RFP Attachment 9 - Section L.pdf

RFP Attachment 9

Section L - Instructions, Conditions, and Notices to Offerors (ICNTO)

L.1.0 Program Structure and Objectives

This acquisition is a follow-on requirement to the MOSES Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The scope of this contract is to perform Operations and Maintenance (O&M) and Research and Development (R&D) tasks for AFTAC in accordance with (IAW) separately issued task orders providing technical services, software/tool maintenance and development, testing, data ingestion, and documentation as specified in the task order.

This effort will provide the AFTAC missions with technical services and support in developing and maintaining the MOSES suite of software/hardware, tools, databases and modernization efforts to continue to support the MOSES suite during the life of the contract.

L.1.1 For consideration in developing the offeror’s proposal, the MOSES II acquisition provides for a seven and a half (7.5) year ordering period. The contract will be awarded as an Indefinite Delivery Indefinite Quantity (IDIQ) type contract. The MOSES II contract ceiling will be $84.2M, with a combination of O&M and R&D services. Historically, the funding distribution was 40% O&M and 60% R&D. The task order funding will be provided by the specific program being supported. The contract ceiling identified above and at FAR clause 52.216-19 is established based on anticipated mission requirements.

The government reserves the right to negotiate in-scope changes to this ceiling when mission requirements drive such a decision. Offerors should understand the Government contract ceiling is an estimate based on historical workload, however, this does not guarantee this ceiling will be utilized during contract performance. Increases or decreases in workload, based on actual requirements should be anticipated.

L.2.0 Proposal Format

General Instructions

(a) Non-compliance with these instructions may render your proposal unacceptable. These instructions prescribe the format of proposals and presentation of proposal data. Carefully review this section prior to commencing preparation of the proposal. The instructions contained herein are intended to serve as guidelines for the preparation of the proposal and are not intended to be all-inclusive. All information you provide in the proposal must be UNCLASSIFIED. Specific instructions for each of the Volumes required by these instructions are contained in paragraphs L.2.2 through L.6.3.3. Proposals will be evaluated up to the page limits listed in the format instructions listed below. Material exceeding the page limits will not be evaluated, and the excess material will be returned to the offeror.

(b) The offeror's proposal shall include all data and information requested by this ICNTO and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), and the Contract Data Requirements List (CDRL). If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

A JV without its own Facility Clearance (FCL) will not have access to classified information and all access will solely be through the cleared JV members. Therefore, JVs without their own FCL are required to submit as part of its proposal a Security Plan/Standard Operating Procedure which, at a minimum, identifies the entity that will be responsible for implementing and managing all security program requirements. The plan will lay out the JV and team members’ roles and responsibilities to ensure compliance with 32 CFR Part 117, NISPOM, to include the fact that the JV itself will not have access to classified information. The JV must also submit the joint venture agreement(s) relating to the establishment of the JV and any subcontracts awarded to the individual joint venture partners as it relates to this solicitation and all security responsibilities.

(c) Offerors shall submit only one (1) proposal for the MOSES II effort as the Government will review only one (1) proposal per offeror.

(d) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Any reference to day(s) stated in the RFP, attachments and other contractual documents should be considered as “calendar” days unless specifically stated otherwise. Offerors are advised their proposals are presumed to represent their best efforts and the most complete responses to this solicitation. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal. Offers will be evaluated using the Factors and Subfactors under Section M, Evaluation Factors for Award.

L.2.1 General Information

L.2.1.1 Point of Contract: The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition. Written requests for clarification and questions regarding this RFP are encouraged to be submitted as soon as possible, but no later than 12:00PM EST on 31 Oct 2024 and shall be sent to the PCO at:

AMIC DET 2 OL/PKA (Patrick SFB FL) Attn: Ms. Ranada Lowe Email: Ranada.lowe@us.af.mil:

With carbon copy (cc) to:

Ms. Rebecca DeMitchell Email: rebecca.demitchell@us.af.mil

L.2.1.2 Debriefings: The PCO will promptly notify offerors of any decision to exclude them from the competitive range; where upon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring a debriefing shall make their request in accordance with the requirements of FAR 15.505 or FAR 15.506, as applicable.

L.2.1.3 Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale, as well as the remedies the offeror is asking the PCO to consider as related to the omission or error. Questions from prospective offerors must be submitted no later than 14 days after release of solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of omission, errors, and additional or substitute pages of the initial proposal.

