Dunn County 2019-06 December 19, 2019

REQUEST FOR PROPOSALS

For

County of Dunn, Wisconsin

Department of Human Services

RFP #2019-06

Family Treatment Court Services

Proposals must be received no later than 2 PM (CDT), January 10, 2019

Interested vendors must inform purchasing, prior to proposal submission deadline, if they have any pre-existing business relationship(s) with the County related to this project that may conflict with a potential contract award.

SPECIAL INSTRUCTIONS:

All proposals must be sealed and clearly marked “Proposal for Project #2019-06

Mail or Deliver to:

Dunn County

Administration Department 800 Wilson Avenue Menomonie, WI 54751

For further information regarding this proposal, contact John McLaughlin at 715-231-6584 or jmclaughlin@co.dunn.wi.us.

Dunn County reserves the right to terminate the selection process at any time and reject any or all offers. The County shall not be liable for any pre-contract costs incurred by interested organizations participating in the selection process.

There will be no public opening of proposals received in response to this solicitation.

mailto:jmclaughlin@co.dunn.wi.us

INTRODUCTION AND PURPOSE

1.1 Statement of Intent

Dunn County Department of Human Services (DCDHS) requests proposals from qualified service providers for the delivery of recovery-oriented supports to families receiving services through child protective services, including participants of the new family treatment court and their children.

1.2 Subcontracting

Prior to the implementation of a subcontracted service, Dunn County shall approve any contracts, leases, and costs. No right or duty in whole or in part of the Proposer under this contract shall be assigned or delegated without the prior written consent of Dunn County.

1.3 Procuring and Contracting Agency

The Administration Department issues this RFP for Dunn County. The Department of Administration Accounting Manager is the sole point of contact for Dunn County during the RFP process. The person responsible for managing the procurement process is:

John McLaughlin, CPA Phone 715-231-6584 Administration Department Email: jmlaughlin@co.dunn.wi.us 800 Wilson Avenue Menomonie, WI 54751

Proposers are expected to raise any questions, exceptions, or additions they have concerning the RFP document prior to the submission of the proposal. RFP questions may be submitted until the date/time listed in Section 1.5 via fax, e-mail, or mail (no phone or verbal questions will be accepted). The County is not responsible for the delivery or timeliness of the delivery of any questions submitted. It is the sole responsibility of the Proposer to ensure delivery of faxed and e-mailed messages.

If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency within the RFP, the Proposer should immediately notify the procurement administrator of such error and request modification or clarification of the RFP document. In the event that it becomes necessary to provide a correction or clarification which revises any part of this RFP, a written amendment will be sent to all recipients of this RFP and posted if applicable. Questions submitted to any person other than the contact listed above will not receive a response.

1.4 Calendar of Events

Listed below is a schedule showing key dates related to this RFP. The actions with specific dates must be completed as indicated unless otherwise changed by Dunn County.

In the event that Dunn County finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing a supplement to this RFP via the Internet or e-mail.

Date Event December 06, 2019 Post RFP December 17, 2019 Proposer Questions Due – 4:00 PM (CDT) December 20, 2019 DUNN COUNTY Responses Released January 10, 2019 RFP Due Date – 2:00 PM (CDT) mailto:jmlaughlin@co.dunn.wi.us

1.5 Document Opening

Proposals will be opened after the submittal date. There will be no public opening of proposals received in response to this solicitation. Information such as pricing, etc. shall not be available to the public until a notice of intent to award is issued.

1.6 Contract Term and Funding

The Dunn County Human Services Department Director shall act as the administrator of any contract resulting from this RFP. The contract shall be effective on the date a contract is signed by both parties. It is specifically understood that any contract is subject to statutory authorization and available funding.

Services provided under this contract are intended to commence as early into 2020 as possible with the contract signed effective January 1, 2020 and start-up activities to begin immediately thereafter. The contract shall be in force for three (3) years or through December 31, 2022. There shall be annual reviews and options to renew one-year contracts for up to three (3) additional years upon mutual agreement of both the County and the Provider. All Federal Certifications and Assurances included in this document shall be incorporated into the resulting contract.

The prices quoted shall not increase throughout the initial year. The price charged in annual renewals shall be negotiated with the County. The Provider shall certify that the prices quoted to Dunn County are no more than the Provider charges other customers for the same or equivalent services.

1.7 Amendments to the Contract

Amendments to the contract by adding or deleting specific services will be allowed to provide for services required or no longer required by Dunn County. All amendments, modifications, or clarifications shall be in writing signed by the Proposer and Dunn County. No payment for services shall be made until an amendment, modification, or clarification has been signed by both parties.

