RFP Document

November 14, 2022

REQUEST FOR PROPOSAL

To: All Vendors

The Gordon County School System(“GCSS”) requests your proposal to provide all equipment, labor, materials, and incidentals necessary to install epoxy floor coating at Sonoraville High School Building

1, 7300 Fairmount Hwy Calhoun, Georgia 30701. Prices shall remain firm for the entire proposed period.

Offers that do not guarantee prices through this period shall be considered “Non-Responsive” and will not be considered.

There will be a mandatory pre-proposal meeting at 10:00 am EST on November 29, 2022 at

Sonoraville High School Building 1; 7300 Fairmount Hwy; Calhoun, Georgia. Vendors who do not attend the mandatory pre-proposal meeting will not be eligible to submit a proposal. A general discussion of the project will take place at the pre-proposal meeting. The meeting will begin promptly at 10:00 am

EST and the GCSS reserves the right to disqualify vendors arriving late. A walk-through of the project and site will be provided after the meeting. Only vendors that attend the mandatory meeting may email questions to Mr. Ron Norrell, Facility Director, by e-mail (rnorrell@gcbe.org). Deadline for questions is no later than December 2, 2022 12:00 pm EST. Responses to questions shall be emailed to the vendors who attended the mandatory pre-proposal meeting no later than December 6, 2022 at 12:00 pm EST.

Responses to this Request for Proposal shall be submitted in a sealed envelope marked “RFP 2022-8

GCSS, Epoxy Floor Coating Project.” Proposals may be mailed to the Gordon County School System, Purchasing Department, 205 Warrior Path, Calhoun, Georgia 30701 or hand delivered to the purchasing department prior to the time of closing.

Proposals will be received up to 2:00 PM Eastern Time at the Central Office located at 205 Warrior

Path, Calhoun, Georgia 30701 on December 15, 2022. Interested parties are required to use the enclosed proposal form and instructed to read carefully all terms and conditions in this letter and the attached pages before completing their offer.

RFP shall be reviewed carefully and awarded in an equitable manner as specified in this document. Information shall be provided to the board for their final approval.

The Gordon County School System reserves the right to accept or reject any and all offers, to waive any irregularity in proposals received, to award the entire proposal to one vendor or to make awards by group or by line item whichever is in the best interest of Gordon County School System. Additionally, the

Gordon County School System may unilaterally terminate this contract in whole or in part, for the school system’s convenience, availability of unobligated funds, or because of failure of the contractor to fulfill the contract obligations in any respect.

Your interest and participation are solicited and appreciated.

Sincerely, Michelle Steward Purchasing Agent mailto:rnorrell@gcbe.org

General Terms and Conditions

1. Three (3) reference letters of service to similar structures (such as schools, colleges and universities) shall be included with the proposal. References shall include: complete name of institute, address, contact person, phone number and e-mail address, if available.

2. Indicate if you have ever defaulted on a contract or been denied a proposal due to non-ability to perform. If so, provide the facts and circumstances.

3. Proposals must be on the form provided within this Request for Proposal sealed in an envelope marked as shown in the cover letter. Six (6) copies are requested (1 original, 5 copies). Please use the checklist at the end of this document to make sure all required components are included.

4. The vendor shall include a detailed outline for cost, service and products to accomplish the completion of the project. Successful vendor shall provide equipment, labor, materials, and incidentals along with removal of all dunnage associated with this project.

5. Work shall meet all required state, local and municipal applicable codes.

6. The vendor shall provide any and all specific or special warranties or guarantees of materials, equipment and incidentals, as required to complete project.

7. The vendor shall understand that it is the vendor’s responsibility to obtain all federal, state and local permits required for the project.

8. The vendor shall be responsible for the payment of any required taxes or fees associated with the contract. The vendor shall also be responsible for compliance with all applicable codes and statutes. All installation and construction work, if applicable, shall be done by sub-contractors licensed in the State of Georgia.

9. All vendors shall provide a copy of their business license along with any other professional license pertinent to the scope of work.