L.2.1.4 Electronic Reference Documents: All unclassified referenced documents for this solicitation are available on the System for Award Management website at https://sam.gov.

Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted.

L.2.1.5 Proposal Acceptance Period. The proposal acceptance period is specified in Section A of the model contract/solicitation. In compliance with FAR 4.8 (Contract Files), the Government will retain one copy of all proposals electronically. All volumes shall be UNCLASSIFIED. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

L.2.1.6 Communications: Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information only if the email can be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104 - CUI” in the subject line of the email.

L.2.1.7 Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort.

No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L.2.2 Organization/Number of Copies/Page Limits:

L.2.2.1. Submittal instructions. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions provided. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications, and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in this Request for Proposal, as amended (if applicable).

(a) Offerors shall submit one (1) electronic copy as described below. Submissions of proposals will be sent via the Solicitation Module in PIEE. Facsimiles (FAX) proposals will NOT be considered.

(b) All pages of the electronic version will be submitted as indicated in the instructions found below. The RFP response shall consist of four (4) separate files as indicated in Table L2.2- Proposal Organization.

Table L2.2 – Proposal Organization

VOLUME ICNTO VOLUME TITLE COPIES PAGE LIMIT

I L.3.0 Completed RFP Electronic: 1 (PIEE Solicitation Module)

Unlimited

II L.4.0 Cost/Price Electronic: 1 (PIEE Solicitation Module)

Unlimited

III L.5.0 Technical Capability:

Subfactor 1: TS Level Contractor Facility Clearance Subfactor 2: TS/SCI Cleared Personnel Subfactor 3: Technical Approach to TO 1 (RFP Attachment 8)

Electronic: 1 (PIEE Solicitation Module)

40 Pages

IV L.6.0 Present/Past Performance Electronic: 1 (PIEE Solicitation Module)

No More than 5 Pages per reference, maximum of 5 references

L.2.2.2 Page Limitation. All material shall be contained within the page limit identified for each volume or appendix. The page limitations specified in Table L2.2 above shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the electronic proposal submission. Each page shall be counted toward the above page limits except for cover pages, tables of contents, index tabs, glossaries, list of key terms, cross-reference pages, blank pages, and appendices to technical volume such as tables, charts, graphs, and illustrations. Also excluded from the page limits are consent letters, company financial statements, security clearance documents, model contract, and Organizational Structure Change History. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.2.2.2.1 Page Size and Format. These instructions shall apply to electronic copy of proposals. These page format restrictions may also apply to Final Proposal Revisions (FPRs), if required.

(a) Standard Page Format. Page size shall be 8.5 x 11 inches. Proposal pages shall be in a font size not less than 10-point font, single-spaced. The typeface should be a common medium condensed typeface (Arial or Times Roman). Margins shall be no smaller than one inch around the perimeter of each sheet of paper. Each volume shall use a consistent page numbering system.

(b) Legible charts and graphs should be used where practical to depict organization and layout. These charts and graphs should be uncomplicated to preserve clarity.

The size 10 font requirement includes the caption of the figures, charts, tables, and graphs. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

(c) The background color of each page of the proposal submission shall be white or ivory.

(d) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 - CUI

L.2.2.3 Cost/Price or Pricing Related Data. The source selection will be conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1)(i); therefore, certified cost and pricing data is not required. However, the offeror may be required to submit data other than certified cost or pricing data to the extent necessary for the Contracting Officer to determine price reasonableness IAW one or more of the proposal analysis techniques described in FAR 15.404. If adequate competition is not achieved, an offeror will be required to submit certified cost and pricing data IAW FAR 15.403-4 and 15.403-5 and submit a revised cost/price proposal which complies with FAR 15.408 Table 15-2.

L.2.2.4 Classified Information. The Government will NOT accept any classified information included as part of your proposal.

L.2.2.5 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations, acronyms and key terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.3 Electronic Offers.

Offerors shall provide proposal documents in Adobe Acrobat (.pdf). Offerors are requested to provide pricing spreadsheets in Excel (.xlsx) format showing the formulas.

L3.0 PROPOSAL CONTENT

L.3.0 Volume I – COMPLETED RFP

L.3.1 Narrative – Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed.

L.3.2 Other Information Required L.3.2.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and the name, title, and telephone number of the CEO, Division President, or Vice President of the offeror.

