RFP BHGC Grounds 2026.docx

Queen Anne's County

Department of Parks

Request for Proposals For Blue Heron Golf Course Grounds Maintenance Five Year Contract October 15, 2026

3270 Romancoke Road Stevensville, Maryland 21666

Pre Bid Meeting October 22, 2026 at 1:00 p.m.

Proposal Due October 30, 2026 at 1:00 p.m.

10/15/2026 Page 2 of 6 Circuit Courthouse Renovations Request for Proposals Blue Heron Golf Course Five Year Contract Grounds Maintenance Stevensville, Maryland

I. INTRODUCTION:

II. The County Commissioners of Queen Anne’s County (OWNER) are soliciting proposals from qualified golf course maintenance contractors (CONTRACTOR) to provide grounds maintenance services at Blue Heron Golf Course in Stevensville, MD. Responsibilities to include but not be limited to; mowing, fertilizing, weed control and aeration of tees, greens, fairways and roughs, bunker maintenance, light tree pruning and irrigation system scheduling, operation and repairs. CONTRACTOR responsible for appearance of maintenance building surrounds. OWNER will provide existing maintenance shop area to CONTRACTOR and will be response for electrical costs associated with operation of the irrigation system. CONTRACTOR is responsible for repair and maintenance of equipment used by the CONTRACTOR. CONTRACTOR provides all equipment to maintain the golf course.

III. SCOPE OF SERVICES:

IV. All materials (seed, fertilizer, pesticides, etc.) And fuel to be supplied by the contractor. Owner or owner’s representative will meet with contractor on a monthly basis throughout the growing season to ensure that the grounds are being maintained to county standards. Any disputes arising concerning the quality of maintenance practices will be arbitrated by representatives from the University of Maryland’s College of Agriculture and Natural Resources.

A. Greens / Collars (120,000 sf)

1. Mow greens, collars and approaches 3-5 times a week as needed including at least once either Saturdays or Sundays

2. Fertilize to add micronutrients as needed per soil sample test (fertilization plan and schedule to be approved by OWNER)

3. Execute a preventative pesticide plan (herbicide, fungicide and insecticide)

4. Aerate Greens four (4) times per growing season

a) Two (2) Core

b) Two (2) Deep Needle Tine

5. Sand top-dress twice (2) times per season in conjunction with core aeration

a) Light Verticut with light topdressing twice per season

6. Change cup locations four (4) times per week

B. Tees (90,000 sf)

1. Mow tees 2 -3 times per week

2. Move tee markers as needed

3. Fertilize to add Nutrients per soil sample (fertilization plan and schedule to be approved by OWNER)

4. Execute a preventative pesticide plan (herbicide, fungicide and insecticide)

5. Core aerate two (2) times per season with topdressing

6. Overseed two (2) times per season in conjunction with aeration

C. Fairways (10) /Roughs (20+ acres)

1. Mow 2-3 times per week according to growing season

2. Fertilize (fertilization plan and schedule to be approved by OWNER)

3. Execute a preventative pesticide plan (herbicide, fungicide and insecticide)

4. Execute a broadleaf herbicide control twice (2) time per year

5. Core aerate once (1) times per year and drag plugs and One (1) deep tine mid-summer per year fairways

6. Core aerate, drag plugs and Overseed Roughs and around greens and fairways one (1) time per season at a rate of 4-5 lbs. per 1,000 sq ft.

D. Bunkers (25)

1. Edge bunkers two (2) time per season

2. Rake bunkers four (4) times or as needed per week

3. Weed as necessary E. Irrigation

1. Schedule, operate and maintain irrigation system

2. Repairs will be the responsibility of the CONTRACTOR with parts supplied by the OWNER F. Driving Range

1. Mow 12 acres of range and surrounding area as needed during growing season, including clean up. (Blowing; trimming)

2. Apply broadleaf weed control and one pre-emergent per year.

G. Maintenance Area

1. Maintain a clean maintenance yard and overflow parking lot.

2. Mow and trim maintenance yard at least once per week.

3. Stack materials and park vehicles in an orderly manner.

V. INSTRUCTIONS TO BIDDERS

All proposals shall consist of the following:

A. Qualification Statement B. A brief portfolio of related experience, qualifications and similar projects including client references.

