RFP Document.pdf

Hammermill Discharge Screw Conveyors

USER REQUIREMENT SPECIFICATIONS

Dakota Bioproducts Innovation Institute

1414 Research Park Way

Brookings, SD, 57006

Revision No.: 0

APPROVED

1 TABLE OF CONTENTS

1 TABLE OF CONTENTS

Page 2 of 8 User Requirement Specification

Screw Conveyors

Effective Date: 12-07-23

2 SCOPE

3 BACKGROUND

4 PROCESS DESCRIPTION

5 BASIS OF DESIGN

5.1 CAPACITIES

5.2 CONSTRUCTION

5.3 HEALTH, SAFETY AND ENVIRONMENT (HSE)

5.4 OPERATION, PERSONNEL AND AUTOMATION

5.5 MATERIALS OF CONSTRUCTION

5.6 RELIABILITY & MAINTENANCE

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

7 USER REQUIREMENT SPECIFICATIONS

8 SELECTION CRITERIA

9 RETURN BIDS TO

10 OTHER PROVISIONS

2 SCOPE

The project will include the installation of a new Screw Conveyor. This document defines the requirements and deliverables for this system. It describes overall requirements that must be met to produce the specific equipment requested. Equipment procurement, delivery, and start-up support are included. No installation is required.

This URS is the input document for the:

• Equipment procurement purposes. Equipment sizing

• Functional and technical specifications.

3 BACKGROUND

The Dakota Bioproducts Innovation Institute is a research facility for the development of high-quality bioproducts. Screw conveyors have been identified as a means to transport materials from the hammer mill system to supersacks or other containers.

User Requirement Specification

Screw Conveyors

4 PROCESS DESCRIPTION

The screw conveyors will be utilized in the hammer mill area. The screw conveyors will receive ground material from the hammer mill and air assist baghouse. The conveyors will transfer the ground material out of the hammer mill plenum and into a supersack. Two screw conveyors will be utilized: one for the plenum discharge and one to take material from the first conveyor/airlock to the container.

5 BASIS OF DESIGN

5.1 Capacities

The screw conveyors will be sized to be capable of transferring ground material from the hammer mill at a minimum rate of 4000 pounds per hour of material that is 35 pounds per cubic foot in density. The material is expected to be less than 18% moisture.

5.2 Construction

The screw conveyors will be constructed of carbon steel. The conveyors will have end plates with dust seals. The flights will be 3/16” minimum thickness.

The plenum discharge screw conveyor will bolt directly to the plenum and be covered only on the overhanging portion of the conveyor. The plenum screw conveyor will be slave driven from an airlock that will be attached to its discharge flange.

The incline conveyor will have a single inlet and discharge and will be covered the length of the conveyor. The incline conveyor will have its own dedicated drive.

5.3 Health, Safety and Environment (HSE)

The screw conveyors will satisfy appropriate conformity assessment procedures and shall be rated for a dusty environment (Class II, Div II).

Proper drive guards will be provided to protect personnel. Screw conveyor covers will be clamp on type to require tools for removal.

5.4 Operation, personnel and automation

The screw conveyors will be set up to be operated by a single operator. All controls will be housed in an electrical control panel in the milling room.

5.5 Materials of Construction

Materials of construction for the screw conveyors will be 10 Ga carbon steel sealed construction for the troughs and endplates and 12 Ga carbon steel for the covers.

5.6 Reliability & maintenance

The screw conveyors will be designed to operate routinely during 8 to 12-hour per day milling operations.