1.8 Proprietary Data

Proposals and any other information submitted by Proposers in response to this RFP shall become the property of Dunn County. Proposers must clearly identify any proprietary information that the contractor does not want disclosed to the public. Each page of proprietary information must be clearly marked “CONFIDENTIAL”. Dunn County and its contract evaluators and negotiators may use data or information so identified in performing their duties. Disclosure of any proprietary information by Dunn County shall be in accordance with the laws and regulations regarding disclosure in force in the State of Wisconsin.

1.9 Responsibility of Dunn County

Once a contract is signed, the Director of the Dunn County Department of Human Services shall act as the county’s contract liaison regarding any issues resulting from this RFP. The Director shall be available during regular business hours to address concerns of the Provider.

Dunn County will supply additional background information as requested if submitted to Dunn County by the question due date specified in Section 1.4.

2 PREPARING AND SUBMITTING A PROPOSAL

2.1 General Instructions

The evaluation and selection of Proposals will be based on the information submitted in response to the RFP plus information obtained from references. Incomplete submissions and those not meeting the format requirements will be evaluated only if deemed in the best interest of the County. The Proposer should respond with sufficient detail for Dunn County and its evaluators to clearly understand the proposal. The Proposer is expected to respond to all items in as much detail as necessary for Dunn County and its resources to make an objective evaluation of the RFP responses.

2.2 Incurring Costs

Dunn County is not liable for any cost incurred by proposers in replying to this RFP. Dunn County reserves the right to accept or reject any or all proposals and to waive technicalities in any proposal or part thereof deemed to be in the best interest of Dunn County.

2.3 Proposal Format

RFP responses must be submitted in the format outlined in this document, referencing each respective section being addressed. Submissions will be evaluated solely on their responsiveness to the requirements of this procurement and not on information which a proposer includes but is not relevant to this RFP.

The response to the RFP shall be submitted with sections tabbed as listed below.

Table of Contents Executive Summary Section I – Background, Experience, and Qualifications Section II - Technical Approach Section III - Financial Section IV - Performance Contract Documents Appendix W-9

2.4 Table of Contents

Each RFP shall include a table of contents properly indicating the section and page numbers of the information included. Pages shall be numbered consecutively from the beginning of the document to assist in finding relevant information.

2.5 Executive Summary

Each proposal shall include a concise abstract one (1) page in length stating the Proposer's overview of the project. This should be used to summarize the scope of services that would be offered by your agency.

2.6 Proposers must submit proposals by the date/time listed in Section 1.4.

One (1) original and three copies of the proposal and one (1) thumb drive.

One (1) original of the cost proposal (Submitted in SEPARATE SEALED ENVELOPE).

All proposals shall be date/time stamped in by the Administration Department when received. Proposals not so stamped will not be accepted. Receipt of a proposal by another department in Dunn County does not constitute receipt of a proposal by the Administration Department of this RFP.

Dunn County will not accept electronic or faxed responses. Electronic and faxed responses will be rejected.

All proposals received in response to this request will become the property of Dunn County and will not be returned to the proposers.

2.7 Cost Proposal

Section 5 contains cost proposal information. All proposals submitted must contain a “total” cost and then a detailed breakdown per service (parent peer support, family-centered programming, family interactions/supervision, and transportation).

2.8 Fixed Price Period

All prices, costs, and conditions outlined in the proposal shall remain fixed and valid for acceptance for 120 days starting on the due date for proposals.

2.9 All Costs Represented

The cost proposal form in Section 5 represents all costs to be considered in making comparisons in order to award the contract. Dunn County will not pay fees for services not itemized in the bid.

2.10 Unanticipated Services

Dunn County reserves the right to negotiate with the awarded Proposer(s) reasonable fees for services unanticipated or not existing at the time of the awarding of the contract. Dunn County may, at its option, contract for such services through an alternative process.

3 PROPOSAL SELECTION AND AWARD PROCESS

3.1 Proposal Scoring

Proposals will be initially reviewed to determine if mandatory requirements are met. Failure to meet mandatory requirements shall result in rejection of the proposal. In the event that all proposals do not meet one or more of the mandatory requirements, the Evaluation Committee reserves the right to continue review of the proposals which most closely meet the mandatory requirements of the RFP.

The Proposer’s response to each of the requirements of this RFP shall be independently evaluated by each member of an evaluation committee consisting of individuals who have been selected because of their special expertise and knowledge of the services that are the subject of this RFP. Proposers may not contact members of the Evaluation Committee at any time during this procurement process. The Evaluation Committee’s scoring will be tabulated by the procurement administrator and proposals will be ranked on the basis of their total scores. The cost portions of the proposals will remain sealed and unopened at this time.

