RFP Documents.docx

STATE OF MICHIGAN

Department of Natural Resources

Salmon and Egg Harvesting Services Request for Proposal No. 2000000001805

Solicitation Manager: Lisa Crozier-Green Email: CrozierGreenL@michigan.gov

The sole point of contact for the State concerning this RFP is the Solicitation Manager. Contacting any other State personnel, agent, consultant, or representative about this RFP during the RFP process may result in bidder disqualification.

The RFP process begins when the RFP is posted on SIGMA VSS and continues through Contract execution.

RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

Include the bidder’s company name in the header of all documents submitted with your proposal. Double click in the header section above to enter bidder company information. Double click anywhere in the body of the document to close the header.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal.

2. Include the bidder’s company name in the header of all documents submitted with your proposal. Double click in the header section to enter bidder company information.

RFP Structure and Documentation

Complete and attach with proposal in SIGMA

Complete and attach with proposal in SIGMA

Complete and attach with proposal in SIGMA

Complete and attach with proposal in SIGMA

3. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on SIGMA VSS www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

5. QUESTIONS. Bidder questions about this RFP must be EMAILED only to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only emailed questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested. Questions must include the Bidders SIGMA Vendor ID in the email in order to receive an answer.

6. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation, even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager is available to assist with navigating SIGMA VSS and / or proposal submittal but will not be available on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

7. EVALUATION PROCESS. The State will evaluate each proposal to determine if the proposal is responsive and the vendor is responsible. A “responsive” proposal is one that is submitted in accordance with the solicitation instructions and meets all requirements identified in the solicitation. A “responsible” vendor is a vendor that demonstrates through the proposal that the vendor is able to successfully perform the duties identified by the solicitation. Proposal evaluation will be based on the following factors:

Proposals receiving a PASS determination on both Mandatory Documents will have pricing evaluated and be considered for award recommendation.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond by the deadline stated in the Notice of Deficiency may result in proposal disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its response to any portion of the proposal if the State determines is unclear. The State may, but is not required to, request clarification on portions of the proposal marked “N/A” or left blank. Failure to respond by the deadline stated in the Clarification Request may result in proposal disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of a proposal does not commit the State to award a contract, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal, if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Negotiate with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in Section 7, Evaluation Process, if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the proposal offering the best combination of the factors stated in Section 7, Evaluation Process, and price, as demonstrated by the proposal. The State will post a Notice of Intent to Award (NAI1) on www.michigan.gov/SIGMAVSS. The NAI1 will include as an attachment the Award Recommendation and Evaluation Synopsis which details the proposals received, the evaluation results, and award recommendation / rationale.

12. DEBRIEF MEETING AND BID PROTEST. The Award Recommendation and Evaluation Synopsis attached to the NIA1 will provide instructions on how participating Bidders may request a debrief meeting. Subcontractors and non-participating vendors (those who did not submit a proposal) are ineligible for a Debrief Meeting and / or Protest.

Participating Bidders wishing to initiate a protest of the award recommendation must submit the written protest to GyorkosL@michigan.gov no later than 3:00 p.m. EST, FIVE calendar days after the Notice of Intent to Award is posted, or by 3:00 p.m. EST the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS system.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

13. STATE ADMINISTRATIVE BOARD. Contract awards equal to or greater than $250,000 require approval by the State Administrative Board. The State Administrative Board’s decision is final however, approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed and signed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals and all information contained therein submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

a. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR PROPOSAL. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may result in proposal disqualification.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself, any portion of the proposal, or any portion of any required document.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request confidential treatment as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

CONFIDENTIAL TREATMENT FORM (CT FORM)

MANDATORY DOCUMENT

COMPLETE Section 1 OR Section 2 ATTACH WITH PROPOSAL IN SIGMA

Include the bidder’s company name in the header of all documents submitted with your proposal. Double click in the header section above to enter bidder company information. Double click anywhere in the body of the document to close the header.

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal and must be submitted with your proposal, regardless of whether your proposal contains confidential information. Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See Section 15 of the Proposal Instructions for additional information.

Section 1. Confidential Treatment IS NOT Requested This section must be completed, signed, and submitted with the proposal if bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in the proposal is not requested.

[Printed Name] [Title] [Company]

Section 2. Confidential Treatment IS Requested

The section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to receive confidential treatment on the portions of the proposal included in this document only.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and provide the reasons why protection is necessary. The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder:

(1) identifies whether the material is a trade secret (TS), financial information (FI), or proprietary information (PI);

(2) explains the specific legal grounds that support treatment of the material as TS, FI, or PI; and

(3) provides the contact information for the person at bidder’s organization authorized to respond to inquiries by the State concerning the material. Bidders must not simply cite to an applicable act or case name; rather, bidders must provide a complete justification as to how the material falls within the scope of an applicable act or relevant case law.

