RFP - DRAFT APV Cafe RFP_FINAL.pdf

REQUEST FOR PROPOSALS (RFP)

RES126-RES-6070

FOR A QUALIFIED CAFÉ AND/OR CRAFT

BREWERY VENDOR FOR LEASE SPACE AND

CONCESSION OPPORTUNITY

BUILDING A-190, ROOMS 7, 8, 11, AS WELL AS NON-EXCLUSIVE USE OF

THE PATIO

APPLE VALLEY AIRPORT, CALIFORNIA

San Bernardino County Department of Airports

San Bernardino, CA 92408 November 2025

Request for Proposals

No. ___

Qualified Vendors for Café Space Lease and Concession Opportunity at Apple Valley Airport

I. INTRODUCTION

A. Purpose

i) The County is requesting proposals from qualified restaurant users / operators / managers (Respondents), for the leasing of day-to-day operations of a café/restaurant concession to include quality food, tapas, small plates, beverage, and craft beer services within Building A-190, creating a welcoming destination that offers both dine-in and take-out options,(as depicted on Attachment No.1) for use of restaurant and related aviation activities at Apple Valley Airport located at 21600 Corwin Rd #13, Apple Valley, CA 92307.

Building A-190, Rooms 7, 8, 11, as well as non-exclusive use of the Patio area, also commonly known as Building A-190, for use of the restaurant, to provide a variety of food for the local community and traveling public, and related aviation activities.

ii) Exact measurements and square footage will be determined prior to negotiating the lease agreement with the recommended proposer.

iii) Submittals for café/restaurant that includes brewery users / operators / manager of this facility

Building A-190 shall only be considered.

The County intends to select, from among the qualified Respondents, a vendor with whom to enter into a lease agreement (Attachment “A1”) for the operation of a café/restaurant concession at Apple Valley Airport. The objective of this agreement is to establish a mixture of one or all of the following quality food, tapas, small plates, beverage, and craft beer services within Building A-190, creating a welcoming destination that offers both dine-in and take-out options. The space is intended to serve as a vibrant gathering spot where airport users and residents can enjoy thoughtfully prepared meals and locally brewed craft beer in a relaxed setting. The selected Respondent will be responsible for the design, operation, staffing, marketing, and daily maintenance of the café/restaurant, with a strong emphasis on maintaining a high-quality facility that contributes to the charm and vitality of the airport environment. Final lease terms will be negotiated following the selection and review of the proposed concept. Both the selection of the Respondent and the lease agreement are subject to the discretion and approval of the Board of Supervisors.

B. RFP Contact Include five copies of your proposal with all correspondence, including Proposals and questions, must be submitted to the person identified below (RFP Contact):

San Bernardino County Real Estate Services Department Attn: Audrey Roque 385 N. Arrowhead Ave., Third floor.

San Bernardino, CA, 92415-0180 Phone: (909) 501 -7579 Email: Audrey.Roque@res.sbcounty.gov

E-mail address may only be used to submit questions. Proposals will not be accepted by email or facsimile. Proposals must be submitted electronically through the County Electronic Procurement Network (ePro). All Proposers must register with the ePro system prior to the date and time to submit the proposal or they will be disqualified.

C. Reserved mailto:Audrey.Roque@res.sbcounty.gov

D. Contract Term

Services to be provided under this Request for Proposals (RFP) are outlined under Section V, Scope of Work. The Contract period will be for a minimum of Ten (10) years and maximum of Twenty (20) years beginning upon successful execution of a Lease Agreement and subject to the provisions as described under Section V, Scope of Work. The County will consider options to extend beyond this initial term based on Contractor performance and negotiations.

E. Location The location for the capital improvement, rehabilitation, facility management, and maintenance as further provided in Attachment “A1” are as follows:

Building A-190, Rooms 7, 8, 11 as well as non-exclusive use of the Patio area, also commonly known as Building A-190

II. TIMELINE

Release of RFP November 10, 2025 Voluntary site walk December 1, 2025 – December 12, 2025 Deadline for Submission of Questions December 22, 2025 Deadline for Proposals February 2, 2026; 5PM PST Date for Tentative Contract Award April 2026

Proposal Conference:

A voluntary Proposal Conference and site walk will be held:

December 1, 2025, 11:00 a.m. PST Apple Valley Airport Building A-190 21600 Corwin Rd #13, Apple Valley, CA 92307

Attendance at the voluntary site walk. Please RSVP by 3 days prior to date requested, by 5pm PST to schedule a site walk. Please contact Lissette Gutierrez via email at Lissette.Gutierrez@airports.sbcounty.gov.

Questions regarding the contents of this RFP must be submitted in writing in ePro on or before the Deadline for Submission of Questions. All questions will be answered, and both the question and answer will be posted as an Addendum to the RFP in ePro.