The Proposer’s response must demonstrate an understanding of all the requirements. This may be done by citing how the Proposer has met these requirements in other similar situations. Each proposal shall be evaluated in all areas listed in Section 3.3. Failure of a proposer to provide clear and accurate information within submitted documents may be reflected in the scoring of evaluators. Upon the request of the Evaluation Committee, the Purchasing Manager may initiate inquiries for the purposes of confirming or verifying proposal information already provided. The Evaluation Committee and its members will not contact any proposer except through the Purchasing Manager.

An interview process may be deemed necessary by the Evaluation Committee and may be scheduled with one or more proposers to clarify and explain information given in the written submission. Such interviews shall be scheduled at a time and in a manner agreeable to the Proposer, so failure to accommodate or fulfill interview requests from the committee through the Purchasing Manager may result in rejection of a proposal.

3.2 Right to Reject Proposals and Negotiate Contract Terms

Dunn County reserves the right to select the proposal deemed to best meet the requirements of the county, which may not be the lowest cost proposal. The Evaluation Committee reserves the right to reject any and all proposals at any time during the evaluation process.

The County may negotiate terms of contract with the selected Proposer based on the requirements in this RFP and the selected Proposer’s response thereto. Dunn County reserves the right to waive any irregularities and technicalities that are not germane to a Proposer’s ability to meet the requirements of the RFP.

3.3 Evaluation Criteria

The proposal will be evaluated according to the following criteria:

3.4 Final Evaluation, Award, and Final Offers

Based on information obtained through any inquiries, reference checks, and interview process, the Evaluation Committee shall review their evaluations and may make adjustments to their individual scores. The Purchasing Manager shall make any changes in the scoring tabulation required by these adjustments to determine the final rankings. Once there are no further criteria to be considered, the Purchasing Manager may open and score the cost proposal portions and tabulate final scores.

Dunn County intends to award a contract to the proposer whose response best meets the requirements of the RFP as reflected in the above criteria. The requirements of this RFP reflect the needs of the county.

There is no financial obligation on behalf of the County until a contract is signed. The contract shall be effective on the date of approval by Dunn County. Dunn County shall not be responsible for work done, even in good faith, prior to approval of the contract. The selected Proposer will be considered the prime contractor and shall designate a contact person with regard to all contractual matters at the time the contract is signed.

3.5 Notification of Intent to Award

All parties who respond to this RFP will be notified of Dunn County's intent to award the contract as a result of this RFP.

4 SPECIFICATIONS

This RFP is for delivery of recovery support services for adults and children working with the Dunn County Department of Human Services Family and Children’s Services Section, including families served through child protective services and the Dunn County Family Treatment Court.

Desired services include: 1) evidence-based parent peer support consistent with Wisconsin’s new Parents Supporting Parents model; 2) evidence-based, supportive programming for families at risk of child abuse or neglect due to parental substance use (examples include Celebrating Families! and the Strengthening Families Program); 3) supervised family interactions (visitation); and 4) transportation of parents/families to approved appointments.

Proposers may submit a response to one or more of the requested services; however, preference will be given to proposers demonstrating expertise and ability to provide all of the requested services.

Experience providing mental health, substance use, or trauma treatment services to adults and/or children is mandatory while experience serving families involved in the child welfare system is preferred.

Dunn County reserves the right to award contracts to multiple vendors if no single proposal satisfies criteria for all of the specified services considered by the Evaluation Committee.

4.1 Section I – Background, Experience, and Qualifications

Section I should provide an overview of the organization’s approach to this project. This may include an organizational vision or mission statement. Include your agency’s experience and commitment in working with governmental bodies.

A. Organizational Profile: Provide general information about your organization, including name, business address, telephone number, officers, and the contact person(s) for this procurement. State the scope of services provided – particularly those relative to this proposal – and the number of years

Section Name Percentage of Total

Background, Experience and Qualifications 20% Technical Approach 40% References 10% Costs 30% your agency has offered those services. Identify the individual(s) in your organization who administer contracts and the individual who would administer the Dunn County contract at the program level.

Note any specific expertise and/or training within the organization that supports your agency’s ability to provide the requested services.

Discuss any outcomes achieved through existing services. Describe your organization’s mechanisms for collecting and assessing program data and engaging in continuous quality improvement.

B. Proposer’s Team Information: Provide an organizational chart that identifies the administrative employees of the Proposer's agency who would administer and manage the Dunn County program.

Specify the team members by name (if known), job title, accreditations, and other qualifications.

Include any relevant training and experience working with populations cited in this RFP for individuals who would be involved in providing the requested services.

Describe how your agency would assure the competence and qualifications of individuals assigned to provide the requested services.

If the Proposer operates more than one office that would be involved in the provision of these services, indicate the personnel from each office assigned to this program and the organizational structure for overseeing all listed staff.

