RFP.240000000565.Sports Medicine Simulators.pdf

Mich igan .gov/MiProcure ment

RFP 240000000565 1 of 51

PROPOSAL INSTRUCTIONS

Department of Education

Sports Medicine Training Simulators and Learning Aids for CTE Programs Request for Proposal No. 240000000565

Solicitation Manager Name: Carol Munroe Direct Phone: 517-241-3329

Email: munroec@michigan.gov

This is a Request for Proposal (RFP) for:

The Office of Career and Technical Education is seeking a one-time purchase to provide innovative learning aids and simulators to secondary state approved CTE Programs implementing the sports medicine credentials in Health and Science Courses.

RFP Timeline Event Time Date

RFP issue date N/A Monday, December 4, 2023

Pre-proposal meeting N/A N/A Deadline for bidders to submit questions about this RFP

12:00 p.m. Eastern Friday, December 8, 2023

Anticipated date the State will post answers to bidder questions on www.michigan.gov/SIGMAVSS

N/A Wednesday, December 13, 2023

Proposal deadline* 12:00 p.m. Eastern Monday, December 18, 2023

Anticipated contracts begin date N/A Monday, February 26, 2024

*A bidder’s proposal received at 12:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

http://www.michigan.gov/SIGMAVSS

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1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the RFP Structure and Documentation table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State.

Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation Document Description Bidder Response

Instructions

Cover Page Provides RFP title and number, important dates, and contact information for Solicitation Manager

Informational

Proposal Instructions Provides RFP instructions to bidders

Informational

Confidential Treatment Form

Required verification on whether bidder’s proposal contains confidential information

Bidder to complete and submit by proposal deadline

Vendor Questions Worksheet

Questions to bidders on background and experience

Bidder to complete and submit by proposal deadline

Schedule A – Statement of Work

Statement of work Bidder to complete and submit by proposal deadline

Schedule B – Pricing Pricing for goods and services sought by the State through this RFP

Bidder to complete and submit by proposal deadline

Schedule C – Direct Shipment Locations (City, State, Zip Code)

City, State, Zip will be provided for direct shipments so bidders can provide more accurate shipping costs – Upon Award addresses will be provided

Bidder to complete and submit by proposal deadline

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Contract Terms Provides legal terms for a contract awarded through this RFP

Deemed accepted by bidder unless information required in the Evaluation Process section of this document is submitted by proposal deadline

Contract Terms – page 37, Section 2, 3, 4

Provide required Contractor Information as required

Bidder must complete and submit by the proposal deadline

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed below. Contacting any other State personnel, agent, consultant, or representative about this RFP will result in bidder disqualification.

Email to:

Carol Munroe munroec@michigan.gov Jenny Manar manarj@michigan.gov

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be emailed by December 8, 2023 – 12:00 p.m. EST) to the Solicitation Manager and designee (listed below) no later than the time and date specified. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

Email to:

Carol Munroe munroec@michigan.gov Jenny Manar manarj@michigan.gov

Q # Document and Section Page # Bidder Question mailto:munroec@michigan.gov mailto:manarj@michigan.gov http://www.michigan.gov/SIGMAVSS http://www.michigan.gov/SIGMAVSS mailto:munroec@michigan.gov mailto:manarj@michigan.gov

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5. DELIVERY OF PROPOSAL. DUE: Monday, December 18, 2023 – 12:00 pm. EST

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS.

The price proposal should be saved separately from all other proposal documents.

The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document.

Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid bid disqualification, the bidder must provide documentation to support the following:

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

1. Bids must come with detailed descriptions/specifications and pictures of sports medicine simulators, including Ankle Injury Trainer and Knee Injury Trainer.

2. Specific examples of supporting curriculum materials that support the use of the simulators being provided, including any digital media alternatives.

3. Provide a detailed manufacturing timeline. (How long would the process be from date of order to delivery?) Bidder must provide how long it will take to manufacture specific products and what the overall delivery projection is.

4. Equipment and materials must meet the National Athletic Trainers Association industry standards for athletic training courses. (NATA sections 9, 11, 13, and 15 standards attached). Equipment must meet real world applications for classroom instruction.

https://www.nata.org/sites/default/files/secondary-school-sports-medicine-course-outline.pdf

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5. Bidder prove its ability to ship it goods to multiple locations across the state simultaneously. Bidder must provide all pricing for shipping to multiple locations across state.

6. Pricing must be provided

7. EVALUATION PROCESS: The State will evaluate each proposal based on a PASS/FAIL basis based on the following criteria:

Criteria Pass /

Fail

1.

Statement of Work – Requirements – Vendor met all requirements including products that align with the NATA.

