RFP Arch_Design South Police 8_20 9am.pdf

RFP # 25-09, Architectural Design Services for South Police Precinct

City of McDonough SPLOST VI 136 Keys Ferry Street, McDonough, GA 30253

Phone: 770-957-3915 Fax: 678-432-0070

Website:mcdonoughga.org

REQUEST FOR PROPOSAL

Sealed Envelope shall be marked with the following information:

RFP # 25-09

Architectural Design Services for South Police Precinct Due Date and Time: Sept. 15, 2025, 3:00 PM

SCHEDULE OF EVENTS FOR

Pre-Proposal Conference and site visit

None

Deadline for requests for clarifications and questions. Any possible exceptions to the bid specifications and/or terms and conditions should be addressed during this phase. These requests will be answered in an addendum and must be emailed to: bholmes@mcdonoughga.org

3:00 PM

August 29, *Deadline for first addendum, if required, posted on the City of McDonough website:

bholmes@mcdonoughga.org

3:00 PM

August 29, Sealed proposals will be accepted until the due date and time. Any late submittals received will not be considered. Submittals are to be delivered to the City of McDonough, 136 Keys Ferry Street, McDonough, GA 30253.

3:00 PM

Sept. 15, 2025

THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD

COMPANY NAME: DATE:

mailto:bholmes@mcdonoughga.org mailto:bholmes@mcdonoughga.org

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX ID:

EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

*The posting of additional addenda may be required, and it is the responsibility of the Proposer to ensure that they review the City’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included form) with their solicitation. Proposers should not expect to be individually notified by City of McDonough.

Due Date and Time: September 15, 2025 3:00 PM

TABLE OF CONTENTS Page

SECTION I – GENERAL OVERVIEW

A – BACKGROUND/PURPOSE 4

B - GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS 4 - 14

SECTION II – SPECIFICATIONS

A – SCOPE OF WORK 15 - 16

B – INSURANCE REQUIREMENTS 16 - 17

SECTION III – PROPOSAL FORMAT

A – TECHNICAL PROPOSAL FORMAT 17 - 19

B – COST PROPOSAL FORMAT 19

SECTION IV - EVALUATION AND SELECTION CRITERIA 20 - 21

SECTION V - FORMS

STANDARD CONTRACT 22

BID AUTHORIZATION AFFIDAVIT 23

NON-CONFLICT OF INTEREST 24

GA SECURITY & IMMIGRATION COMPLIANCE AFFIDAVIT 25

SUPPLIER INCLUSION PROGRAM 26

COST PROPOSAL 27-28

CHECKLIST FOR RFP DOCUMENTS 29

SECTION VI – REQUEST FOR PROPOSAL LABEL 30

SECTION I - GENERAL OVERVIEW

A. PURPOSE

The City of McDonough, Georgia (“City”), is requesting proposals from qualified vendors to provide Architectural design services for the SPLOST VI South Police Precinct located at Avalon Parkway, McDonough, GA 30253 (Parcel #094-01053000) approved by Henry County/ McDonough voters November 1, 2024. The Contractor shall furnish all materials, labor, tools, equipment and services necessary in the performance of this RFP.

B. GENERAL INSTRUCTIONS, TERMS, AND CONDITIONS

1. Proposals Submission

a. These instructions will bind proposers to terms and conditions herein set forth, except as specifically stated otherwise in special contract terms with any individual proposal. These instructions are to be considered an integral part of the proposal.

b. Proposals may be submitted by mail, common carrier or delivered in person. Fax or electronic proposals are not acceptable. It shall be the duty of each proposer to ensure that their proposal is delivered within the time and at the place prescribed in this document.

Proposals received prior to the time fixed in this proposal document will be securely kept unopened. A date/time stamp will be affixed to the envelope/package immediately upon its arrival to the Finance Department. Any proposal received at the office designated in this document after the exact time and date specified, will not be considered. If a late proposal is received via carrier, it will be marked “late proposal” and will not be opened. If a late proposal is hand delivered, it will be returned unopened to the presenter.

c. At the date and time specified for the opening of the proposal, the proposal shall be publicly opened and read aloud for the information of proposers and others present.

d. The proposal must be submitted in a sealed envelope/parcel on or before the date and time stated in this document and is to be mailed or delivered to:

City of McDonough 136 Keys Ferry St.

McDonough, Georgia 30253

e. The Submittal Checklist must be reviewed, and the Proposer is to comply with the order of the submittal of documents. This document along with the cover page (page 1) is to be included with the proposal.

f. The following items are to be submitted:

One (1) unbound clearly marked “Original,” of the proposal documents Six (6) bound complete copies (not to exceed a 1/2” capacity ring binder) identical to the original proposal documents, and One (1) digital copy in PDF format on a USB flash drive identical to the original proposal documents. The USB flash drive should be labeled with the RFP number and proposer’s name.

