RFP Chromebooks ECSD_24_01 _ 230831.pdf
PDF 177 KB Posted
- Attached to
- 55693-2024-RFP-CHROMEBOOKS
- Solicitation number
- PE-55693-NONST-2024-000000003
- Issued by
- Douglas County, Georgia
About this file
This is a Request for Proposal (RFP) issued by the Effingham County School District in Georgia for the purchase of approximately 4,000 Chromebooks to be delivered over the course of an academic year, with the stipulation that all 4,000 devices cannot be ordered simultaneously. The RFP was first advertised on August 31, 2023, with a deadline for proposer questions on September 20, 2023. Proposals are due by 10:00 AM on September 28, 2023, and must be submitted electronically to tech_bids@effingham.k12.ga.us. The expected contract award date is September 29, 2023, with initial orders to be submitted on October 6, 2023, and systems prepared and received by November 1, 2023. The district requires lift gate service for delivery as no loading dock is available.
The RFP specifies two rugged Chromebook models with identical core specifications, including Intel Celeron N4500 processors, 8GB LPDDR4x RAM, 11.6-inch HD touchscreen displays, Intel Wi-Fi 6AX201, and 720p HD cameras. Model 2 includes a 360-degree hinge and differs only in construction design. Both models must have a minimum five-year Authorized Update Expiration date from July 1, 2023. Vendors must include one-year hardware warranty with four years of accidental damage protection, Google Chromebook Management enrollment, Wi-Fi configuration, permanent asset tags, and a Google Sheet inventory file detailing device information. Bidders must provide per-unit pricing for Chromebooks, management licenses, white glove services, asset tags, and optional chargers, along with the earliest delivery date. All costs, including delivery, equipment, personnel, and taxes, must be included in the proposal price. The district reserves the right to waive informalities, reject any or all proposals, or cancel the RFP at its sole discretion.
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EffinghamCounty School District
Request for Proposal
ProjectDetails
RFP#: Chromebooks ECSD-24-01
SubmissionDue: September 28, 2023 at 10:00AM
Submission Email: JasonMalick, Technology Coordinator tech_bids@effingham.k12.ga.us
Project Summary
The EffinghamCounty School Districtwill receive electronic submissions for RFPNo. Chromebooks ECSD-24-01 up to but no later than 10:00AMonThursday, September 28, 2023. RFP is for the purchase of approximately four thousand (4,000) Chromebooksmeeting the specifications listed belowover the course of the academic year; all 4,000devices mayNOTbeordered at the same time. Proposals received after the scheduled submittal deadlinewill not be considered. Proposals shall include the attachedbid formand bedelivered via email submission to tech_bids@effingham.k12.ga.us and shall be labeled “RFPNo. Chromebooks ECSD-24-01”.
Procurement Schedule
First Advertisement RunDate: August 31, 2023
Deadline forQuestions fromProposers: September 20, 2023
Proposal DueDate: September 28, 2023
ExpectedDate for Contract Award: September 29, 2023
Initial orders Entered/Submitted October 6, 2023
Systems to be Prepared andReceived by: November 01, 2023
Cancellation, Rejection,Waiver of Informalities
Thedistrict reserves the right towaive any immaterial irregularities in Proposals or to deemProposals non-responsive based on any irregularity, regardless howminor, in its sole and complete discretion.
The district reserves the right to reject any or all Proposals, in its sole and complete discretion.
The district reserves the right to cancel this Request for Proposal at any time.
Delivery
Units should be delivered to the facility identified on eachPurchaseOrder (PO). Lift Gate Service is required as there is no loading dock.
mailto:tech_bids@effingham.k12.ga.us mailto:tech_bids@effingham.k12.ga.us
Device Specifications
All specifications areminimumrequirements. Alternatives of similar or greater specificationwill be considered.
Model 1 Specifications
AUEDate Five (5) years from the beginning of thefiscal year (July 1, 2023) at aminimum.
