RFP_Attachment-D_Sample-Transmittal-Letter_SAHO-Mobile-Food-and-Vending_508-Compliant.docx
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This is a sample transmittal letter template for offerors submitting proposals in response to an RFP issued by the National Park Service to lease facilities and land at Gateway National Recreation Area's Sandy Hook Unit for mobile food/beverage vending and equipment rental operations. The letter serves as the cover document that offerors must complete and submit with their proposal packages, incorporating by reference all terms and conditions outlined in the proposal and binding the selected offeror to the terms of the enclosed proposal if awarded.
The template requires offerors to certify compliance with federal regulations under 2 C.F.R. Part 180 and Part 1400, including declarations that neither the offeror nor participating individuals or entities are debarred, suspended, or ineligible from federal transactions; have not been convicted of fraud, criminal offenses, or antitrust violations within three years; are not currently indicted or charged with such offenses; and have not had prior federal, state, or local transactions terminated for cause or default within three years. Upon selection, the offeror must agree to execute the final lease without substantive modification within thirty business days of presentation by the NPS, comply with all RFP minimum requirements, and (if applicable) provide necessary funding, management, and resources to the designated lessee entity. The transmittal letter must be signed and dated by an authorized representative.
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Attachment D – Mobile Food/Beverage Vending and Equipment Rentals at Sandy Hook
Offeror’s Transmittal Letter
To: Regional Director Interior Region 1 National Park Service 1234 Market Street Philadelphia, PA 19107
Attention: Commercial Services Leasing Program Manager
Dear Regional Director:
[Name of Entity/Individual] (or “Offeror”) is submitting the enclosed proposal in response to the Request for Proposals (RFP) to lease National Park Service facilities and associated land, System for Award Management (SAM) posting “Mobile Food/Beverage Vending and Equipment Rentals” issued by the public notice as listed on www.SAM.gov, to operate within Gateway National Recreation Area. [Name of Entity/Individual] understand/s that by submitting the enclosed proposal, the terms and conditions contained in the proposal become part of this document (i.e. are incorporated by reference), and that [Name of Entity/Individual] will be bound by the terms of the enclosed proposal, subject to its terms and conditions, if selected as the successful applicant.
The Offeror is enclosing the required [File Name of their Proposal] in response to the NPS issued RFP.
The Offeror certifies that the information furnished herewith is complete, true, and correct, and recognizes that false statements may subject the Offeror to criminal penalties of 18 U.S.C. 1001. The Offeror agrees to meet all the minimum requirements of the draft sample lease, and the RFP, and that the Offeror has provided all of the mandatory information specified in the RFP in order to be considered for selection.
The Offeror certifies in accordance with 2 C.F.R. Part 180 and 1400 the following:
· None of the individuals or entities seeking participation in this Lease are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from a public transaction by a federal department or agency.
· Within the three years preceding submission of the Proposal, none of the individuals or entities seeking participation in this Lease have been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, or for violation of federal or state antitrust statutes or for commission of embezzlement, theft, forgery, bribery, falsification of records, making false statements, or receiving stolen property.
· None of the individuals or entities seeking participation in this Lease are presently indicted for or otherwise criminally or civilly charged by a federal, state or local unit of the government with commission of any of the aforementioned offenses.
· The individuals or entities seeking participation in this Lease have not had one or more public transactions (federal, state or local) terminated for cause or default within the three-year period preceding the submission of the Proposal.
The Offeror, by submitting this Proposal hereby agrees, if selected for award of the new Lease:
To the minimum requirements of the RFP package and to comply with the requirements of 2 C.F.R. Part 180 and Part 1400 (available at www.accessgpo.gov).
To complete the execution of the final Lease, without substantive modification (except as may be required by the NPS pursuant to the terms of the RFP), within thirty business days after it is presented by the National Park Service. [Name of Entity/Individual] agrees to meet all the minimum requirements of the draft sample lease and the RFP.
[Include only if the Offeror is not to be the Lessee] To provide the entity that is to be the Lessee under the draft sample lease with the funding, management, and other resources described in our proposal.
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