If required – One (1) original “Cost Proposal.” The Cost Proposal is to be submitted in a separate sealed envelope and marked “Cost Proposal.”

g. All proposals must be manually signed and filled out legibly (typewritten or printed in ink) with all changes or corrections initialed by the person signing the proposal.

h. If descriptive literature is attached to the proposal, your firm’s name must be on all sheets submitted.

i. Each proposal submitted shall be deemed to have been made with full knowledge of all terms, conditions, and requirements contained in this Proposal request. The failure or omission of any proposer to examine any form, instrument or document shall in no way relieve any proposer from obligations in respect to the proposal submittal or the compliance of the terms, conditions and requirements of the proposal.

j. Individual contractors shall provide their Social Security number and proprietorships;

partnerships and corporations shall provide their Federal Employer Identification number on page one of this proposal document and provide a completed W9 form to be submitted with the proposal.

k. The authorized representative whose signature will appear on the proposal submitted certifies that the Proposer has carefully examined the instructions of this proposal and the terms and specifications applicable to and made a part of this proposal. The Proposer further certifies that the prices shown on the Proposal Price Submittal Form is in accordance with the conditions, terms and specifications of the proposal and that any exception taken thereto may disqualify the proposal.

l. Any documentation submitted with or in support of a proposal or proposal shall become subject to public inspection under the Georgia Open Records Act. Labeling such information “Confidential”, “Proprietary”, or in any other manner shall not protect this material from public inspection upon request. All records become subject to public inspection only after award of the contract or purchase order.

m. Individual contractors shall provide their Social Security number and proprietorships;

partnerships and corporations shall provide their Federal Employer Identification number on page one of this proposal document and provide a completed W9 form to be submitted with the proposal.

n. The authorized representative whose signature will appear on the proposal submitted certifies that the Proposer has carefully examined the instructions of this proposal and the terms and specifications applicable to and made a part of this proposal. The Proposer further certifies that the prices shown on the Proposal Price Submittal Form is in accordance with the conditions, terms and specifications of the proposal and that any exception taken thereto may disqualify the proposal.

o. Any documentation submitted with or in support of a proposal or proposal shall become subject to public inspection under the Georgia Open Records Act. Labeling such information “Confidential”, “Proprietary”, or in any other manner shall not protect this material from public inspection upon request. All records become subject to public inspection only after award of the contract or purchase order.

2. Preparation of Proposals

a. Negligence on the part of the proposer in preparing the proposal confers no right for withdrawal or modification in any way after the deadline for the proposal opening.

b. Unit price must be shown on the Proposal Cost Submittal Form in this document. All proposals should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

c. All product, equipment, article or material must be new and unused or current production.

No reconditioned or used item(s) will be accepted except as specifically requested herein.

Units that are classified as prototype or discontinued models are not acceptable.

d. Samples of items, when required, must be submitted within the time specified and unless otherwise specified by the City, at no expense to the City. Unless otherwise specified, samples will be returned at the proposer’s request and expense if items are not destroyed by testing.

e. Full identification of each item proposal upon, including brand name, model, catalog number, etc., must be furnished to identify exactly what the proposer is offering. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer, the term “or equal” if not inserted shall be implied. The specified article or material shall be understood as indicating the type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products of comparable quality, design and efficiency. In the event that any equivalent version is proposed, prospective proposers are herewith advised that precise, adequate, and documented evidence of equivalency in performance, stability, and operational efficiency should be submitted with the proposal for further consideration. Final determination of equivalency will be determined by City of McDonough.

3. Clarification and Communication to City Concerning Proposal

a. From time to time, the Finance Department may have to release written changes to solicitation. These formal written changes are called addendum or if multiple, Addenda.

It is the responsibility of the Proposer to ensure that they have all applicable addenda prior to the proposal submission. Therefore, we encourage all Proposers to frequently review the City’s website: mcdonoughga.org All addenda forms must be signed and submitted with the proposal. Failure to respond and acknowledge any addenda, even after the proposal opening, shall result in a non- responsive proposal.

b. The successful firm’s proposal and all addenda will become a part of the agreement resulting from this document.

c. Proposers seeking an award of a City of McDonough contract shall not initiate or continue any verbal or written communication regarding a solicitation with any officer, elected official, employee or other City representative without permission of the Finance Department between the date of the issuance of the solicitation and the date of the final contract award by the City Council. Violations will be reviewed by the Finance Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business shall be disqualified from consideration for award. EXCEPTION to the above would be emailing request for clarification and/or questions to the City Administrator’s Office – mcdonoughga.org. (These requests will be answered in an addendum. Please see schedule of events.)

mailto:purchasing@co.henry.ga.us

4. Pre-Proposal Conference

The Pre-Proposal Conference or any other information session (if indicated in the schedule of events) will be held at the offices referred to in the “Schedule of Events” of this RFP. Unless indicated otherwise, attendance is not mandatory, although suppliers are strongly encouraged to attend. However, in the event the conference has been identified as mandatory, then a representative of the supplier must attend the conference in its entirety to be considered eligible for contract award.