10. The successful vendor shall keep the premises free from accumulation of waste materials due to the operation of the project. The contractor shall be responsible for providing containers for the construction associated with the scope of work. It is necessary that frequent pick-up of all rubbish, refuse, scrap materials and debris be done in order to keep the work site in a neat and orderly appearance at all times. Upon completion of the project the contractor shall leave the area in a ready to use condition.

11. The vendor shall take every precaution and be responsible for protecting the immediate and surrounding work areas from damage within the building or on the grounds for which the required work is to be performed.

12. The vendor warrants to the GCSS, that all materials and equipment furnished under this contract shall be of good quality, free from faults and defects to ensure quality results and performance for the completion of the project.

13. The vendor shall be responsible to safeguard all of the tools, equipment, signs, barricades, etc. while operating on the site. The school system assumes no responsibility for acts of theft or vandalism which may occur while contractor’s equipment is located on project site.

14. The solicitation (RFP) shall only be modified by a solicitation addendum.

15. Contract will be awarded to the responsible vendor whose proposal is determined to be the most advantageous and of the best value to the GCSS.

16. The vendor shall provide written certification of a drug free workplace. False certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 shall cause termination of contract.

17. By the submission of this proposal, the vendor agrees not to assign the contract to others unless specifically authorized in writing by the GCSS.

18. No awards of any kind are made at the time of closing. A copy of the tabulations and/or the awards will be available upon request for any who submitted an offer. This information may be obtained after the offer has been awarded.

19. Final acceptance for the GCSS will be contingent upon the approval of their governing board.

20. If the proposal exceeds $100,000.00, proposers will be required to furnish a 5% Surety Bid

Bond with their Proposal. The successful proposer will be required to furnish Performance and a Payment Bonds in an amount equal to 100% of the contract amount and issued by a

Corporate Surety authorized to conduct business in the State of Georgia. Each bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

21. Neither the GCSS nor any party submitting a response will be bound until a written contract, mutually accepted by both parties, is negotiated. The GCSS reserves the right to waive non-compliance with any requirements of this RFP and to reject any or all proposals submitted.

The selection committee will evaluate proposals based on the evaluation criteria detailed in this RFP. The committee will determine the proposal(s) that is in the best interest of the

GCSS (if any is so determined).

22. Request for Proposals are subject to the Georgia Open Records Act. You should consult your attorney on how to protect proprietary data submitted in proposals in the event you wish to do

so. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

23. A primary contact person shall be assigned to the GCSS for all communication relating to services provided by the successful proposer. This is essential to retaining a professional and successful relationship.

24. All billings shall be done in a timely and correct manner. Payments shall be applied to invoices as detailed on remittance.

25. Any materials or supplies provided by the service provider and found not in accordance with specifications shall be rejected at no cost assigned to the GCSS.

26. All service requested shall be complete and to the satisfaction of the GCSS or its designee before payment is made.

27. Notwithstanding any provision of the RFP, the GCSS reserves the right to reject any and all offers or portions thereof; or cancel the RFP.

28. The GCSS will neither honor nor consider any price increases, fuel surcharges or add-on cost during this proposal period.

29. The GCSS also reserves the right to negotiate with proposers prior to the award for the purpose of obtaining best and final offers. All proposers will be given an opportunity to participate in negotiations and submission of a best and final offer if deemed necessary. The

GCSS shall not disclose the contents of proposals to competing proposers during the negotiations. Reference O.C.G.A 36-91-21 for regulations for best and final offers.

SPECIFICATIONS

“RFP 2022-8 GCSS, Epoxy Floor Coating Project”

The GCSS is seeking services of a qualified contractor for the installation of epoxy floor coating in accordance with the terms, conditions and specifications set forth in this solicitation.

PART 1 – GENERAL

SUMMARY

A. Decorative resinous flooring systems.

B. Related Sections:

1. Section 07 92 00 "Joint Sealants" for sealants installed at joints in resinous flooring.

ACTION SUBMITTALS

A. Product Data: For each type of product indicated include manufacturer's technical data, application instructions, and recommendations for each resinous flooring component required.

B. Samples for Initial Selection: For each type of exposed finish required provide manufacturer’s color charts showing full range of colors, textures and patterns available.

