RFP_Composition_Study_09-09-2025.docx

Composition Study Performance Schedule – the contract term will be approximately two (2) years to include additional studies that examine seasonal fluctuations in both population and weather. Each study must not exceed 6 months unless approved by the Department Director or designee. Individual studies may run concurrently as to not exceed the two (2) year contract term. Comment by Regina Byrd: 6-months per study conducted in a linear fashion could push the project out over 2-yrs.

Reword or add a statement that studies may run concurrently, and that all studies and related documentation , reporting, and deliverables are to be complete within 12 months or the length of time you deem feasible.

Minimum Qualifications – A minimum of five (5) years of experience performing composition studies with similar or larger size cities and/or counties. Must provide proof of previous experience and a minimum of two (2) references.

Scope of Work – Conduct a waste and recycling composition study to quantify the composition, by volume and weight, of trash and recycling collected in the City of Tampa from four generators: residential, commercial, multi-family, and drop-off. Using a multi-step approach including the sampling categories, scheduling, and sampling; performing the sampling work at the designated location; preparing reports detailing the methodology, results, and recommendations.

Trash and recycling samples are to include residential carted, residential bulky waste pickups, commercial front end load/dumpster, commercial compactor/roll-off, commercial carted, multi-family carted, multi-family compactor/roll-off, and multi-family dumpster.

Drop-off samples are to include all material dumped at the McKay Bay Transfer Station and the public recycling roll-off.

Reports are to include, but are not limited to, the composition by volume and weight of each generator type with appropriate material stream categories (food, plastic bottles, furniture, hazardous waste, etc.), in depth composition of both food and hazardous waste material categories, compared analysis of previous composition studies, other existing waste stream collection comparisons (yard waste, HHW, etc.), opportunities to reach zero waste, and other requested analyses.

Applicants must submit a proposed sampling plan with square footage and resources needed for the sampling location, methodology to include measurements by volume and weight, timeline, costs*, and material streams categories for each generator and waste stream type (trash, recycling, bulky waste, drop-off).

*The City reserves the right to accept all, some, or none of the proposed cost elements. Labor rates must fall within a range, for the region, in accordance with the Bureau of Labor Statistics range of standards for each position listed and meet the City’s minimum wage requirement of $15/hour. Comment by Shelby Lewis: Regina's email input and need to add in excel for applicants to complete for cost proposal. If this needs to go in another section it can be moved.

Evaluation Criteria:

Experience 25 points 10-page max

· Project Management & Analytical Qualifications

· Designated Project Manager and qualifications

· List of lead staff and their coordinating roles for scope of work

· Sampling Crew Qualifications

· Staff and sub-consultant’s qualifications

· Tasks of each team member and their qualifications

· Training, health & safety plan, performance

· Relevant Project Experience

· At least two (2) recent projects

· Minimum two (2) references

· Demonstrates qualifications to complete scope of work

· Includes problems encountered and solutions developed

· Evidence of staying in budget and timeframe Project Approach 45 points 5-page max

· Proposed approaches

· Sampling plan & methodology

· Itemized tasks & estimated work hour requirements per task

· Project schedule with checkpoints/milestones & seasonal options to study fluctuations

· Risk mitigation

· Proactive approach to identify project risks

· Contingency plans to address risks and maintain momentum

· Efficient Coordination

· Project management techniques to monitor progress and timely completion

· Communication and collaboration among project team members demonstrated Cost 30 points 2-page max

· Overall cost of completion

· Budget line items associated with each task Scoring committee: Edgar Castro Tello, Shelby Lewis, Victor Gresseau, outside Department? Comment by Katie Bohnenstiehl: neighborhood enhancement, grace or amanda