2.

Statement of Work – Product Specifications – Section 1.1 A-D & 2-4 – Vendor provided detailed specification of products, including all requirements as specified.

3.

Statement of Work – Product Specifications – Section 1.1 C & D (Curriculum) – Vendor provided specific and detailed curriculum materials, teaching aid for instructors, lesson plans, real world scenarios, supplemental teaching materials, and any electronic or web-based resources aligning with NATA standards.

4.

Statement of Work – Section 1.2, 1.3. – Warranty, Recall - Information provided as required.

5.

Statement of Work – Section 2 – 2.1 – 2.6 – (Service Requirements) Information provided as required.

6.

Vendor Question Worksheet – All required information provided – Vendor provided response to all questions.

Total (All Criteria must PASS) Proposals receiving a PASS will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive. Failure to respond timely to requests for proposed changes to Contract Terms during ongoing negotiations may be cause for disqualification.

https://www.nata.org/sites/default/files/competencies_5th_edition.pdf http://www.legislature.mi.gov/(S(12rtpbjmznw1mn4opquus2gz))/mileg.aspx?page=getObject&objectName=mcl-18-1261 https://www.michigan.gov/SDVOB

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The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or

(iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to:

considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

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k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State.

Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in the Evaluation Process section of this document, and price, as demonstrated by the proposal. The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS or in the manner it was originally published.

12. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest to Carol Munroe at munroec@michigan.gov and Jenny Manar at manarj@michigan.gov no later than 12:00 p.m. EST, seven days after posting the Award Recommendation and Evaluation Synopsis. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at DTMB - Programs and Policies (michigan.gov) under the “Bidder Protests” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION

ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial http://www.michigan.gov/SIGMAVSS mailto:munroec@michigan.gov mailto:manarj@michigan.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.michigan.gov%2Fdtmb%2Fprocurement%2Fcontractconnect%2Fprograms-and-policies&data=05%7C01%7CMarpleA%40michigan.gov%7C36259407b7714f2fc9b608da4d2f9a34%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637907164092143816%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=9%2F9Df8aIcjEZ0FFOBpbCkgMx6x844b20gK2zRJR7ZVE%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.michigan.gov%2Fdtmb%2Fprocurement%2Fcontractconnect%2Fprograms-and-policies&data=05%7C01%7CMarpleA%40michigan.gov%7C36259407b7714f2fc9b608da4d2f9a34%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637907164092143816%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=9%2F9Df8aIcjEZ0FFOBpbCkgMx6x844b20gK2zRJR7ZVE%3D&reserved=0

RFP 240000000565 8 of 51 or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

a. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM)

WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information.

Failure to submit a completed CT Form may be cause for disqualification from the solicitation process. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form instructions, the proposal may be publicly disclosed in its entirety without redaction after an award recommendation.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

iii. Failure to complete and sign a CT Form may result in disqualification of the bidder. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow the CT Form instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation.

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL

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18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to

(iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

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CONFIDENTIAL TREATMENT FORM

INSTRUCTIONS. Bidder must complete either Section 1 or Section 2 of this CT Form and sign where indicated. Do not complete both sections. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form Instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 2. CONFIDENTIAL TREATMENT IS

REQUESTED.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

240000000565

RFP Number

Sports Medicine Training Simulators and Learning Aids for CTE Programs

RFP Title

Signature

Date

Printed Name, Title, Company

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Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment. If this section is completed, do not complete Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies the Proposal Page #, Section #, and Paragraph #, (2) identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), and (3) explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name. Bidders must also provide the contact information for the person at their organization authorized to respond to inquiries by the State concerning the material.

Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy”.

(1) Proposal Page #, Section #, Paragraph #

(2) Material is Trade Secret

(TS), Proprietary Financial Information (FI), Proprietary

Information (PI)

(3) Applicable FOIA

Exemption with Written Justification

(4) Bidder Contact

Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

240000000565

RFP Number

Sports Medicine Training Simulators and Learning Aids for CTE Programs

RFP Title

Signature

Date

Printed Name, Title, Company

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VENDOR QUESTIONS WORKSHEET

Provide a detailed response to each question. “You” and “company” refers to the bidder.

Information Sought Bidder Response

1. Contact Information Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business.

Number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

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Information Sought Bidder Response Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

Bidder affirms that any business types identified on its SIGMA VSS profile, including those eligible for Geographically Disadvantaged Business Enterprise (GDBE) and Michigan Supplier Community Program (MiSC), are valid.

Choose an item.

3. Qualified Disabled Veteran/Service- Disabled Veteran-Owned Business Program

Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran?