Page 4 of 8 User Requirement Specification

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

Acronyms Description BEA Business Essential Attribute BMS Building Management System

ASME-BPE

American Society of Mechanical Engineers BioProcessing Equipment

BSL-1 Bio-Safety Level 1 C&Q Commissioning & Qualification CIP Clean In Place QCA Quality Critical Attribute cGMP current Good Manufacturing Practices HVAC Heating Ventilation & Air Conditioning OA Optional Attribute PLC Programable Logic Controller SCADA Supervisory Control and Data Acquisition SOP Standard Operating Procedures URS User Requirements Specification

Screw Conveyors

7 USER REQUIREMENT SPECIFICATIONS

URS TABLE – Screw Conveyors

Designation Description Type

URS-F1

Screw conveyors must handle minimum 4000 pounds per hour of ground material with density of 35 pounds per cubic foot. Material to have moisture less than 18%. 6” diameter U-trough screw assumed.

BEA

URS-F2 Screw conveyors to be constructed of 10 Ga carbon steel troughs and 10 Ga carbon steel inlets and discharges. BEA

URS-F3 Screw conveyor covers to be 12 Ga or thicker with gasketing for proper dust tight sealing. Covers to be flanged and cover clamps provided.

URS-F4

Screw Conveyors to be suitable for constant, 24 hour per day operation.

Screw conveyors must be suitable for operation in a dusty environment (Class II, Div II). Shaft seals to be provided to prevent dust leakage.

BEA

URS-F5 Screw conveyors to have 3/16” thick standard pitch, right hand flights. BEA

URS-F6

Plenum screw conveyor will bolt directly to plenum flange and have a single discharge. The plenum screw conveyor will be slave driven from the airlock that will be bolted to the discharge flange. Drive shaft to be lengthened and keyed for chain drive from airlock. Conveyor length approximately 10 feet.

BEA

URS-F7

The incline screw conveyor will have one inlet at the tail of the conveyor and one discharge at the head. The incline screw conveyor will have a dedicated motor and drive situated on the discharge end. Length approximately 10 feet.

BEA

URS-F8 Shaft mounted Class II screw conveyor drive is required. Dodge gear reducer is preferred with V-belt drive. BEA

URS-F9 Screw conveyor bearings to be flange type ball bearings, greaseable. BEA URS-F10 Screw conveyor exterior to be primed and painted white before shipping. BEA URS-F11 Hanger bearings, if required, to be style 226 with plastic resin bearings. BEA

Page 6 of 8 User Requirement Specification

URS-F12 Full documentation shall be provided, including instruction and maintenance manuals, safety instructions, and dimensional drawings. BEA

END OF SPECIFICATION

8 SELECTION CRITERIA

Vendors will be evaluated based on the following criteria:

Evaluation Criteria

Description Ranking Weight Mandatory Technical Requirements A review of your proposal to determine adherence with the REQ specifications and technical requirements.

1-10 30%

Proposal Pricing Review of your proposal in relation to the services offered in the proposal. Proposals will be evaluated against competing proposals for cost effectiveness. Proposals will be evaluated to be reasonable and appropriate.

1-10 20%

Technical Response The technical response in your proposal portrays knowledge, experience, and professionalism. Relevant product features and/or specifications are available with your equipment other than those mandatory specifications allotted above.

1-10 10%

Lead Time A review of your product’s lead time to meet business objectives.

1-10 15%

Product Warranty The available warranty, in scope, duration, and value, proposed with your product.

1-10 5%

Screw Conveyors

Experience and Demonstrated Results Our evaluation will include a review of your history, your experience as it relates to the requirements within this RFP, evidence of past performance, quality and relevance of past work, references, and related items.

1-10 20%

9 RETURN BIDS TO

Craig Arnold craig@dbii.org

Bobby Markham Bobby.Markham@sdstate.edu

10 OTHER PROVISIONS

Must meet 200 CFR buy America Provision Title 49 Subtitle B Chapter VI Part 661

Federal Participation Disclosure – “This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program.”

Must meet Federal Contract provision 200 CFR Title 2 subtitle A Chapter II Part 200

Certification Relating to Prohibited Entity For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by South Dakota Executive Order 2023-02. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any

Page 8 of 8 User Requirement Specification contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

CERTIFICATION OF NO STATE LEGISLATOR INTEREST

Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota Constitution Article 3, Section 12