5. Rejection and Withdrawal of Proposals

a. Withdrawal of Proposal due to errors, the supplier has up to forty-eight (48) hours to notify the Finance Department of an obvious clerical error made in calculation of proposal in order to withdraw a proposal after proposal opening. Withdrawal of proposal for this reason must be done in writing within the forty-eight-hour period.

b. The city will make a recommendation of the proposal to the City Council within 60 days from date of the opening, unless the successful Bidder agrees in writing to a longer period for the award.

c. The city may reject all or part of the proposal.

6. Proposal and Contract Documents

a. A proposal executed by an attorney or agent on behalf of the proposer shall be accompanied by an authenticated copy of the Power of Attorney or other evidence of authority to act on behalf of the proposer.

Corporation: If the Proposer is a corporation, the proposal must be submitted in the name of the Corporation, not simply the corporation’s trade name. In addition, the proposal must be signed by an officer of the corporation.

Partnership: If the Proposer is a partnership, all partners must sign the proposal. If all the partners do not sign the proposal, then the names of all those except limited partners must be furnished on the proposal and evidence of the authority of the signer(s) to execute the proposal on behalf of the partnership.

Limited Liability Company (LLC): If the Proposer is a limited liability company, the authorized agent having authority to bind the limited liability company must sign the bid documents.

Sole Proprietorship or Individual: If the Proposer is a sole proprietor or individual, a signature is required on all bid documents by that individual.

b. The contract documents consist of this Agreement, Specifications and Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement. These form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated Agreement between the parties hereto and supersedes prior negotiations, representation or agreements, either written or oral.

c. Contract Term – The time period of the agreement, if any is formed from this RFP, will be determined after the review and evaluation of the Timeline Schedules submitted by the successful Consultant.

7. Exceptions and Omissions Any exceptions to the specifications and/or terms and conditions must be addressed during the question/clarification and addendum phases.

8. Alterations of Solicitation and Associated Documents

Alterations of City documents are strictly prohibited and will result in automatic disqualification of the proposer’s solicitation response. If there are “exceptions” or comments to any of the solicitation requirements or other language, then the proposer may make notes to those areas, but may not materially alter any document language.

9. Cost Incurred by Vendors

All expenses involved with the preparation and submission of the RFP to the McDonough City Council, or any work performed in connection therewith is the responsibility of the vendor(s).

10. Codes, Permits, Fees, Licenses and Law

a. All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proposer. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, shall apply to the contract throughout and will be deemed to be included in the contract the same as though herein written out in full.

b. Effective July 1, 2008: All General Contractors must have a current valid license from the State Licensing Board for Residential and General Contractors, unless specifically exempted from holding such license pursuant to Georgia law, O.C.G.A. Section 43-41- 17.

c. State Law regarding Worker Verification requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. §13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract. By submitting a proposal to the City contractor agrees that in the event the contractor employs or contracts with any subcontractor(s) in connection with the covered contract, the contractor will secure from the subcontractor(s) such subcontractor(s) indication of the employee-number category applicable to the subcontractor, as well as attestation(s) from such subcontractor(s) that they are in compliance. Such attestation(s) shall be maintained and may be inspected by the City at any time. An affidavit of such compliance included with the proposal must be signed by the contractor, and will become part of the contract.

11. Safety

All vendors and subcontractors performing services are required and shall comply with all Occupational Safety and Health Administration (OSHA), City, State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all contractors and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this Contract.

12. Design, Standards and Practices

Design, strength, quality of materials and workmanship must conform to the industry’s acceptable standards of engineering practices and/or professional services.

13. Statement of Warranty

A Statement of Warranty should include all applicable manufacturers’ warranties and the Contractor’s warranty in regard to equipment, materials and workmanship. This statement shall include the terms, conditions and the period of warranty coverage. Any exclusion(s) must be clearly stated.

14. Non-collusion By submitting a proposal in response to this solicitation, the proposer represents that in the preparation and submission of this proposal, said Proposer did not either directly or indirectly, enter into any combination or arrangement with any person, Proposer, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 – 68.6 through 59.68.8). Collusion and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

15. Nondiscrimination

Notwithstanding any other provision of this Agreement, during the performance of this Agreement Contractor, for itself, its heirs, personal representatives, successors in interest and assigns, as part of the consideration of this Agreement does hereby covenant and agree, as a covenant running with the land, that:

a. No person on the grounds of race, color, religion, sex or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination;

b. In the production of the vehicle(s), and the furnishing of services therein or thereon, no person on the grounds of race, color, religion, sex or national origin shall be excluded from participation in, or denied the benefits of, such activities, or otherwise be subjected to discrimination.