III. DEFINITIONS

Capitalized terms used in this RFP shall have the meanings given to them in the RFP and as defined below:

Board: The San Bernardino County Board of Supervisors.

Contract: The Contract between the County and the Proposer resulting from the award issued by the County Board pursuant to this RFP to the successful Proposer.

Contractor: Any individual, company, firm, corporation, partnership, or other organization to whom a contract award is made by the County for the capital improvement, rehabilitation, facility management, and maintenance of a business belonging to another.

mailto:Lissette.Gutierrez@airports.sbcounty.gov

Facilitator for the Evaluation Panel: A County Purchasing Department Buyer or designated individual tasked with managing the processes of the evaluation panel.

Proposal: The offer to provide specific goods or services at specified prices and/or other conditions specified in the RFP.

Purchasing Agent: The Director of the County Purchasing Department.

Request for Proposals (RFP): The request for an offer from Proposers interested in providing the identified services and requesting to lease property owned by the County. The RFP specifies the evaluation factors to be used and contains or incorporates by reference contractual terms and conditions applicable to the revenue lease agreement.

Services: The requested services described in this RFP.

Subcontractor: An individual, company, firm, corporation, partnership, or other organization, not in the employment of or owned by Contractor who is performing services on behalf of Contractor under the Contract or under a separate contract with or on behalf of Contractor.

Proposer-Contractor: During the RFP process, the Vendor community is notified of an RFP. When a business or individual submits a proposal, it is then a Proposer. When a Proposer is selected for an award, the terminology most often used is Contractor.

IV. PROPOSAL CONDITIONS

A. Authorized Signatures All proposals must be signed by an individual authorized to bind the Proposer to the provisions of the RFP.

B. Term of Offer

Proposals shall remain open, valid, and subject to acceptance anytime within nine (9) months after the Proposal submission.

C. Required Review

Proposers should carefully review this RFP for defects and questionable or objectionable material. Comments from Proposers concerning defects and objectionable material in this RFP must be made in writing and received by the RFP contact prior to the deadline for submission of questions identified in Section II or at least ten (10) calendar days before the Deadline for Proposals (whichever occurs last). This will allow issuance of any necessary amendments or addendums to the RFP. It will also help prevent the opening of a defective RFP and exposure of Proposals upon which an award could not be made. Protests based on any omission or error, or on the content of this RFP, may be disallowed if not submitted in writing to the attention of the RFP Contact, prior to the deadline for submission of questions identified in Section II or at least ten

(10) calendar days before the Deadline for Proposals (whichever occurs last).

D. Incurred Costs

The County is not obligated to pay any costs incurred by Proposer in the preparation of a Proposal in response to this RFP. Proposers agree that all costs incurred in developing a Proposal are the Proposer’s responsibility.

E. Amendments/Addendums to RFP

The County reserves the right to issue amendments or addendums to this RFP if the County considers that changes are necessary or additional information is needed.

Changes to a Proposal or withdrawal of a Proposal will only be allowed if a request is received prior to the Deadline for Proposals. No amendments or withdrawals will be accepted after the Deadline for Proposals.

F. Best Value Evaluation

As established in this RFP, the County realizes that criteria other than proposed lease fees are important and will award contract(s) based on the Proposal that best meets the needs of the County. The County seeks the optimal combination of quality, revenue, and various qualitative elements of the required Services that will provide the County with the greatest or best value for its customers.

G. Right of Rejection

Offers must comply with all of the terms of the RFP, and all applicable local, state, and federal laws, codes, and regulations. The County may reject as non-responsive any Proposal that does not comply with all of the material and substantial terms, conditions, and performance requirements of the RFP. Further, the County may reject a proposal from any entity that is a parent, affiliate, or subsidiary, or that is under common ownership, control, or management with any other entity submitting a Proposal in response to this RFP.

A Proposer may not qualify the Proposal nor restrict the rights of the County. If Proposer does so, the Proposal may be determined to be a non-responsive counteroffer and the Proposal may be rejected.

No Proposal shall be rejected, however, if it contains a minor irregularity, defect, or variation. If the irregularity, defect, or variation is considered by the County to be immaterial or inconsequential, the County may choose to accept the Proposal.

Minor irregularities may be waived by the Purchasing Agent when they are any of the following:

1. Do not affect responsiveness.

2. Are merely a matter of form or format.

3. Do not change the relative standing or otherwise prejudice other offers.

4. Do not change the meaning or scope of the RFP.

5. Are trivial, negligible, or immaterial in nature.

6. Do not reflect a material change in the work; or

7. Do not constitute a substantial reservation against a requirement or provision.

In such cases the Proposer will be notified of the deficiency in the Proposal and given an opportunity to correct the irregularity, defect or variation or the County may elect to waive the deficiency and accept the Proposal. The decision to provide a waiver shall in no way modify or compromise the overall purpose of the submittal, nor excuse the Proposer from compliance with all requirements if awarded a Contract.