C. Fee Summary (Bid Sheet, Section X) D. Proposals must be in hard-copy format (Fax & electronic proposals not acceptable).

E. Complete attached Disclosure Form.

VI. QUALIFICATIONS

Due to the fragile nature and unique environmental requirements of golf course turf grass, it is imperative that the CONTRACTOR or their principal representatives have a minimum of 6 years of experience in the field of golf course maintenance as a Superintendent with a minimum 2 year degree or certificate in turf grass management. It is also imperative that the OWNER have immediate access to CONTRACTOR in the event that maintenance issues arise that require immediate attention, therefore one or more of CONTRACTOR’S principal representatives shall reside within a 30 minute drive of the golf course. CONTRACTOR shall have on site a Superintendent or qualified representative twelve (12) months a year.

VII. INDEMNIFICATION

The FIRM shall hold harmless the OWNER for any losses, costs, and expenses (including attorney’s fees and court costs), settlement payments, and (whether or not reduced to final judgment) all liabilities, damages and fines paid, incurred, or suffered by the OWNER by reason of or arising out of injuries to persons (including death) or property damage caused by the FIRM, his employees, agents or subcontractors or in anyway attributable to the performance of work or agreement, and shall further indemnify and hold harmless the OWNER for any claim, action, suit or proceeding threatened, instituted, or otherwise made against the OWNER by reason of or arising out of:

· Any Breach, violation or non-performance by the FIRM of any provision of this agreement

· From any other cause whatsoever due to the careless, negligent, intentional, wanton, or improper conduct of the FIRM; or

· The failure of the FIRM to provide the service or any portion thereof on a timely basis and in accordance with an Agreement/Contract.

· This indemnification by the FIRM shall survive the expiration or sooner termination of this Agreement.

VIII. METHOD OF PAYMENT

Payment will be made within 30-days from the date the OWNER receives the payment requisition.

IX. PRE-BID MEETING

A non-Mandatory Pre-Bid Meeting will be held at 1:00 p.m., October 22, 2026 at the Blue Heron Golf Course located at 3270 Romancoke Road, Stevensville, MD

X. PROPOSAL SUBMITTAL

Please submit three (3) paper bound (electronic proposals not acceptable) copies of your proposal not later than October 30, 2026 at 1:00pm to the Blue Heron Golf Course where they will be opened and publicly read aloud.

Any questions you may have concerning this RFP and the bidding process should be directed to Eric Beaufait at Blue Heron Golf Course 3270 Romancoke Rd., Stevensville, Md 21666 or Phone 410-643-5721, email:ebeaufait@qac.org.

All materials submitted in response to this RFP will become the property of Queen Anne’s County. All expenses incurred by the consultant in responding to this RFP will remain the responsibility of the consultant.

The County Commissioners of Queen Anne’s County reserve the right to reject any or all proposals, accept any proposal which best benefits the people of Queen Anne’s County, and waive any irregularities in the proposal.

Queen Anne’s County is an equal opportunity employer.

XI. BID SHEET

Proposals will be judged based on a combination of price and experience.

TOTAL

SUBMITTED this _____ day of __________________, 20______.