C. References: Provide a minimum of three (3) references for programs of similar size, scope, and complexity located in Wisconsin (if available), which indicate the Proposer’s recent experience with government institutions. References should be for programs where the Proposer is the prime contractor. Each reference should include the following:

Program Identification: Name of program “owner” and type of program. Dunn County is especially interested in receiving references from programs that most closely match our service needs.

Please note the contracts that were for government clients.

Program Dates: Start and end dates (as applicable).

References: Names and contact information of program references.

4.2 Section II – Technical Approach

The Proposer is to clearly define the services being provided and describe any changes that the Proposer feels are necessary.

Dunn County Department of Human Services wishes to contract for the provision of the four (4) services described below.

A. Parent Peer Support: Peer support for parents/families receiving services through DCDHS Family and Children’s Services Section and/or Dunn County Family Treatment Court (FTC) must be provided in an evidence-based manner that conforms to the basic tenets of the Parents Supporting Parents (PSP) model being developed by the Wisconsin Department of Children and Families (DCF) or a similar program. Note that Wisconsin’s version of this service is based on Iowa’s Parent Partner Model.

When fully implemented, services will be provided to approximately 20 parents subjected to a Child in Need of Protections or Services (CHIPS) order due to maltreatment associated with one or more substance use disorders. Ideally, the ratio of parents to peer supporters shall be no more than 10:1.

Note that parents also may participate in the FTC Program, which serves both mothers and fathers whose children reside either at home or out of the home.

Under the PSP model, parent peer supports use their own lived experience in the child welfare system to mentor parents currently in the system. Peer supports are trained staff whose own recovery, knowledge, and skill level enables them to help parents successfully navigate child welfare processes through coaching, advocacy, education, and encouragement while observing appropriate boundaries and promoting trust and respect between parents and system partners.

Peer support responsibilities DO include:

- Promoting parental engagement in the case plan.

- Providing support through attendance at team meetings, court hearings, recovery meetings, and other appointments.

- Helping maintain connections between parents and their children.

- Providing hope and inspiration to parents.

- Collaborating with the team of professionals involved with the family.

Peer support responsibilities DO NOT include:

- Testifying at court hearings.

- Creating the case plan (although providing input on goals is appropriate).

- Supervising family interactions.

The PSP model also requires weekly programmatic supervision, as well as monthly clinical supervision by a licensed professional to help individuals in the peer support role address any secondary trauma experienced through provision of this service. Dunn County expects the selected Provider to make these supports available.

DCDHS understands the Provider may need time to build the infrastructure necessary to offer this service. Consequently, the Provider will be allowed up to six months following award of the contract to implement this service. Any start-up expenses for which the Provider expects reimbursement must be detailed and included in the cost proposal.

Both the start-up timeframe and implementation should address expected training needs.

Note that DCDHS expects all peer supporters to achieve peer specialist certification within one year of beginning to provide this service.

Other critical training needs include:

- Boundaries, ethics, and safety.

- Confidentiality.

- Mandatory reporting?

- Child Protective Services.

- Domestic violence.

- Mental health.

- Substance use disorders.

- Cultural competency.

- Trauma-informed care.

- Cultural competency.

- Teaming.

Please describe your plan to provide these types of training, as well as any other types of training you consider critical to this role. Indicate any support you would request from DCDHS in meeting these needs.

B. Family-Centered Programming: Research indicates that substance use prevention programs that target the entire family provide one of the most effective ways to delay onset of substance use/abuse and related problems in children. Family skills training works to promote protective factors in the child’s life by promoting strong family bonds, positive parental involvement, a supportive environment, and consistent discipline. Conversely, this type of programming reduces risk factors by addressing ineffective parenting, chaotic home environments, isolation, and parental dysfunction.

In order to interrupt the intergenerational impacts of addiction, abuse/neglect, and trauma, Dunn County DHS intends to contract for the provision of evidence-based or research-informed programming for families involved in the child welfare system.

Examples of acceptable program models include but are not necessarily limited to Celebrating Families! and Strengthening Families. The selected program type must allow for participation by the entire family, incorporate skills training (not just education), and demonstrate effectiveness in improving child and family functioning. Implementation must reflect a high level of fidelity with the chosen model within the first two (2) years of operation and/or steady progress toward achieving such fidelity (exceptions may be approved by DCDHS on case-by-case basis).

According to the National Institute on Drug Abuse (NIDA), effective prevention programs incorporate the following principles:

- Enhancement of protective factors and reduction of risk factors.

- Addressing all forms of drug abuse.

- Adaptation to address local drug abuse problems.

- Addressing risks specific to the target population.

- Enhancement of family bonding and relationships (including parenting skills/practice and training in drug education and information).

- Improved academic and social-emotional learning for elementary school children.

- Increased academic and social competence for middle/junior and senior high school students.

- Combining/partnering with other effective programs.

- Presentation of consistent, community-wide messages.