This RFP does not commit the County to award a contract. The County reserves the right to reject any or all Proposals if it is in the best interest of the County to do so. The County also reserves the right to terminate this RFP process at any time.

H. Reserved

I. Clarification of Offers

In order to determine if a Proposal is reasonably susceptible for award, communications by the Facilitator for the evaluation panel are permitted with a Proposer to clarify uncertainties or eliminate confusion concerning the contents of a Proposal. Clarifications may not result in a material or substantive change to the Proposal. The evaluation by the panel may be adjusted as a result of a clarification under this section.

J. Public Records Act

All Proposals and other material submitted become the property of the County and are subject to release according to the California Public Records Act (Government Code § 7920.000 et seq.). All Proposal information, including cost information, will be held in confidence during the evaluation and negotiation process. Thereafter, Proposals are subject to becoming a non-exempt public record.

If a Proposer believes that any portion of its Proposal is exempt from public disclosure, it must indicate the specific portions believed to be confidential and not subject to disclosure on Attachment I - Public Records Act Exemptions. The Proposer also must include a brief description that sets out the reasons for exemption from disclosure. Each stated exemption must include a citation to supporting legal authority, including statutory authority or case law, to support exemption from the Public Records Act. Requested exemptions that do not meet the requirements of this section will not be considered.

The County will use reasonable means to ensure that such information is safeguarded but will not be held liable for inadvertent disclosure of the information. Proposals marked “Confidential” in their entirety will not be honored, and the County might not deny public disclosure of any portion of Proposals so marked.

By submitting a Proposal with portions identified in Attachment I as “Confidential,” Proposer represents that it has a good faith belief that such portions are exempt from disclosure under the California Public Records Act. Proposer may be requested to obtain legal protection from disclosure should a Public Records Act request be received. In the event the County does not disclose the information marked “Confidential,” Proposer agrees to reimburse the County for, and to indemnify, defend (with counsel approved by County) and hold harmless the County, its officers, employees, agents, and volunteers from and against any and all claims, damages, losses, liabilities, suits, judgments, fines, penalties, costs and expenses, including without limitation, attorneys’ fees, expenses and court costs of any nature arising from or relating to the County’s non-disclosure of any such designated portions of a Proposal.

K. Employment of Former County Officials

Information must be provided in Attachment G regarding former County Administrative Officials (as defined below) who are employed by or represent Proposer. The information provided must include a list of former County Administrative Officials who terminated County employment within the last five years and who are now officers, principals, partners, associates, or members of Proposer and should also include the employment and/or representative capacity and the dates these individuals began employment with or representation of Proposer. For purposes of this section, “County Administrative Official” is defined as a member of the Board of Supervisors or such member’s staff, Chief Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

Failure to provide this information may result in the Proposal being deemed non-responsive.

L. Reserved

M. Disclosure of Criminal and Civil Proceedings

The County reserves the right to request the information described herein from the Proposer selected for Contract award. Failure to provide the information may result in a disqualification from the selection process and no award of Contract to the Proposer. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The selected Proposer may also be asked to provide information to clarify initial responses. Negative information provided or discovered may result in disqualification from the selection process and no award of Contract.

The selected Proposer may be asked whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of it partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Proposer will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the selected Proposer may also be asked to disclose whether the firm, or any of its partners, principals, members, associates, or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Proposer will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

N. Debarment and Suspension; California Secretary of State Business Entity Registration.

Proposer certifies in Attachment D that neither it nor its principals or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See Attachment D and the following United States General Services Administration’s System for Award Management website https://www.sam.gov). Proposer also certifies in Attachment D that if it or any of the subcontractors listed in the Proposal are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

O. Unsatisfactory Performance

Proposer affirms that it has no record of unsatisfactory performance with the County in the twenty-four

(24) month period immediately preceding the date of issuance of this RFP.

P. Final Authority

The final authority to select Proposal(s) and award a contract(s), as a result of this RFP, rests solely with the County Board of Supervisors, or as delegated by the Board of Supervisors.

Q. Campaign Contribution Disclosure (Levine Act) Proposer has disclosed to the County using Attachment “L” – Levine Act Campaign Contribution Disclosure, whether it has made any campaign contributions of more than $500 to any member of the Board of Supervisors or County elected officer [Sheriff, Assessor-Recorder-Clerk, Auditor- Controller/Treasurer/Tax Collector and the District Attorney] within the earlier of: (1) the date of https://www.sam.gov/ the submission of TENANT’s proposal to the County, or (2) 12 months before the date this Lease was approved by the Board of Supervisors. TENANT acknowledges that under Government Code section 84308, TENANT is prohibited from making campaign contributions of more than $500 to any member of the Board of Supervisors or other County elected officer for 12 months after the County’s consideration of the Lease.

