RFP CSI-2606 - Addendum No. 1.pdf

RFP No. CSI-2606 – Mental Health Counseling Experiential Learning Solution – Addendum No. 1

July 7, 2026

ADDENDUM No. 1

TO: Prospective Proposers

FROM: Marino Pawlowski

(Marino.Pawlowski@csi.cuny.edu) The City University of New York on behalf of the College of Staten Island

RE: RFP No. CSI-2606 Mental Health Counseling Experiential Learning Solution

Addendum No. 1 to the above-referenced RFP is being issued to:

a. Respond to questions submitted by Prospective Proposers;

b. Amend the Proposal Submission Due Date and Time for this RFP to July 28, 2026 at 2

PM EST.

c. Amend RFP Part 1, Section IV and RFP Part 5 as specified herein to clarify the anticipated start date for the Contract Term;

d. Advise all Prospective Proposers that the College of Staten Island Business Office will be closed on Fridays through August 14, 2026. Proposers intending to deliver a Proposal in person or via courier are advised to plan accordingly.

Amendments to RFP Terms

1. RFP Part 1, Section IV is hereby amended to read as follows:

The Contract will have an initial term of three (3) years (the “Initial Term”). The College, in its sole discretion, may extend the Contract for up to two (2) additional one-year terms (each, an “Additional Term”). The Initial Term, plus each Additional Term, if any, comprise the term of the Contract (the “Term”). The anticipated start date of the Term is anticipated to coincide with the first day of the College’s Spring 2027 semester, subject to review and approval by the Attorney General and the New York State or New York City Comptroller as applicable.

2. The document entitled ‘Amended RFP Part 5’, attached hereto is incorporated herein as part of this Addendum No. 1 and replaces the previous form of RFP Part 5 in its entirety.

The Addendum Questions and Answers begin on the next page.

mailto:(Marino.Pawlowski@csi.cuny.edu)

Questions and Answers

Q1: Deadline Time : RFP Part 1 states July 13 at 12:00 noon ET, but the public listing shows 2:00 PM. Which governs?

A1: As clarified in this Addendum No. 1, the Proposal Due Date and Time for this RFP has been re-scheduled to July 28, 2026 at 2 PM EST.

Q2: Delivery Method : Given the conditional language in §5.2 ("if CUNY requires hard copy submissions"), is fully electronic submission (email or portal) permitted, or is physical delivery of the sealed package to Building 3A, Room 102 mandatory? Is electronic delivery allowed?

A2: Proposals must be delivered to the Proposal Due Location by the Proposal Due Date and Time. Electronic submissions are not accepted for this solicitation.

Q3: Proposed Exception

RFP Reference: Part 7 (Terms and Conditions of Contract – Independent Contractor Agreement), Section 29 (Insurance) — subparagraphs (a)(iv), (a)(v), (a)(vi), and (a)(vii).

Proposer is a SaaS-based provider of a mental health counseling experiential learning solution. The Services under this Contract are delivered electronically and do not involve the operation of motor vehicles. Proposer maintains insurance appropriate to the nature and scale of the Services, including Commercial General Liability of $1,000,000 per occurrence / $2,000,000 aggregate, Professional Liability/Errors & Omissions of $2,000,000, and Cyber liability coverage. On that basis, Proposer requests the following amendments to Section 29:

(a) Automobile Liability — Section 29(a)(iv). Proposer does not own, hire, or operate motor vehicles in connection with the Services. Proposer requests that subparagraph (a)(iv) be deleted in its entirety.

(b) Umbrella/Excess Liability — Section 29(a)(vii). The Services present no automobile or bodily-injury exposure warranting excess limits, and Proposer maintains the primary limits described above. Proposer requests that subparagraph (a)(vii) be deleted in its entirety.

(c) ID Theft and Cyber Extortion — Section 29(a)(vi). Proposer maintains Cyber coverage with an aggregate limit of $1,000,000. Proposer requests that subparagraph (a)(vi) be amended to (i) reduce the required limit from $2,000,000 to $1,000,000, and

(ii) provide that cyber extortion, crisis management, and public relations coverages may be subject to the sub-limits available under Proposer's policy.

(d) Combined Cyber/E&O Aggregate — Section 29(a)(v) and (a)(vi). Proposer's

Professional Liability/Errors & Omissions and Cyber coverages are written under a single policy sharing a combined $2,000,000 aggregate limit, rather than separate limits dedicated to each line. Proposer requests that subparagraphs (a)(v) and (a)(vi) be amended to provide that a combined Cyber and Errors & Omissions policy carrying a shared aggregate limit of not less than $2,000,000 shall satisfy the requirements of both subparagraphs.

