RFP Document.pdf

Solvent/Chemical Hood

USER REQUIREMENT SPECIFICATIONS

Dakota Bioproducts Innovation Institute

1414 Research Park Way Brookings, SD, 57006

South Dakota State University Box 2201, SAD 200

1015 Campanile Ave Brookings, SD 57007

U.S. DEPARTMENT OF COMMERCE

Economic Development Administration (EDA) Award Number: 05-79-06192

Revision No.: 0

APPROVED

User Requirement Specification

Decanter Centrifuge Revision No.: 0

Effective Date: 12-07-23

1 TABLE OF CONTENTS

1 TABLE OF CONTENTS

2 SCOPE

3 BACKGROUND

4 PROCESS DESCRIPTION

5 BASIS OF DESIGN

5.1 CAPACITIES

5.2 SKIDDED CONSTRUCTION

5.3 HEALTH, SAFETY AND ENVIRONMENT

5.4 OPERATION, PERSONNEL AND AUTOMATION

5.5 MATERIALS OF CONSTRUCTION

5.6 RELIABILITY & MAINTENANCE

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

7 USER REQUIREMENT SPECIFICATIONS

8 SELECTION CRITERIA

9 RETURN BIDS TO

10 OTHER PROVISIONS

Decanter Centrifuge Revision No.: 0

2 SCOPE

The project will include a new floor mounted chemical hood. This document defines the requirements for this system. It describes overall requirements that must be met to produce the specific equipment requested. This scope covers procurement, delivery, and start-up support of the specified equipment; no installation is required.

This URS is the input document for:

• Equipment procurement purposes

• Equipment sizing

• Functional and technical specifications

Bids will be evaluated based on compliance with the URS, pricing, lead time, and the company’s experience and track record as they pertain to the relevant equipment. See Evaluation Criteria below.

3 BACKGROUND

The Dakota Bioproducts Innovation Institute is a research facility for the development of high-quality bioproducts. A floor mounted chemical fume hood is a critical piece of infrastructure. This hood space allows for pilot scale equipment to potentially be rolled into it—such that we can mitigate risks around chemical exposure, headache inducing smells, and runaway chemical reactions.

4 PROCESS DESCRIPTION

A floor mounted hood allows for the user to either fix a heavy piece of equipment or roll in a dart mounted piece to perform a function within a safely ventilated area.

These are commonplace in most pilot facilities, and allow a wider array of bio-products to be generated. Often times products generated from agricultural residues can have side reactions during processing that create a noxious or irritating odor, this equipment provides a place to continue work while maintaining a safe environment.

Decanter Centrifuge Revision No.: 0

5 BASIS OF DESIGN

5.1 Capacities

The solvent floor hood is designed with a high performace by-pass airflow in mind, it is easily accessable with a sliding sash to allow taller and larger items in it as compared to a bench top mounted hood. Interior surfaces are chemically resistant and cleanable surfaces. The space has its own lighting and alarm system to indicate if it is properly working or not.

5.2 Skidded Construction

N/A

5.3 Health, Safety and Environment

Hood will be CFR29 (part 1910), SEFA1, NFPA 45, ASTM E84-098C, ASHRAE 110, ANSI Z9.5, UL 61010-1, CAN/CCSA C22.2 No.61010-1, and UL1805 conforming.

5.4 Operation, personnel and automation

Hood will have alarm system to alert user if functioning properly.

5.5 Materials of Construction

N/A

5.6 Reliability & maintenance

Hood must be reliable for 24/7/365 operation, with mechanisms in place to ensure that the user is aware if something is malfunctioning.