INFORMATIONAL SUBMITTALS

A. Moisture and pH test results.

CLOSEOUT SUBMITTALS

A. Maintenance Data: For resinous flooring to include in maintenance manuals.

QUALITY ASSURANCE

A. Installer Qualifications: Manufacturer's authorized representative who is trained and approved for installation of flooring systems required for this Project.

1. Engage an installer who is certified in writing by resinous flooring manufacturer as qualified to apply resinous flooring systems indicated.

B. Source Limitations: Obtain primary resinous flooring materials, including primers, resins, hardening agents, grouting coats, and topcoats, from single source from single manufacturer. Provide secondary materials, including patching and fill material, joint sealant, and repair materials, of type and from source recommended by manufacturer of primary materials.

DELIVERY, STORAGE, AND HANDLING

A. Deliver materials in original packages with seals unbroken, bearing manufacturer's labels indicating brand name and directions for storage and mixing with other components.

PROJECT CONDITIONS

A. Environmental Limitations: Comply with resinous flooring manufacturer's written instructions for substrate temperature, ambient temperature, moisture, ventilation, and other conditions affecting resinous flooring application.

B. Lighting: Provide permanent lighting or, if permanent lighting is not in place, simulate permanent lighting conditions during resinous flooring application.

C. Close spaces to traffic during resinous flooring application and for not less than

24 hours after application unless manufacturer recommends a longer period.

PART 2 - PRODUCTS

MATERIALS -DECORATIVE RESINOUS FLOORING

A. Manufacturers: Subject to compliance with requirements, provide products by one of the following:

1. BASF Construction Chemicals, Inc.; BASF Building Systems.

2. ChemMasters.

3. Crawford Laboratories Inc.; Florock.

4. Crossfield Products Corp.; Dex-O-Tex.

5. DUDICK Inc.

6. Dur-A-Flex, Inc.

7. Key Resin Company.

8. Palma, Inc.

9. Plexi-Chemi, Inc.

10. Polymerica, Incorporated.

11. RBC Industries, Inc.

12. Sherwin-Williams Company; General Polymers.

13. Stonhard, Inc.

14. Tamms Industries, Inc.; a division of The Euclid Chemical Company.

B. Resinous Flooring: Abrasion-, impact- and chemical-resistant, decorative-aggregate-filled, epoxy-resin-based, monolithic floor surfacing designed to produce a seamless floor and integral cove base where indicated.

C. System Characteristics:

1. Color and Pattern: As selected by GCSS from manufacturer's full range.

2. Wearing Surface: Textured for slip resistance.

3. Overall System Thickness: 1/8 inch (3.2 mm).

D. Body Coats:

1. Resin: Epoxy.

2. Formulation Description: High solids.

3. Application Method: Self-leveling slurry with broadcast aggregates.

a. Thickness of Coats: 1/8 inch (3.2 mm).

b. Number of Coats: One.

4. Aggregates: Vinyl flakes.

E. Topcoat: Sealing or finish coats.

1. Resin: Urethane.

2. Type: Clear.

3. Finish: Gloss.

4. Number of Coats: One.

F. System Physical Properties: Provide resinous flooring system with the following minimum physical property requirements when tested according to test methods indicated:

1. Compressive Strength: 5000 psi per ASTM C 579.

2. Tensile Strength: 750 psi per ASTM C 307.

3. Water Absorption: 0.1% per ASTM C 413.

4. Indentation: One percent maximum per MIL-D-3134.

5. Impact Resistance: No chipping, cracking, or delamination and not more than

1/16-inch (1.6-mm) permanent indentation per MIL-D-3134.

6. Resistance to Elevated Temperature: No slip or flow of more than 1/16 inch (1.6

mm) per MIL-D-3134.

7. Flammability: Self-extinguishing per ASTM D 635.

8. Critical Radiant Flux: 0.45 W/sq. cm or greater per NFPA 253.

9. Hardness: 72, Shore D per ASTM D 2240.

10. Bond Strength: 200 psi, 100 percent concrete failure per ACI 503R.

ACCESSORIES

A. Primer: Type recommended by manufacturer for substrate and body coats indicated.

B. Waterproofing Membrane: Type recommended by manufacturer for substrate and primer and body coats indicated.

C. Reinforcing Membrane at Cracks: Flexible resin formulation that is recommended by manufacturer for substrate and primer and body coats indicated and that prevents substrate cracks from reflecting through resinous flooring.