Campaign contributions include those made by any agent/person/entity on behalf of the Proposer or by a parent, subsidiary, or otherwise related business entity of Proposer.

R. Department of Industrial Relations Registration Proposer must be registered with the Department of Industrial Relations as required by Senate Bill854 (Chapter 28, Statutes of 2014) and Senate Bill 96 (Chapter 28, Statutes of 2017) to work on public works contracts as defined under the Labor Code.

V. SCOPE OF WORK

A. BACKGROUND INFORMATION

Apple Valley Airport (APV), owned and operated by San Bernardino County, is a key general aviation facility located approximately three miles north of the Town of Apple Valley. The airport features two asphalt runways that support a wide range of general aviation operations from small recreational aircraft to light corporate jets making it a foundational asset for aviation activity in the High Desert region. APV primarily serves training, recreational, and private aviation users and is well positioned for immediate operational growth and long-term development.

In addition to its aviation services, Apple Valley Airport functions as a vital community asset. It is home to the highly attended annual Apple Valley Airshow, which draws thousands of spectators and aviation enthusiasts each year. The airport supports youth aviation education, and honors aviation history through partnerships. These efforts are further reinforced by the County’s ongoing Airport Master Plan Study, which aims to guide infrastructure improvements and attract commercial and aviation-related development on surrounding underutilized land.

San Bernardino County is seeking qualified vendors to establish and operate a café within Apple Valley Airport that will serve the aviation community and broader public. The selected vendor will benefit from a built-in, diverse customer base that includes pilots, flight students, airport staff, airshow attendees, and local residents. The goal of this agreement is to provide high-quality food, beverage, and craft beer services in a welcoming environment with both dine-in and take-out options. The café is envisioned as a vibrant gathering place that enhances the airport experience, encourages community engagement, and supports the airport’s expanding role as a regional center for economic, educational, and recreational activity.

History

Apple Valley’s earliest aviation activity took place at the original airstrip located near the iconic Apple Valley Inn, dating back to the 1950s. Bonanza Air Lines later part of Air West operated DC-3 and then Fairchild F-27 flights between 1950s and 1966, even serving as a filming location for the TV show Sky King, whose Cessna 310 “Songbird” and ranch house featured prominently in episodes. By the late 1960s, as Apple Valley grew, the original airport facilities were considered inadequate which led to its eventual closure and conversion into commercial and residential developments.

In 1970, the current Apple Valley Airport was opened about three miles north of town, offering longer runways and modern general aviation capabilities. APV has served as a key general aviation hub, supporting fuel services, flight training, maintenance, aircraft rental, and housing San Bernardino County and CHP aviation operations, along with private hangar developments such as Midfield Aviation.

Today

Apple Valley Airport is a general aviation airport serving the High Desert region area in San Bernardino County, California. It plays an important role in supporting local aviation activities including flight training, recreational flying, aircraft maintenance, and community events.

The airport occupies approximately 485 acres at an elevation of 3,261 feet. It is classified as a general aviation airport in the National Plan of Integrated Airport Systems (NPIAS) and primarily serves local and transient general aviation aircraft. Apple Valley Airport currently supports a variety of aviation businesses including flight schools, aircraft rental services, and maintenance providers.

Vision

We envision a cafe and restaurant concession at Apple Valley Airport that offers guests a relaxed, intimate setting, thoughtfully framed by distinctive, design and architecture. The design should embrace an “industrial-becoming-organic” style, with ideas blending reclaimed wood, stone, greenery, and fresh air with modern elements of metal, concrete, and glass in an aeronautical setting.

Our concept is to create a welcoming space where travelers and visitors can enjoy exceptional food, tapas, small plates, and a curated selection of beverages, including locally crafted beer.

The menu will be designed to complement the harmonious atmosphere, featuring fresh, locally inspired cuisine that reflects the unique character of the region.

This concession will serve as a vibrant gathering place, celebrating both the natural beauty of aeronautical surroundings and the innovation of contemporary design. Our goal is to provide a memorable dining experience that enhances the airport aeronautical environment and becomes a destination in itself for exceptional food and drink.

B. PROJECT DESCRIPTION

1. San Bernardino County is soliciting proposals from qualified Respondents to establish and operate a café and restaurant within Building A-190 at Apple Valley Airport. The selected operator will be responsible for the design, operation, staffing, marketing, and daily maintenance of the facility, with a strong emphasis on maintaining a high-quality establishment that serves both airport users and the surrounding community. The café/restaurant should offer a variety of options, including tapas, small plates, breakfast, lunch, dinner, and a craft brewery component.

The County’s objective is to enter into a lease agreement with an operator who will not only provide exceptional food and beverage service but also foster community engagement and support local initiatives. The successful Respondent will be expected to host numerous fundraisers and charitable events, as well as provide meeting space for local environmental, social, and community groups. By doing so, the café/restaurant will become a hub for community activity and a valued resource for the region.