AN INDIVIDUAL

By: ____________________________ _______________________________/s/ (Typed Name) (Signature)

Doing Business As: ___________________________________________________

Business Address: ___________________________________________________

Phone No.: (____) _____________________

A CORPORATION

Corporation Name: ____________________________________________________

State of Incorporation: _____________________________

By: ____________________________/s/ _______________________________ (Person Authorized to Sign) (Title)

(CORPORATE SEAL)

Attest: ________________________/s/ Corporate Secretary

Business Address: ___________________________________________________

Phone No.: (____) _____________________

XI. CONFLICT OF INTEREST DISCLOSURE

In connection with the undersigned's participation in the bid process or request for proposals being considered by the County Commissioners of Queen Anne's County ("the County") the undersigned does affirm under the penalties of perjury as follows:

I have reviewed the materials provided by the County in connection with my proposed bid or proposal and reviewed such records of my company and business as necessary to make the following statements:

(Check all appropriate boxes) To the best of my knowledge and belief, neither I, the company identified below or any employee of the company have been involved or are presently involved in any situations or actions that might be regarded as an actual or potential conflict of interest in the event of a successful bid or award.

It appears that I, the company identified below or an employee of the company have been involved in some situations or actions that might be regarded as a potential conflict of interest should I submit the successful bid or proposal. Details of such situations and/or actions are as follows (attach additional sheets as necessary):

1. ___________________________________________________

2. ___________________________________________________

The following situations or actions in which I, my company or an employee of the company are presently involved might be regarded as a potential conflict of interest if I submit the successful bid or proposal (attach additional sheets as necessary):

1. ___________________________________________________

2. ___________________________________________________ I have attached a list of all present contracts between the company named below and the County.

Signature: ______________________________________ Date: _________________ Name: (please print) ____________________________________________________ Company/Organization: __________________________________________________ Address: ______________________________________________________________ Phone Number: _______________________________________________________

LOCAL VENDOR BID AFFIDAVIT

Bidder’s Name: _____________________________________________________ Solicitation Reference: ________________________________________________ Bid Amount: ________________________________________________________ This submission is being made to the Board of County Commissioners for Queen Anne’s County through the Office of Budget and Finance, in connection with the following solicitation:

LOCAL VENDOR CERTIFICATION

50 percent or more of this procurement bid value will be allocated and executed by one or more Local Vendors having a principal place of business in Queen Anne’s County. Bidders applying for this consideration are required to submit a copy of their SDAT registration with their bid to be considered.

The cost proposal submitted is based upon the following local vendors - list only those vendors whose principal place of business is in Queen Anne’s County (as defined in the County’s Procurement Policy), and their related allocation of the contract value VENDOR 1 NAME: ____________________________________________________________________ VENDOR 1 EIN: ______________________________________________________________________ AMOUNT OF VALUE: __________________________________________________________________

PERCENT OF BID: _____

Check which applies: Prime Contractor: ___ Sub-contractor: ___ Material Supplier: ___ VENDOR 2 NAME: _____________________________________________________________________ VENDOR 2 EIN: ________________________________________________________________________ AMOUNT OF VALUE: ___________________________________________________________________

PERCENT OF BID: _____

Check which applies: Prime Contractor: ___ Sub-contractor: ___ Material Supplier: ___ VENDOR 3 NAME: _____________________________________________________________________ VENDOR 3 EIN: ________________________________________________________________________ AMOUNT OF VALUE: ___________________________________________________________________

PERCENT OF BID: _____

Check which applies: Prime Contractor: ___ Sub-contractor: ___ Material Supplier: ___

TOTAL % ALLOCATED TO “LOCAL VENDORS”: _____

SUBMITTER INFORMATION – to be completed by the party authorized to enter into the contract

NAME: _________________________________________________________________________

TITLE: __________________________________________________________________________

COMPANY NAME: ________________________________________________________________

COMPANY EIN: ___________________________________________________________________

I affirm under the penalty of perjury, that the foregoing information is true, to the best of my knowledge, information, and belief.

SIGNATURE & DATE

THIS COMPLETED FORM SHALL BE SUBMITTED WITH THE COST PROPOSAL OR BID.

SUBMIT A COPY OF BIDDERS SDAT REGISTRATION WITH THEIR BID TO BE CONSIDERED.

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