RFP Document.pdf

Regional Resilient Healthcare Simulation Center

Equipment

USER REQUIREMENT SPECIFICATIONS

South Dakota State University

Box 2275, Wagner 255

1015 Campanile Ave

Brookings, SD 57007

U.S. DEPARTMENT OF COMMERCE

Economic Development Administration (EDA) Award Number: ED25DEN0G0040

Revision No.: 0

APPROVED

Page 2 of 12 User Requirement Specification

Healthcare Simulation

Effective Date: 12-30-24

1 TABLE OF CONTENTS

1 TABLE OF CONTENTS

2 SCOPE

3 BACKGROUND

4 PROCESS DESCRIPTION

4.1 EQUIPMENT SPECIFICATIONS

5 BASIS OF DESIGN

5.1 CAPACITIES

5.2 TECHNOLOGY ............................................................................................. Error! Bookmark not defined.

5.3 HEALTH, SAFETY AND ENVIRONMENT (HSE)

5.4 OPERATION, PERSONNEL

5.5 MATERIALS

5.6 RELIABILITY & MAINTENANCE

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

7 USER REQUIREMENT SPECIFICATIONS

8 SELECTION CRITERIA

9 RETURN BIDS TO

10 OTHER PROVISIONS

Page 3 of 12 User Requirement Specification

2 SCOPE

The project will include procuring the healthcare simulation equipment necessary for South Dakota State University (SDSU) Healthcare Simulation Center for workforce training. This document defines the requirements and deliverables for this equipment.

It describes overall requirements that must be met to produce the specific equipment requested. Equipment procurement, delivery, assembly/set-up and start-up support are included.

This URS is the input document for the:

• Equipment procurement purposes.

• Equipment assembly/start-up support.

• Functional and technical specifications.

3 BACKGROUND

The SDSU Healthcare Simulation Center provides evidence-based healthcare training with hands-on simulation-based learning for interprofessional (IP) healthcare disciplines to prepare for the current healthcare workforce. The center is accredited in Teaching/Education through the Society for Simulation in Healthcare (SSH) with Certified Healthcare Simulation Educators (CHSE) and Certified Healthcare Simulation Operations Specialists (CHSOS), advancing innovation and technologies to train for the healthcare workforce.

4 PROCESS DESCRIPTION

The SDSU Healthcare Simulation Center experts will train healthcare students and providers for the workforce. Simulation-based education supports essential healthcare skills and critical thinking/decision making within a safe learning space, better preparing healthcare providers for the workforce where patient safety is essential. Simulation equipment and simulation management systems with Audio/Visual (AV) technologies are essential items to train within a safe learning space.

4.1 Equipment specifications:

• Must integrate with existing Laerdal Medical simulators.

• Must integrate with capture of manikin or simulator session log data with SimCapture

Enterprise or equivalent Simulation Learning Management system.

• Desire a multi-tentative solution.

• Live view and running/recording of AV simultaneously capabilities of 6 location with equivalent specs below:

o Clinic rooms (6): Each room two PTZ Camera model AXIS PTZ M5074, microphone Shure MX202, Speaker Atlas IED FAP42T, DSP Symetrix Prism

4x4, and Audio encoder Axis D3110.

Page 4 of 12 User Requirement Specification o Hospital/Flex rooms (6): Each room two PTZ Camera model AXIS PTZ M5074, microphone Shure MX202, Speaker Atlas IED FAP42T, DSP Symetrix Prism

4x4, Audio encoder Axis D3110, amplifier Stewart Audio AV8-2-LZ-D, and HDMI

Encoder JTech IPTV Encoder.

o Home Room (1): Two PTZ Camera model AXIS PTZ M5074, microphone Shure

MX202, Speaker Atlas IED FAP42T, DSP Symetrix Prism 4x4, Audio encoder

Axis D3110, amplifier Stewart Audio AV8-2-LZ-D, and HDMI Encoder JTech

IPTV Encoder.

o Skills Lab (1): One bed, two PTZ Camera model AXIS PTZ M5074, microphone

Shure MX202, Speaker Atlas IED FAP42T, and DSP Symetrix Prism 4x4.

o Debriefing rooms (9): Each room one amplifier Steward Audio AV8-2-LZ-D and one Speaker Atlas IED FAP42T.

o Hallway (2): Speaker Atlas IED FAP42T and amplifier DSP 100-2-LZ.

