RFP Copier 2025.doc
DOC document 752 KB Posted
- Solicitation number
- S-63500-00012405
- Issued by
- Coos County, Oregon
About this file
This is a Request for Proposals (RFP) issued by NorthWest Senior & Disability Services (NWSDS), a Salem, Oregon-based organization, for the purchase of four commercial copiers. The organization is seeking new copiers with specifications including 45-65 pages per minute capability, stapling, hole punch, sorting, printing, scanner, and fax functions, with paper feeders accommodating a minimum of 5,000 sheets. The copiers must feature secured networking, workflow capability, and address book functionality. Proposals must be submitted by close of business on January 20, 2024, via email to carl.gomoll@nwsds.org or by mail to the NWSDS operations office at 3410 Cherry Avenue NE, Salem, Oregon 97303. The selected contractor must deliver and install the copiers within six weeks following contract award. NWSDS will evaluate proposals based on scope of work compliance, safety, features, cost, warranty, maintenance contract terms, reliability, and ease of use for employees.
Pricing should be provided on a price-per-page basis, which is the organization's preferred payment structure, though monthly maintenance and toner plans will be considered. Color copier capability is optional but will be evaluated favorably. Proposers must provide complete specifications and supporting documentation for recommended equipment. NWSDS reserves the right to reject any and all proposals. Contractors bear sole responsibility for conducting due diligence to provide accurate pricing; any discrepancies between quoted and actual costs resulting from insufficient due diligence become the contractor's financial responsibility. Late, altered, or incomplete proposals will not be accepted. Prospective bidders should direct inquiries to Operations Manager Carl Gomoll at 503.304.3483 or carl.gomoll@nwsds.org.
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Other files
| File | Type | Posted |
|---|---|---|
| 454-24 RFP .pdf | ||
| Attachments A-H~1.pdf | ||
| IntRFPAtt E Cost Sheet .pdf |
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Text version
NorthWest Senior & Disability Services 3410 Cherry Avenue NE ∙ Salem, OR 97303
Mailing Address: PO Box 12189 ∙ Salem, OR 97309-0189
Phone: 503.304.3400 ∙ Fax 503.304.3434 www.NWSDS.org Date December 27, 2024 RE: RFP for Commercial Copiers
December 27, 2024 RE: RFP for Commercial Copiers We are requesting proposals for four copiers to purchase. A lease program will not be considered.
· Scope of Work:
· 4 copiers 45-65 ppm
· Staples, hole punch, sorter, printer, scanner and Fax capable.
· Paper feeders able to handle a minimum of 5,000 sheets of paper.
· Secured networking, workflow capable and address book ready.
· Color copiers are not required but will be considered.
· Maintenance and Toner plans considered. Price Per Page is highly preferred over monthly plans.
· Copiers need to be new and not refurbished.
· Copiers need to be installed and in place within 6 weeks after award of contract.
· Provide specifications and other supporting information for copiers recommended.
Contractor/Proposer shall be responsible for determining the appropriate specifications and other restrictions or constraints on any good, service or improvement requested under this RFP. NWSDS shall voluntary and timely provide any information reasonably necessary to facilitate such an accurate response. In the event that Contractor/Proposer’s response to this RFP contains a price quote that differs from the actual cost to provide the services or improvement requested hereunder, and an accurate price quote could have been obtained by Contractor/Proposer’s due diligence prior to responding to this RFP, then Contractor/Proposer shall be solely responsible for the difference.
If you are interested in performing this project, provide a proposal within the scope above no later than close of business on January 20, 2024.
Altered, incomplete, or late bids will not be accepted. Please email your bids to carl.gomoll@nwsds.org or mail them to: Northwest Senior and Disability Services, ATTN: Operations Manager, 3410 Cherry Ave NE, Salem, OR 97303.
We will evaluate proposals based upon scope of work, safety, features, cost, warranty, maintenance contract, reliability and ease of use by employees.
NorthWest Senior and Disability Services reserves the right to reject any and all proposals.
Should you have any questions please feel free to contact me.
//signed//
CARL GOMOLL
Operations Manager carl.gomoll@nwsds.org 503.304.3483
File details come from the government source that posted it. Updated .