RFP Atch 1 Live Fire SOW 31 Aug 21.pdf

PERFORMANCE WORK STATEMENT

Joint Base San Antonio Fire and Emergency Services

Live Fire Service 31 August 2021

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, the Structural Fire Training Facilities (SFTF) & Aircraft Fire Training Facilities (AFTF) at Joint Base San Antonio-Fire Emergency Services (JBSA FES); Operating Locations- Lackland, Randolph, and Fort Sam Houston in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness.

2. DESCRIPTION OF SERVICES:

The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, on the (SFTF) & (AFTF) at Joint Base San Antonio-Fire Emergency Services (FES); Operating Locations (OL) - Lackland, Randolph, and Fort Sam Houston in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures. Structural Fire Training Facilities shall comply with National Fire Protection Association (NFPA) 1403 (current) and inspection standards as outlined. Aircraft Fire Training Facilities shall follow Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 25 June 2013 and local, state and federal guidelines as applicable to the work involved. Installation, testing and gas utilization equipment or accessories, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling Liquid Propane- Gases (LPG) shall be trained in proper handling and operating procedures, which the employer shall document. After major maintenance or a major problem is discovered, the contractor shall notify JBSA FES who will then contact the Air Force Civil Engineer Center (AFCEC). The commissioning authority will determine what actions will be taken. AFCEC will determine if the SFTF or AFTF will remain out of service, and if a site visit is necessary. The contractor will then be informed of their decision. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank or controls. Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency. Periodic reviews of the AFTF’s will be conducted by AFCEC to determine the effectiveness of the normal 6 month inspection procedures.

3. INSPECTION, TESTING, AND MAINTENANCE SERVICES of Structural Fire

Training Facilities:

3.1 The following shall be set as the minimum the contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, maintain, and perform preventative maintenance on the Structural Fire Training Facilities (SFTF). All three operating locations: JBSA-Lackland, Fort Sam Houston, and Randolph have Class A burn rooms within their SFTF’s. The use of Class A materials are used during the live burns. Contractors shall identify and submit recommendations in writing. Inspect and test operational function of all temperature elements and gauges and perform maintenance also inspection of all paginate fire panels, concrete slabs in burn rooms, door, window hinges, and latches.

This scope of work consists of a team with a support trailer dedicated to Fire Training Facility work, and tools and equipment to perform all general inspections required of Aircraft Fire Training Facilities. This service will also consist of servicing all valves and making minor repairs so that the facility operates properly and safely. This work will also consist of performing fire training evolutions with the fire department personnel, Training Officer, or CoR to assure that the facility is fully functional and to help base personnel understand the facility systems. The contractor shall provide a written summary of the conditions found during the inspection within 10 business days.

These services shall be billed to the appropriate OL CLINS: 0001-0003, 1001-1003, 2001-2003, 3001-3003 and 4001-4003.

3.2 Non-Gas Fired SFTF’s:

In accordance with (IAW) NFPA 1403 7.2.6* The structural integrity of the live fire training structure shall be certified, evaluated and documented at least once every 5 years or more frequently if determined to be required by FES. The evaluation and documentation shall be completed by a Licensed Structural Engineer (licensed from one of the 50 U.S. States and/or its territories) with live fire training structure experience and expertise or by another competent professional with a minimum of 10 years of experience. This inspection applies to all JBSA SFTF’s (Lackland, Fort Sam Houston, and Randolph). Refer to NFPA A.6.2.7. (Last Completed in April 2020 and due during annual SFTF inspection in year 2025). The 5-year inspections shall be billed to CLIN: 3007.

3.3 Structural integrity inspection:

IAW NFPA 1403: 6.2.6* The structural integrity of the live fire training structure shall be evaluated and documented annually by Certified Live Fire Structural Inspector IAW Applicable Standards and Manufacturer.

3.4 NFPA 1403 A.6.2.6 Personnel making the annual structural integrity evaluation should understand the structural system that is being evaluated and where damage is most likely to occur, given the unique design of that live fire training structure. For example, live fire training structures constructed of hollow core plank roofs and floors supported on masonry bearing walls tend to exhibit several problems, such as the following, listed below, which would be helpful to know when conducting the evaluation:

(1) Cracks occur in the topping slabs directly over the joints between the planks, causing leaks into the structure and onto thermal linings below.

(2) Cracks occur in the ends of the planks and at the two courses of masonry block below the plank bearing points.

(3) Vertical cracks occur in masonry bearing walls at building corners.

(4) Cracks in the bottoms of the planks occur below the hollow cells and at the bottom corners of the planks.