- Retention of core elements of the original research-based intervention.

- Provision of repeated, longer-term interventions.

- Teacher training.

- Interactive techniques.

- Cost-effectiveness.

Likewise, the United Nations Office on Drugs and Crimes lists a number of principles for effective family skills training, including:

- Addressing theories about causes of and effective interventions for drug abuse.

- Programming matched to the level of risk of the target population.

- Programming matched to the age and level of child development in the target population.

- Adequate intensity and duration.

- Interactive activities and techniques and size-limited groups.

- Provision of content and skills that strengthen family relationships, supervision/monitoring, and communication of family values and expectations.

- Focus on recruiting and retaining families, reaching them at critical transition points.

- Program selections based on demonstrated effectiveness.

- Adaptation to meet cultural and socio-economic needs of the target population.

- Provision of adequate training and ongoing support for selected staff.

- Inclusion of systematic monitoring and evaluation components.

Please describe the type of family programming you would provide, which of the principles this programming would incorporate, and how those principles would be incorporated.

In addition, detail the length of any curriculum and the minimum number of cycles that could be offered during the year. DCDHS recommends offering at least three (3) program cycles per year, with each serving 8-10 parents and their children and providing both a family meal and child care;

however, other models may be considered. Indicate your plan to address potential barriers to participation such as transportation.

Note that Dunn County DHS is able to provide space for programming.

C. Family Interactions Supervision: For those families with children placed out of the home, Dunn

County DHS desires to contract for safe and supportive supervision in accordance with the family interactions plan developed for the family. Services may be offered in a variety of locations, including the DCDHS, family home, foster home, or a neutral setting. Types of supervision may range from safety checks to observing/monitoring interactions to providing interactive support and feedback during visits, with the selected Provider able to provide the full continuum of supervision types. Note that one or both parents may participate in the supervised interaction.

Although family visits tend to average 1-2 hours in length, both the duration and frequency of interactions will vary based on the family plan. Families will move from higher levels of supervision to lower levels of oversight as progress indicates. All services should be provided in a strengths-based, culturally responsive manner that strengthens parenting skills and family bonds and promotes timely achievement of family reunification or, alternatively, other paths to permanency.

Individuals providing this service will be expected to document the occurrence and quality of the visit and provide feedback regarding any plans to increase or decrease visitation.

DCDHS anticipates the need to provide family interactions supervision for approximately 8 families at any given time.

D. Transportation: As a way to mitigate barriers to parental and family recovery, DCDHS wishes to contract for transportation of parents and children to and from case management/other required meetings, school, treatment, additional designated services, and other events/activities as requested by DCDHS staff (under the agreement developed with your organization). This service also must be provided within the context of a safe and supportive environment that promotes safety, respect, and trust between the parent, family members, providers, and the child welfare team.

DCDHS anticipates the need to provide transportation services to 10 families at any given time with an expected catchment area up to 50 miles from Menomonie.

Please indicate how/when (hours of the day) a transportation pool will be made available to meet family transportation needs, and describe driver qualifications and training requirements. The cost proposal should address both hourly and mileage expenses.

Please indicate which services you wish to provide to DCDHS clients and the manner in which you intend to provide those services (including location and/or designation of any specific curriculum or program model). Describe how these services will be provided in an evidence-based or research-supported manner.

Please specify any current or past experience providing similar services, along with any relevant expertise and/or training that support your organization’s capacity to provide quality services. Wherever relevant, summarize outcomes demonstrated by similar programs offered through your organization.

Describe how you will recruit individuals to provide these services, including the qualifications your agency will prioritize in staff selection.

What type of training and support will your organization provide to staff employed in each role? What type of training or other support do you desire from DCDHS? Please note that all services must be provided in a trauma-informed and culturally-responsive manner.

Briefly describe start-up activities and specify the projected timeframe(s) for service implementation.

How does your organization propose to problem-solve system or client-related challenges that arise during the implementation or provision of the desired services? How will concerns be communicated with Dunn County?

Indicate any limitations your organization may encounter in the delivery of the services requested in this RFP. Describe any proposed alternatives or changes to services listed.

Finally, describe your agency’s process for monitoring program outputs and outcomes and engaging in continuous quality improvement. What type of data will be shared with DCDHS, how will that information be shared, and who will be responsible for the data collection, analysis, and sharing?

4.3 Section III – Financial Information

A. Financial History of Proposer’s Organization: Provide a copy of your most recent annual report.

Include any additional information that pertains to the financial soundness of the agency.

