RFP.docx

Barry Intermediate School District REQUEST FOR PROPOSAL - 2024 Barry ISD HVAC RTU 4&5

Barry Intermediate School District (BISD) is seeking bids for proposals from qualified contractors to replace Rooftop Packaged Units 4 and 5. The project involves the removal and installation of new rooftop packaged units to enhance the HVAC system efficiency and performance.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bids are due by 2:30 pm Thursday May 1, 2024 delivered in a sealed envelope/package with the wording “2024 Barry ISD RTU 4&5” clearly marked on the outside of the envelope/package addressed to:

Barry ISD Attn: Amber Holland 535 W Woodlawn Ave Hastings, MI 49058

Barry ISD will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids. Should the ISD be closed for any reason, bids will be due the next business day the ISD is open. The time bids are due will remain the same time specified herein.

Questions regarding the specifics of the bid should be directed to Amber Holland at aholland@barryisd.org via SigmaVSS, and answers will be responded to through the same means. Any questions submitted after 2:30pm on April 30th will not be answered.

It is the intention to award the bid once the Barry ISD Board approves the recommendation of award at the May 14, 2024 Board Meeting. Delivery and installation may take place immediately after board approval.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Barry ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Barry ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Barry ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Barry ISD is an equal opportunity institution. Barry ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. All alternate equipment/material as specified herein, or suggested by bidder, will be made by a reputable experienced manufacturer and shall conform to the specifications in order to promote efficiency in its use, reduce maintenance cost, and to assure durability for which it is intended.

D. In some cases, where manufacturer names and model numbers are indicated, alternates are not acceptable to create a base bid. However, in most cases alternates are acceptable, but subject to review by the owner. It will be incumbent upon the bidder, when bidding an alternate, to provide proper documentation that the alternates are equal to the manufacturer names and model numbers listed in the base bid. Vendors are encouraged to provide more than one bid as well as alternate bids that they feel may meet the needs of the Barry ISD.

E. Barry ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. Barry ISD may award this bid in part or whole.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The delivery of the product shall be coordinated with the Owner and delivery terms are fairly flexible. Bids must include all delivery charges, and unboxing costs; disposal of all waste must also be coordinated with owner prior to delivery.

H. In the case where installation is specific; installation must be complete, and all installation costs must be included.

I. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

J. Barry ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

K. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

Project Overview:

Barry ISD is looking to replace rooftop package 4 and 5 at the West Learning Center – 555 W Woodlawn Ave, Hastings MI. The project includes the removal of existing units, installation of new units compliant with industry standards and specifications, integration of new units with existing HVAC systems, testing, commissioning, and ensuring proper functioning of the installed units, compliance with all safety regulations and protocols during the execution of the project.

SCOPE OF WORK

Replace RTU 4&5 1.Measure and order curb adaptors.

2. Removing existing units and curb adaptors.

3. Set new curbs and rooftop packaged units.

4. Connect electrical, Thermostat wiring, gas, and Drains.

5. Perform Start up and verify operations.

6. Proper disposal of old equipment.

Equipment

(2) 8.5 Ton Rooftop Packaged Units with Low Leak Economizer

(2) Curb Adaptors

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Barry Intermediate School District request for proposal for 2024 Barry ISD HVAC RTUS 4 & 5, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Barry Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation to Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________ Title: _________________________________ Date: ________________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by , Notary Public _____________________County, Michigan

My Commission Expires: ________________ Acting in the County of:________________

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004) As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School Board or the Superintendent of Barry ISD.

The undersigned, the owner or authorized officer of ___________________________________________________ (the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Barry ISD. If such a relationship exists, please explain:

BIDDER: _____________________________

By: _________________________________ Title: _______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by , Notary Public _____________________County, Michigan

My Commission Expires: ________________ Acting in the County of: ________________