(5) Topping slabs separate from the tops of the planks, reducing the structural capacity of the structural system.

(6) Cracks in the topping slabs near guardrail anchor points could cause guardrails to loosen.

The description of areas to focus on are outlined in TO 35E1-2-13-1 Technical Manual Work Package Operation and Maintenance Instructions Aircraft Fire Training Facility.

3.5 Annually, the contractor shall inspect, and test, the JBSA-Randolph-Lackland-Ft Sam Houston SFTF, to ensure full operation and compliance of standards or when annotated by the Authority Having Jurisdiction (AHJ,) IAW manufacturer guide, applicable tech order T.O 35E1-2-13-1and NFPA 1403 standard for live fire structure training evolutions.

4. Inspection Testing of Aircraft Fire Training Facilities:

The contractor shall maintain the JBSA Lackland-Randolph AFTF by scheduling and conducting two semi-annual inspections (not to exceed 180 days). The contractor shall perform all inspections, testing, IAW T.O 35E1-2-13-1, 25 June 2013 Edition. The inspections shall be IAW Table 1 WP 006 and Table3 WP 007 of the T.O. Once a year, the contractor shall level smooth and fill the bedrock base inside the berm burn area to ensure a safe walking area for fire crews. The contractor shall provide the tools, equipment, and manpower to accomplish this action. Also, during each inspection, the propane tank, all connected piping, safety and relief valves, all gauges operational and readable, all control mechanisms, shall be inspected for leaks, degradation, rust, and full operation to include labels and markings. All inspections shall include control tower operation of all electrical, gas, and pneumatic systems to include full operation of controls, valves, piping, shut-offs, emergency shut-off system, and electrical operation of system to include lights on control panel and tower for full operations. All inspections shall include to inspect and test jockey pumps that fill the training berm and retention pond for proper water flow operation, leaks, seals, and cut-offs. LAK AFTF includes a secondary holding tank and pump between the AFTF and retention pond that shall also be inspected for flow operation, leaks, seals, and cut-offs. The inspection shall also include all piping from tower to the AFTF trainer and include full operation of all igniters, water flow, gas flow, emergency shut off systems IAW with the applicable Technical Order 35E1-2-13-1. The contractor shall provide a written summary of the conditions found during the inspection. These services shall be billed to the appropriate OL CLINS: 0004-0005, 1004-1005, 2004-2005, 3004-3005 and 4004-4005.

4.1 High Density Poly Ethylene (HDPE) Liner Maintenance. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall locate the liner leak and repair in accordance with extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504 Telephone (708) 898-1161 or (800) 323-3820).

5. General Repairs Work Order Procedures: The contractor shall be responsible for accomplishing all work requested by work order from FES for general maintenance repairs of the AFTF and SFTF. Work order services/repairs will be requested in writing on a call sheet by the FES. FES will verify repairs and unserviceability status before the repair is made and before parts are ordered. Work order requirement time frame will be mutually agreed upon between FES and the contractor. Contractor shall provide cost estimate of request for work order requirements. Payment for work order service requests will be made in accordance with the General Maintenance CLIN 0006, 1006, 2006, 3006, and 4006 of the contract upon receipt of adequate supporting documentation (i.e., material receipts, invoices/receipts). Contractor will provide FES a copy of their Work Order for each call. Each work order record shall at minimum: identify the FES personnel who made the call, a description of repair and itemized parts/services, servicing technician, and the date the service/repair were completed.

6. Records:

Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection. The FES Training Element shall receive the records within 10 working days of the inspection. Once the inspection repairs are completed the Civil Engineering office will contact the Contractor to re-inspect the repairs.

7. Environmental Controls:

The contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

7.1 Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor shall immediately report the incident to the QA, base fire department, and base civil engineering. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance per OPLAN 32-7 Oil and Hazardous Substance Spill Prevention and Response Plan.

8. SAFETY:

Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

9. GENERAL INFORMATION:

The Government will provide the following services:

9.1 Utilities. The Government will furnish electricity, water, propane and nitrogen as determined necessary to fulfill the needs of this contract.

9.2 Security and Fire Services. The Government will provide Security Forces and Fire Protection. Fire Protection will be on a cost reimbursement basis.

9.3 Emergency Medical Services. Due to base medical facilities being restricted to military personnel, active/retired, and of limited service, emergency help will have to be administered at a local hospital. The Government will provide emergency medical transportation on a cost reimbursement basis.

9.4 The government will provide access to the structural trainers (listed in 3.1), aircraft fire training facility (listed in 4.1)

10. QUALITY CONTROL. These services are crucial to FES’s mission. The Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the Technical Order and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures. The Contractor shall have a quality control inspector point of contract for quality control issues.