B. Legal Disclosure: Identify all lawsuits and claims filed against proposer in the past five (5) years.

4.4 Section IV – Performance Contract Documents

A. Contract Documents: Provide a copy of any contract documents that you propose be used for this project.

4.5 Appendix

A. Official Statement by Proposer: The RFP submission must contain a statement that includes the following elements and be signed by an individual authorized to bind the Proposer:

Summary of your understanding of the RFP requirements;

Indication of the Proposer’s authorized representative, including name, title, address, e-mail address, phone number, and fax number (the person so identified shall be empowered to make binding commitments for the Proposer);

Agreement that the Proposer has read and agrees to the terms and conditions set forth in this RFP;

Agreement that the terms and conditions set forth in this proposal will remain open for at least 120 days from the deadline for submissions;

Commitment to beginning services (or start-up activities where relevant) no later than January 1, 2020.

Proposer understanding that Dunn County may award a contract in part or in full or give no award at its discretion.

Submissions must be signed by one or more organizational official(s) authorized to commit to such proposals. Failure to execute, sign, and submit this form together with all required copies of the submission package will serve as a basis for disqualification.

NOTE: Proposers are encouraged to include any additional descriptions of their qualifications and experience germane to the requested information in the Appendix. Any lengthy documents should be summarized in the main body of the qualifications with supporting information included in appendixes.

5.0 COST PROPOSAL

Proposers must fill out the attached “Dunn County – 2019-06 Cost Proposal” and submit as indicated in Section 2.6. Cost proposals will be evaluated in the following way:

Cost Proposal & Signature Page Dunn County – 2019-06

We, the undersigned, propose to provide the following recovery-oriented service(s) to clients of the Dunn County Department of Human Services, including participants of the Family Treatment Court, at the cost(s) specified below. Proposers may detail cost by unit (column 2) or by annual cost (column 3). to serve up to the number of persons identified in the Technical Approach section. Preference will be given to proposals that include all services. Proposers may include start up/planning costs that are anticipated to be incurred in the first year and not recurrent over following years. Such costs should be detailed. It is further anticipated that proposers may be able to create program sustainability by utilizing staff to provider more than one of the identified services. For instance, a parent peer support staff might also provide transportation services or facilitate a parenting group.

Column 1 Column 2 (Complete either column 2 or 3)

Column 3 Column 4

Parent Peer Support Cost Per Unit (define unit) Annual cost to serve up to identified number of participants

Start up/planning costs (detail)

Cost

Family Centered Programming

Cost Per Group Cycle Annual cost to provide three group cycles

Start up/planning costs (detail)

Cost

Family Interaction Cost Per Unit Annual cost to serve up to identified number of participants

Start up/planning costs (detail)

Cost

Transportation Cost per hour and mile or trip

Annual cost to serve up to identified number of participants

Start up/planning costs (detail)

Cost

Authorized Signature Name (Please Print) Title

Name of Organization

Street Address City/State/Zip

Date Phone # Fax #

E-mail Address

NOTE: Bids must be submitted to Administration Department not later than 2:00 pm on December 19, 2019.

Late bids will be returned unopened. Please seal this Proposed Cost Sheet in a separate envelope and clearly mark “Sealed Bid for Project #2019-06.

PROPOSAL SUBMISSION REQUIREMENTS

A. No information provided verbally, or by any other personnel, will be considered binding. All proposers should use this written document and its attachments as the sole basis for proposal at this time.

Additionally, DUNN COUNTY prohibits communication initiated by the proposer to any County official, representative from another entity or employee evaluating or considering the proposals, prior to the time a decision has been made.

B. CONTENTS OF PROPOSAL - All attachments, additional pages, addenda or explanations supplied by the vendor with this proposal will be considered as part of the proposal response.

If an oral presentation/interview is required of selected finalists, it shall be at the proposer's expense. However, an award may be made without discussion with the proposers. Therefore, proposers are cautioned that proposals should be submitted initially on the most favorable terms, from both a technical and cost standpoint. Unnecessarily elaborate brochures or other presentations beyond that required to present a complete and effective proposal are not desired.

C. NONCONFORMING TERMS & CONDITIONS - A response that includes contractual terms and conditions that do not conform to the contractual terms and conditions in the RFP document is subject to rejection as non responsive. Dunn County reserves the right to permit the proposer to withdraw nonconforming terms and conditions from its response or negotiate changes to the contractual requirements prior to making a determination of responsiveness.

D. ALTERNATE PROPOSALS - An alternate proposal is viewed by the County as a proposal describing an approach to accomplishing the requirements, which differs from the approach set forth in the solicitation. An alternate proposal may also be a second proposal submitted by the same proposer, which differs in some degree from its prime proposal. The County may consider or reject any or all alternate proposals submitted.

E. RESERVATIONS - This RFP does not commit the County to award a contract, to pay any costs incurred in the preparation of a response to this request or to procure or contract for services or supplies. Dunn County reserves the right to accept or reject any or all proposals received as a result of this request, to waive minor irregularities in the procedure, to negotiate with any qualified source, or to cancel in part or in its entirety, this RFP, if it is in the best interest of Dunn County to do so.