CONFIDENTIAL TREATMENT FORM (CT FORM)

Section 2

a trade secret (TS), financial information (FI), or proprietary information (PI) Explain specific grounds in State or other applicable law supporting treatment of the material as TS, FI, or PI.

Do not cite the applicable act.

Provide a complete justification as to how the material falls within the scope of the applicable act or relevant case law.

Provide bidder contact information

By signing below, the bidder affirms that confidential treatment of material contained in its proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

[Printed Name] [Title] [Company]

STATE OF MICHIGAN

VENDOR QUESTIONS WORKSHEET

MANDATORY DOCUMENT FOR EVALUATION

COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

Include the bidder’s company name in the header of all documents submitted with your proposal. Double click in the header section above to enter bidder company information. Double click anywhere in the body of the document to close the header.

Provide a detailed response to each question. “You” and “company” refers to the bidder. Bidder response sections left blank or marked N/A may be deemed non-responsive.

1. Contact Information

Bidder’s sole contact person during the RFP process.

Name:

Title:

Address:

Email:

Phone:

Person authorized to receive and sign a resulting contract.

Name:

Title:

Address:

Email:

Phone:

SIGMA Vendor I.D.

2. Company Background Information

Legal Business Name:

Address:

Business Entity Designation (sole proprietor, Inc., LLC, LLP)

What state was the bidding company formed in?

Phone number.

Number of years in business:

Number of Employees:

Legal business name of parent company, if applicable.

Address of parent company, if applicable.

What state was the parent company formed in?

Phone number.

Number of years in business:

Number of Employees:

Physical address of the place of business with primary responsibility for this account if awarded a contract.

If YES, why did this change occur?

If YES, how has this change affected your company?

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

☐ Debarred ☐ Suspended ☐ Disqualified from bidding ☐ Disqualified from contracting

Date of Initial Filing:

Case Number:

Court Number:

Jurisdiction:

Cause of Action or Claim:

☐ Defaulted on Contract ☐ Contract Terminated for Cause

Contracting Agency / Entity:

Type of Contract:

Date of Default or Termination:

Reason for Default or Termination:

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent).

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge) and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan?

If YES, provide requested information in the section below (including the contract number) of the contracts you hold or have held with the State for the last 10 years. Bidders may copy and paste additional sections, or include an attachment with additional State of Michigan Contract history.

☐ Yes ☐ No

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

Contract Number:

Contract Start Date:

Contract Expiration Date:

Contract Amount:

Agency:

Contract Administrator:

In ADDITION to any current or prior State of Michigan Contracts included above, describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

The State requires a detailed response to each of the Relevant Experience sections, below. Bidders may also attach a document listing references.

Bidders without relevant experience should enter “none” in the bidder response section.

Experience 1

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained:

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained:

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained:

6. Standard Contract Terms

☐ DO NOT AGREE

EXCEPTIONS: ___________________

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any).

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Other

Company Name:

Contact:

Address:

Telephone:

Email:

Vendor SIGMA I.D.

Version 10 (1/2020) 2

Request for Proposal No. 200000001805 Department of Natural Resources Fisheries Division Salmon and Egg Harvesting Services

SCHEDULE A - STATEMENT OF WORK

MANDATORY DOCUMENT FOR EVALUATION

COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

Pacific salmon were introduced in Michigan in 1967 and have become an important part of the Great Lakes recreational fishery. Some of the characteristics which make salmon desirable in open water fisheries make them unsatisfactory for small stream fisheries when salmon populations are large. An overabundance of salmon in small stream fisheries can result in habitat loss caused by salmon spawning beds and the resulting increase of anglers in areas where salmon congregate, or increased competition with resident trout and anadromous salmon for habitat and feed sources.

The spawning salmon which return to Michigan weirs each fall can produce up to one million pounds of waste which will either decay on site or be sent to local landfills. Pursuant to Part 487 of 1994 PA 451, MCL 324.48735, these salmon and salmon eggs are not required for fish culture purposes and are not required to maintain fishery resources of Michigan inland waters. Removal of these fish will protect the State’s inland waters from ecological damage and imbalance. Harvesting surplus salmon in specific streams where large numbers of fish are stocked helps maintain and protect the State’s inland water resources and provides useful products such as fish fillets, salmon roe, fertilizer and pet feed. The State of Michigan makes no warranty, either express or implied, as to the suitability or marketability of Michigan Coho and Chinook salmon or salmon eggs, or to the fitness of salmon and salmon eggs for any particular purpose, or for human consumption, animal feed, or bait. The Michigan DNR hatcheries produce enough fish to ensure an adequate quantity of adults return to produce eggs for hatchery requirements or to create open-water fisheries in areas of the Great Lakes where large, suitable rivers are lacking.