1. Formulation Description: 100 percent solids.

a. Provide fiberglass scrim embedded in reinforcing membrane.

D. Patching and Fill Material: Resinous product of or approved by resinous flooring manufacturer and recommended by manufacturer for application indicated.

MARBLE THRESHOLDS

A. General: Fabricate to sizes and profiles indicated or required to provide transition between adjacent floor finishes.

1. Bevel edges at 1:2 slope, with lower edge of bevel aligned with or up to 1/16 inch (1.5 mm) above adjacent floor surface. Finish bevel to match top surface of threshold. Limit height of threshold to 1/2 inch (12.7 mm) or less above adjacent floor surface.

B. Marble Thresholds: ASTM C 503/C 503M, with a minimum abrasion resistance of 12 according to ASTM C 1353 or ASTM C 241/C 241M and with honed finish.

1. Description: Uniform, fine- to medium-grained white stone with gray veining.

PART 3 – EXECUTION/ PREPARATION

A. General: Prepare and clean substrates according to resinous flooring manufacturer's written instructions for substrate indicated. Provide clean, dry substrate for resinous flooring application.

B. Concrete Substrates: Provide sound concrete surfaces free of laitance, glaze, efflorescence, curing compounds, form-release agents, dust, dirt, grease, oil, and other contaminants incompatible with resinous flooring.

1. Roughen concrete substrates to comply with ASTM C 811 requirements unless manufacturer's written instructions are more stringent.

2. Repair damaged and deteriorated concrete according to resinous flooring manufacturer's written instructions.

3. Verify that concrete substrates are dry and moisture-vapor emissions are within acceptable levels according to manufacturer’s written instructions.

A. Perform relative humidity test using in situ probes, ASTM F 2170. Proceed with installation only after substrates have a maximum 75 percent relative humidity level measurement or as required by the manufacturer.

4. Alkalinity and Adhesion Testing: Verify that concrete substrates have pH within acceptable range. Perform tests recommended by manufacturer. Proceed with application only after substrates pass testing.

C. Resinous Materials: Mix components and prepare materials according to resinous flooring manufacturer's written instructions.

D. Use patching and fill material to fill holes and depressions in substrates according to manufacturer's written instructions.

E. Treat control joints and other nonmoving substrate cracks to prevent cracks from reflecting through resinous flooring according to manufacturer's written instructions.

APPLICATION

A. General: Apply components of resinous flooring system according to manufacturer's written instructions to produce a uniform, monolithic wearing surface of thickness indicated.

1. Coordinate application of components to provide optimum adhesion of resinous flooring system to substrate, and optimum intercut adhesion.

2. Cure resinous flooring components according to manufacturer's written instructions. Prevent contamination during application and curing processes.

3. At substrate expansion and isolation joints, comply with resinous flooring manufacturer's written instructions.

B. If required by flooring system manufacturer, apply primer over prepared substrate at manufacturer's recommended spreading rate.

C. If required by flooring system manufacturer, apply waterproofing membrane, where indicated, in manufacturer's recommended thickness. Apply waterproofing membrane to integral cove base substrates.

D. Apply reinforcing membrane to substrate cracks.

E. Integral Cove Base: Before installation of Epoxy Cove Base, the existing Quarry

Cove Base will need to be removed. Where indicated, apply cove base mix to wall surfaces before applying flooring. Apply according to manufacturer's written instructions and details including those for taping, mixing, priming, troweling, sanding, and top coating of cove base. Round internal and external corners.

1. Integral Cove Base: 6 inches (150 mm) high.

F. Apply self-leveling slurry body coats in thickness indicated for flooring system.

1. Broadcast aggregates at rate recommended by manufacturer and, after resin is cured, remove excess aggregates to provide surface texture indicated.