2. Requirements: The Contractor, at a minimum, will be responsible for the following items:

a. Maximize revenue to the County through a long-term lease of the café/restaurant/brewery premises.

b. Consideration and evaluation of the recurring revenue stream proposed by respondents from the proposed Lease structure will include, but not be limited to: start date of County receiving revenue, frequency of revenue received (e.g., monthly, quarterly, or annually), proposed rent increases over the Term of the Lease, the length of the Lease Term, and any market risk factors that may hinder or reduce the proposed revenue stream over the Term of the Lease.

c. Provide a high-quality and well-maintained café/restaurant that augments and conforms to the aeronautical neighborhood and surrounding community.

d. Meet all land use, capital improvement, and rehabilitation conditions and standards set forth by, but not limited to, the County through LUS, Towne of Apple Valley, FAA, and any governmental requirements.

e. Ensure all public rights of way are improved to standards and integrate all access and safety requirements.

f. Strengthen the quality of life for the immediate community through café/restaurant operations and community engagement.

g. Submit to the County, on a periodic basis as determined by the County, records of the number and types of customers served, including event attendance and community engagement metrics, as applicable.

h. Develop, maintain, and annually submit a Maintenance Plan for the café/restaurant premises, and submit quarterly maintenance schedules.

i. Develop, maintain, and annually submit a Marketing Plan with a minimum of four major events a year: participation in the Apple Valley Airport Air Show as one major event when applicable.

j. Ensure that all café and restaurant facilities on the leased premises are used exclusively for food and beverage service operations in accordance with applicable health, safety, and regulatory requirements, as well as County policies. Implement appropriate penalties for any non-compliant uses, subject to review and approval by the County.

k. Contractor shall be responsible for improving and maintaining landscaping on the patio, any expansion, and creative ambiance applications. This obligation includes, but is not limited to:

i. Landscaping within the area directly abutting the café/restaurant premises;

and

ii. The landscaped area of any expanded concept separating A-190 to the adjacent building of the final negotiated leased premises.

3. Preference will be given to proposals that include design, rehabilitation, and redevelopment concepts which demonstrate meaningful job creation in areas such as food service, hospitality, variety of café, culinary tapas, culinary small plates, craft brewing, marketing, operations and management. Proposals that identify a committed operator or tenant with plans to staff the facility with a mix of skilled roles including culinary, brewing, services, and managerial positions will be viewed favorably. Additional consideration will be given to projects that generate long-term employment opportunities and contribute to the economic vitality of the local community.

4. Financial Accountability: Additionally, proposers must present evidence that they are capable of operating with financial accountability. Provide Proposer’s Annual Report for the previous two years. Proposer must also include independently audited financial statements for the most recent completed fiscal year. If audited financial statements are not available, please provide un-audited financial statements along with a certification from the Proposer’s accountant that the information accurately reflects the Proposer’s current financial status. If the Proposer is a sole proprietorship, please provide Schedule C of the Internal Revenue Service forms as well as a certification from the owner and the accountant that the information accurately reflects the Proposer’s current financial status.

VI. PROPOSAL SUBMISSION

A. General

1. All interested and qualified Proposers are invited to submit a Proposal(s) for consideration.

Submission of a Proposal indicates that the Proposer has read and understands the entire RFP, including all appendixes, attachments, exhibits, schedules, and addenda (as applicable) and that all concerns regarding the RFP have been resolved.

2. Proposals must be received by the designated date and time. All Proposers must register with the ePro system prior to the date and time to receive the proposal or they will be disqualified. Late or incomplete proposals will not be accepted. Electronic response must be submitted through the San Bernardino County Electronic Procurement Network (ePro) https://epro.sbcounty.gov/epro/. System-related issues in ePro shall be directed to the Purchasing Department at (909) 387-2060. For procurement questions involving ePro, please contact the RFP Contact identified in Section I, Paragraph B – RFP Contact.

3. The Proposer acknowledges that its electronic signature is legally binding. Submittals in ePro will be opened from the system’s encrypted lock box after the deadline and evaluated as stated in this RFP .

4. Paper responses must be submitted in addition to electronic submission, by mail or in person to the RFP Contact and will be time/date stamped when received. Proposals can be withdrawn at any time prior to the scheduled Deadline for Proposals.

5. Hand carried Proposals may be delivered to the RFP Contact between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays observed by the County.

Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements, and for ensuring that the address information appears on the outer wrapper or envelope used by such service

6. For proposals submitted through ePro, the Proposer shall not include Attachment E, “Fee Proposal Sheet(s)”, as part of the proposal submittal, but instead shall upload Attachment E as a separate attachment, clearly labeled. The proposal and Attachment E must be received (separately) on or before the Deadline for Proposals in the manner described in Section 1, Paragraph B. Failure to comply with this requirement shall disqualify the Proposer.