Choose an item.

https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc http://www.legislature.mi.gov/(S(b2idoibk3wwdcrok5bm0s021))/mileg.aspx?page=getObject&objectName=mcl-18-1261

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Information Sought Bidder Response To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

Choose an item.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you are awarded a contract under this solicitation, in order to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation?

Choose an item.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

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Information Sought Bidder Response Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP?

Choose an item.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1 Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) Results obtained.

Experience 2 Company name.

Contact name.

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Information Sought Bidder Response Contact role at time of project.

Contact phone.

Contact email.

City.

2. What role did your company play?

Status (completed, live, other – specify phase) Results obtained.

Experience 3 Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

2. What role did your company play?

Status (completed, live, other – specify phase)

Results obtained.

Michigan .gov/MiProcure ment

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Information Sought Bidder Response

6. Standard Contract Terms Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Insurance Requirements

(Shipment)

Bidder must affirm agreement with the attached Schedule C (Insurance Requirements). If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with the Bidder’s proposal.

Choose an item.

8. Michigan Economic Impact Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any) Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

9. Labor, Antidiscrimination and

Environmental Laws Compliance Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

Yes or No

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Information Sought Bidder Response

10. Supplier Diversity Does your company have a supplier diversity program or training?

Choose an item.

Bidder agrees that if Bidder is awarded a contract with a dollar amount of $500,000 or greater from this RFP, Bidder shall provide a copy of their current EEO-1 demographic report provided that Bidder meets Federal requirements to file an EEO-1 report.

Choose an item.

11. Other Classification of Employees. I certify that the company has properly classified its employees in accordance with federal/state labor and employment laws.

Choose an item.

Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude.

Choose an item.

Certification of Michigan Business- Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury.

Choose an item.

Iran Linked Business- Public Act 517 of 2012.

I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012.

Choose an item.

Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451.

Choose an item.

Yes or No

Yes or No

Yes or No

Yes or No

Yes or No

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Information Sought Bidder Response Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies.

Choose an item.

SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan.

Choose an item.

Authorization to Verify Information Provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

Choose an item.

12. Response to State Requests

Bidder agrees to respond, by established deadlines, to all requests from the State including but not limited to, clarification requests, notices of deficiency, and proposed changes to Contract Terms.

Choose an item.

Yes or No

Yes or No

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Contractor must enter company name here.

SCHEDULE A – STATEMENT OF WORK

CONTRACT ACTIVITIES

Request for Proposal (RFP) No. 240000000565 Sports Medicine Training Simulators and Learning Aids for CTE Programs

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further detailed explanation. Click appropriate checkbox and complete the entries as identified in each section.

When responding to questions either fill in bidder box or provide attachments.

BACKGROUND

The Office of Career and Technical Education (CTE) is seeking a one-time purchase to provide innovative learning aids and simulators to secondary state approved CTE Programs implementing the sports medicine credentials in Health Science Courses. The CTE Program standards are based on the National Consortium for Health Science Education (NCHSE) and the Sports Medicine Credentials are aligned with the National Athletic Trainers Association (NATA) standards.

Teachers who are implementing the sports medicine and physical therapy credentials need tools for students to use in practice before they work with patients in a clinical or trauma event. Students typically practice these skills on each other in the lab, but practicing on a healthy person is far different than an injured patient. The required simulation equipment and aids will provide students with a better real world understanding of how to accommodate those needs prior to working on actual patients, which will open opportunities for additional WBL (Work-Based Learning) and clinical experiences.

SCOPE

Contractor must provide specific injury training aids and simulators, with accompanying curriculum resources, to twenty-eight sports medicine programs throughout the State of Michigan, shipped to each individual program’s secondary building or designated address as provided.

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1. General Requirements

Contractor must provide:

Training aids and simulators that align with the National Athletic Trainer’s Association (NATA), which is recognized by the American Medical Association (AMA), Health Resources and Services Administration (HRSA), and Department of Health and Human Services (HHS), to prepare students for the workforce and credentials. The training aids and simulators must assist students to diagnose and assess real sports injuries, allow them to feel simulated common ligament and tendon tears at various degrees of impact, model or describe real-world situations or applications in sports medicine careers, focus on rehabilitation modalities, and assist students in writing treatment plans for acute injury scenarios.