16. Drug Free Workplace Certification

By signing the Supply Service Contract form, the Contractor certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full. The undersigned further certifies that:

a. A drug-free workplace will be provided for the Contractor’s employees during performance of the contract; and

b. Each Contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certification:

“As part of the subcontracting agreement with (Contractor’s name), (Subcontractor’s name) certifies to the Contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to Paragraph (7) of Sub-section

(b) of Code Section 50-24-3”.

c. The Contractor further certifies that he will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

d. Contractor may be suspended, terminated, or debarred if it is determined that:

(1) The Contractor has made false certification hereinabove; or

(2) The Contractor has violated such certification by failure to carry out the requirements of the Official Code of Georgia Section 50-24-3.

17. Georgia Security and Immigration Compliance Act Pursuant to the Georgia Security and Immigration Compliance Act of 2006, the successful Contractor understands and agrees that compliance with the requirements of O.C.G.A.13-10-91 and Georgia Department of Labor Rule 300-10-02 are conditions of this proposal and contract document. The Contractor further agrees that such compliance shall be attested by the Contractor and any of his Subcontractors by execution of the appropriate Affidavit and Agreement which will be included and become a part of the Agreement between the City of McDonough and the successful Contractor.

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18. Supplier Inclusion Program

Small, local, veteran-owned, Disadvantaged Business Enterprise (DBE), and female-owned business enterprises are encouraged to participate in the solicitation process. Please see the Supplier Inclusion Program form for a description of each of these type businesses.

19. Delivery and F.O.B. Destination

a. All prices shall include shipping and delivery cost to our destination; F.O.B., City of

McDonough, Georgia, unless otherwise requested. The proposer shall handle all material procurement, storage and delivery to project site. Unless otherwise specified in this specification, proposer shall supply all materials required. The city will grant no allowance for boxing, crating or delivery unless specifically provided for in this proposal. The proposer shall retain title for the risk of transportation, including the filing for loss or damages.

b. The city desires delivery of the product(s) or service(s) as specified at the earliest possible time after the date of award. Unreasonable delivery may be cause for disqualifying a proposal. Each firm shall state a definite delivery time and avoid using general terms such as "ASAP" or approximately so many days.

20. Discounts Cash discounts for early payment (i.e. 2%-10) or Net 30 terms should be shown separately, even if terms are Net.

21. City’s Tax Exemption

The City of McDonough is exempt from Federal Excise Tax or Georgia Sales Tax with regard to goods and services purchased directly by the City of McDonough. Exemption certificates furnished upon request.

22. Award of Contract

a. The City of McDonough desires to complete the award process in a timely manner. The City reserves the right to reject or accept any or all proposals, whole or any parts hereof, by item or group of items, by section or geographic area, or make multiple awards and be the final approval of proposal(s) selection which would be the most advantageous to the City with price and other factors considered. City of McDonough may elect to waive any technicalities. The proposal will be awarded to highest scored proposer(s), if awarded. The proposal specifications and results will be available on the City’s website:

mcdonoughga.org.

b. The City of McDonough reserves the right to reject any proposal if the evidence submitted by or investigation of the proposer fails to satisfy the City that the proposer is properly qualified to carry out the obligations of the Contract. If the successful proposer defaults on their proposal, an award may be made to the next low responsive and responsible proposer.

Responsibility - The determination of the proposer’s responsibility will be made by the City based on whether the proposer meets the following minimum standard requirements:

Maintains a physical location presence and permanent place of business.

Has the appropriate and adequate technical experience required.

Has adequate personnel and equipment to perform the work expeditiously Able to comply with the required or proposed delivery and installation schedule.

Has a satisfactory record of performance.

The ability of proposer to provide future maintenance and service for the use of the contract under consideration.

Has adequate financial means to meet obligations incidental to the work.

Such other factors as appear to be pertinent to either the proposal or the contract. Responsiveness - The determination of the proposer’s responsiveness will be

Page 11 of made by the City based on a consideration of whether the proposer has submitted complete proposal documents meeting proposal requirements without irregularities, excisions, special conditions, or alternatives proposals for any item unless specifically requested in the proposal solicitation.

c. The City of McDonough is subject to making records available for disclosure after the City Council approval of the recommendation. The award shall be made by the McDonough City Council unless the lowest, qualified bid is less than the City’s approval limit. No claim shall be made by the selected Consultant for loss of profit if the contract is not awarded or awarded for less work than is indicated and for less than the amount of the proposal. The total of the awarded contract shall not exceed the available funds allocated for the proposal project.