10.1 QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract.

The Government POC and or Contracting Officer shall inspect by watching actual performance, investigating and verifying all customer complaints, conferring with the customers, and ensuring that the Contractor’s performance meets the standards contained in the Statement of Work (SOW). Results of the surveillance then become the official Air Force record of the Contractor’s performance, if deemed necessary to utilize.

When a performance threshold has not been met or Contractor performance has not been accomplished, the Government POC will initiate and provide the Contractor various ways to remedy the situation such as re-performance, issuing a Contract Discrepancy Report (CDR), etc.

10.2 Government Remedies. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for Contractor’s failure to correct nonconforming services.

10. HOURS OF OPERATION. Contractor access to perform work as outline may occur any day of the week, but shall be coordinated in advance to ensure access and notifications to proper agencies.

Typically normal work week hours are 0600-1700hrs Monday through Friday, unless otherwise approved by the Contracting Officer. The contractor shall not schedule work on Federal Holidays:

New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.. If the holiday falls on a Saturday, it is observed on the preceding Friday. If the holiday falls on Sunday, it is observed on the following Monday. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance; unless otherwise instructed by the COR.

11. SECURITY REQUIREMENTS. Normally advance notification of 24 hours to access JBSA installations is required. Contact JBSA-502 CES/CEF-Training Office 210-671-0227 to notify Security Forces for pass issue.

12. SPECIAL QUALIFICATIONS. Contractor must have seven years’ experience working on Air

Force designed AFTF's and be able to inspect, replace, and repair all components of the AFTF.

NOTE: *proof of civilian equivalent trainers maybe considered that are comparative design, function, operation and experience.

12.1 Contractor shall have certified members to inspect structural live fire trainer annually to include experience in removing, replacing, repairing paginate panels, stainless steel panels, and fire retardant materials used to protect the structural integrity of the SFTFs.

13. WARRANTY. Contractor shall offer a 90 day warranty on all inspections, at no cost to government during the warranty coverage period.

14. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI)33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37- 123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

14.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

15. AIR FORCE ANTITERRORISM (AT) PROGRAM

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I -qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officers representative.

16. APPENDIXES.

A. Estimated Workload Data https://afrims.amc.af.mil/rds_series.cfm http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf https://golearn.csd.disa.mil/kc/login/login.asp https://jkodirect.jten.mil/

B. Maps and/or Site Plans C. Air Force Technical Order 35E1-2-13-1 D. NFPA 1403 Standard of Live Fire Training Evolution

APPENDIX A

ESTIMATED WORKLOAD DATA

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two igniters. The wiring to the engine igniters is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, igniters and burners are installed to simulate flightdeck, passenger compartment, and cargo box fires. A water sprinkler system is installed in the topof the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located onthe left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft.

Two steel hinged doors are located at the forward left and left amid ships.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high-density polyethylene (HDPE) liner. The liner is sandwiched between 6 inch thick layers of sand and then covered by a layer of geotextile fabric and then an 18 inch layer of compacted aggregate crushed stone.

4. There are seven igniters and burners installed in the burn area to simulate six exterior ground fires and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and igniters during training events. Turning off the master/emergency switch located on the control stand will turn off power to all igniters and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

6. The liquid propane system supplies fuel for training exercises. Propane is supplied from 10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand.

Pressure relief valves are installed on the piping as required by NFPA Standard 58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

8. The water conservation pond is 72 feet by 72 feet square area and 9 feet deep. It is lined with 80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.

APPENDIX B

MAPS AND/OR SITE PLANS

A digital copy of maps of locations will be provided upon demand.

10. STRUCTURAL FIRE TRAINING FACILITIES:

LOCATION Facility Size TYPE of Burns JBSA-Lackland 3-Story Class-A 1st and 2nd story JBSA-FT Sam Houston 3-Story Class-A 1st and 2nd Story JBSA-Randolph 4-Story Class-A 1st and 2nd Story

11. AIRCRAFT FIRE TRAINING FACILITIES:

Location Type Fuel and system JBSA-Lackland Large Frame LPG and Air compressor JBSA-Randolph Large Frame LPG and Air Compressor

OL-LACKLAND

OL RANDOLPH

OL-Fort Sam Houston

APPENDIX C

Air Force Technical Order 35E1-2-13-1

A PDF copy of TO will be supplied upon demand. TO contains 252 pages.

APPENDIX D

NFPA 1403 Standards on Live Fire Training Evolutions

A PDF copy of NFPA 1403 will supplied upon demand. NFPA 1403 contains 33 pages.