Under State Circuit Court Order, no processing of surplus salmon may take place within the Platte River Watershed, Fig. 1.

SCOPE

This RFP is seeking professional services for a multi-year Contract for Salmon and Salmon Egg Harvesting and Processing:

1. Harvest Component. The Contractor will provide all labor, supplies and equipment necessary to harvest salmon and surplus salmon eggs, from six (6) salmon harvest and egg-taking weirs located on five (5) streams in Michigan.

2. Production Component. The Contractor will provide a central processing facility, all labor, utilities, supplies and equipment necessary to process and market salmon and salmon eggs for human consumption, bait, fertilizer, pet food or other novel products, as a priority over disposing of surplus fish in landfills. Salmon and salmon eggs harvested which are processed for sale must comply with all applicable local, state, and federal laws controlling the sale of fish and fish eggs, must be clearly marked as Michigan salmon and Michigan salmon eggs and may not be adulterated with salmon or salmon eggs harvested outside the State of Michigan. Fish and any parts of fish harvested, including wastewater and offal resulting from processing, shall either be legally sold or legally disposed of by the Contractor.

For the past eight years, an average of 211,743 total pounds of salmon (range 45,080 to 362,612 pounds) and an average of 17,246 pounds of eggs (range 61 to 32,261 pounds) were harvested each year.

REQUIREMENTS

1. General Requirements

1.1. Specifications

1) The Contractor must provide all necessary labor, personnel, supplies, equipment, tools, materials, supervision, and other items and services necessary and appropriate to provide the required services for both the Harvest Component and the Production Component, including one staff person at the Contractor’s Central Processing Facility to assist the DNR in collection of biological data from the salmon run.

The Contractor Agrees to provide all necessary labor, personnel, supplies, equipment, tools, materials, supervision, other items and services necessary to perform the Contract Activities per Section 1.1, Specifications.

☐ Contractor Agrees

If Contractor takes exception to any portion of Section 1.1, Specifications, Contractor to provide detail of exception in Response Box, below.

A. Harvest Component Specifications:

1. The Contractor will operate the salmon harvest weirs under the direction and control of the DNR Program Manager or designee.

2. The Contractor must provide work crews, supplies, equipment and utilities for the Harvest Component appropriate for the operation of all functions of each weir as directed by the DNR, pursuant to Schedule B1 – Estimate of Labor, Equipment and Other Direct Costs, and subject to the calendar or schedule provided by the DNR and the Contractor’s Work Plan.

3. The annual fall salmon run typically begins in late August. The start date may vary depending on water temperature and weather conditions. There may be several runs and the harvest may be extended through January of the following year.

4. Harvest operations at the weirs will normally occur during daylight hours of Monday through Friday, September 1 through November 15. Harvest operations at other times may be required by the DNR depending on the number of fish, however, will be held to a minimum.

The Contractor understands and agrees to operate the salmon harvest weirs under the direction and control of the DNR Program Manager or designee.

If Contractor takes exception to requirements for weir operation, Contractor to provide detail of exception in Response Box, below.

The Contractor understands and agrees to provide work crews, supplies, equipment and utilities for the Harvest Component appropriate for the operations of all functions of each weir as specified.

If Contractor takes exception to requirements for work crews, supplies, equipment, etc., Contractor to provide detail of exception in Response Box, below.

The Contractor understands and agrees to the anticipated timeframes, potential for multiple runs, normal harvest hours, and other times required by the DNR.

If Contractor takes exception to any portion of the hours of operation, Contractor to provide detail of exception in Response Box, below.

5. Locations: The surplus salmon and salmon eggs will be harvested from three (3) to six (6) weirs located on five (5) designated rivers. All harvest sites are in the Lower Peninsula and have improved access roads allowing use of tractor-trailers. The salmon weir sites are located at:

· Little Manistee River Harvest Weir / Egg-Taking Station (Manistee County)

· Platte River Fish Hatchery (Upper Platte) (Benzie County)

· Swan River Harvest Weir / Egg-Taking Station (Presque Isle County)

· Lower Platte River Harvest Weir (Benzie County) – Included as an Alternate Bid

· Boardman River Harvest Weir (Grand Traverse County) – Included as an Alternate Bid

· Medusa Creek Harvest Weir (Charlevoix County) – Included as an Alternate Bid

6. Contractor Acceptance: The Contractor must accept all surplus salmon and salmon eggs from each site regardless of species, sex, grade or condition INCLUDING ANY STRIPPED FISH, MORTALITIES, FERTILIZED OR DEAD HATCHERY EGGS, ETC.