23. Local Vendor Privilege

a. There is established in the City of McDonough, a local vendor privilege. Bids or proposals awarded to local vendors contribute to the local tax base and will therefore be given special consideration when bidding against out-of-jurisdiction (out-of-county) vendors. Bids or proposals received from local vendors will be given preference if such bid or proposal is responsive and within five (5) percent of the low bid submitted by any out-of-county bidder. In such instance, the local vendor will be given the opportunity to match the low bid offered by the out-of-county vendor. If such local vendor agrees to match the low bid received from the out-of-county vendor within the time specified by the city, the bid shall be awarded to the local vendor.

b. A local vendor shall only be eligible to receive the benefit of this privilege if it meets each of the following requirements prior to any award of a contract or purchase:

(1) The business or supplier must operate and maintain a regular place of business within the geographical boundaries of Henry County; and

(2) The business or supplier must have a current occupational tax certificate; and

(3) The business or supplier must have paid all real and personal taxes owed the county;

and

(4) The business or supplier must certify its compliance with the Georgia Security and Immigration Act.

c. This policy shall not apply to any bid or proposal for material, equipment or services in excess of one hundred thousand dollars ($100,000.00). In such cases, the bid award shall be subject to the competitive bidding requirements as otherwise provided herein or general law.

24. City Direction of Project Site and Monitoring of Work

a. The Contractor may have a Project Coordinator, but the project site shall remain under the control of the City of McDonough. The Contractor shall provide and make available an appointee to the City for project coordination and supervision of Proposer installation personnel. Coordination consist of meeting with the City’s SPLOST Coordinator to review the project; on site walk throughout of installation area(s) before the installation begins;

review installation procedures; review installation progress and to handle any problems during installation until project completion.

b. The successful Proposer will promptly correct all work rejected by the City as faulty, defective, or failing to conform to the Minimum Specifications and/or to consensus standards adopted by both government and industry governing the repairs, whether observed before or after substantial completion of the work, and whether or not fabricated, installed, or completed. The successful Proposer will bear all costs of correcting such rejected work.

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No one except authorized employees of the Contractor is allowed on the premises of City of McDonough’s facilities. Contractor employees are not to be accompanied in their work area by acquaintances family members, assistants, or any other person unless said person is an authorized employee of the Contractor.

All information disclosed by the City of McDonough to the successful Contractor for the purpose of the work to be done or information that comes to the attention of the successful Contractor during the course of performing such work is to be kept strictly confidential

25. Indemnification

a. The vendor that is selected as the contractor shall, at its own expense, protect, defend (but only to the extent not prohibited by O.C.G.A. §13-8-2(c)), indemnify, save and hold harmless the City of McDonough and its elected and appointed officers, employees, servants and agents from all claims, damages, lawsuits, costs and expenses including, but not limited to, all costs from administrative proceedings, court costs and attorney fees that the City of McDonough and its elected and appointed officers, employees, servants and agents may incur as a result of the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract.

b. The contractor’s indemnification responsibility under this section shall include the sum of damages, costs and expenses which are in excess of the sum of damages, costs and expenses which are paid out in behalf of or reimbursed to the City, its officers, employees, servants and agents by the insurance coverage obtained and/or maintained by the contractor, but only to the extent and for such claims as are permitted under O.C.G.A. §13-8-2(c).

26. Controlling Law, Venue

Any dispute arising as a result of this proposal and/or an Agreement which was created from the terms, conditions and specifications of this document or their interpretation, litigation shall only be entered into and shall be performed in Henry County, Georgia. This Agreement shall be governed by the applicable laws of the County of Henry and the State of Georgia. Any dispute arising out of the agreement, this proposal solicitation, its interpretations, or its performance shall be litigated only in the County of Henry Judicial Courts.

27. Contractor as Independent Contractor

In conducting its business hereunder, Contractor acts as an independent contractor and not as an employee or agent of City. The selection, retention, assignment, direction and payment of Contractor’s employees shall be the sole responsibility of Contractor.

28. Assignment

The Agreement, in whole or any part hereof, created by the award to the successful contractor shall not be sold, not be assigned or transferred by Contractor by process or operation of law or in any other manner whatsoever, including intra-corporate transfers or reorganizations between or among a subsidiary of Contractor, or with a business entity which is merged or consolidated with Contractor or which purchases a majority or controlling interest in the ownership or assets of Contractor without the prior written consent of the City of McDonough.