G. Apply topcoats in number indicated for flooring system and at spreading rates recommended in writing by manufacturer.

FIELD QUALITY CONTROL

A. Core Sampling: At the direction of GCSS and at locations designated by GCSS, take one core sample per 1000 sq. ft. (92.9 sq. m) of resinous flooring, or portion of, to verify thickness. For each sample that fails to comply with requirements, take two additional samples. Repair damage caused by coring and correct deficiencies.

PROTECTION

A. Protect resinous flooring from damage and wear during the remainder of construction period. Use protective methods and materials, including temporary covering, recommended in writing by resinous flooring manufacturer.

PROPOSAL FORM

“RFP 2022-8 GCSS, Epoxy Floor Coating Project”

The undersigned vendor in compliance with the request for “RFP 2022-8 GCSS, Epoxy

Floor Coating Project” having examined related documents along with the specifications, terms and conditions, hereby proposes to furnish all equipment as described in the specifications, terms and conditions. No additional cost will be paid by the GCSS.

TOTAL COST: $______________________________________________________

COMPANY NAME: ____________________________________________________

ADDRESS: ____________________________________________________________

CITY: __________________STATE: ____________ZIP CODE: ________________

EMAIL ADDRESS: _____________________________________________________

TELEPHONE NUMBER: ________________________________________________

SIGNATURE: _____________________________TITLE_______________________

DATE: ________________________________________________________________

PROJECTED COMPLETION DATE: _____________________________________

Gordon County School System

PURCHASING DEPARTMENT

205 WARRIOR PATH

CALHOUN, GA 30701

GENERAL INSTRUCTIONS AND INFORMATION TO PROSPECTIVE VENDORS:

o Type or print legibly in ink. All signatures must be in ink and original. Signature stamps are not acceptable.

o Fax or email copies of application are NOT acceptable.

o Complete all items on this application.

o Failure to respond to three consecutive proposals will result in your company being removed from active status to inactive status and no further proposals will be mailed to you. A return of “no bid” response is acceptable and will indicate your desire to remain an active vendor.

o Future changes in your company name, address, telephone number, authorized representative, or ownership must be submitted to this department, in writing, on company stationery and signed by an authorized company representative.

o Failure to comply with the above stated instructions will result in your application being rejected.

VENDOR APPLICATION

Complete Vendor Name: ___________________________________________________________

Federal Tax ID No: ______________________________Social Security No._________________

(If Company) (If individual)

Business License Number: ________________________

Regular Mailing Address:

Remit to Address:

Phone: ____________________________ FAX: ___________________________

Email Address_______________________________________________________________

Previous Vendor Name(s) and Address:

Have you ever done business with the GCSS under any of the above names?

Yes________ No________ If yes, which ones.

Names and signatures of persons authorized to sign proposals and contracts:

Name Title Signature

Have you ever been bonded?

If yes, name and address of Bonding Company.

Have you ever had a bond revoked? ________If yes, briefly state the reason why:

Is any litigation pending against you or your company?

If yes, briefly state the reason why:

Is your inventory stocked in the State of Georgia? ________________________________________

If not, where is it stocked?

Give three current or recent customers/clients for whom similar goods or services have been provided.

Name:___________________________________________________________________________

Address:_________________________________________________________________________

Contact: ___________________________________________ Phone:________________________

Email___________________________________________________________________________

Name:___________________________________________________________________________

Address:_________________________________________________________________________

Contact: __________________________________________ Phone: ________________________

Email:___________________________________________________________________________

Name: __________________________________________________________________________

Address: ________________________________________________________________________

Contact: __________________________________________ Phone: ________________________

Email:___________________________________________________________________________

I, the undersigned, hereby certify that the above information is a complete and true statement of the facts.

Signature of person authorized to sign this application Title Date

VENDOR DECLARATION

The offeror understands, agrees and warrants:

That the offeror has carefully read and fully understands the full scope of the project.

That the offeror has the capability to successfully undertake and complete the responsibilities and obligations in said proposal.

That this proposal may be withdrawn by requesting such withdrawal in writing at any time prior to December 15, 2022 at 2:00 PM Eastern Time but may not be withdrawn after such date and time.

