RFP Davis-Hillsdale Community Schools 7-2019.docx

Hillsdale Community Schools Request for Proposals Davis Middle School Hobart CL44EN Automatic Dish Machine

Introduction: Hillsdale Community Schools is inviting responsible Contractors (hereinafter “Bidder” or “Contractor”) to submit bids to provide one (1) Industrial Dishwasher at Davis Middle School. A more complete description of the supplies and/or services sought is provided in the “Bid Specifications” of the RFP. If you are interested and able to meet these requirements, we would appreciate and welcome a bid. This RFP will set forth any evaluation criteria to be used in determining product or service acceptability.

Contact Information: The contact, identified below, is the sole point of contact regarding the RFP and bid submission from the date of issuance until selection of the successful Contractor. Patricia Knapp, Business Manager, Hillsdale Community Schools.

Minimum Bidder Qualifications: The Bidder shall have a minimum of three (3) years, previous experience and possess manpower, equipment, and financial resources, to perform the type, magnitude, and quality of work specified.

Inspection of Premises: Bidders are invited to inspect the project site at 30 N. West St. Hillsdale, MI., completely prior to submitting bids in order to determine all requirements associated with the contract. Failure to inspect adequately shall not relieve the Contractor from the necessity of furnishing and installing, without additional cost to Hillsdale Community Schools, any materials and equipment or performing any labor that may be required to carry out the intent of the contract. For site inspection appointment contact Laura Call 517-689-1342.

Key Event Dates: The following dates are set forth for informational and planning purposes; however, Hillsdale Community Schools reserves the right to change the dates.

BID SUBMISSION Bidders are responsible for examining solicitation documents to become informed of all conditions that might affect the cost or performance of any work. Failure to do so will be at the sole risk of the bidder. Should the bidder find discrepancies in or omissions from the solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the solicitation documents, the bidder shall promptly notify the Business Manager via email at Patty.Knapp@hillsdaleschools.org. The bidder making such request will be solely responsible for its timely receipt by the Business Manager.

2.2 Submission: The submission of a response shall be prima facie evidence that the Contractor has full knowledge of the scope and nature of the project requirements. Faxed Bids ARE NOT acceptable.

2.10 Award of Contract: Hillsdale Community Schools reserves the right to reject any or all prices or bids submitted, waive irregularities, and to accept that bid which is considered to be in the best interest of Hillsdale Schools. Any such decision shall be considered final and not subject to recourse. Unless we are advised to the contrary, it is understood that the bid has been submitted in strict accordance with specifications. Any exceptions and explanations regarding the items listed should be delivered with the bid. Submit complete specifications for any substitute offered. In the event two bidders have submitted equal values for items listed, the in-district bidder will be given preference, everything else being equal.. The Contractor may not assign, sell, or otherwise transfer its interest in the contract award or any part thereof without written permission from Hillsdale Community Schools. We reserve the right to make moderate quantity alterations to conform to budget limitations.

PROPOSED EQUIPMENT LISTING ITEM

CONVEYOR DISHWASHER QTY: ONE (1) MFG./MODEL: HOBART MODEL CL44EN-BAS+Buildup, Conveyor Dishwasher with single electric tank heat, 202 racks per hour, insulated hinged doors, .62 gallon/rack, stainless steel enclosure panels, microprocessor controls with low temperature and dirty water indicators, NSF pot & pan mode, Energy Star rated Standard warranty-1 year parts and labor & travel time during normal business hours One (1) CL44EN-BASELE0AX 208v/60/3-ph, electric heat only One (1) CL44EN-BASHTE15K Electric Tank heat 15kW One (1) CL44EN-BASEH0NO Without Internal Booster One (1) CL44EN-BASEDIRORL Right to left operation One (1) CL44EN-BASHGTSTD Standard Height One (1) CL44EN-BASFETSTD Standard Feet Two (2) EXTHD/E-DOM E-series extended hood dom One (1) PRESREG-1/20BR ½” brass pressure regulator (is standard with built-in booster heater models) Installation Disposal of existing dishmachine

EXECUTION OF PROPOSAL Bid Submitted By and Authorized Signature: The individual's signature below constitutes that the person is an officer of the company who is authorized to contractually obligate the company listed below. They further constitute that they have read and agree to all instructions and specifications listed in this bid document. All deviations from specifications and terms are in writing and attached hereto. Bid Submitted by: ________________________________________________________ Signature: ________________________________________________________ Title: ________________________________________________________ Address: ________________________________________________________ ________________________________________________________ ________________________________________________________ Email Address: ________________________________________________________ Telephone: ________________________________________________________ Fax: ________________________________________________________ Date: ________________________________________________________ Contract Person: _______________________________________________________