CITY OF WINDER, GEORGIA

REQUEST FOR PROPOSALS FOR CITY PROSECUTOR

The City of Winder, Georgia, is requesting proposals from qualified attorneys interested in serving as the City Prosecutor for the Winder Municipal Court.

Amendment #1-The City of Winder extends the RFP submission deadline to October 26th, 2026.

1. PURPOSE AND SCOPE OF SERVICES

A. Description: The City Solicitor performs advanced professional legal work involving the prosecution of suspects in misdemeanor criminal cases and participates in administrative and research functions in civil areas when directed. The Solicitor will prosecute cases within the jurisdiction of the City Charter, ordinances, and Georgia State Statutes that are within the original jurisdiction of the Winder Municipal Court.

B. Qualifications:

Education and Experience: Minimum qualifications include a Juris Doctorate degree from an accredited law school, license to practice law in the state of Georgia, membership in the Georgia

State Bar Associations, and three (3) years experience as a practicing attorney.

Knowledge, Skills, and Abilities: Knowledge of proper courtroom procedure and the rules of evidence; working knowledge of criminal law; working knowledge of local ordinances, laws, and procedures; skill in basic supervisory principles and practices; ability to grasp complex factual data, draw appropriate conclusions, and an ability to communicate complex legal ideas to a variety of audiences in clear, comprehensive and professional manner; the ability to read, interpret, apply and explain codes, rules, regulations, policies and procedures; ability to establish and maintain effective working relationships with the City Administration, City Council, Municipal Judge, Police Department, Court staff, and the general public.

C. Term: The Solicitor Contract will commence on signature of the City of Winder mayor and will expire one year thereafter with the option to renew for an additional four (4) one (1) year terms, upon agreement by both parties under the same terms and conditions.

D. Compensations/Hours of Work: The City of Winder Municipal Court is held at the Winder Community Center 113 E. Athens St., Winder, Georgia 30680 every Friday at 8 am. The City will compensate the selected Solicitor $450 per day in court and a typical court day runs from approximately 8 am until 12 noon. Any additional time needed will be negotiated during the selection process.

E. Reporting: The Solicitor shall file monthly reports with the City detailing dates, times, and any additional time for services provided in accordance with this RFP. The report is due on or before the tenth (10th) day of the following month for services of the prior month.

F. Associated Counsel: Any counsel associated with or employed by the City Solicitor shall have the authority to perform the services called for herein, and the Solicitor may employ associated counsel to assist at the Solicitor's expense; however, the associated counsel may only perform services not to exceed 25% of the court sessions for the Solicitor. The Solicitor and all associated counsel hired pursuant to this section shall be admitted to practice pursuant to the rules of the Supreme Court of the State of Georgia.

G. Attorney Conflict: In the event the Solicitor must withdraw from a case because of a conflict of interest, the Solicitor shall be responsible for providing a conflict attorney at the Solicitor's expense.

H. Accessibility: The Solicitor shall provide telephone number or numbers so that the Solicitor can be accessible to the Court staff, Police Department, and defendants. The Solicitor will be required to respond to Court Staff and Police Department by the close of the next business day and respond to defendants in a timely manner.

I. Professional Liability Coverage: During the term of the Contract, the Solicitor shall have the appropriate amount professional liability coverage. A copy shall be provided with this proposal.

J. Indemnifications: The Solicitor shall indemnify, defend and hold the City, its elected officials and employees, agents and volunteers harmless from any and all claims, losses or liability, including all costs and attorney's fees, arising out of the Solicitor's performance of obligations pursuant to the Contract, including claims arising by reason of accident, injury or death caused to persons or property of any kind occurring by the fault or negligence of the Solicitor, his or her associates, agents and employees. To the extent that any of the damages referenced by this paragraph are caused by or resulting from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Solicitor, its officers, associates, agents, and employees.

K. Assignment or Subcontractors: No assignment or transfer of the Contract or of any interest in the Contract shall be made by the Solicitor without the prior written consent of the City.

2. PROPOSAL EVALUATION AND AW ARD PROCESS

Proposals shall be consistently evaluated based upon the following criteria:

• Demonstrated competence

• Experience in performance of comparable engagements

• Expertise and availability of key personnel

• Conformance with the terms of this RFP

The evaluation committee may also contact the references provided in response to this RFP; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. Finalist will be invited for interviews. The evaluation committee shall make an award in the best interests of the City of Winder.