L.3.2.2 Government Offices. Provide the mailing address, telephone, e-mail address (if known), and facility codes for the cognizant Contract Administration Office and DCAA for the prime contractor and critical subcontractors. Also, provide the name, e-mail, and telephone for the Administrative Contracting Officer (ACO).

L.3.2.3 Company/Division Address, Identifying Codes, and Applicable Designations.

Provide company/division's street address, facility code, CAGE code; Unique Entity ID (UEI), size of business, and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). Provide the same information for your critical subcontractors. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L.3.2.4 Model Contract/Representations and Certifications. The offeror's proposal shall include a digitally signed copy of the offer and Sections A through K. This includes:

L.3.2.4.1 Section A – Solicitation/Contract Form. Complete blocks 12 through 18 of the SF 33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K, which constitute the model contract. Note: An official having the authority to bind the offeror contractually must sign the SF 33.

L.3.2.4.1.1 Proposal Validity. Block 12 of the SF33 is hereby superseded with the following proposal Acceptance terms: Offeror's proposal shall be valid for a period of 250 days.

L.3.2.4.2 Section B – All instructions can be found in section L.4.2.2 SECTION 2.

L.3.2.4.3 Section F – Deliveries or Performance. Acknowledge content of Section F.

L.3.2.4.4 Section G - Contract Administrative Data. – N/A

L.3.2.4.5 Section H – Special Contract Requirements. – N/A

L.3.2.4.6 Section I – Contract Clauses. Complete fill-ins as applicable.

L.3.2.4.7 Section K - Representations, Certifications, and other Statements of Offerors completed IAW FAR 52.204-8.

L.3.2.4.8 SF30 - Acknowledgment of all solicitation amendments issued (if applicable).

L.3.2.5 Status of 8(a). If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

L.3.2.6 Organizational Financial Information. Submit a copy of your latest available financial statement covering the organization(s), which will perform the contract. Include any information, which may have a bearing on your ability to handle the financial management of the contract. If you are proposing a joint venture, describe how you will handle financial matters.

L.3.2.7 Subcontractors/Partners. Provide company/division's street address, facility code, CAGE code, UEI, size of business (large or small), and labor surplus area designation for joint venture partners and intended critical subcontractors. Critical subcontractors are those proposed to perform 10 percent or more of the effort based on the total proposed price OR perform aspects of the effort the offeror considers critical to overall successful performance.

Provide copies (redacted as necessary) of any firm agreements or contracts between business entities.

L.3.3 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may render their proposal to be determined not eligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost/price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L3.3.

Table L3.3 - Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale PWS, Solicitation, etc. Applicable Page and

Paragraph Numbers Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

L.3.4 GFP and/or Base Support Requirements. If the offeror requires the use of Government furnished items other than those specified in the MOSES II PWS, Appendix C, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO as applicable. The offeror shall supply this information in the format shown in Table L3.4 below.

Table L3.4 - Required Information for Using GFP/Base Support

Quantity Federal Stock Number

Nomenclature Duration of Need Rental Value Reason for Need

Cross Reference to Price Proposal

L.4.0 Volume II – Cost/Price (Factor 1)

L.4.1 General Instructions L.4.1.1 Cost/Price Reasonableness: To aid in the Government’s understanding of the offeror’s proposal, describe the methodology and basis used to support how the offeror’s proposed price is reasonable, complete, and balanced for the work to be performed IAW with the requirements stated in the RFP and PWS. This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

L.4.1.2 Completeness. A proposal is complete when all pricing data required under this solicitation is provided in the format prescribed and the offer has complied with all pricing requirements of the solicitation. Noncompliance with the solicitation, unauthorized manipulation of the workbook, and exceptions/assumptions in the cost/price volume may result in the proposed price being determined incomplete and ineligible for award.

L.4.1.3 Balance. Price will be evaluated for balance. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more line items is significantly over or understated as indicated by the application of price analysis techniques. Per FAR 15.404-1(g), the greatest risks associated with unbalanced pricing occur when startup work or mobilization. The base and option quantities are separate line item, and the evaluated price is the aggregate of estimated quantities to be ordered under separate line items of an indefinite-delivery contract. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

L.4.1.4 Professional Employee Compensation Realism. Professional Employee Compensation realism is a separate evaluation from the TEP evaluation.

L.4.1.5 Cost/Price Data. Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your cost/price position.