A3: RFP Part 7, Section 29, subparagraphs (a)(iv), (a)(v), (a)(vi), and (a)(vii) are hereby amended to read as follows:

iv. Automobile Liability Insurance: To the extent that Contractor owns, hires, or operates any motor vehicles in connection with the Services, Contractor shall procure Vehicle insurance covering all owned, non-owned and hired vehicles to be used in connection with this Contract. Such insurance shall be in an amount not less than one million dollars ($1,000,000) per occurrence combined single limit.

v. Professional Liability/Errors & Omissions and Internet Policies: Professional Liability/Error & Omissions and Internet Policies in the Contractor’s name and naming the University, the City, and the State as additional insureds. The policy(ies) shall include coverage to the above-named entities for professional services, security and privacy, and include a waiver of subrogation in favor of the University. Such insurance shall be in an amount not less than two million dollars ($2,000,000) per occurrence.

vi. ID Theft and Cyber Extortion Policy: ID Theft and Cyber Extortion Policy in the Contractor’s name and naming the University, the City and the State as additional insureds. The policy(ies) shall include coverage to the above named entities for crisis management and public relations expense, and include a waiver of subrogation in favor of the University. Cyber extortion, crisis management, and public relations coverages may be subject to sub-limits available under Contractor’s policy. Such insurance shall be in an amount not less than one million dollars ($1,000,000) per occurrence. A combined Cyber and Errors & Omissions policy carrying a shared aggregate limit of not less than $2,000,000 shall satisfy both this requirement and that of subsection (v) above.

vii. Umbrella or Excess Liability Insurance: As the Services are delivered entirely electronically and do not present any automobile or bodily-injury exposure, Umbrella or Excess Liability Insurance is not required

SIGNATURE PAGE FOLLOWS

THIS ADDENDUM NO. 1 IS PART OF YOUR PROPOSAL, AND IS TO BE INCLUDED

WITH YOUR PROPOSAL RESPONSE. YOUR SIGNATURE BELOW WARRANTS

THAT YOU UNDERSTAND THIS ADDENDUM AND THAT YOU HAVE MADE THE

APPROPRIATE ADJUSTMENTS TO YOUR PROPOSAL AND CALCULATIONS. THE

COLLEGE RESERVES THE RIGHT TO REJECT PROPOSALS SUBMITTED

WITHOUT ALL ADDENDA PROPERLY SIGNED.

Signature

Title

Company Name

Date

Line Item Description Quantity* Unit Price Extended Price (should equal the product of

Quantity multiplied by Unit Price)

1 Onboarding and Provisioning of Software 1

2 Training on Use of Software 1

3 Spring 2027, price per student 70

4 Fall 2027, price per student 70

5 Spring 2028, price per student 70

6 Fall 2028, price per student 70

7 Spring 2029, price per student 70

8 Fall 2029, price per student 70

9 Spring 2030, price per student 70

10 Fall 2030, price per student 70

11 Spring 2031, price per student 70

12 Fall 2031, price per student 70

13 Discovery and Requirements Gathering Meetings 5

14 Draft Task Order Development 5

15 Approved Task Order Implementation Allowance 1 $50,000.00 $50,000.00

Proposal Price (the sum of each Extended Price)

RFP CSI-2606 - Addendum No. 1 Part 5 - Proposal Price Breakdown Pages

YEAR ONE

YEAR TWO

YEAR THREE

YEAR FOUR - Option No. 1

Write Proposal Price in Words: ____________________________________________________________________________ dollars The Proposer offering the lowest Proposal Price will receive a total of thirty (30) points, and higher Proposal Prices will receive proportionately fewer points. The Contract Award, if any, will be determined by the University in its sole discretion.

* All quantities provided herein are estimated, based on an estimated 70 students for bid evaluation purposes only, and are not a guarantee of the actual amount to be ordered. The final enrollment figures, as reported 30 days after the start of the semester at the start of each semester shall determine the quantities ordered, and the Contractor shall accept the College's records with respect to enrollment. The amount payable to the Contractor shall be based upon quantities actually ordered and services rendered. Student withdrawals within the first 30 days of each semester are not to be counted in the final invoiced amount.

Proposers must complete ALL line items in order for the Proposal Price to be deemed responsive. Failure to do so will result in the rejection of your Proposal. Please note that the Proposal Price is the figure that CUNY will review to compare the Proposers’ offered pricing; the Proposal Price is not the same as the Contract price and is not a guaranteed payment to the Contractor. The Contractor, if any, will be paid on the basis of Services rendered in accordance with CUNY’s needs for the Services.

Each line must show either a dollar amount or “$0.00.” Prices must be fully loaded (inclusive of licensing, hosting, storage, maintenance, support, and related costs).

YEAR FIVE - Option No. 2

Custom Module Development