RFP_Consultant Quality Assurance Quality Cont.pdf

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

WWW.KINGSLANDGEORGIA.COM CONSULTANT QUALITY ASSURANCE/QUALITY CONTROL SVCS

City of Kingsland, Georgia Page 1

Request for Qualified Proposal (RFQP)

RFQP #COK 26-038

CONSULTANT QUALITY ASSURANCE / QUALITY CONTROL (QA/QC) SERVICES

Issued by:

City of Kingsland, Georgia

Proposal Deadline:

Tuesday, August 6, 2026 at 2:00 PM

Submission Addresses:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, GA 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

108 West William Avenue

Kingsland, GA 31548

LATE PROPOSALS WILL BE REJECTED

Issued: July 1, 2026 http://www.kingslandgeorgia.com/

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

WWW.KINGSLANDGEORGIA.COM CONSULTANT QUALITY ASSURANCE/QUALITY CONTROL SVCS

City of Kingsland, Georgia Page 2

OBJECTIVE

The City of Kingsland, Georgia ("City") is requesting sealed proposals from qualified consulting firms to provide independent Quality Assurance/Quality Control (QA/QC) services for the Georgia Department of

Transportation (GDOT) Local Assistance Program (LAP) Project identified as:

GDOT P.I. No. 0015396

Boone Street; May Creek Drive & Keith Dixon Way @ Three (3) Locations

Camden County, Georgia

The selected consultant shall provide all necessary personnel, equipment, testing, inspection, documentation, and reporting necessary to ensure the project is constructed in accordance with GDOT

Standard Specifications, GDOT Construction Manual, approved plans, contract documents, and applicable federal and state requirements.

Only firms currently prequalified by GDOT and possessing the required certifications described herein will be considered.

PROJECT DESCRIPTION

The City of Kingsland is constructing transportation improvements under the GDOT Local Assistance

Program (LAP). The project generally consists of improvements in pedestrian and bicycle facilities along

Boone Street from Teresa Court to Haddock/Gross Roads, connecting the existing sidewalks at the project termini with approximately 1.3 miles of pedestrian/bicycle facilities. The selected consultant shall provide independent QA/QC testing and inspection services throughout construction.

SCOPE OF SERVICES

The Consultant shall furnish all labor, equipment, materials, transportation, testing equipment, reporting, and supervision necessary to perform Quality Assurance/Quality Control services including, but not limited to:

A. Earthwork

Soil density testing

Moisture content testing

Subgrade verification

Embankment testing

Documentation and reporting

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

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B. Aggregate Base

Density testing

Thickness verification

Material sampling

Compaction testing

C. Concrete

Provide testing and inspection during all concrete placement activities including:

Slump tests

Air content

Concrete temperature

Unit weight

Compression test cylinders

Strength testing

Placement observations

Documentation

Testing shall comply with applicable ASTM, AASHTO, and GDOT requirements.

D. Erosion & Sediment Control

Provide inspection and documentation of erosion control measures including:

Initial installation inspections

Routine inspections

Corrective action documentation

Rain event inspections as required

Compliance with GDOT and Georgia EPD requirements

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

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E. Asphalt

Provide roadway testing including:

Density testing

Temperature verification

Thickness verification

Sampling

Documentation

F. Construction Documentation

Prepare and submit:

Daily inspection reports

Testing reports

Non-conformance reports

Material certifications

Final QA/QC report

Electronic copies of all reports

Reports shall be provided to the City's Project Manager and GDOT as required.

REQUIRED PERSONNEL QUALIFICATIONS

The Consultant shall maintain personnel possessing current certifications throughout the duration of the project.

At a minimum, personnel shall include:

A. Worksite Erosion Control Supervisor (WECS)

Current GDOT/Georgia Soil & Water Conservation Commission certification.

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

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B. Roadway Testing Technician (RTT)

Current GDOT Roadway Testing Technician certification.

C. Concrete Technician

Current American Concrete Institute (ACI) Field Testing Technician Grade I certification (or equivalent

GDOT-approved certification).

D. Additional Personnel

The Consultant shall provide any additional certified personnel necessary to perform required testing under GDOT specifications.

MINIMUM FIRM QUALIFICATIONS

Respondents shall:

Be currently prequalified with the Georgia Department of Transportation for Construction

Engineering and Inspection and/or applicable Materials Testing services.

Demonstrate experience on GDOT Local Assistance Program (LAP) projects.

Have a minimum of five (5) years' experience providing transportation QA/QC services.

Be licensed to conduct business in Georgia.

Maintain professional liability insurance.

GDOT REQUIREMENTS

The selected Consultant shall comply with all applicable requirements including:

GDOT Standard Specifications

GDOT Construction Manual

GDOT Sampling Manual

GDOT LAP Manual

Federal Highway Administration (FHWA) requirements

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

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Buy America requirements

Davis-Bacon requirements (if applicable)

Title VI requirements

DBE requirements

E-Verify requirements

PROPOSAL CONTENTS

Proposals shall include the following:

A. Cover Letter

Signed by an authorized representative.