All information relating to the proposed cost/price, including all required supporting documentation shall be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal (i.e., other proposal volumes).

L.4.1.6 Rounding. All labor rates shall be rounded to two decimal places or the nearest penny.

L.4.1.7 Contract Line-Item Number (CLIN) Structure:

CLIN X001, O&M Tasks will be firm-fixed-price (FFP).

CLIN X002, O&M Tasks will be cost plus fixed fee (CPFF).

CLIN X003, R&D Tasks will be CPFF.

CLIN X004, Equipment, O&M & R&D, will be reimbursed on a cost-only basis (no fee).

CLIN X005, Travel, O&M & R&D, will be reimbursed on a cost-only basis (no fee).

CLIN X006, ODC, O&M & R&D, will be reimbursed on a cost-only basis (no fee).

CLIN X007, Data Deliverables for CLINs X001 to X006, will be Not Separately Priced (NSP).

L.4.2 Volume Organization The Cost/Price Volume shall consist of the following:

L.4.2.1 SECTION 1

Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, or accounting practices. Small Businesses shall provide either CAS Disclosure Statements or evidence of an acceptable accounting system as described in DFARS 252.242-7006(a)(1), and System Criteria described in 252.242- 7006(c).

(a) Provide any supporting Forward Pricing Rate Recommendations (FPRR)/Forward Pricing Rate Agreements (FPRA) issued by DCMA or supporting audits issued by DCAA.

If the proposed direct hourly rate for one or more labor categories does not match the applicable FPRR/FPRA with the cognizant DCMA or if an FPRR/FPRA is not available, then the offeror shall provide an explanation of the methodology used to develop both the direct labor rates and indirect rates proposed.

(b) If applicable, provide calculations showing the development of composite and/or average rates from contractor fiscal year to government fiscal year.

(c) If applicable, provide supporting documentation (DD Form 1861 and CASB-CMF) for proposed Facilities Capital Cost of Money.

(d) Provide any other pricing data believed prudent and necessary to justify the cost/price proposal.

(e) Estimating System. Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

(f) Purchasing System: Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts).

Also, identify any deviations from your standard procedures in preparing this proposal.

Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

(g) Accounting System: Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

L.4.2.2 SECTION 2:

(a) Section B: Will not be completed. However, each offeror shall fill out all tabs within RFP Attachment 4, Direct-Indirect Rates (FFP & CPFF) and TEP, as described in the following paragraph.

The fully burdened rates from RFP Attachment 4, Direct-Indirect Rates for FFP & CPFF, will be incorporated into the basic contract, for pricing task orders for the O&M and R&D work to be performed under this IDIQ.

As authorized per FAR 52.217-8, an Option to Extend Services Clause may be exercised at the discretion of the CO during contract performance. However, should the Government elect to exercise any part or all of the six (6) month Extension of Services clause, the current negotiated labor rates, at the time the option is exercised, will be utilized for this option period. The -8 will not be evaluated as part of the TEP. Evaluation of options shall not obligate the government to exercise such options.

Pricing Task Order 1: Task Order 1 (TO 1) will be issued at the time of basic contract award, to cover all O&M work required by the Task Order 1 PWS (RFP Attachment 8).

Offerors shall submit a separate complete cost/price proposal for TO 1 that allows the Government to verify the formulas and calculations. TO 1 cost/price proposal will not be included in the calculation of the TEP. The rates used for TO 1 must match the rates included in RFP Attachment 4. The cost/price proposal for Task order 1 must be included in the Cost Volume.

(b) Labor Rates. Offerors shall provide the labor rates that will be used during contract performance. The proposed rates shall show an unburdened rate and a fully burdened rate which includes allocable and allowable costs (e.g., labor, fringe, overhead, G&A, Fee/Profit) required to perform the requirements as stated in the PWS. Offerors shall provide a detailed schedule which shows the development of each labor rate on the ordering periods on RFP Attachment 4, FFP & CPFF, Direct-Indirect Rates. Offerors shall provide a narrative that describes the offeror’s rationale used to develop each labor rate (e.g., labor categories, fringe, escalation factors and other allowable indirect expenses). For FFP task orders, only the Fully Burdened Labor rate required to perform the tasks as stated in the PWS will be utilized in pricing the task orders. RFP Attachment 4 will be filed in Volume II, Cost/Price. Furthermore, RFP Attachment 4 will be attached to the basic IDIQ contract upon award and will be utilized for pricing each subsequent Task Orders. The rates listed for each Fiscal Year (FY) will be utilized for all Task Orders issued/awarded throughout that FY.