F. NON-INTEREST OF COUNTY EMPLOYEES AND OFFICIALS - No official or employee on the Evaluation Committee shall have any financial interest, either direct or indirect, in the proposal or contract. No official or employee of the Evaluation Committee shall exercise any undue influence in the awarding of the proposal or contract.

G. AMENDMENT OF PROPOSALS -

By County: Requests for Proposals may be amended by the Purchasing office in response to the need for further clarification, specifications and/or requirements changes, new opening date, etc.

By Vendor: Proposals may only be amended after receipt by the Purchasing office by submitting a later dated proposal that specifically states that it is amending an earlier proposal. No proposal may be amended after the opening date unless requested by Dunn County.

H. WITHDRAWAL OF PROPOSALS - Proposals may be withdrawn only in total and only by a written request to the Purchasing office prior to the time and date scheduled for opening of proposals.

I. OTHER CONSIDERATIONS - Factors which include, but are not limited to, quantity involved, time of completion, purpose for which required, competency and financial capacity of vendor, ability to render satisfactory service and past performance will be considered in determining status as a responsible vendor. The County reserves the right to request additional information as may reasonably be required to make this determination and to further investigate the qualifications of the Proposer as deemed appropriate.

CONTRACTUAL REQUIREMENTS

1. INSURANCE REQUIREMENTS – Proposer shall agree that it will, at all times during the term of the contract, keep in force and effect insurance policies in accordance with the provisions below, issued by a company or companies authorized to do business in the State of Wisconsin and satisfactory to the County. Such insurance shall be primary. Dunn County will be named as additional insured with respects to General Liability. Prior to execution of the written contract, the successful Proposer shall furnish the County with a Certificate of Insurance and upon request, certified copies of the required insurance policies.

The Certificate shall reference the contract and provide for thirty - (30) days advance notice of cancellation or no renewal during the term of the contract.

OSHA and Worker’s Compensation and Employer’s Liability Insurance – Maintain and comply with OSHA rules and regulations while on Dunn County premises and Statutory worker’s compensation benefits and employers’ liability insurance with a limit of liability not less that $100,000 each accident. The County shall not be liable to successful Resident, its employees, or subcontractors for any injuries to them arising out of the performance of work under this agreement. Successful Proposer agrees and shall ensure that its subcontractors and each of their worker’s compensation insurance carriers shall agree to waive any and all rights of recovery from the County for worker’s compensation claims made by their employees. The successful Proposer agrees that the indemnification and the hold harmless provisions within this agreement extend to any claims brought by or on behalf of any such employee.

Professional Liability – When required, minimum coverage is $1 million. Provide, upon request, an insurance certificate(s) indicating this coverage, covering the period of this agreement/contract.

Failure to submit an insurance certificate, as required, can make the contract void able at the County’s discretion. Additionally, the Proposer shall not allow any subcontractor to commence work until the insurance certificates, where applicable, have been obtained from the subcontractor and approved by Dunn County.

2. APPLICABLE LAW - Any law suits related to or arising out of disputes under this contract shall be commenced and tried in the Circuit Court of Dunn County, Wisconsin and Dunn County and successful

Proposer shall submit to the jurisdiction of the Circuit Court for such lawsuits.

3. NONDISCRIMINATION -Dunn County is committed to equal employment opportunity and is obligated not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, or physical or mental handicap in regard to any position for which qualified.

Further you are advised that as a contractor, subcontractors, vendor, or lessee of Dunn County, you may be subject to Executive Order 11246, as amended, and Section 503 of the Rehabilitation Act, as amended. If covered, acceptance of this contract or purchase order shall constitute your agreement that you will not discriminate against any employee or applicant for national origin, age, or physical or mental handicap in regard to any position for which qualified; and that you will comply with other specific requirement of these laws. In the event of noncompliance with the nondiscrimination clause, this purchase order or contract may be canceled, terminated, or suspended in whole or in part you may be declared ineligible for further contracts or purchase orders

4. INDEPENDENT CONTRACTOR STATUS - The Proposer agrees that it is an independent Contractor with respect to the services provided pursuant to this contract. Nothing in this contract shall be considered to create the relationship of employer and employee between the parties.

5. AMENDMENTS TO CONTRACT - This contract may be modified only by written amendment to the contract, signed by both parties.

6. AUDITOR ACCESS - In the event that Dunn County deems it necessary to conduct an audit or inspection, Proposer shall, during normal business hours, furnish or make available at a time designated by

Dunn County and in the form required by Dunn County, information, records and reports regarding powers, duties, activities, organization, property, financial transactions, method of operation, or any and all other records, reports or information in Proposer’s custody or control.