That the GCSS reserves the right to reject any or all offers and to accept that offer which will, in its opinion, best serve the public interest. The GCSS reserves the right to waive any technicalities and formalities in the proposal.

That by submission of this proposal the vendor acknowledges that the GCSS has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the vendor.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this proposal.

OFFEROR:

Name Title

Name Title

AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the vendor agrees as follows:

The vendor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The successful vendor shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the vendor’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by the GCSS. The vendor may be declared, by the GCSS, ineligible for further contracts with the GCSS until satisfactory proof of intent to comply shall be made by the vendor.

The vendor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

COMPANY

SIGNATURE

TITLE

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the proposal:

STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City and State being of lawful age, being first duly sworn, on oath says, that he/she is the agent authorized by the offeror to submit the attached proposal. Affidavit further states as offeror, that they have not been a party to any collusion among offerors in restraint of competition by agreement to propose at a fixed price or to refrain from submitting; or with any office of the GCSS or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between offerors and any official of the GCSS or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed proposal for:

FIRM NAME: __________________________________________

SIGNATURE: __________________________________________

TITLE: __________________________________________

Subscribed and sworn to before me this_____ day of 20__.

NOTARY PUBLIC

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT

THIS AFFIDAVIT IS TO ACCOMPANY THE PROPOSAL

GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General

Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within 15 days of receipt of a pay request by the owner or the owner’s representative. If payment is not made the owner shall pay the contractor 1% per month interest on the delayed payment. Additionally, the contractor must pay subcontractors within 10 days of receipt of payment from the owner.

This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)

Firm Name: ______________________________________________________________

Signature: _______________________________________________________________

Title: ___________________________________________________________________

Subscribed and Sworn to before me this________ day of _________________, 20______

Notary Public

EVERIFY

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (Gordon County

School System) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, _____, 20____ in _______________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN

BEFORE ME

ON THIS THE ______ DAY OF

NOTARY PUBLIC

My Commission Expires:

SUBMISSION CHECKLIST

“RFP 2022-8 GCSS, Epoxy Flooring Project”

The following are required items. Please make sure all the following proposal documents are submitted with your proposal package. If any documents are excluded, your proposal will not be considered. One (1) original and five (5) copies of the following proposal documents shall be submitted with your proposal package:

• Vendor Declaration

• Certificate of Liability including Workers’ Compensation

• State of Georgia Drug Free Certificate (https://sbwc.georgia.gov/)

• Georgia Security and Immigration Compliance E-Verify Form

• Certificate of Non-Discrimination

• Non-Collusion Affidavit

• State of Georgia Prompt Pay Act

• All Certificates, Licenses and Requirements specified in the RFP

• Proposal Form

• Reference Letters (3)

• Vendor Application

• W-9

• Bid, Payment & Performance Bonds (if applicable)

PROPOSAL SELECTION EVALUATION

The services being sought under the RFP are considered professional in nature.

Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers, which will result in an award that is in the best interest of the GCSS.

1. The Services included with proposal are in compliance with RFP specifications and scope. (10 Points)

2. Qualifications of the firm. (10 points)

3. Responsiveness of the proposal. Clearly stating and understanding the scope of work, including all required forms are complete, signed and notarized. (20 points)

4. Previous experience of the firm and documentation of the firm’s experience with school dstricts. (20 points)

5. Overall cost of the proposal (40 Points)

Evaluations will be performed by a committee appointed by the superintendent. Following completion of the initial evaluations, if deemed necessary by the committee, firms best qualified may be granted an opportunity to appear before the evaluation committee to make an oral presentation and submit to an interview. Committee evaluations will be reviewed by the

Superintendent for her consideration of a recommendation. Recommendation for the award shall be presented to the board by the superintendent. Areas to be evaluated are listed above. The committee reserves the right to follow-up with proposers, to get further clarification of items specifically mentioned in the proposal.

A local proposer shall be given 10 additional points, when all other factors are equal, and their pricing is within five percent (5%) of the lowest proposal. “Local” for the purposes of this policy, shall mean a provider with a recognized physical point-of-sale in Gordon County, Georgia.

https://sbwc.georgia.gov/