3. INFORMATION TO BE PROVIDED

All respondents must provide the following information:

A. Resume B. Cover letter and statement of qualifications C. Georgia State Bar Numbers for all attorneys D. Three professional references with addresses and phone numbers E. Release allowing the City of Winder access to all GSBA disciplinary investigations and/or actions

F. Copy of current professional liability insurance, name of carrier and policy number, policy exclusions, if any, and current coverage amounts.

G. Fee schedule for any additional time required not included during the typical day of court as explained in Section 1.d above.

The original proposal package and two (2) copies of your proposal must be submitted in person or by mail to Ronnie Campbell, Finance Director, City of Winder, PO Box 566, 25 W. Midland Ave, Winder, GA 30680, on or before October 19th, 2026.

Amendment #1-The City of Winder extends the RFP submission deadline to October 26th, 2026

4. TERMS, CONDITIONS, AND EXCEPTIONS

The City reserves the right to alter, amend, or modify any provisions of this RFP or to withdraw this RFP, at any time prior to the award of a contract pursuant hereto, if it is in the best interest of the City to do so.

The City reserves the right to waive informalities and minor irregularities in proposals received.

Proposals must include any and all proposed terms and conditions.

Alterations, modifications or variations to a proposal may not be considered unless authorized by the RFP or by addendum or by addendum or amendment.

The City is not liable for any costs incurred by respondents prior to entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the attorney in responding to the RFP, are entirely the responsibility of the vendor, and shall not be reimbursed in any manner by the City.

A proposal submitted in response to this RFP must identify any subcontractors, and outline the contractual relationship between the awarded vendor and each subcontractor. An official of each proposed subcontractor must sign, and include as part of the proposal submitted in response to this RFP, a Statement to the effect that the subcontractor has read and will agree to abide by the awarded vendor's obligations.

Failure to meet the Minimum Requirements may result in the proposal being deemed non-responsive.

Complete, sign, and return the proposal sheets where required.

BIDDER ACKNOWLEDGES THAT HE/SHE HAS READ, UNDERSTANDS, AND AGREES TO

COMPLY WITH THE ABOVE STATEMENTS AND THAT THE SIGNATURE BELOW IS THAT OF

AN INDIVIDUAL AUTHORIZED TO SIGN CONTRACTS ON BEHALF OF THE BIDDING

COMPANY.

COMPANY:

SIGNATURE:

TITLE: DATE:

EMAIL ADDRESS:

PHONE NUMBER:

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE

and

House Bill 87, also known as, The Illegal Immigration Reform and Enforcement Act of 2011

Section 3 of House Bill 87 amends O.C.G.A. §13-10-91.

O.C.G.A. §13-10-91(b)(1) states, in part, “A public employer shall not enter into a contract … for the physical performance of services unless the contractor registers and participates in the federal work authorization program.“

Accordingly, the affidavits on the pages that follow relate to documentation you must provide the City.

All contractors must complete the attached “CONTRACTOR AFFIDAVIT”. Additionally, if you utilize subcontractors, they must complete the “SUBCONTRACTOR AFFIDAVIT” and or the “SUB-

SUBCONTRACTOR AFFIDAVIT.”

City of Winder Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Winder has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (Not required if less than 10 employees)

Date of Authorization

Name of Contractor

Contractor’s Physical Address

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________, ___, 20___ in ________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE_____________ DAY OF ______________, 20__.

NOTARY PUBLIC

My Commission Expires:

City of Winder Sub-Contractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with

(Name Of Contractor) on behalf of City of Winder has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (Not required if less than 10 employees) Date of Authorization

Name of Subcontractor

Subcontractor’s Physical Address

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________, ___, 20___ in ________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE_____________ DAY OF ______________, 20__.

NOTARY PUBLIC

My Commission Expires:______________

City of Winder Verifying Status For City Public Benefit Application

O.C.G.A. § 50-36-1(e)(2) Affidavit

By executing this affidavit under oath, as an applicant for a(n) Business License, Occupational Tax Certificate, Alcohol License, Taxi Permit or other public benefit as referenced in O.C.G.A. § 50-36-1, from the City of Winder, I, the undersigned applicant, verify one of the following with respect to my application for a public benefit:

1) _________ I am a United States citizen.

2) _________ I am a legal permanent resident of the United States.

3)_________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is:____________________.

I, the undersigned applicant, also hereby verify that I am 18 years of age or older and have provided at least one secure and verifiable document (Georgia Driver’s License, State Issued ID, US Passport, etc.), as required by O.C.G.A. § 50-36-1(e)(1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in ___________________ (city), __________________ (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

______ DAY OF _____________, 20

NOTARY PUBLIC

My Commission Expires: _____________