RFP Doc Cameras.docx
DOCX document 112 KB Posted
- Attached to
- Document Cameras
- Solicitation number
- RFP JPS 190000000825 1
- Issued by
- Ottawa County, Michigan
About this file
This is a Request for Proposal (RFP) issued by Jenison Public Schools, located in Jenison, Michigan, for the procurement of document cameras. The project involves the provision of 230 IPEVO document cameras (model CDVH-01IP) with delivery to Jenison High School. The cameras are specified with 8.0 megapixel capability, high-definition resolution up to 3264 x 2448 in USB mode, full autofocus lens, and compatibility with Mac, Windows PC, and Chromebook platforms. Bids were due February 1, 2019, at 2:00 PM at the district's administration office located at 8375 20th Ave, Jenison, MI 49428. All questions from potential bidders were required to be submitted by January 30, 2019, at 2:00 PM to the contact, Joe DeVries. The contractor must deliver all equipment within 30 days of receiving a purchase order from the district.
Bidders must be fully licensed, insured, and authorized by the manufacturer to provide the equipment and must submit two copies of their proposal, including a completed bid form with base bid pricing. All costs including labor, materials, equipment, tools, transportation, freight, taxes, and warranty are to be included in the base bid price. The district reserves the right to waive any formalities, reject any or all bids, and accept the bid deemed most favorable based on compliance with bidding documents, price, responsiveness to requirements, experience with similar projects, manufacturer relationships, and ongoing cost considerations. Bids will be reviewed without obligation to the district, and all equipment must be new and unmanufactured, provided in the manufacturer's original shipping container, with the contractor bearing liability for the equipment until formal written acceptance by the owner.
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Text version
Bid Documents For
Document Cameras
Jenison Public Schools AdministrationOffices 8375 20th Ave. Jenison, MI 49428
January 17, 2019
SECTION 28 0500 – FRONT END
PART 1 – GENERAL
| 1.01 | INTRODUCTION |
| A. | Jenison Public Schools invites qualified contractors to provide proposals for Document Cameras |
| 1.02 | CONTACTS |
| A. | The contact for all questions and any addendums during bidding shall be: |
Joe DeVries Jenison schools (616) 667-3375 joe@jpsonline.org
B. The owner as referred to in this bid is:
Jenison Public Schools 8375 20th Ave. Jenison, MI 49428
| 1.03 | DUE DATES |
| A. | Bids are due February 1, 2019 @ 2pm |
| Administration |
Jenison Public Schools 8375 20th Ave. Jenison, MI 49428
B. All questions shall be submitted to the owner no later than January 30, 2019 At 2:00 PM.
All questions shall be sent via email to Joe DeVries at Jenison Schools.
(616) 667-3375 joe@jpsonline.org
1.04 OWNERS RIGHTS
| A. | The District reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the District. | |
| B. | The District does not incur any responsibility for Bidder’s costs in preparing the bid proposal. | |
| C. | Bidder recognizes that the District is subject to the Freedom of Information Act. Per formal request the district will make bid documents available for public review following contract |
with a successful bidder.
| 1.05 | BID RESPONSE FORMAT |
| A. | The owner requires that all responses include the information listed below. |
| B. | Provide two copies of the bid response. One shall be marked as the ORIGINAL. The |
ORIGINAL shall be signed by a duly designated officer of the company.
| C. | Bid responses shall be provided in the following format. | ||||||
| 1. | Bid Form –See Bid Documents | ||||||
| 2. | Description of the bidder’s company | ||||||
| 3. | Description of the bidder’s response and the services they will provide. | ||||||
| a. | Include | information | about | any | manufacturer | required | on-going maintenance costs for software or hardware or upgrades. |
| b. | Provide cutsheets. | ||||||
| 4. | Any information the bidder wishes to include that was not specifically required. |
PART 2 - PERSONNEL
| 2.01 | BIDDER |
| A. | Minimum Bidder Qualifications: |
| 1. | Bidder must be fully licensed and insured. |
| 2. | Bidder must be fully authorized by the manufacturer being proposed provide the equipment. |
B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.
C. The Contractor can withdraw their bid at any time prior to opening the bids.
D. Work shall be coordinated with the district’s technology coordinator.
2.02 PERSONNEL
A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.
PART 3 - WORK REQUIREMENTS
3.01 DOCUMENTS
A. The contractor shall review all bid documents including specifications. The specifications and documents and any addenda detail the requirements of the chosen contractor.
B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.
3.02 PRODUCTS
A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.
B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.
| 3.03 | PRODUCT DELIVERY AND LIABILITY |
| A. | The contractor shall be responsible to provide new and un-damaged products. |
B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.
