RFP AUDITOR.pdf
PDF 120 KB Posted
- Attached to
- Professional Auditor Services
- Solicitation number
- PE-66722-NONST-2026-000000014
- Issued by
- Peach County, Georgia
About this file
This is a Request for Qualifications (RFQ) and Procurement (RFP) document issued by the City of Hiram, Georgia, for professional auditing services. The City of Hiram, a small municipality in Paulding County with approximately 5,200 residents and an annual budget of approximately $9 million, is seeking qualified certified public accounting firms to conduct independent audits of the City's financial statements. The scope of services includes conducting annual audits in accordance with GAAP and GASB standards, performing Single Audits as needed, preparing Comprehensive Annual Financial Reports (CAFR), providing management letters with internal control assessments, assisting with submissions to the Georgia Department of Audits and Accounts, presenting findings to City Council, and providing guidance on accounting and compliance matters. The RFQ was issued on May 14, 2026, with a deadline for questions on May 28, 2026, and a submission deadline of June 4, 2026. Selection and notification are scheduled for June 6, 2026, with a contract start date of July 1, 2026. The contract will cover the fiscal year ending June 30, 2026, with the possibility of annual renewals for up to five years.
Respondents must be licensed CPA firms in Georgia with demonstrated experience auditing Georgia municipalities of similar size and complexity, no record of disciplinary action, and familiarity with governmental accounting standards and federal/state grant compliance. Submissions will be evaluated based on relevant municipal experience (30%), qualifications of the audit team (25%), audit approach and methodology (20%), references and reputation (15%), and cost proposal (10%). Firms must submit one electronic PDF copy and five hard copies of their Statement of Qualifications to Jackie Pryor, Finance Manager, at 217 Main St., Hiram, GA 30141, or via email to jpryor@hiram-ga.gov. Required submission materials include a cover letter, firm profile, resumes of key personnel, a list of Georgia municipal clients from the past five years, three municipal client references, a description of the audit approach and timeline, and fee structure with estimated cost for the first year of service. Late submissions will not be considered, and the City reserves the right to reject any or all submissions and negotiate with the most qualified firm.
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Request for Qualifications (RFQ) and Procurement (RFP)
Professional Auditor Services City of Hiram, Georgia
I. Introduction
The City of Hiram, Georgia, is soliciting Statements of Qualifications from certified public accounting firms to provide professional auditing services for the fiscal years ending June 30, 2026, with the possibility of annual renewals for up to five years. The firm selected will conduct an independent audit of the City’s financial statements in accordance with generally accepted auditing standards and applicable state and federal regulations.
II. Background
The City of Hiram is a small municipality located in Paulding County, Georgia, with a population of approximately 5,200. The city operates under a Council-Manager form of government and provides services including public safety, public works, parks and recreation, and general administration. The City’s annual budget is approximately $9 million.
III. Scope of Services
The firm selected will be expected to perform, but not be limited to, the following services:
- Conduct an annual audit of the City’s financial statements in accordance with GAAP and GASB standards.
- Conduct a Single Audit, if needed.
- Prepare and submit the Comprehensive Annual Financial Report (CAFR).
- Provide a management letter identifying any internal control deficiencies or recommendations.
- Assist with the preparation and submission of the audit to the Georgia Department of Audits and Accounts.
- Present audit and any findings to the City Council.
- Assist in calculating depreciation expenses by adding and deleting Capital Asset purchases from a list provided by the City.
- Provide guidance on accounting and compliance matters as needed.
IV. Minimum Qualifications
Respondents must meet the following criteria:
- Licensed CPA firm in the State of Georgia.
- Demonstrated experience auditing Georgia municipalities of similar size and complexity.
- No record of disciplinary action or unresolved professional complaints.
- Familiarity with governmental accounting standards and federal/state grant compliance.
V. Submission Requirements
Interested firms must submit the following:
- Cover letter expressing interest and understanding of the scope.
- Firm profile, including size, location, and areas of expertise.
- Resumes of key personnel assigned to the engagement.
- List of Georgia municipal clients served in the past five years.
- Three references from municipal clients.
- Description of audit approach and timeline.
- Fee structure and estimated cost for the first year of service.
VI. Evaluation Criteria
Submissions will be evaluated based on:
Criteria Weight
| Relevant municipal experience | 30% |
| Qualifications of audit team | 25% |
| Audit approach and methodology | 20% |
| References and reputation | 15% |
| Cost proposal | 10% |
VII. Timeline
- RFQ/RFP Issued: May 14, 2026
- Deadline for Questions: May 28, 2026
- RFQ/RFP Submission Deadline: June 4, 2026
- Selection and Notification: June 6, 2026
- Contract Start Date: July 1, 2026
VIII. Submission Instructions
Please submit one electronic copy (PDF) and five (5) hard copies of your Statement of Qualifications by (Time) on (Date) to:
City of Hiram Attn: Jackie Pryor, Finance Manager 217 Main St Hiram, GA 30141 jpryor@hiram-ga.gov
(770) 943-3726 x2002
Late submissions will not be considered.
IX. Additional Information
The City reserves the right to reject any or all submissions, waive informalities, and negotiate with the most qualified firm. This RFQ does not commit the City to award a contract or pay any costs incurred in the preparation of a response.
mailto:jpryor@hiram-ga.gov
Newspaper Legal Notice (Ready for Publication)
CITY OF HIRAM, GEORGIA
REQUEST FOR QUALIFICATIONS
PROFESSIONAL AUDIT SERVICES
The City of Hiram, Georgia is soliciting Statements of Qualifications (SOQs) from licensed Certified Public Accounting firms to provide professional auditing services for the fiscal year ending June 30, 2026, with the option of annual renewals for up to five (5) years. The selected firm will conduct an independent audit of the City’s financial statements in accordance with generally accepted auditing standards and all applicable state and federal requirements.
Interested firms must submit the following: (1) cover letter expressing interest and understanding of the scope; (2) firm profile, including size, location, and areas of expertise; (3) resumes of key personnel assigned to the engagement; (4) list of Georgia municipal clients served in the past five years; (5) three references from municipal clients; (6) description of audit approach and timeline; and (7) fee structure and estimated cost for the first year of service. For a detailed copy of the RFQ/RFP, please contact jfulton@hiram-ga.gov.
One (1) electronic PDF and five (5) hard copies of the SOQ must be submitted by the deadline indicated in the RFQ document to: City of Hiram, Attn: Jackie Pryor, Finance Manager, 217 Main St., Hiram, GA 30141, or via email to jpryor@hiram-ga.gov. Late submissions will not be considered.
The City of Hiram reserves the right to reject any or all submissions, waive informalities, and negotiate with the most qualified firm. The full RFQ may be obtained from the City of Hiram Finance Department.
mailto:jfulton@hiram-ga.gov
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