RFP_ CMS Gym Painting.docx.pdf

MIDDLE SCHOOL GYM PAINTING RFP

707 E. Third St.

Elk Rapids, MI 49629 Phone: 231-264-8692

REQUEST FOR PROPOSAL

INVITATION TO BID

4.13.26

The Board of Education of the Elk Rapids Schools has authorized the Administration to solicit Sealed Bids on:

REPAINTING GYMNASIUM AT CHERRYLAND MIDDLE SCHOOL, INCLUDING ALL

REQUIRED PREP WORK AND PAINTING OF ALL WALLS, CEILING, CEILING GRID, AND

CEILING-MOUNTED MECHANICAL UNITS.

Instructions:

Sealed bids must be received in the office of the Elk Rapids School’s Central Office, 308 Meguzee Point Rd, Elk Rapids, MI 49629, on or before 12 pm on May 1, 2026. Bids must be mailed or delivered in person.

Bids must be marked “CMS Gym Painting Project” on the face of the envelope and be addressed to:

Elk Rapids Schools Lance Van Dusen, Facilities/Operations Supervisor 308 Meguzee Point Rd Elk Rapids, MI 49629

Bids must comply with the listed specifications. Questions on the bid may be directed to Lance Van Dusen via email: lvandusen@erschools.com. Parties submitting bids will be notified of action taken as a result of their invitation to bid if desired. This is not a prevailing wage request for proposal.

The contractor shall submit a list of two (2) references for similar school projects. The list shall be complete with name, address, phone number, and contact person to allow the Owner to verify the ability to meet the terms of this document.

The Board of Education reserves the right to reject any or all bids, in whole or in part, to waive any irregularities, and in general, to make the award in any manner deemed in the best interest of the district. Bids received after 12 pm on May 1, 2026, will not be considered.

Paint Specification

SCOPE OF WORK

Furnish all the necessary labor, tools, and supplies to complete surface preparation and painting of Cherryland Middle School gymnasium.

INSTRUCTION TO BIDDERS

All bidders shall quote in conformance with the exact conditions and specifications outlined in this document.

BONDING

A bid bond in the amount of 5% of your bid must be provided with your bid. Bonds for all unsuccessful bidders will be returned upon award of the bid. The owner may require a performance and labor bond. Please list your cost for the PLM bond separately on the bid sheet.

Do not include cost in your base bid.

The areas to be painted are attached. The contractor shall carefully measure and verify all areas on the furnished prints to ensure a proper fit in all designated areas. No request for installation extras will be considered due to measurement or take-off errors by the installation contractor.

Lance Van Dusen, Facilities/Operations Supervisor, will be available on April 22, 2026, to take bidders on an inspection of the project area. He will meet bidders in the Central Office Conference Room at 308 Meguzee Point Road, located on the east side of Elk Rapids High School, at 2:30 pm. Contractors will be able to tour and measure the gymnasium at approximately 2:45 pm.

SURFACE PREPARATION

The school will be responsible for the removal of furniture/equipment from the areas to be painted.

The contractor shall prepare the walls by filling in all minor holes or cracks. All substrata shall be smooth and free from irregularities before painting. The contractor will be responsible for covering the gym floor to ensure it is appropriately protected.

JOB SPECIFICATIONS

1. Prep work: Contractors shall complete all required prep work, including but not limited to crack/hole filling or patching, sanding, priming, and gym floor protection, before painting to ensure the gym floor is protected.

2. Areas to be painted must use the following color codes and follow the paint plan that will be provided by the district

a. White= Sherwin Williams 7626 Zurich White

b. Orange= Sherwin Williams 6635 Determined Orange

c. Gray= Sherwin Williams 7019 Gauntlet Gray

d. Black=Sherwin Williams 6258 Tricorn Black

3. Clean up: At completion of the project, paint supplies must be cleaned up and removed from the facility.

GUARANTEE

The installation contractor shall guarantee all workmanship and materials furnished against defects for a period of one year from the date of final payment and shall make any adjustments and replace defective work without additional cost. Paint that becomes loose or wrinkled within this period shall be corrected at no additional cost to the Owner. The paint ruled defective will be the responsibility of the manufacturer. The manufacturers shall guarantee the painting in writing, against wear, for a period of fifteen years, and it is to be furnished to the owner upon completion.

DAMAGE TO THE BUILDING

The successful bidder shall be responsible for any damage to the building by their workers while performing the work indicated in this specification.

EXCESS MATERIAL

The contractor shall furnish to the owner a minimum section of excess paint, equal to 1% of the paint in the bid. This is to be included in the base bid.

