RFP Document.pdf

FORCED CIRCULATION EVAPORATOR

USER REQUIREMENT SPECIFICATIONS

Dakota Bioproducts Innovation Institute 2405 Research Park Way

Brookings, SD, 57006

Revision No.: 0

APPROVED

1 TABLE OF CONTENTS

1 TABLE OF CONTENTS

2 SCOPE

3 BACKGROUND

4 PROCESS DESCRIPTION

5 BASIS OF DESIGN

5.1 CAPACITIES

5.2 SKIDDED CONSTRUCTION

5.3 HEALTH, SAFETY AND ENVIRONMENT (HSE)

5.4 OPERATION, PERSONNEL AND AUTOMATION

5.5 MATERIALS OF CONSTRUCTION

5.6 RELIABILITY & MAINTENANCE

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

7 USER REQUIREMENT SPECIFICATIONS

2 SCOPE

The project will include a new Forced Circulation Evaporator. This document defines the requirements and deliverables for this system. It describes overall requirements that must be met to produce the specific equipment requested.

This URS is the input document for the:

• Equipment procurement purposes

• Equipment sizing

• Functional and technical specifications

3 BACKGROUND

The Dakota Bioproducts Innovation Institute is a research facility for the development of high-quality bioproducts. A Forced Circulation Evaporator skid has been identified as one of the technologies that will be available for customer use.

4 PROCESS DESCRIPTION

The Evaporator system will be a single effect, skid-mounted unit used to concentrate a variety of streams. It shall include a shell and tube heat exchanger for heating the feed product, as well as a cone bottom tank for separation of vapor and liquid. The flashed vapor from the separation tank shall be sent to a condenser system consisting of a shell and tube heat exchanger, condensate tank, and vacuum pump. Steam will be used as the heat source for evaporation. Chilled water will be used as the cooling source to condense the flashed vapor. The unit will be CIP cleanable without dismantling.

5 BASIS OF DESIGN

5.1 Capacities

The feed flow rate will be up to 1500 lb/hr. The maximum evaporation rate will be 1200 lb/hr.

5.2 Skidded Construction

The evaporator and accessories shall be mounted on a skid, work as a stand-alone unit, and be supported by plant utilities. Requirements for the skid and its component parts will be defined by the skid supplier, in a pre-purchase detailed proposal and drawings.

5.3 Health, Safety and Environment (HSE)

The evaporator skid will satisfy appropriate conformity assessment procedures and the controls shall carry the UL marking. Selected unit shall be constructed per the current ASME BPE standard. The unit will be designed to protect users from hot surfaces.

Pressure relief safety valves or rupture disks shall be vented to a safe location.

5.4 Operation, personnel and automation

The evaporator skid will be fully automated as a standalone unit such that operations personnel will not need to attend to the skid once the unit is started and operating. An Ethernet connection for SCADA interface for batch reporting shall be provided.

5.5 Materials of Construction

All materials of construction must be compatible with ambient and hot water for injection (WFI), and typical chemical cleanings agents such as phosphoric acid, potassium hydroxide, and sodium hydroxide up to 3%. Piping specifications, including all gasket and valve seat material must align with current ASME BPE standards, where applicable.

5.6 Reliability & maintenance

The skid will be designed to operate routinely during 24 / 7 / 365 operations. All wear parts shall be easily accessible and replaced on a regular maintenance schedule. Wear parts like gaskets shall be stock items that can be ordered and delivered in a timely manner.

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

Acronyms Description

ASME BPE

American Society of Mechanical Engineers Bio- Processing Equipment

CIP Clean In Place GPM Gallons per Minute HMI Human Machine Interface REQ Required Attribute OPT Optional Attribute P&ID Piping & Instrumentation Diagram PLC Programable Logic Controller RPM Revolutions per Minute SCADA Supervisory Control and Data Acquisition UL Underwriters Laboratories URS User Requirements Specification WFI Water for Injection

7 USER REQUIREMENT SPECIFICATIONS

URS TABLE – Forced Circulation Evaporator

Designation Description Type URS-F1 Feed rate shall be up to 1500 lb/hr. REQ URS-F2 Evaporation capacity shall be up to 1200 lb/hr. REQ URS-F3 Expected feed product temperature shall range from 50 to 200° F. REQ URS-F4 Concentrate flow rate shall range from 35 to 900 lb/hr. REQ URS-F5 The system shall be designed for continuous, 24/7 operation. REQ URS-F6 All wetted parts shall be 316 stainless steel. REQ URS-F7 Steam shall be utilized as the heat source. REQ