7. Proposals must be submitted in the format described below. Proposals are to be prepared in such a way as to provide a straightforward, concise description of capabilities to satisfy https://epro.sbcounty.gov/epro/ the requirements of this RFP.

8. Proposals must be completed in all respects as required in this section. A Proposal may not be considered if it is conditional or incomplete.

B. Proposal Format

Responses to this RFP must be in the form of a proposal package, which must be submitted in the following format:

1. Presentation

Submit all hard copies of the Proposal on 8 ½ x 11 paper. To promote clarity and efficiency in the review process, Proposals submitted in response to this RFP shall be limited to a maximum of 40 printed pages, which equates to 20 double-sided pages (front and back).

Each page, including attachments, must be clearly and consecutively numbered.

2. Cover Page

Use Attachment A as the cover page.

This form must be fully completed and signed by an authorized officer of the Proposer.

3. Table of Contents All pages of the Proposal, including the enclosures, must be clearly and consecutively numbered and correspond to the Table of Contents.

4. Statement of Certification

Include the following on Attachment B:

a. A statement that the offer made in the Proposal is firm and binding for nine (9) months from the Deadline for Proposals.

b. A statement that all aspects of the Proposal, including proposed lease payment, have been determined independently, without consultation with any other Proposer (competitor) for the purpose of restricting competition.

c. A statement that all declarations in the Proposal and attachments are true and that this shall constitute a warranty, the falsity of which will entitle the County to pursue any remedy by law.

d. A statement that the Proposer agrees that all aspects of the RFP and the Proposal submitted shall be binding if the Proposal is selected and a Contract awarded.

e. A statement that the Proposer agrees to provide the County with any other information the County determines is necessary for an accurate determination of the Proposer’s ability to perform the Services as proposed.

f. A statement that the Proposer, if selected, will comply with all applicable rules, laws, and regulations.

g. A statement that the Proposer has reviewed the RFP and General Contract Terms in their entirety and have no exceptions to any requirements, terms, or conditions, except as noted in Attachment H.

5. Statement of Experience and Qualifications

Include the following in this section of the Proposal:

a. Business name of the Proposer and type of legal entity such as corporation, partnership, etc. If Proposer is a business entity that must be registered with the California Secretary of State, Proposer shall provide the County the entity number assigned to it by the Secretary of State.

b. Number of years the Proposer has been in business under the present business name, as well as related prior business names.

c. Statement that the Proposer does not have any commitments or potential commitments that may impact the Proposer’s ability to perform the Contract, if awarded.

6. Licenses, Permits, and/or Certifications.

Provide copies of all licenses, permits and/or certifications in Attachment C as required under Section X. TERMS AND CONDITIONS Paragraph A, 21.

7. Financials

Proposers must present evidence satisfactory to the County demonstrating their ability to develop, construct, operate and maintain Proposed Project operations as proposed in each proposal. The proposer’s statement of financial capability must include the source of funding and detailed information including:

The responsibility and cost of entitling, developing, managing, and operating the Proposed Project and Use is the sole responsibility of the Respondent.

Ability to Finance: Identify and describe the specific source of funding that the business proposes to use to undertake the project as proposed and will need to include a surety bond guarantee. If funds are to be used from outside sources (i.e., parent company, third party, LLC partners, etc.), provide documentation, such as a recent bank statement, balance sheet, income statement, and/or other supporting documents, to demonstrate that funds are available to fund this project. In addition, if funds are to be borrowed to finance any portion of the total investment, proposer must provide loan commitment documentation such as a letter-of- intent from the individual, bank, or other lending entity indicating the minimum amount to be loaned and any applicable percentage rate. The loan commitment may contain the qualification that the loan will be consummated only upon award of an agreement with the County.

Business Financial Statement: Use the Business Financial Statement to describe the current and true condition of the business’ assets, liabilities, and net worth. Round figures to the nearest dollar. If the business is a partnership or joint venture, each general partner or joint venturer must individually submit a Business Financial Statement. Proposer may provide copies of forms filed with the Internal Revenue Service, where applicable. Provide Proposer’s Annual Report for the previous two years. The proposer must also include independently audited financial statements for the most recent completed fiscal year. If audited financial statements are not available, please provide un-audited financial statements along with a certification from the Proposer’s accountant that the information accurately reflects the Proposer’s current financial status. If the Proposer is a sole proprietorship, please provide Schedule C of the Internal Revenue Service forms as well as a certification from the owner and the accountant that the information accurately reflects the Proposer’s current financial status.

Financial / Project Proforma: Three-year Proforma. Provide annual revenue projections and anticipated operating costs for the period of proposed operation. Rent proposal to County shall be based on any net profit projections identified within the Financial Proforma.