29. Owner and Ownership of Documents

The City of McDonough, 136 Keys Ferry Street, McDonough, Georgia 30253 is the owner of the proposed work. Reports and all relevant data such as maps, diagrams, plans, designs, electronic data, statistics, specifications, and other supporting records or drawings compiled or prepared in the course of performance of the services required by this contract shall be the absolute property of the City and shall not be used by the Contractor for purposes unrelated to this contract without the prior written approval of the City. Such original documents shall be turned over to the City

Page 13 of upon completion of the project except that Contractor shall have the right to retain copies of the same.

30. Performance of Contract

a. The City of McDonough reserves the right to enforce the Contractor’s performance of this

Agreement in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default or resulting contract award. It will be understood that time is of the essence in the Bidder’s performance.

b. The successful Contractor shall execute the entire work described in the Contract Documents, except to the extent specifically indicated in the Contract documents to be the responsibility of others.

c. The Contractor accepts the relationship of trust and confidence established by the award of this bid solicitation. The Contractor covenants with the City to utilize the Contractor’s best skill, efforts and judgment in furthering the interest of the City; to furnish efficient business administration and supervision; to make best efforts to furnish at all times an adequate supply of workers and materials; and to perform the work in the best way and most expeditious and economical manner consistent with the interest of the City,

d. All purchases for goods or services are subject to the availability of funds for this particular purpose.

31. Default and Termination

a. Termination by Contractor The agreement resulting from this bid shall be subject to termination by Contractor in the event of any one or more of the following events: The default by City in the performance of any of the terms, covenants or conditions of this Agreement, and the failure of City to remedy, or undertake to remedy such default, for a period of thirty (30) days after receipt of notice from Contractor to remedy the same.

b. Termination by City The agreement resulting from this bid shall be subject to termination by the City at any time in the opinion of the City; the contractor fails to carry out the contract provisions of any one or more of the following events:

(1) The default by Contractor in the performance of any of the terms, covenants or conditions of the Agreement, and the failure of Contractor to remedy, or undertake to remedy with sufficient forces and to the City’s reasonable satisfaction, the City shall provide the vendor with notice of any conditions which violate or endanger the performance of the Agreement. If after such notice the Contractor fails to remedy such conditions within thirty (30) days to the satisfaction of the city, the City may exercise their option in writing to terminate the Agreement without further notice to the Contractor and order the Contractor to stop work immediately and vacate the premises, to cancel ordered products and/or services with no expense to the City.

(2) Contractor files a voluntary petition in bankruptcy, including a reorganization plan, makes a general or other assignment for the benefit of creditors, is adjudicated as bankrupt or if a receiver is appointed for the benefit of creditors, is adjudicated as bankrupt or if a receiver is appointed for the property or affairs of Contractor and such receivership is not vacated within thirty (30) days after the appointment of such receiver.

(3) Contractors’ failure to conduct services according to the approved bid specifications.

(4) Contractors’ failure to keep, perform, or observe any other term or condition of this

Agreement.

(5) Contractor’s performance of the contract is unreasonably delayed.

(6) Should the successful Bidder fail to provide the commodities or services when ordered, and in accordance with the General Terms and Conditions, specifications

Page 14 of and any other requirements contained herein are not met, the City reserves the right to purchase commodities or services covered by this contract elsewhere if available from an alternate source.

(7) The Contractor agrees by its bid submission that the City’s decision is final and valid.

c. Force Majeure Neither party shall be held to be in breach of the Agreement resulting from this bid, because of any failure to perform any of its obligations hereunder if said failure is due to any act of God, fire, flood, accident, strike, riot, insurrection, war, or any other cause over which that party has no control. Such party shall give notice and full particulars of such Force Majeure in writing to the other party within a reasonable time after occurrence of the event and the obligation of the party giving such notice shall endeavor to remove or overcome such inability with all reasonable dispatch.

d. Waiver The waiver of any breach, violation or default in or with respect to the performance or observance of the covenants and conditions contained herein shall not be taken to constitute a waiver any subsequent breach, violation or default in or with respect to the same or any other covenant or condition hereof.

32. Invoices Invoices and/or statements should not be faxed but originals must be mailed directly to: City of McDonough Finance Department 136 Keys Ferry Street

McDonough, GA 30253

The following information must appear on all invoices submitted:

Name and address of successful Bidder;

Detailed breakdown of all charges for the services or products delivered stating any applicable period of time;

City of McDonough’s Purchase Order Number and Bid Package number;

Invoices shall be based upon actual services rendered, actual work performance and/or products delivered.

33. Payment Payment shall be tendered to the successful Bidder upon acceptance and approval by the City for satisfactory compliance with the general terms, conditions and specifications of the bid; by completed services; verification of delivery of products; assurance that the product/service performs as specified and warranted; and receipt of a valid invoice.