The Contractor understands and accepts the requirements for acceptance of surplus salmon and salmon eggs.

If Contractor takes exception to any portion of the requirement regarding acceptance of surplus salmon and salmon eggs, Contractor to provide detail of exception in Response Box, below.

7. Weir Site Contractor Employees / Work Crews.

a. The Contractor’ weir employees must be able to lift 40 pounds of fish, occasionally above head level.

b. Weir laborers will assist with pulling seines used to gather fish into areas where individual dip nets can be used to lift the fish from the water, operate mechanical equipment, and sort and ice fish.

The Contractor understands that some laborers will be required to perform physically demanding activities and agrees to provide work crews capable of those activities.

If Contractor takes exception to any portion of the requirement regarding physically demanding activities, Contractor to provide detail of exception in Response Box, below.

c. Work Crews. Refer to Schedule B1 – Estimate of Labor, Equipment and Other Direct Costs for the required number of Watchmen required at specified weirs, and hours of coverage. The Contractor’s weir work crews may include up to five (5) employees assigned to, and capable of performing the following functions:

i. Foreman – must be capable of and licensed to operate a fork lift.

ii. Laborers. One laborer must be capable of and licensed to operate a fork lift:

1 – Laborer* 1 – Egg-Take Laborer 1 – General Laborer

iii. Watchman (security and weir monitoring) at specified weirs. Some locations may require more than one Watchman and 24-Hour Coverage. Refer to Schedule B1 - Estimate of Labor, Equipment and Other Direct Costs for specified weirs, required number of watchmen and hours of coverage.

iv. Any Contractor personnel operating a forklift must be licensed and the Contractor must provide proof of training to the DNR annual per MIOSHA standards (MIOSHA-STD-1119).

Describe your proposed Weir Site Crews including quantity of employees, function / job title, tasks they will perform, equipment you provide for them (i.e. waders, rain gear, ID, etc.). Note which employees meet lifting requirements. Note which employees are certified forklift operators. You do not need to provide employee names.

Little Manistee River Harvest Weir / Egg-Take Station

Assigned Tasks Employee Equipment Provided

Foreman

Laborer

Egg-Take Laborer

General Laborer

Platte River State Fish Hatchery (Upper Platte)

Assigned Tasks Employee Equipment Provided

Foreman

Laborer

Egg-Take Laborer

General Laborer

Swan River Harvest Weir

Assigned Tasks Employee Equipment Provided

Foreman

Laborer

Egg-Take Laborer

General Laborer

Watchman

Hours:

Watchman

Hours:

Lower Platte Pier Harvest Weir – Included as an Alternate Bid

Assigned Tasks Employee Equipment Provided

Foreman

Laborer

Egg-Take Laborer

General Laborer

Boardman River Harvest Weir – Included as an Alternate Bid

Assigned Tasks Employee Equipment Provided

Foreman

Laborer

Egg-Take Laborer

General Laborer

Watchman

Hours:

Watchman

Hours:

Watchman

Hours:

Medusa Creek Harvest Weir – Included as an Alternate Bid

Assigned Tasks Employee Equipment Provided

Foreman

Laborer

Egg-Take Laborer

General Laborer

d. Weir Protection: The Contractor must ensure only the Contractor, Contractor staff, or designated hauler remove the salmon and salmon eggs from the rivers and / or weirs during the harvest component. The Contractor MUST provide the required number of watchmen (guards) at specified weirs, for the required coverage.

The Contractor Agrees to provide all personnel, equipment, tools, materials, supervision, other items and services necessary to perform the Contract Activities per Section 1.1, Sub-Section A, 1 - 6 – Harvest Component Specifications.

If Contractor takes exception to any portion of Section 1.1, Specifications, Sub-Section A, 1 - 6 – Harvest Component Specifications, Contractor to provide detail of exception in Response Box, below.

e. Transport: Trucks, Fish Totes or Boxes, 5-Gallon Pails and Ice must be provided at the weir the morning of any scheduled harvest or egg take operation.

Describe your proposed method of transporting surplus salmon and salmon eggs from the weir site / egg-take locations, to your proposed Central Processing Facility. Include the number of trucks proposed, type of cargo space, and load capacity.

☐ The Contractor intends to transport using Contractor’s employees and Contractor owned vehicles.