Jenison Public Schools Front End 28 0500-5
3.04 DAMAGE
A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.
B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.
PART 4 - WORK SCHEDULES
| 4.01 | PROJECT SCHEDULE |
| A. | Provide all equipment within 30 days of being provided a Purchase Order by Jenison Public Schools |
PART 5 - DEFICIENT WORK
| 5.01 | PRODUCT AND INSTALLATION DEFICIENCIES |
| A. | The Contractor shall expediently correct all deficiencies brought to his attention in writing by the District. If, in the opinion of the District and the independent agency, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the District may: |
| 1. | Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the District in an amount to be determined by the District, |
| 2. | Have the deficiencies removed in any reasonable manner available to the District, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the District for the costs incurred. |
| B. | The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, warranty, overhead, and all other items necessary for the proper execution and completion of the Work. |
PART 6 - GENERAL
| 6.01 | LEGAL REQUIREMENTS |
| A. | The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the District in writing of items in the plans or specifications for this project that violate any applicable codes. |
| 6.02 | TAXES | |
| A. | The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws. | |
| B | All tax costs shall be included in the base bid price. |
| 6.03 | PAYMENTS |
| A. | The owner will provide payment on the invoice on the 15th of the month if invoice is received before the 10th of the month. |
PART 7 - REVIEW OF BIDS
7.01 DISTRICT REVIEW
A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.
| 7.02 | REVIEW OF BIDS |
| A. | Bids will be reviewed based on the following criteria: |
1. Compliance with bidding documents
2. Price
3. Responsiveness to owner’s requirements
4. Experience and references with similar projects
5. Manufacturers relationships and personnel that are certified in the manufacturer’s equipment.
6. Any on-going costs associated with the equipment or installation.
7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.
END OF SECTION 28 0500
SECTION 28 1130 –DOCUMENT CAMERAS
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Jenison Public Schools invites qualified contractors to provide pricing on the equipment listed below B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, overhead, and all other items necessary for the proper execution and completion of the Work.
C. The “Contractor” as referred to in these specifications, shall be the company who is eventually chosen as the provider of choice.
D. The “Owner” as referred to in these specifications, shall be the Jenison Public Schools and its representatives.
| 1.02 | DESCRIPTION OF PROJECT |
| A. | Provide Document Cameras. |
| B. | Deliver to Jenison High School |
1.03 CONTRACTOR
A. The contractor shall be a manufacturer or certified reseller of the equipment and shall be able to pass thru the manufacturer’s warranty to the owner
PART 2 - PRODUCT
| 2.01 | MANUFACTURERS |
| A. | IPEVO is the manufacturer chosen. |
| 2.02 | 230 DOCUMENT CAMERAS |
| A. | Specifications: |
8.0 Megapixel camera
High definition resolutions－up to 3264 x 2448 (USB mode), and up to 1920 x 1080 (HDMI mode) Full autofocus lens Up to 30 fps live video streaming at 1920 x 1080 HDMI output USB output－USB 2.0 Video Class (UVC) interface Mac, Windows PC & Chromebook compatible Max shooting area:
10.6” x 18.9” (270 x 480mm) [16:9] 13.5” x 18.1” (344 x 460mm) [4:3] D x W x H (when folded):
With base－4.1” x 4.2” x 11.8” (10.5 x 10.8 x 30.1cm) Without base－3.1” x 1.5” x 11.4” (7.8 x 4.0 x 29.0cm) Weight: 2.2lbs (1.0kg) USB cable length: 4.9ft (150cm) Color: Green Model name: CDVH-01IP
PART 3 - EXECUTION
| 3.01 | DELIVERY | |
| A. | Deliver the Cameras to Jenison High School 2140 Bauer Rd. | Jenison, MI 49428 |
END OF SECTION
BID FORM
Jenison Public Schools Document Cameras
TO: Jenison Public Schools 8375 20th Ave. Jenison, MI 49428 Administration office, Company Name:
hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.
| Base Bid $ | (in numbers) This category includes the cost for the provision of document cameras |
| Includes all parts, warranty and delivery. |
| Authorized Signature: | Name (printed): | Date: | |
| Email: | Telephone: |
Bid Form -Cameras
Addenda
BID FORM
Jenison Public Schools Document Cameras
The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.
Addendum # Dated: Addendum # Dated:
Contractor Address: Phone: Fax:
E-mail:
Voluntary Alternates:
Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive.
1.
Descripton
Add / Deduct (circle one) $
2.
Descripton
Add / Deduct (circle one) $
END OF BID FORM
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