Ground Rent and estimated additional revenue to County with supporting documentation Respondent would like to propose. Including proposed additional credit enhancements such as Guarantee of Lease and/or Letter of Credit.

Credit Worthiness: Proposers must present evidence of credit worthiness. At a minimum, evidence should include a credit report issued by a nationally recognized credit bureau within 60 days of the proposal due date and include the Fair Isaac Corporation (FICO) score. Any derogatory information listed on said reports must be explained. Below average FICO scores, outstanding debts, delinquent payment history on current contracts, and any other derogatory information may disqualify a proposal.

8. Project Team Organization Chart

This section must be completed by each individual, partner, and member of joint ventures;

CEO, officers, and holders of 25% or more of the company’s shares for corporations;

manager; and the managing member(s) of the organization identified on the LLC-12 for a limited liability company. The aforementioned identified individual(s) must also complete and sign the Authorization to Release Information in Section IV.

Experience:

Please provide the following:

• Company Overview:

o Briefly describe the café/restaurant entity responding to the RFP.

• Project Team Principals:

o List names and addresses of each principal involved in the project.

• Key Team Members:

o Identify essential team members, such as:

Culinary chef(s) Restaurant manager(s) Architect Engineer Legal representative Marketing representative(s) Contractor Other relevant consultants (e.g., environmental, beverage, etc.)

• Relevant Experience:

o Confirm team has a minimum five (5) years’ experience in developing, managing, and operating cafés/restaurants.

o Provide details of relevant expertise.

o Provide a narrative describing in detail the duration, extent, and quality of the proposer’s education and business experience with special emphasis on the experience and qualifications related to the subject capital improvement, rehabilitation, facility management, and maintenance and operations management. Be specific with respect to the type and dates of experience, the proposer’s role in the management and specific duties, type and size of operation, quality of operation, public agency involvement, contractual relationships, and other factors that demonstrate an ability to successfully operate the proposed developed project. Attach additional information as needed.

• Financial & Loan History:

o Disclose any projects in foreclosure or with failed real estate loan obligations in the past 10 years.

• Concept Plan Experience:

o Demonstrate experience with similar café/restaurant brewery concepts.

o List completed projects and timelines.

o Include photos and site plans showing project quality and complexity.

o Identify team members involved in those projects.

o State current status of each project.

• Financial Capability:

o Provide recent examples of financing and constructing comparable café/restaurant brewery projects.

o Submit current financial statements of principals.

o List lender and/or equity financial references.

o Include references from public agencies, if available.

• Organization Chart

• Provide an organization chart illustrating the project team, and clearly show the organization of the team and the hierarchy of the members. It must include:

a. Organizational framework for the proposed project team.

b. Company name and staff name for each role identified in the chart.

c. Resumes of key personnel, including qualifications, education, and project experience.

9. Proposal Description Submit a Capital Improvement & Facility Management Concept Plan encompassing the below per the Scope of Work:

• Maximize property value through a vibrant café/restaurant brewery concept.

• Deliver a high-quality venue that complements APV aeronautical themes and the local community.

• Adhere to all Town Towne of Apple use, zoning, and development standards.

• Upgrade public rights of way to meet safety and accessibility requirements.

• Enhance the quality of life for nearby residents with community-focused amenities.

Proposal & Lease Requirements

• Submit a Concept Plan encompassing the below:

o Specify proposed primary lease term and any extension options.

o Detail proposed security deposit.

o Include draft site plan and sample building elevations.

o Outline improvement plans: design features, square footage breakdown

(dining, brewery, kitchen, patio, etc.), amenities, and density/FAR.

o Describe the architectural theme (e.g., industrial-modern with aviation accents).

o Address improvements to public rights of way.

o Present concepts for landscaped and hardscaped areas (e.g., outdoor seating, beer garden).

• Market Feasibility Study:

o Provide analysis supporting the viability of a café/restaurant brewery at this location.

• Marketing Plan:

o Outline the marketing strategy for attracting customers.

o Estimate marketing costs and projected time to reach full occupancy/steady business

10. Work Plan

Include the following:

a. Summary of management/work plan for this Project.

b. Project schedule with projected total costs summary to include:

• Environmental Clearance.

• Phase I/Phase II as needed.

• Off-Site Improvements required/estimated costs.

• Construction timeline

• Engineering

• Site Costs include mapping and permits.

• Lease-up costs and timeline; include current and projected market activity.

• Marketing program create community involvement and aeronautical patron activity.

• Value of County Property as is, with existing improved areas; proposed capital improvement, rehabilitation, facility management, and maintenance, with supporting documentation.

• Estimated rate of return on Project.

c. A detailed Business Plan that identifies the Proposer’s plan for the first seven years of the contract. This plan will be updated and submitted at the conclusion of the seventh year to cover the remaining years of the contract.

d. A detailed capital improvement, rehabilitation, facility management, and maintenance plan that identifies Proposer’s plan for the first five years of the contract. This plan must address capital improvements and deferred maintenance projects, include a timeline, and be updated and submitted at the conclusion of the fifth year to cover the remaining years of the contract.