SECTION II - SPECIFICATIONS

SCOPE OF WORK

RFP: Architectural & Engineering Design Services – South Precinct Issuing Agency: City of McDonough, Georgia – Anticipated Award Date: September 2025

1. Project Overview

The City of McDonough seeks proposals from qualified architectural and engineering firms to provide full-service design for the McDonough South Police Precinct, a new three-story steel frame facility. The first floor will be fully designed and built-out for immediate Public Safety use; the second and third floors will be delivered in white box condition for future department growth or other City services. The selected firm will provide architectural, structural, mechanical, electrical, plumbing (MEP), interior design, and civil engineering services from conceptual design through construction document completion. This award does not include construction; construction will be bid separately by the City. However, construction administration services may be negotiated separately at a later date.

2. Project Description

Size: ~6,250 SF per floor; total ~18,750 SF. Floor-to-floor height: 13'-4". Parapet height: 42" to screen rooftop HVAC equipment. Exterior: brick veneer and aluminum storefront, matching adjacent architectural style and materials. Structure: first floor 4" thick concrete “turn-down” slab with 6x6 10/10 WWF on vapor barrier over gravel base, resting on spread footings; second and third floors composite steel with 4" concrete slab; roof with bar joists, metal deck, insulation, TPO membrane (50-year warranty), roof drains. Stairwells: one interior and one exterior CMU stairwell, both wind-shear resistant. Ceilings: 9'-0" acoustic grid/tile with plenum above for MEP. HVAC: lightweight rooftop units with compressors on roof, interior air handlers, roof access stair.

Interiors: painted gypsum board on 3 3/8" metal studs, LVP flooring, restrooms with tile floors/wainscot to 42", lighting at 80 footcandles at 36" AFF, hands-free hardware meeting ADA and ASTM 1117A.

3. Scope of Services

Architectural Design: develop preliminary and final designs in compliance with City goals, budget, and codes;

prepare complete floor plans, elevations, wall sections, and details for first-floor build-out and second/third-floor white box; provide 3D modeling. Civil Engineering: coordinate site layout, grading, drainage, utility connections, and stormwater management; integrate building design with site conditions, access, parking, pedestrian pathways; provide erosion control plans and permitting coordination. Structural Engineering: design steel framing, slabs, footings, CMU stairwell walls; coordinate with architectural layout for future build-out.

MEP Engineering: design HVAC rooftop units, ductwork, and controls; electrical systems including lighting, receptacles, data, and emergency power; plumbing for restrooms and service spaces; ensure energy code compliance. Interior Design & Space Planning: program and layout operational areas including offices, reception, interview rooms, storage, workrooms, and public areas; prepare schematic space layouts for department review; assist with finish selections including paint, tile, flooring, and casework.

4. Project Phases & Deliverables

Preliminary/Schematic Design (30%): architectural site plan; floor plans with room data, fixtures, casework, MEP spaces, and NFPA 101 egress; reflected ceiling plans; finish plans; exterior elevations; 3D model;

structural wall sections; MEP systems narrative. Design Development (DD): refined architectural, structural, MEP plans; preliminary specifications; updated cost estimate. Construction Documents (90%): detailed architectural, structural, MEP, and civil drawings; final specifications; finish plans and schedules. Optional Bidding & Negotiation Support: respond to RFIs, issue addenda, assist with bid evaluation. Optional Construction Administration: if included in the final agreement or later amendment, services may include kick-off meeting, site visits, RFI responses, pay request reviews, shop drawing review, change order evaluation, punch list walkthroughs, final completion verification, and preparation of as-built drawings.

5. General Requirements

All work under Georgia-licensed professionals; comply with all applicable codes and accessibility standards;

maintain close coordination with City project management and provide regular updates.

A. INSURANCE REQUIREMENTS

General insurance requirements shall be applicable to the Contractor and any subcontractor utilized by Contractor. Insurance companies must be licensed by the Georgia Department of Insurance and the Georgia Secretary of State to do business in the State of Georgia. The City reserves the right to require adjustments in the level of coverage or waive any or all requirements based on information pertinent to this Contract. The following requirements shall also be applicable to the Contractor:

a. Evidence of insurance must be provided to the City Administrator’s Office, 136 Keys Ferry

St., McDonough, Ga. 30253, within five days of execution of this contract and prior to commencing operations under this Contract;

b. The insurance shall be maintained by the contractor and subcontractors, and shall list the City as an additional insured;

c. The Bid Package number and project name should be referenced in the description of operations. The certificates may be faxed to the Finance Department at 770-957-3915;

d. The insurance policy required herein shall include a Project-specific endorsement incorporating the indemnification obligations assumed by the Contractor under the terms of this Agreement;

e. Any change in coverage or insurance carrier must be reported to the City’s Finance Office in writing within five business days of the change;

f. Failure of any Contractor to procure and maintain the required insurance shall not relieve the Contractor of any liability under the Contract, nor shall these requirements be construed to conflict with the obligation of the Contractor concerning indemnification;

g. Any and all insurance required by this Contract shall be maintained during the entire term of this Contract;

h. The City shall, without exception, be given no less than thirty (30) days notice prior to cancellation for any and all reasons other than non-payment of premium; and

i. The City shall, without exception, be given immediate notification in the event of cancellation for reasons of non-payment of premium.