1.1. Product Specifications

The Contractor must provide the following:

1. Twenty-eight (28) of each of the following resources and associated materials:

a) Simulators with articulating joints and training aids that teach students to diagnose and assess sports injuries, including but not limited to ACL (Anterior Cruciate Ligament), MCL (Medial Collateral Ligament), ATFL (Anterior Talofibular Ligament), CFL (Calcaneofibular Ligament), deltoid ligament, Achilles tendon, and other common knee and ankle ligament and tendon tears.

b) Digital or hard copy of all related curriculum resources that accompany each of the twenty-eight (28) training aids and simulators, including NATA-aligned lesson plans.

c) Curriculum resource aids that assist students in learning about rehabilitation modalities, safety procedures, phases of rehabilitation, treatment plans, and acute injury scenarios.

d) Supplemental teaching materials that support employability skills, real-world career scenarios, and reflection.

2. Required to ship directly to twenty-eight (28) individual Programs across the state (listed in Schedule C).

3. Provide warranty and maintenance/repair detail.

4. Provide a sample of any applicable curriculum resource/aid.

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☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

List all exception(s):

Bidder must describe how they comply with the above requirement(s) with detail related to each section listed (Section 1 A-D, 2-4).

1.2. Warranties

Describe any warranties included in the bid – add additional rows as needed. Explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

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Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

2. Service Requirements

2.1. Timeframes

All required simulators and related curriculum aids/resources must be delivered within 100 business days from receipt of purchase order. MDE/CTE will collaborate with the Contractor on any timeline adjustments related to the manufacture and or delivery of simulators and related curriculum aids/resources. Final authorization of any timeline adjustments is as the sole discretion of MDE/CTE. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

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2.2. Manufacturing & Delivery Timeline

Delivery will be expected within 100 business day upon receipt of dated purchase order.

Delivery must be received during normal business hours between 9:00 a.m. – 3:00 p.m.

Monday thru Friday at each local CTE Program Office. Delivery must be made to addresses provided in Schedule C. Contractor must work with contact from each local CTE Program Office that will be in receipt of a shipment to determine best delivery.

Upon award Contractor will be provided complete addresses and contact information for each local shipment site. MDE/CTE will collaborate with vendor on alternate shipping site if determined necessary.

Bidder must describe how they will comply with the above requirement(s):

2.3. Delivery Method

The Contractor must explain in detail its delivery methods (e.g., standard delivery, quick ship etc.), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

2.4. Order Verification & Shipment Updates

Contractor is required to provide by email to the MDE/CTE Program Manager a bi-weekly update showing when specific equipment ships to the specific local CTE Program Office and estimated delivery. Upon award of contract MDE/CTE Program

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Manager will provide Contractor with complete list (name, address, phone, email) of all local CTE Program Offices that will be receiving direct shipments.

Contractor must collaborate with MDE/CTE Program Manager to provide order verification prior to execution of shipment to ensure accuracy and type of product being shipped to specific locations.

☐ I have reviewed the above requirement and agree with no exception.

2.5. Technical Support, Maintenance and Repairs

Contractor must provide technical support, maintenance, and repair services or acceptable alternatives for equipment and related curriculum/aid resources, specifically if resources are web based, digital, or any other IT related access.

Customer Support or a direct contact number must be provided, along with hours of operation, that will allow for local CTE Programs to contact for questions or service.

Contractor must provide alternative services to resolve issue, which can include but not limited, to onsite or technical support phone service. Contractor must work directly with the specific local CTE Program Office in need of service. MDE/CTE will not be directly responsible for arranging said services or any related costs for repair, maintenance, or solution for defects. Local CTE Programs will be responsible for all costs related to all maintenance/repair services for its specific commodity.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

Bidder must describe how they will comply with the above requirement(s):

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2.6. Educator Equipment Training

The Contractor must provide training options for local CTE Program Educators who receive direct shipment of equipment and related resources. These options should allow for local CTE Program Educators to arrange for training sessions directly, whether virtual or in person, on the equipment and related curriculum/resource aids shipped to them.

The Contractor must explain any training that is included in its proposal, as well as any additional training capabilities available and its related costs. All trainings and associated costs must be arranged directly with the local CTE Programs. MDE/CTE is not responsible for the related costs for any training or support. Contractor must provide appropriate contact to any local CTE Program that wants to utilize training services.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

List all exception(s):

Bidder must provide detailed information on how they will comply with the requirements including all related costs.

3. Staffing

3.1. Contractor Representative – Key Personnel

The Contractor must appoint a Manager/Representative specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc.

The Contractor must notify the MDE/CTE Program Manager at least 14 calendar days before removing or assigning a new Contractor Manager/Representative.

Contractor upon award of contract must provide to the MDE/CTE Program Manager the Contractor Manager/Representative that will be managing the State of Michigan Account including:

Name, phone, address, email, and service hours.

☐ I have reviewed the above requirement and agree with no exception.

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3.2. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

• The legal business name; address; telephone number; a…