Material Handling Assumptions:

-Technology will meet all SDSU DTS and network requirements.

-Simulation equipment will be managed and maintained by SDSU Healthcare

Simulation Center under their current Policy and Procedure Handbook.

-Simulation-based learning activities will meet SSH Accreditation Standards managed by the SDSU HCSC directed by the College of Nursing Healthcare

Simulation Center Director.

-Equipment will be delivered to the Metro Center Site in Sioux Falls, SD.

-Simulation equipment and other received materials will be stored inside an air-conditioned building to prevent temperature/humidity damage.

-Equipment must be assembled/set-up and confirmed operational for start-up by a trained technician supplied by the chosen vendor.

-Equipment must have a minimum of a 3-year warranty included in the bid.

-Educational training of equipment/technology for faculty/staff will be included in the bid.

-Capital equipment will be processed through SDSU Property Management.

5 BASIS OF DESIGN

5.1 Capacities

The Healthcare Simulation Center and equipment shall be expected to operate five days a week (Monday thru Friday) during regular business hours 8am-5pm

CT. All technology and equipment will be expected to run 6–7-hour increments, with a few days a month dedicated for routine updates and maintenance.

Page 5 of 12 User Requirement Specification

5.2 Technology

The Healthcare Simulation Center in Sioux Falls shall have the technology to meet IPE, Respiratory Therapy, Public Health, Pharmacy, and Nursing curricular needs. The Center will have the components to collaborate and connect technology and data management system information to the existing

SDSU simulation centers located in Brookings and Rapid City. Technology requirements and networking needs will be determined in collaboration with the SDSU Division of Technology and Security (DTS) Team.

5.3 Health, Safety and Environment (HSE)

The Healthcare Simulation Center equipment and technology will satisfy

SDSU DTS standards to ensure a safe learning environment for participants and students.

5.4 Operation, personnel

The Healthcare Simulation Center equipment will be assembled/set-up and confirmed operational for start-up by a trained technician/engineer supplied by the chosen vendor. Daily operations of the simulation equipment will be done by trained simulation faculty/staff.

5.5 Materials

Materials of simulation equipment will be durable, functional to student learning outcomes, and connect/collaborate with current SDSU equipment and AV technology.

5.6 Reliability & maintenance

All technology and equipment will be expected to run 6-7 hours a day, with a a few days a month for routine updates and maintenance. Equipment must have a minimum of a 3-year warranty including preventative maintenance and training for new faculty/staff.

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

Acronyms Description

AV

Audio Visual Equipment

SMS Simulation Management System

DTS Division of Technology and Security

CHSE Certified Healthcare Simulation Educator

CHSOS Certified Simulation Operations Specialists

SSH Society for Simulation in Healthcare

Page 6 of 12 User Requirement Specification

IPE Interprofessional Education

SDSU South Dakota State University

HCSC Healthcare Simulation Center

Sim-IPE Simulation-based Interprofessional Education

7 USER REQUIREMENT SPECIFICATIONS

URS TABLE – SDSU HCSC

Designation Description Type

URS-F1

Equipment/Simulators will be assembled/set-up and confirmed operational for start-up by a trained technician/engineer, including unpacking and replacement of default parts.

REQ

URS-F2

Simulators/equipment will include all items (software license, keyboard, mouse, and/or PCs with Windows 11 capabilities) in the pricing bundle needed to run the equipment.

REQ

URS-F3

Equipment and/or simulators will include a 3 Year Manufacturer’s

Warranty as described in 5.6 above. REQ

URS-F4 Equipment will include power cords, battery packs, and network cables/adaptors (1Gb wired ethernet connection) if needed to run equipment in the pricing bundle.

REQ

URS-F5 Educational training will be available upon delivery of equipment and ongoingly for any new faculty/staff as needed.