Number of vehicles owned by company. _________ Number of drivers employed: ____

☐ The Contractor intends to transport using Contractor’s employees and Contractor leased vehicles.

Number of vehicles to be leased. _________ Number of drivers employed: ____

☐ The Contractor intends to transport using a sub-contractor and sub-contractor owned vehicles.

Include sub-contractor information in Section 3.4, Disclosure of Sub-Contractors.

Number of vehicles owned by sub-contractor. _________ Number of drivers employed: ____

Vehicle 1 - Make, Model and Year of Vehicle:

Box, Straight, or Stake Truck:

GVWR:

Cargo Area Size in Feet:

Cubic Feet of Cargo Space:

Load Capacity:

Number of Totes / Boxes / Pallets that can be shipped:

Engine Type:

Lift Gate:☐ Power Hand Truck:☐ Pallet Jack:☐ Lift Pallet Jack:☐

Vehicle 2 - Make, Model and Year of Vehicle:

Box, Straight, or Stake Truck:

GVWR:

Cargo Area Size in Feet:

Cubic Feet of Cargo Space:

Load Capacity:

Number of Totes / Boxes / Pallets that can be shipped:

Engine Type:

Lift Gate:☐ Power Hand Truck:☐ Pallet Jack:☐ Lift Pallet Jack:☐

Vehicle 3 - Make, Model and Year of Vehicle:

Box, Straight, or Stake Truck:

GVWR:

Cargo Area Size in Feet:

Cubic Feet of Cargo Space:

Load Capacity:

Number of Totes / Boxes / Pallets that can be shipped:

Engine Type:

Lift Gate:☐ Power Hand Truck:☐ Pallet Jack:☐ Lift Pallet Jack:☐

Vehicle 4 - Make, Model and Year of Vehicle:

Box, Straight, or Stake Truck:

GVWR:

Cargo Area Size in Feet:

Cubic Feet of Cargo Space:

Load Capacity:

Number of Totes / Boxes / Pallets that can be shipped:

Engine Type:

Lift Gate:☐ Power Hand Truck:☐ Pallet Jack:☐ Lift Pallet Jack:☐

Vehicle 5 - Make, Model and Year of Vehicle:

Box, Straight, or Stake Truck:

GVWR:

Cargo Area Size in Feet:

Cubic Feet of Cargo Space:

Load Capacity:

Number of Totes / Boxes / Pallets that can be shipped:

Engine Type:

Lift Gate:☐ Power Hand Truck:☐ Pallet Jack:☐ Lift Pallet Jack:☐

Vehicle 6 - Make, Model and Year of Vehicle:

Box, Straight, or Stake Truck:

GVWR:

Cargo Area Size in Feet:

Cubic Feet of Cargo Space:

Load Capacity:

Number of Totes / Boxes / Pallets that can be shipped:

Engine Type:

Lift Gate:☐ Power Hand Truck:☐ Pallet Jack:☐ Lift Pallet Jack:☐

If you own or intend to use more than 6 vehicles attach an additional sheet.

f. Transport Totes and Pails: Fish may not be held or transported off-site in bulk unless provided for under a non-human consumption clause of the Health Code.

a. The Contractor must provide totes or boxes suitable for the purpose of holding, weighing, and transporting the harvested fish and 5-gallon marked and graduated plastic pails for holding and transporting loose salmon eggs in compliance with Health Code Standards and Regulations.

b. Contractor supplied totes or boxes must be of a suitable quality to hold and transport fish without breaking. The State reserves the right to require replacement of any totes or boxes the DNR Weir Supervisors deem inadequate for transport without breaking.

c. Contractor supplied totes or boxes must be of a uniform standard size to allow the quantity and weight of fish in the tote to be generally estimated when totes are full or partially full.

d. The Contractor must provide a minimum of TWELVE (12) “stand-by” totes or boxes at each designated wire site. DNR Weir Supervisors may request additional totes, boxes or pails as needed.

Indicate the daily time proposed for containers on site and the size, type and weight capacity.

Little Manistee River Harvest Weir – Containers at Weir by _______ a.m.

☐ Totes

☐ Boxes

☐ Pails

☐ Other

Platte River State Fish Hatchery (Upper Platte) – Containers at Weir by _______ a.m.

☐ Totes

☐ Boxes

☐ Pails

☐ Other

Swan River Harvest Weir – Containers at Weir by _______ a.m.

☐ Totes

☐ Boxes

☐ Pails

☐ Other

Lower Platte Pier Harvest Weir – Containers at Weir by _______ a.m.

☐ Totes

☐ Boxes

☐ Pails

☐ Other

Boardman River Harvest Weir – Containers at Weir by _______ a.m.