Processor Intel®Celeron®N4500 (up to 2.8GHzburst frequency, 4MBL3 cache, 2 cores, 2 threads)[6,7]
Memory 8GB LPDDR4x-4266MHzRAM (onboard)
Display 11.6" diagonal, HD (1366 x 768), touch, IPS, anti-glare, 220nits, 45%NTSC[6,7]
Wireless Tech Intel®Wi-Fi 6AX201 (2x2) andBluetooth®5.2wireless card, non-vPro®
Webcam 720pHD camera
External I/OPorts 2USBType-C®5Gbps signaling rate (USBPowerDelivery, DisplayPort™1.4); 2USBType-A 5Gbps signaling rate; 1 stereo headphone/microphone combo jack
Power supply 45WUSBType-C™adapter
Audio Features HDaudio, dual speakers, integratedmicrophone
Construction Rugged
Model 2 Specifications
AUEDate Five (5) years from the beginning of thefiscal year (July 1, 2023) at aminimum.
Processor Intel®Celeron®N4500 (up to 2.8GHzburst frequency, 4MBL3 cache, 2 cores, 2 threads)[6,7]
Memory 8GB LPDDR4x-4266MHzRAM (onboard)
Display 11.6" diagonal, HD (1366 x 768), touch, IPS, anti-glare, 220nits, 45%NTSC[6,7]
Wireless Tech Intel®Wi-Fi 6AX201 (2x2) andBluetooth®5.2wireless card, non-vPro®
Webcam 720pHD camera
External I/OPorts 2USBType-C®5Gbps signaling rate (USBPowerDelivery, DisplayPort™1.4); 2USBType-A 5Gbps signaling rate; 1 stereo headphone/microphone combo jack
Power supply 45WUSBType-C™adapter
Audio Features HDaudio, dual speakers, integratedmicrophone
Construction Rugged, 360-degree hinge
Support Services
One (1) yearwarranty for parts and labor at aminimumand4years accidental damageprotection.
PrepandWhiteGlove Service
Google ChromebookManagement is required in the purchase price.
Enrollment Enroll into ECSDGoogle AppsDomain&namedevice per district standards.
Wi-Fi ConfigureWi-Fi SSID for use right out of the box.
Asset Tag Scannable permanent asset tags to identify all devices.
Google Sheet Inventory
Provide districtwith aGoogle Sheet file containing the following information for each Chromebook: Device nameandmodel number, Asset TagNumber, Serial Number,MAC Address
EffinghamCounty School District
BidProposal Form
RFP#Chromebooks ECSD-24-01 In compliancewith the EffinghamCounty School District’s request for Proposals, and in strict accordancewith the plans and specifications, the undersignedhereby proposes to furnish the following items to the district:
Chromebooks Bid Total $____________
Cost per eachChromebook $____________
Cost per eachChromebookManagement license $____________
Cost per each “WhiteGlove” unpackaging/enrollment $____________
Cost per eachAsset Tag $____________
Cost per each additional charger (optional) $____________
Earliest date that Chromebooks can be prepped, anddelivered to the district : __________________
All costs associatedwith delivery of these services including,without limitation, all equipment andpersonnel costs and all federal, state and local taxes are included in the Proposal Price.
Vendor Information
FirmName:
Address:
Phone:
Fax:
Vendor LicenseNo.:
Federal I.D. No:
Owner’s Name:
Authorized Signatures
Signature:
PrintedName:
Title:
This Bid Proposal formmust be completed and submittedwith the proposal package.
| Per Chromebook: |
| Bid Total: |
| Per License: |
| White Glove: |
| Asset Tag: |
| Optional Charger: |
| Delivery Date: |
| Firm Name: |
| Address: |
| Phone: |
| Fax: |
| License No: |
| Federal ID: |
| Owner Name: |
| Authorizer Name: |
| Authorizer Title: |
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