The Government estimated average annual workload data is based on anticipated mission requirements and historical data. Offerors should be cognizant that this requirement is an IDIQ contract, and as such, these are not actual guaranteed hours. Actual hours will be task order specific under the IDIQ contract.

(c) Labor hours and categories. The labor categories included in Appendix B of the PWS represent the government’s anticipated labor categories. If an offeror proposes to use different titles for labor categories, or different skill sets for labor categories than what was shared by the Government, the offeror proposals shall map their labor category to those provided by the Government and demonstrate how they meet or exceed labor categories listed in Appendix B of the PWS. Additionally, for labor categories that are different than those provided in Appendix B, the contractor shall provide a clear and concise description including experience, duties, and education. The offeror is still required to fill out Attachment 4 as provided by the Government.

If the Offeror proposes and maps more than one labor category to any of the labor categories listed in tabs for FFP, CPFF or TEP in Atch 4, the offer may re-apportion the Government’s estimated workload hours within that category; however, total labor hours shall be equal to the total labor hours provided for each labor category provided in RFP Attachment 4, TEP tab. For example, if the offeror decides to utilize Senior Scientist I and Senior Scientist II, the offeror shall split the Government’s estimated workload of 425 hours for Senior Scientist among their two (2) proposed categories;

200/225 hours, 150/275 hours, etc. Offerors MAY NOT change the total number of hours for any of the listed labor categories.

(d) Subcontracts: Offerors shall:

Provide a summary listing of all anticipated subcontractors. IAW FAR 15.404-3, provide the prime offeror’s cost/price evaluations and negotiations on each subcontract exceeding 10 percent of the total proposed price, if the percentage is above the certified cost or pricing data threshold. Describe the evaluation and rationale, including all relevant facts and data which led to the subcontract amount incorporated in the cost proposal. Identify all adjustments made to the subcontractor’s proposed costs. Prime contractors with an approved purchasing system shall submit this data in addition to and in accordance with their approved purchasing plan.

Subcontractors may submit subcontract proposals directly to the Contracting Officer if the cost information is considered proprietary data. All required data shall be received by the same date/time as the prime’s proposal.

(e) Solicitation Total Evaluated Price (TEP). Offerors shall not manipulate the TEP Tab on RFP Attachment 4 because this tab automatically populates from the previous rate tabs.

If at any time during this source selection, the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

(f) MOSES II Pricing and Professional Compensation Matrix (RFP Attachment 5) Professional Employee Compensation realism is a separate evaluation from the TEP evaluation. In accordance with FAR Subpart 22.11 and FAR 52.222-46, Evaluation of Compensation for Professional Employees, Offerors shall submit a total compensation plan setting forth base rate hourly salary and fringe benefits proposed for the professional employees who will work under the contract. Offerors' proposals must fully address the provisions of FAR 52.222-46. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. The Total Professional Compensation (Comp) Plan shall consist of a) Professional Compensation Matrix (Attachment 5 – Professional Comp Labor Matrix), and b) Professional Comp Plan Narrative.

A Professional Comp Plan (Comp Plan Narrative and Comp Labor Matrix) shall be submitted for all offerors, teaming partners, joint venture (JV) partners, and subcontractors. The prime offeror must ensure that subcontractor submissions address the requirements of the total compensation plan, including providing direct labor rates (base rate hourly salary) and fringe benefits. Offerors are advised that any discussions, if conducted, will be with the prime contractor. Offerors may propose one (1) Professional Comp Plan Narrative and one (1) Professional Comp Plan Matrix for an entire team or JV; however, salary support data must clearly link to proposed rates in the Comp Plan Matrix for all labor categories.

(a) Professional Compensation Matrix (Attachment 5 – Professional Comp Labor Matrix) All labor categories proposed in the Professional Comp Plan Matrix must match those proposed in the offeror’s Professional Comp Plan Narrative, Price Volume, and Technical Volume.

Anticipated Government Labor categories have been provided for reference in Appendix B of the PWS. Offerors shall map/provide its proposed labor categories to the corresponding Government category and provide the proposed number of Full Time Equivalents (FTEs), the proposed base rate hourly salary, the proposed fringe rate (as a percentage), and the hourly salary rate support data for each proposed labor category. The offeror shall verify the correct calculation of the Total Compensation Rate.

