tablets o 10” impact resistant glass, touch screen monitor with charger, headphones, and screen cleaning kits o Safe and durable drop-resistant case with handles and stand for use by preschool children o Preloaded with software as described above o Android standard operating system preferred o Wifi and Bluetooth capabilities and does not require additional subscriptions for data or ongoing software o 3-year warranty for repair and replacement for manufacturer defects o At least 50% replacement over the term of the agreement for user-induced damage o Policy for providing support with device issues that is fast, reliable, trackable and teacher-friendly

• Pricing and Delivery o Detailed information on the tablet and software proposed, including tablet specifications and a link to a demonstration video of the tablet.

o Tablets will be drop-shipped to the ECS4Kids Ocala office. Coordination of delivery will be with the ECS4Kids Information Technology.

o Address will be provided to the winning bid recipient.

o Delivery must be completed by 6/15/2025.

8649 Baypine Rd., Ste 300, Bldg 7, Jacksonville, FL 32256 • Tel 904.726.1500 Fax 904.726.1520 • www.ecs4kids.org

Award Selection Criteria:

Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. (Please provide your best and final price.)

• Cost: 40%

• Meets Criteria: 30%

• Ability to meet deadline: 10%

• Agreement to ECS4Kids Terms and Conditions: 10%

• Quality/Reputation: 10%

• Not listed on SAM.gov reporting

• Not listed as a Scrutinized Company on any federal, state, or city lists

REQUEST FOR PROPOSALS