6 ABBREVIATIONS, ACRONYMS & DEFINITIONS

Acronyms Description

ASME-BPE

American Society of Mechanical Engineers Bio- Processing Equipment

CIP Clean In Place GPM Gallons per Minute HMI Human Machine Interface REQ Required Attribute OPT Optional Attribute P&ID Piping & Instrumentation Diagram PLC Programable Logic Controller RPM Revolutions per Minute SCADA Supervisory Control and Data Acquisition UL Underwriters Laboratories URS User Requirements Specification WFI Water for Injection

7 USER REQUIREMENT SPECIFICATIONS

URS TABLE – -80 Freezer Designation Description Type

URS-F1 Chemical-resistant, fiberglass-reinforced, composite panel liner and baffle REQ

URS-F2 Opti-Zone™ baffles*, removable for cleaning, with flame spread index less than 25 per ASTM E84** REQ

URS-F3

Two tempered safety glass, vertical-rising sashes with powder-coated aluminum sash handles and powder-coated steel sash tracks with Clean- Sweep slots

REQ

URS-F4 Upper sash handle with Clean-Sweep openings REQ URS-F5 73.5" (87 cm) high sightline from the floor to the header panel REQ URS-F6 63.6" (162 cm) loading height REQ

URS-F7 Removable front and side panels and front and interior service panels for access to plumbing and electrical wiring REQ

URS-F8 Pre-wired LED lighting with vapor-proof design and ADA-compliant light and blower switches. Lighting rated for 50,000 hours REQ

URS-F9 Powder-coated stainless steel, 12.8" (32.5 cm) ID exhaust connection(s) REQ

URS-F10

Two pre-plumbed service fixtures with forged brass valves, lower right side with brass tubing for gas and lower left side with copper tubing for cold water. Components for converting either or both fixtures to air and vacuum are provided.

REQ

URS-F11 At least one pre-wired GFCI electrical duplex receptacle on lower right side REQ

URS-F12 At least 43.7” Hood depth, with a minimum of 6’ of width REQ

URS-F13 Face Velocity (fpm) minimum of 100 at full open (1180 CFM for a 6’ hood) REQ

URS-F14 Powder coated steel exterior REQ URS-F15 Alarming system if CFM or velocity is not met REQ

END OF SPECIFICATION

8 SELECTION CRITERIA

Vendors will be evaluated based on the following criteria:

Evaluation Criteria

Description Ranking Weight Mandatory Technical Requirements A review of your proposal to determine adherence with the REQ specifications and technical requirements.

1-10

30%

Proposal Pricing Review of your proposal in relation to the services offered in the proposal. Proposals will be evaluated against competing proposals for cost effectiveness. Proposals will be evaluated to be reasonable and appropriate.

20%

Technical Response The technical response in your proposal portrays knowledge, experience, and professionalism. Relevant product features and/or specifications are available with your equipment other than those mandatory specifications allotted above.

10%

Lead Time A review of your product’s lead time to meet business objectives.

15%

Product Warranty The available warranty, in scope, duration, and value, proposed with your product.

5%

Experience and Demonstrated Results Our evaluation will include a review of your history, your experience as it relates to the requirements within this RFP, evidence of past performance, quality and relevance of past work, references, and related items.

20%

9 RETURN BIDS TO

Craig Arnold craig@dbii.org

Bobby Markham Bobby.Markham@sdstate.edu mailto:craig@dbii.org mailto:Bobby.Markham@sdstate.edu

10 OTHER PROVISIONS

Must meet 200 CFR buy America Provision• Title 49 Subtitle B Chapter VI Part 661

Federal Participation Disclosure – “This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program.”

Must meet Federal Contract provision 200 CFR Title 2 subtitle A Chapter II Part 200

1.1 CERTIFICATION RELATING TO PROHIBITED ENTITY

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by SDCL 5-18A. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.2 RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or offeror certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.3 CERTIFICATION OF NO STATE LEGISLATOR INTEREST

Offeror (i) understands neither a state legislator nor a business in which a state legislator has an ownership interest may be directly or indirectly interested in any contract with the State that was authorized by any law passed during the term for which that legislator was elected, or within one year thereafter, and (ii) has read South Dakota Constitution Article 3, Section 12 and has had the opportunity to seek independent legal advice on the applicability of that provision to any Agreement entered into as a result of this RFP. By signing an Agreement pursuant to this RFP, Offeror hereby certifies that the Agreement is not made in violation of the South Dakota Constitution Article 3, Section 12.