B. Firm Qualifications

Company history

Office location

Years in business

Relevant experience

C. GDOT Prequalification

Provide current documentation showing GDOT prequalification.

D. Personnel

Provide:

Organizational chart

Resumes

Certifications

Availability

Include copies of:

WECS certification

RTT certification

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

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City of Kingsland, Georgia Page 7

ACI certification

E. Relevant Project Experience

Provide at least three (3) similar GDOT or LAP projects completed within the past five years.

Include:

Owner

Project description

Construction value

Contact information

F. Project Approach

Describe:

Testing procedures

Communication

Reporting

Scheduling

Quality control procedures

G. Fee Proposal

Provide:

Hourly rates

Testing rates

Unit prices

Estimated not-to-exceed fee

Reimbursable expenses

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

WWW.KINGSLANDGEORGIA.COM CONSULTANT QUALITY ASSURANCE/QUALITY CONTROL SVCS

City of Kingsland, Georgia Page 8

EVALUATION CRITERIA

Proposals will be evaluated using the following criteria:

Criteria Points

Experience with GDOT QA/QC Services 30

Qualifications of Personnel 25

Experience on LAP Projects 20

Project Understanding & Approach 15

Cost Proposal 10

Total Possible Points: 100

The City reserves the right to interview firms if deemed necessary.

CONTRACT TYPE

The City anticipates entering into a Professional Services Agreement with the selected consultant.

Compensation may be negotiated as:

Lump Sum

Hourly Rate

Not-to-Exceed Contract

SUBMISSION REQUIREMENTS

Submit:

One (1) original

Three (3) hard copies

One (1) electronic PDF

Clearly mark:

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

WWW.KINGSLANDGEORGIA.COM CONSULTANT QUALITY ASSURANCE/QUALITY CONTROL SVCS

City of Kingsland, Georgia Page 9

RFP No. COK 26-038

Consultant QA/QC Services

GDOT P.I. No. 0015396

Deliver to:

City of Kingsland

Attn: Hannah Smith, Purchasing Director

107 South Lee Street

Kingsland, Georgia 31548

Late proposals will not be accepted.

QUESTIONS

Questions regarding this RFP shall be submitted in writing to:

Lee H. Spell

City Manager

City of Kingsland

Email: lspell@kingslandgeorgia.com

No oral interpretations shall be binding.

RESERVATION OF RIGHTS

The City reserves the right to:

Reject any or all proposals.

Waive technicalities or irregularities.

Request clarification from respondents.

Negotiate with the highest-ranked firm.

Cancel or reissue the solicitation.

Award the contract in the best interest of the City.

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

WWW.KINGSLANDGEORGIA.COM CONSULTANT QUALITY ASSURANCE/QUALITY CONTROL SVCS

City of Kingsland, Georgia Page

INSURANCE REQUIREMENTS

The selected Consultant shall maintain, at a minimum:

Commercial General Liability: $1,000,000 per occurrence

Automobile Liability: $1,000,000

Workers' Compensation: Statutory Limits

Professional Liability (Errors & Omissions): $1,000,000

Certificates of Insurance shall be provided prior to contract execution.

NON-DISCRIMINATION

The City of Kingsland does not discriminate on the basis of race, color, national origin, sex, age, disability, or any other protected class in accordance with applicable federal and state laws, including

Title VI of the Civil Rights Act of 1964.

E-VERIFY

The successful consultant shall comply with the Georgia Security and Immigration Compliance Act and provide the required E-Verify affidavits prior to contract execution.

PUBLIC RECORDS

All proposals submitted become the property of the City of Kingsland and are subject to the Georgia

Open Records Act, except for information specifically exempt from disclosure by law.

ADDITIONAL REQUIREMENT – LAP CERTIFICATION

This project is funded through the Transportation Alternatives Program (TAP), a federally funded transportation program administered by the Georgia Department of Transportation (GDOT).

Accordingly, the selected consultant shall comply with all applicable federal, GDOT, and Local Assistance

Program (LAP) requirements governing the delivery of federally funded transportation projects. the selected consultant must be currently GDOT prequalified and have personnel holding current certifications as Worksite Erosion Control Supervisor (WECS), Roadway Testing Technician (RTT), and ACI

Concrete Field Testing Technician Grade I. Documentation of these qualifications shall be included with the proposal. Failure to provide the required qualifications may result in the proposal being deemed non-responsive.

CITY OF KINSLAND, GEORGIA RFQP #COK26-038

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City of Kingsland, Georgia Page

Acknowledgement of Addenda

Proposer hereby acknowledges receipt of the following addenda:

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Addendum No. ____________, dated ______________________

Company Name: ____________________________________________

Authorized Signature: ________________________________________

Print Name: _________________________________________________