11. Certification Regarding Debarment or Suspension

Complete Attachment D.

12. Revenue Complete projected Revenue Information included within Attachment E.

13. References

Financial, client, and vendor references are used to confirm information provided by proposers and to evaluate the Proposer’s quality of experience and past performance.

Proposers should submit a minimum of one reference for each reference type required below.

However, to adequately substantiate the claims made in the proposal, proposers are encouraged to provide three references that are familiar with all aspects of their business.

Proposers should notify their references in writing that a representative from the County will be contacting them.

For the purposes of this RFP, proposers should provide the references from the following sources:

• Financial References: Include the bank or savings and loan institution.

• Client or Business References: Name clients or other persons that most accurately reflect the business performance and ability to fulfill contract obligations with other entities for the provision of goods and services.

• Other entities, preferably public agencies, of same or similar size as the County, with whom you have established a contract on a project of this nature.

Provide Contact Name, Address, Phone Number, and dates Services were provided on Attachment F

14. Former County Officials

Complete Attachment G.

15. Exceptions to RFP Complete Attachment H.

16. Public Records Act Exemptions

Complete Attachment I – Public Records Act Exemptions if applicable.

17. Indemnification and Insurance Requirements Affidavit Submit evidence of ability to insure as stated in Section X, Paragraph B – Indemnification and Insurance Requirements. Proposer must complete and submit Attachment J – Indemnification and Insurance Requirements Affidavit, and ensure the form is complete, including the signature from Proposer’s insurance broker/agent.

18. Prevailing Wage Requirements Review Attachment K - Prevailing Wage Requirements

19. Levine Act Campaign Contribution Disclosure Complete Attachment L – Levine Act Campaign Contribution Disclosure (Levine Act)

VII. EVALUATION

Proposals will be subject to an Initial Review to confirm responsiveness, by determining whether each Proposal includes the stipulated content, required certifications or licensing, etc., and is presented in the required format, in order for the Proposal to advance for evaluation. Any reasonable person reviewing for responsiveness must be able to ascertain that the Proposal meets these requirements.

The evaluation process includes the following categories and may include additional specific criteria.

Likewise, the listed considerations are possible considerations and may not be the only factors involved in the evaluation.

A. QUALIFICATIONS AND EXPERIENCE

Weight: 20% Considerations:

• Respondent’s background, reputation, qualifications, and relevant experience, including but not limited to experience with local approval agencies and provision of similar services.

• Respondent’s demonstrated capability and expertise for the required services.

• Experience of the Respondent in developing, managing, and operating similar product.

• Quality of product constructed by Respondent in past.

• Success of Respondent in previous product for capital improvement, rehabilitation, facility management, and maintenance.

• Success of Respondent in community outreach.

• Respondent’s understanding and acceptance of RFP terms.

• Understanding of County’s contract obligations with respect to procurement policy and procedures.

• Willingness to agree and ability to comply with contract terms.

B. FINANCIAL REVIEW

Weight: 10% Considerations:

• Respondent’s financial stability and responsibility.

• Review of financial statements and/or tax information by qualified individuals, including those at the Auditor-Controller/Treasurer/Tax Collector Office.

C. PLAN AND SCHEDULE

Weight: 30% Considerations:

• Respondent’s demonstrated knowledge of the capital improvement, rehabilitation, facility management, and maintenance of existing County-owned Airport sites, as evidenced by a written plan and timeline for implementation and financing.

• Compatibility of the proposed land area and the feasibility of the site plan.

• Quality of the capital improvement, rehabilitation, facility management, and maintenance

Concept Plan for the County site.

• Acceptability of all other proposed business terms for the lease, including but not limited to:

o Lease Term.

o Performance Bond.

o Security Deposit.

o Revenue (ground rent and any additional proposed).

o Increases in Revenue (ground rent and additional proposed).

• Ability of Respondent to finance this project.

• Support for Respondent’s estimated costs and timeline.

• Understanding of the regulatory approval process as reflected in the Respondent’s advisors and consultant team and schedule.

• Ability of proposed project to meet the County’s Countywide Vision.

D. RESERVED

E. RESERVED

F. REVENUE PACKAGE

Weight: 25% Considerations:

• Expectations for potential revenue & cost sharing, public incentives, expected ground lease rates/terms/conditions and metrics for financial impact.

• Estimated annual revenue to the County and support for the estimate.

G. REFERENCES / ASSEMBLED TEAM / EXPERIENCE

Weight: 15% Considerations:

• Respondent’s ability to demonstrate strong knowledge and expertise.

• Respondent’s previous work products and client interactions.

• Professionalism and transparency with all stakeholders, building effective collaborations.

•…