PROJECT SCHEDULE/TIME COMPLETION

1. 4/13/26 RFP released

2. 4/22/26 Prebid meeting at 2:30 pm, Central Office and building accessible for measurements

3. 5/1/26 Bids are due at 12:00 pm, opened at 12:15 pm

4. 5/8/26 Award of bid pending Board of Education approval

5. 6/10/26 Available start date

6. 8/12/26 Completion Date

PAYMENT

The contractor shall invoice the district for work when completed. Before acceptance, an inspection will be made by the owner’s representative together with the contractor to ensure that all work has been completed according to specifications. Once owner approval is given, the contractor shall issue an invoice for work completed. The invoice will be paid within 30 days after receipt of the invoice.

BID FORM

Fill in the attached bid form completely when submitting the bid. The bid award will not be split between bidders.

IRAN-LINKED BUSINESS DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

The "Iran Economic Sanctions Act" (P.A. 517 of 2012) makes an Iran-linked business ineligible to submit a bid on an RFP with a public entity. School districts, community college districts, and intermediate school districts must require each entity submitting a bid on an RFP to certify that it is not an Iran-linked business. This requirement applies to all RFPs and not just to construction projects.

The Iran Economic Sanctions Act defines an Iran-linked business as either of the following:

-- A person engaging in investment activities in the energy sector of Iran, including a person who provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran.

-- A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

The undersigned, the owner or authorized officer of __________________________________________

________________________________ (the “Bidder”), pursuant to the Iran-linked business disclosure requirement provided in the Marysville Public Schools District invitation to bid, hereby represent and warrant that _________________________________________ (legal business name) is not an Iran-linked business as defined by P.A. 517 of 2012.

By: __________________________________________ bidder’s signature

Name: _______________________________________ type or print

Date: ________________________________________

Subscribed and sworn to before me:

This ________ day of __________, 20 ____ A.D., in and for the

County of ___________________________, Michigan.

My commission expires __________________________________.

Signature of Notary

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the

School Board or the Superintendent of Elk Rapids Schools.

The undersigned, the owner or authorized officer of ___________________________________________________

(The Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Elk Rapids Schools. If such a relationship exists, please explain:

BIDDER: _____________________________

By: _________________________________

Title: _______________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 20___, by

, Notary Public

_____________________County, Michigan

My Commission Expires:

Acting in the County of: ________________

Safety Rules and Accident Prevention

Elk Rapids Schools is committed to safety on all of its projects. All contractors and subcontractors shall be made aware of the Project Safety Rules listed below:

1. All contractors (sub), before beginning the project, will give their employees a safety orientation and explain the Project Safety Rules.

2. Hard hats shall be worn in all instances where required by OSHA rules and regulations.

3. Any accident shall be reported to the site supervisor immediately. All contractors (sub) are required to maintain current MSDS sheets and to train their employees in the identification and safe handling of hazardous chemicals.

4. Eye, face, and hearing protection must be used when cutting, grinding, chipping, burning, welding, air cleaning, or using power-actuated tools. Personal protective equipment shall be maintained and kept in clean working order.

5. Proper work clothing and work boots are required. No shorts, cut-offs, street shoes, or gym shoes are allowed.

6. The use of alcohol, illegal drugs, or tobacco products will be grounds for immediate removal from the project.

7. Any horseplay, pranks, or any action that may endanger others will not be allowed.

8. Mobile scaffolding on castors with work platforms higher than four (4) feet will use a guard rail system

9. Safety belts/harnesses, lanyards, rope grabs, and lifelines will be used above six (6) feet if no other means of fall protection would be in effect as outlined in OSHA subpart M.

10.Compressed gas cylinders must be tied off in an upright manner.

11.All ladders and scaffolding must be erected and used properly. Any broken or defective equipment must be removed from service and disposed of properly.

12.All work areas, walkways, and stairs must be kept clean of debris and scattered materials.

13.All tools must be kept in good working order with guards and safety devices in place and working properly.

14.Only authorized personnel may operate equipment. No riders are allowed on handling equipment.

15.All gasoline or other flammable materials must be stored in approved containers/cans.

Machinery and equipment must be shut down / off prior to fueling.

16.Areas where burning or welding is being done must be clear of debris, and the operator must have a fire extinguisher adjacent to the work area.

17.Electrical tools and cords shall be checked at regular intervals. Those items worn or defective must be removed from service. Ground Fault Interrupters (GFIC) devices will be used for electrical tools when used outside and in any wet or damp environment when an extension cord is connected to a power outlet without GFCI protection.

18.Contractor (sub) employees must comply with all safety and health rules issued by OSHA, MiOSHA, Michigan Dept. of Public Health, NESHAP, Michigan Bureau of Construction Codes, Office of Fire Safety, and the Owners' rules and regulations.

Bid Tally Form

“ERHS Paint Bid”

2026 Paint Replacement Bid

Date: ____________________

ERHS Classroom/Office Total $_________________________

TOTAL BASE BID $_________________________

Performance Bond $_________________________

Using Certified Mohawk Installers yes no (please circle one)

Vendor Address

Signature City/State/Zip Code

Printed Signature Telephone

Fax E-Mail

(SCHOOL USE ONLY)

Yes No Bid Bond Included