j. The Contractor shall procure and maintain insurance coverage in the following particulars:

Workers' Compensation Insurance Coverage statutory required limits

Georgia Statutory including Employers Liability Bodily injury by Accident – each employee

$100,000

Bodily injury by Disease - each Employee $100,000 Bodily injury by Disease – policy limit $500,000

Commercial General Liability Each Occurrence Limit

$1,000,000

Personal and Advertising Injury Limit $1,000,000 General Aggregate Limit $2,000,000 (per project) Products/Completed Operations Aggregate Limit $2,000,000

Automobile Liability Combined Single Limit

Professional Liability Each Occurrence

Umbrella Liability

If hazardous substances are involved:

Contractor’s Pollution Liability (with 1-year extended reporting period) Each Occurrence

Aggregate

$2,000,000

$ 1,000,000

$ 2,000,000

SECTION III - PROPOSAL FORMAT

A. TECHNICAL PROPOSAL FORMAT

Provide four (4) sections under separate tabs as follows:

Section 1 – Executive Summary The executive summary shall include a brief statement of approach to the work, understanding of the project’s goals and objectives and demonstrated understanding of the potential problems and concerns

Section 2 – Company’s Qualifications and Relevant Project Experience

1. Firm or Firms’ Information

a. Firm local name, address, and telephone number

b. Primary local contact person(s) and telephone number(s)

c. Total number of firm's local full-time employees

d. Year firm established

e. Listing, description and outcome of all litigation involving the proposer in the last 5 years.

2. Experience:

a. List of comparable Architectural Design projects completed in the last 5 years.

Include: size, cost, total fee, time to complete design services, scope of design services, time to construct facility, description and cost of contractor change orders, special features (energy conservation, etc.), awards received, and type of project (be sure to specify which projects were similar to facilities of this size and type).

b. Provide no more than 3-5 examples of your experience as prime contractor in constructing facilities similar to this project (OR other public and private projects that indicate similar experience). For each of these projects:

(1) Provide photographs.

(2) Provide a reference familiar with your performance on the project. It is the proposer’s responsibility to ensure that the listed contact and phone number are current.

(3) Provide a Architectural Design reference (with current phone number) familiar with your performance on each project.

(4) Provide a Program Manager reference (if applicable).

(5) List the individual who served as the Project Executive/Director, Project

Manager, Superintendent, and Cost Estimator. Please note whether this individual is still employed with your firm.

c. For those projects listed in 1 and 2 above, indicate those projects that included architect, engineering consultant, and contractor serving a corporate or public client as a team.

3. References

Include references for related work over the past three (3) years, including client name, mailing address, contact name and phone number, email address, and a description of the services provided, including project dates and special features

4. Staffing Management

a. Provide a proposed City/Architect/Engineer Organizational Chart, which identifies individual names and areas of responsibility.

b. Submit brief resumes of each key team member, as listed below, in this section of the RFP.

Design/Builder Project Manager Design/Builder Superintendent Design/Builder Field Engineer Design/Builder Safety Supervisor Architect responsible for all architectural issues and specifications.

Civil Engineer responsible for civil engineering and specifications Structural Engineer responsible for structural engineering and specifications Life/Safety Engineer (certified) responsible for life/safety engineering and specifications Mechanical Engineer responsible for mechanical design and specifications Plumbing Engineer responsible for plumbing engineering and specifications Electrical Engineer responsible for electrical engineering and specifications Fixtures & Equipment Specification Technician responsible for selection and specifications Other specialty consultants as applicable Materials testing & inspection consultant Major Subcontractors

c. Resumes shall show at least the following:

Name, specialty, job title, and project job title. The project job title must correspond with the positions listed.

Years of relevant experience with firm, and experience with previous employers. Project experience descriptions must include dates.

Academic degree(s), discipline and year degree(s) received.

Professional registrations.

Name of the firm(s) responsible for the individual and office location where employed.

A synopsis of specific experience, skills, training, or other qualities, which demonstrate the individual's ability to fulfill the duties of their position.

d. Provide a current list of other commitments by architects, engineers, and other key team members and estimated completion dates by project in this section of the RFP.

e. Identify the individual who, from project start to finish, will be the leader of your

Design team and the principal point of contact along…