Proposer shall provide Dunn County inspectors or auditors access to all property, equipment and facilities in Proposer’s custody or control relating to this contract. Proposer shall be expected to provide, at Proposer’s expense, reasonable time by Proposer’s personnel as may be required for Dunn County inspectors or auditors to perform the inspection or audit.

Any information provided to the auditors, which is deemed confidential by federal, state or local laws shall be held as confidential and not disclosed to the public.

7. PUBLICITY RELEASES – Proposer agrees not to refer to award of this contract in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by Dunn County.

8. INDEMNIFICATION AND DEFENSE OF SUITS - The Proposer agrees to indemnify, hold harmless, and defend Dunn County, its officers, agents and employees from any and all liability including claims, demands, damages, actions or causes of action, together with any and all losses, costs, or expense, including attorney fees, where such liability is founded upon or grows out of the acts, errors, or omissions of the successful Proposer, its employees, agents or subcontractors.

9. FORCE MAJEURE. If the performance of any part of this Contract by either party is delayed or rendered impossible by reason of natural disaster, flood, fire, riot, explosion, war or actions or decrees of governmental bodies, the party who has been so affected shall immediately give notice to the other party of the nature of such conditions and the extent of delay and shall do everything possible to resume performance. Upon receipt and acceptance of such notice, all obligations under this Contract shall immediately be suspended. If the period of nonperformance exceeds fifteen (15) business days from the receipt of notice of the Force Majeure Event, the party whose ability to perform has not been affected may, by giving written notice, terminate this Contract.

10. TERMINATION OF CONTRACT - If through any cause, the Proposer shall fail to fulfill in timely and proper manner his obligations under this contract, or if the Proposer shall violate any of the covenants, agreements or stipulations of this contract, Dunn County shall thereupon have the right to terminate this Contract by giving written notice to the Proposer specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or other materials related to the services prepared by the Proposer under this contract shall, at the option of Dunn County, become the property of Dunn County.

Notwithstanding the above, the Proposer shall not be relieved of liability to Dunn County for damages sustained by Dunn County by virtue of any breach of the contract by the Proposer, and Dunn County may withhold any payments to the Proposer for the purpose of set off until such time as the exact amount of damages due to Dunn County from the Proposer is determined.

Dunn County further reserves the right to terminate this contract at any time for any reason by giving vendor a minimum of sixty (60) days written notice by return receipt mail of such termination. In the event of said termination, the Vendor shall not reduce its activities hereunder unless agreed in advance by Dunn County. The Vendor will be paid according to the contract for services rendered through the date of termination.

The successful Vendor may, at its option, terminate the contract, once executed, upon the failure of Dunn County to pay any amount that may become due hereunder for a period of sixty (60) days following submission of appropriate billing and supporting documentation. Upon said termination, Vendor shall be paid the compensation due for all services rendered through the date of termination. Written notification of termination must be delivered to Dunn County at least one hundred twenty (120) days before the effective date of termination.

The Vendor must cooperate with Dunn County in the event of termination so as to ensure that Dunn County can maintain continuity of service delivery.

11. PREVAILING WAGE - The contractor shall abide by the State of Wisconsin, Department of Workforce Development prevailing wage requirements (State Statute 66.0903) if applicable.

12. INVOICING - The County is subject to payment provision of 1989 Wisconsin Act 233. The County, after receipt of a properly completed invoice or receipt and acceptance of the property or service whichever is later, will make payment within thirty (30) days as long as the properly completed invoice or receipt is received on or before the 4th of the month. If a properly completed invoice or receipt is not received by the 4th of the month, the contractor waives the right to collect interest under 1989 Wisconsin Act 233 if payment is not made within thirty (30) days.

13. TAXES – Dunn County and its Departments are exempt from payment of all federal taxes and Wisconsin state and local taxes on its purchases except Wisconsin excise tax as described below:

1. Dunn County, including all of its departments, is required to pay an excise tax on Wisconsin beer, liquor, wine, cigarettes, tobacco product, motor vehicle fuel engine oil, and aviation fuel. However, Dunn County is exempt from payment of State of Wisconsin sales or user tax on this purchase. Dunn County may be subject to other states taxes on its purchases dependent upon the laws of that state.

2. Contractors performing construction activities are required to pay state user tax on the cost of materials.

3. The Wisconsin Department of Revenue does not issue states sales exempt numbers to Counties per Wisconsin Statute 77.54(9)(a).

14. CERTIFICATION OF INDPENDENT PRICE DETERMINATION

1. By signing this proposal, the Proposer certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this procurement:

a. The process in this proposal has been arrived at independently, without consultation, communication, agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor;

b. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the Proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other proposer or to any competitor; and

c. No attempt has been made or will be made by the Proposer to induce any other person or…