The offeror should also identify the corresponding Bureau of Labor Statistics (BLS) Occupation Title and BLS Standard Occupational Classification (SOC) code, at the most detailed level possible, from https://www.bls.gov/oes/current/oes_stru.htm.

(b) Professional Compensation Plan Narrative:

The Offeror shall provide a narrative of planned compensation for all professional employee labor categories proposed to perform the effort. Fringe benefit data shall include a description of the benefits offered, and to which professional employee category(ies) the fringe benefits apply.

The professional comp narrative shall include pricing data/basis of estimate details. The pricing narrative shall clearly explain the offeror’s pricing methodology in sufficient detail so the Government can ensure that the proposed price accurately reflects the work to be performed.

Certified cost or pricing data is not required; however, supporting data/other than cost or pricing data is requested. The offeror’s proposal must fully and clearly address the provision of 52.222-46, and failure to comply may constitute sufficient cause to justify rejection of a proposal.

The proposal must include supporting data which must explain the methodology used to determine the proposed professional compensation rates, must reflect a clear understanding of work to be performed, and must indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives, in accordance with FAR 52.222-46(b).

Examples of supporting data include national/regional compensation surveys, studies of professional, public, and private organizations, or another recognized compensation market data source (e.g., Watson & Wyatt, Economic Research Institute, Bureau of Labor Statistics, Salary.com, etc.) used to support the proposed compensation. Any other type of data source must be justified by the Offeror as a realistic basis of support. The Offeror should also describe any judgmental factors applied, the mathematical or other methods used to estimate, and the nature and amount of any contingencies included in the proposed price.

Offerors are cautioned to present their best proposal upfront. The Government may award without discussions but reserves the right to conduct discussions if in the Government's best interests. The burden is on the offeror to clearly and specifically demonstrate and explain proposed pricing. Vague overstatements of reliance on supporting data and/or external tools may not be sufficient.

(g) Equipment/Travel/ODC: Equipment, Travel, and ODC CLINs will be Cost- Reimbursement (COST) Non-Fee bearing CLINs. Offerors shall disclose, as part of their cost proposal, any indirect burdens (e.g., G&A expenses, Material Handling) they intend on applying to the Equipment, Travel, and ODC CLINs. These burdens will not be included in the TEP calculation. Offerors shall disclose these indirects by annotating them in the Cost Volume for this IDIQ. The Equipment, Travel, and ODC CLINs will be negotiated at the task order level as required. Offerors shall use the Government-provided not-to-exceed values stated for the Equipment, Travel, and ODC CLINs as reflected on TEP Tab on RFP Attachment 4.

L.4.3 Other Information:

Service Contract Labor Standards Act (SCLSA). Labor under this effort is exempt from the

SCLSA.

L.5.0 Volume III – Technical (FACTOR 2)

L.5.1 General Information

This volume should be specific and complete. Legibility, clarity, and coherence are very important. Using the instructions provided below, and in consideration of the Assessment Criteria defined in Section M, Evaluation Factors for Award, provide as specifically as possible the actual methodology you would use to satisfy the requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm is capable of performing all of the requirements specified in the solicitation and the PWS.

L.5.2 Format and Specific Content

L.5.2.1 Technical Proposal The following information shall be provided in the written technical proposal and will be evaluated as described in section M.2.2 - Step II - Technical Proposal Evaluation. The offeror shall submit their technical proposal that includes verifiable proof/evidence the offeror possesses a Top Secret Facility Clearance, and Top Secret/Sensitive Compartmented Information (TS/SCI) cleared personnel upon contract award to meet the PWS requirements.

In addition, the technical proposal shall include a response to the technical approach to Task Order 1.

L.5.2.2 Volume Organization. The Technical Volume shall be organized according to the following general outline:

1) Table of contents

2) List of Tables/Charts/Graphs/Illustrations

3) Glossary of key words and acronyms

4) Short introduction and summary

5) Response to factors and subfactors

L.5.2.3 Evaluation Factors and Subfactors: The offeror shall submit responses to the following factors and subfactors:

Factor 1: Technical Capability:

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each of the following areas.