REQ

URS-F6

All equipment/product shipping fees and minimal insurance included in pricing. Dropped shipped into the facility must be included.

REQ

URS-F7

The Simulation Management system must be compatible with the existing

HCSC SimCapture Enterprise System and D2L learning management systems, to meet specs in 4.1 above.

REQ

URS-F8

Technology/Equipment must ensure ability to meet the Healthcare

Simulation Standards of Best Practice™: Prebriefing, Facilitation, Debriefing, and Sim-IPE.

REQ

URS-F9

All software and technology (MSA) agreements will be reviewed by SDSU

DTS and approved/signed by SDSU VP for Technology & Security.

REQ

END OF SPECIFICATION

Page 7 of 12 User Requirement Specification

8 SELECTION CRITERIA

Vendors will be evaluated based on the following criteria:

Evaluation Criteria

Description Ranking Weight

Mandatory Technical Requirements A review of your proposal to determine adherence with the REQ specifications and technical requirements approved by DTS.

1-10 30%

Proposal Pricing Review of your proposal in relation to the services offered in the proposal. Proposals will be evaluated against competing proposals for cost effectiveness. Proposals will be evaluated to be reasonable and appropriate.

1-10 10%

Technical Response The technical response in your proposal portrays knowledge, experience, and professionalism. Relevant product features and/or specifications are available to work with our current equipment other than those mandatory specifications allotted above.

1-10 20%

Lead Time A review of your product’s lead time to meet business objectives.

1-10 15%

Product Warranty The available warranty, in scope, duration, and value, proposed with your product.

1-10 5%

Experience and Demonstrated Results Our evaluation will include a review of your history, your experience as it relates to the requirements within this RFP, evidence of past performance, quality and relevance of past work, references, and related items.

1-10 20%

9 RETURN BIDS TO

Bobby Markham Bobby.Markham@sdstate.edu

10 OTHER PROVISIONS

Must meet 200 CFR buy America Provision Title 49 Subtitle B Chapter VI Part 661

Page 8 of 12 User Requirement Specification

Federal Participation Disclosure – “This project will be partially funded with

Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program.”

Must meet Federal Contract provision 200 CFR Title 2 subtitle A Chapter II Part 200

(A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency

Acquisition Council and the Defense Acquisition Regulations Council

(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

(B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement.

(C) Equal Employment Opportunity. Except as otherwise provided under 41

CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR60-1.4(b), in accordance with

Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965Comp., p. 339), as amended by Executive

Order 11375, “Amending Executive Order 11246 Relating to Equal

Employment Opportunity,” and implementing regulations at 41 CFR part

60, “Office of Federal Contract Compliance Programs, Equal Employment

Opportunity, Department of Labor.”

(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of

$2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-

3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally

Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a

Page 9 of 12 User Requirement Specification copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the

Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work

Financed in Whole or in Part by Loans or Grants from the United States”).

The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708).

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under

40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

(F) Rights to Inventions Made Under a Contract or Agreement. If the

Federal award meets the definition of “funding agreement” under37 CFR §

401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part

401, “Rights to Inventions Made by Nonprofit Organizations and Small

Page 10 of 12 User Requirement Specification

Business Firms Under Government Grants, Contracts and Cooperative

Agreements,” and any implementing regulations issued by the awarding agency.

(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution

Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-

1387). Violations must be reported to the Federal awarding agency and the

Regional Office of the Environmental Protection Agency (EPA).

(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management

(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and

12689 (3 CFR part 1989Comp., p. 235), “Debarment and Suspension.”

SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order12549.

(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grantor any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

[78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014;

85 FR 49577, Aug. 13, 2020]

Certification Relating to Prohibited Entity

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this

Page 11 of 12 User Requirement Specification solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by South Dakota Executive Order 2023-02. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of

Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of

Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the

State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if

Page 12 of 12 User Requirement Specification during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

CERTIFICATION OF NO STATE LEGISLATOR INTEREST

Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota

Constitution Article 3, Section 12

This Agreement depends upon the continued availability of appropriated funds. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, this Agreement will be terminated by the State. Termination for any of these reasons is not a default by the State nor does it give rise to a claim against the State.