URS-F8 The required evaporation capacity shall be possible at a steam pressure of 20 psig or less in the heat exchanger shell. REQ

URS-F9 Chilled water will be utilized as the cooling medium and supplied at a maximum temperature of 60° F. REQ

URS-F10 The forced circulation evaporator system shall be fully automated and capable of unsupervised operation. REQ

URS-F11 All equipment shall be rated for at least 70 psig and full vacuum. Any exceptions must be clearly identified in the bid documents. REQ

URS-F12 The feed pump shall be capable of up to 8.8 GPM at 78 ft H2O. REQ URS-F13 The circulation pump shall be capable of up to 660 GPM at 10 ft H2O. REQ URS-F14 The product discharge pump shall be capable of up to 4.4 GPM at 95 ft

H2O. REQ

URS-F15 The condensate pump shall be capable of up to 6.6 GPM at 95 ft H2O. REQ URS-F16 The vacuum pump shall be 10 HP and capable of providing up to -13.0 psig vacuum. REQ

URS-F17 Power shall be provided to the skid via a single point 480V, 3-phase/ 60Hz connection. REQ

URS-F18

A control system shall be provided and consist of a control cabinet housing, control unit w/ HMI, and motor controllers with frequency converters.

REQ

URS-F19

The control unit shall be either an Allen Bradley or Siemens PLC. It will monitor the instruments and control the system’s pumps and automatic valves.

REQ

URS-F20

The PLC shall include control loops and logic to achieve a specific end-user-input determined outlet solids concentration – PLC logic controller inputs may include feed solids concentration and other needed information.

REQ

URS-F21 Control voltage shall be 24 VDC. REQ URS-F22 The skid shall be provided fully wired such that only the supply power needs to be supplied by the owner. REQ

URS-F23

Full system documentation shall be provided, including instruction and maintenance manuals, safety instructions, P&IDs, and dimensional drawings.

REQ

URS-F24

Control system documentation shall be provided, including specifications, wiring overview, circuit diagram, arrangement drawing, and terminal connection diagram, REQ

END OF SPECIFICATION

1 SELECTION CRITERIA

Vendors will be evaluated based on the following criteria:

Evaluation Criteria

Description Ranking Weight Mandatory Technical Requirements A review of your proposal to determine adherence with the REQ specifications and technical requirements.

1-10

30%

Proposal Pricing Review of your proposal in relation to the services offered in the proposal. Proposals will be evaluated against competing proposals for cost effectiveness. Proposals will be evaluated to be reasonable and appropriate.

20%

Technical Response The technical response in your proposal portrays knowledge, experience, and professionalism. Relevant product features and/or specifications are available with your equipment other than those mandatory specifications allotted above.

10%

Lead Time A review of your product’s lead time to meet business objectives.

15%

Product Warranty The available warranty, in scope, duration, and value, proposed with your product.

5%

Experience and Demonstrated Results Our evaluation will include a review of your history, your experience as it relates to the requirements within this RFP, evidence of past performance, quality and relevance of past work, references, and related items.

20%

User Requirement Specification

Forced Circulation Evaporator

Effective Date: 11-1-23

2 RETURN BIDS TO

Craig Arnold craig@dakotabioworx.org

Bobby Markham Bobby.Markham@sdstate.edu

3 OTHER PROVISIONS

Must meet 200 CFR buy America Provision• Title 49 Subtitle B Chapter VI Part 661

Federal Participation Disclosure – “This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program.”

Must meet Federal Contract provision 200 CFR Title 2 subtitle A Chapter II Part 200

1.1 CERTIFICATION RELATING TO PROHIBITED ENTITY

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by SDCL 5-18A. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during file://jacks.local/departments/Grants/Grant%20Folders/Active/Bobby/SA2300191%20Scholl%20-%20EDA/14%20Evaporator/RFP/craig@dakotabioworx.org mailto:Bobby.Markham@sdstate.edu

User Requirement Specification

Forced Circulation Evaporator

Effective Date: 11-1-23 the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.2 RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response.

The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.3 CERTIFICATION OF NO STATE LEGISLATOR INTEREST

Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota Constitution Article 3, Section 12.