1. Subfactor 1: Top Secret Level Contractor Facility Clearance Upon Contract Award The offeror’s proposal shall provide verifiable proof/evidence that the offeror possesses and maintains a TOP SECRET facility clearance (FCL) issued by the

Defense Counterintelligence and Security Agency (DCSA) and the FCL is documented in the National Industrial Security System (NISS).

2. Subfactor 2: Top Secret/Sensitive Compartmented Information (TS/SCI)

Cleared Personnel Upon Contract Award The offeror’s proposal shall provide verifiable proof/evidence that key management personnel, along with all technical personnel performing classified work on this contract, are eligible for access to TOP SECRET information. The offerors will ensure all individuals working in any AFTAC sensitive compartmented information facility (SCIF) to train AFTAC staff and to install software deliverables are Intelligence Community Directive 704 eligible based on a current T5, T5R investigation or continuous evaluation (CE) date. This eligibility for access must be available at contract award in accordance with PWS (RFP Attachment 1) Paragraph 5.4.

3. Subfactor 3: Technical Approach to TO1 The offeror’s proposal shall detail a Technical Approach to MOSES II Task Order 01 (RFP Attachment 8). The offeror shall demonstrate a firm understanding of the O&M of the MOSES data management system and the ability to provide modernization efforts for the suite of software/hardware and tools that make up the MOSES system. Additionally, offerors shall include the Labor Categories and hours for each labor category they will utilize to meet requirements of TO 1.

Specifically, the Government will evaluate the offerors offeror’s demonstrated ability to perform O&M of current MOSES systems to include:

a. AIMS

b. SPOT

c. HEF

d. GeoWATCH

e. SOMIS

f. Weather Models

g. Transport Dispersion Models

L.6.0 Volume IV – Present/Past Performance (FACTOR 3) L.6.1 General

L.6.1.1 The offeror shall submit Present/Past Performance Information for itself, any joint venture member, and each proposed critical subcontractor, if applicable, IAW the format contained in RFP Attachment 6 – Present/Past Performance Information, and the following paragraphs. A critical subcontractor is defined as an entity other than the offeror itself that will perform ten percent (10%) or more of the proposed effort based on the total proposed price; or that will perform aspects of the effort the offeror considers critical to overall successful performance such as serving in a ‘Principal’, ‘Lead’, ‘Senior’ or managerial designated role. See paragraph L.6.3.1 for specific guidance on the number of present/past performance examples requested. Offerors with no present/past performance shall provide a statement to that effect. Offerors are cautioned that the government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of present/past performance.

L.6.1.2 The offeror shall ensure that accurate contact information is provided for all references. The Government will make reasonable attempts to contact the listed Point of Contact (POCs). If the Government is unable to reach the listed POCs after reasonable attempts, the Government will not consider that reference.

L.6.1.3 Along with the information required in this paragraph, the offeror shall submit a consent letter (see RFP Attachment 7, SubK Consent Letter) executed by each critical subcontractor and/or joint venture partner (if applicable) for whom past performance is provided. The purpose of the consent letter is to authorize release of adverse present/past performance information to the prime offeror to allow the prime offeror an opportunity to respond to such information. If no subcontractor or joint venture partner present/past performance inputs are submitted as part of Volume IV, no consent letter is required.

L.6.2 Recent Contracts L.6.2.1 To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation.

L.6.3 Relevant Contracts

L.6.3.1 Submit information in accordance with paragraph L.2.2. Prime offerors shall submit Present/Past Performance Information on a maximum of five (5) recent contracts that they consider the most relevant in demonstrating their ability to perform the proposed effort; this may include recent contracts performed by joint venture partners and/or critical subcontractors (if applicable; no more than five (5) total). Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the government will consider in determining recency and relevance, see Section M2.3.

L.6.3.2 Specific Content. Offerors are required to explain what aspects of the contracts they deem relevant to the proposed effort and to what aspects of the proposed effort they relate.

This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

On the (up to) five (5) contracts submitted in Volume IV, Present/Past Performance, include relevant information concerning the offeror’s/joint venture member’s and critical subcontractor’s compliance with the requirements of FAR 52.219-8, Utilization of Small Business Concerns, if this clause was included in the present/past performance example contract. Copies of contractual reports may be submitted to validate compliance with requirements of FAR 52.219-8. Explanation of efforts where minimum quantitative requirements and/or goals were not met should be provided.

L.6.3.3 Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what present/past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present/past performance evaluation/performance confidence assessment. Since the Government intends to consider present/past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.