RFP Answers ELA (2) (1).pdf

HERTFORD COUNTY PUBLIC SCHOOLS

HCPS, serving as a cornerstone of our community, will prepare graduates who are ready to meet the global challenges of education, career, and life.

701 North Martin Street · P.O. Box 158 · Winton, North Carolina 27986 · Phone (252)358-1761 · FAX (252) 358-4745

RFP No.HCPS_ELA_31824

Question: Answer:

1. Is the district willing to consider materials that are online only? Or do you require that there is a printed component to the curriculum?

We require both printed and digital options

2. Does the district have a preferred number of samples? One per grade level represented

3. Is there a course list for the High School materials?

And will any Advanced Placement courses be included?

HCPS is looking for ELA 6-12 (You may send advanced courses as desired)

4. Is the district willing to consider programs intended to supplement a core curriculum?

No. We are looking for a Core Curriculum Resource

5. What academic year will this adoption begin? And how long are you looking to utilize adopted materials?

HCPS will implement this curriculum for the 2024-25 School Year, with a 3-5 year review process.

6. How many students per each grade level (6-12)? Students 6th- 152 9th- 251 7th- 174 10th- 204 8th- 165 11th- 166 & 12th-166 Teachers 5 per grade level (6-12)

7. Does HCPS offer an accelerated middle school track and/or Math 1 for middle school?

Yes. HCMS offers accelerated courses 6th-8th.

8. Will material samples be required (digital and/or print)?

And, if so, how should we address those samples?

Yes, details are within the RFP on Pg.4.

9. How many teachers per each grade level (6-12)? 5 teachers per grade level

10. Does the district have a designated term length of contract in mind for this RFP?

3-5 year review process.

11. Can you provide enrollment counts (student & instructor) per course?

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166

Teachers: 5 per grade level (6-12)

12. How many teachers per each grade level (6-12)? 5 per grade level (6-12)

13. How many References are requested? HCPS requires at least two references from either

HCPS, serving as a cornerstone of our community, will prepare graduates who are ready to meet the global challenges of education, career, and life.

701 North Martin Street · P.O. Box 158 · Winton, North Carolina 27986 · Phone (252)358-1761 · FAX (252) 358-4745 majority black & brown districts and/or rural counties.

14. Do you have a timeline for the review and decision making process?

Yes. Proposals will be reviewed in March and a final decision will be communicated in early April. Purchase Orders will be issued in May.

15. Should proposers submit BOTH electronically and by hard-copy? Or will electronic submission be sufficient?

We require both printed and digital submissions.

16. Could you share the RFP or point us in the right direction?

RFP details can be found here:

17. Will the district allow POs to be sent directly to Great Minds in lieu of using the E-Procurement site?

Yes, the district will allow POs to be sent directly to Great Minds.

18. Is the district requiring pricing for the RFP submission? If so, is there a format they would like vendors to follow?

Yes, pricing is required for RFP submission.There is no particular format for pricing quotes. (We will consider both a 3 or 5 year commitment)

19. Can the district confirm the contract term length, start, and end dates?

Proposals will be reviewed in March and a final decision will be communicated in early April. Purchase Orders will be issued in May.

(We will consider both a 3 or 5 year commitment)

20. Would you be able to provide numbers of students and teachers in each grade level so we can provide an accurate quote for materials and services?

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166 Teachers 5 per grade level (6-12)

21. Can the district please clarify if references are a requirement at the time of the RFP submission? If so, what details would they like to be submitted?

HCPS requires at least two references from either majority black & brown districts and/or rural counties.

22. Could you please inform us how many students will be in the following grades in the ELA Curriculum?

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166 Teachers: 5 per grade level (6-12)

23. How many Study Guides will be needed given that we generally provide one Study Guide per 25 students?

Here are our student numbers:

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166

24. 1. Could you please inform us how many students will be in the following grades in ELA Curriculum? (6th-8th Grade) (Math 1-3)

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166

HCPS, serving as a cornerstone of our community, will prepare graduates who are ready to meet the global challenges of education, career, and life.

701 North Martin Street · P.O. Box 158 · Winton, North Carolina 27986 · Phone (252)358-1761 · FAX (252) 358-4745

Teachers 5 per grade level (6-12)

25. We see that the start date is proposed for June 1, 2024. How many years is the implementation proposed for?

We will consider both a 3 or 5 year commitment.

26. What is the approximated or expected number of students being served 6-8 and 9-12?

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166

BID SUBMITTAL

One electronic copy of your Proposal shall be emailed to bpate@hertford.k12.nc.us, subject to the conditions made a part hereof and the receipt requirements described below, One hard copy shall be received at the address indicated below, as described herein. One (1) Original and three additional copies should be addressed in an envelope with the RFP number as shown below: It is the responsibility of the bidder to have the bid in the Hertford County Public Schools Purchasing office. Bids shall be marked on the outside of the sealed envelope with the Vendor’s name, bid number and date and time of opening. If the Vendor is submitting more than one bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed bids from a single Vendor may be included in the same outer package. Attempts to submit a bid via facsimile (FAX) machine or telephone, in response to this Request for Proposals will not be accepted. Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

MAILING INSTRUCTIONS DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:

RFP No. HCPS_ELA_31824 Attn: , Director of Curriculum and InstructionBrenda Pate 701 N. Martin Street, Winton, NC 27986

RFP No. HCPS_ELA_31824

Question: Answer:

1. What is your estimated award date? Proposals will be reviewed in March and a final decision will be communicated in early April.

Purchase Orders will be issued in May.

mailto:bpate@hertford.k12.nc.us

HCPS, serving as a cornerstone of our community, will prepare graduates who are ready to meet the global challenges of education, career, and life.

701 North Martin Street · P.O. Box 158 · Winton, North Carolina 27986 · Phone (252)358-1761 · FAX (252) 358-4745

2. What’s your anticipated contract term for this bid opportunity?

We will consider both a 3 or 5 year

3. How many buildings will the requested learning solution serve?

A total of 4

4. Do you plan to award a single vendor or multiple for the requested services?

We will consider both single and multiple vendors.

5. Re: RFP addenda: the hyperlink included does not work—and we are unable to find a News section on your website. Can you share, via email, an updated hyperlink for addenda?

RFP details can be found

6. Is the District willing to consider other evidence-based programs?

HCPS will only consider programs that align to the NC ELA curriculum.

7. Would there be any direct interaction between vendor and students, or would the vendor solely be teaching the program to teachers?

Direct interaction will primarily be with teachers, however, vendors may model PL best practices within a classroom setting.

8. If HCPS teachers, solely, will be implementing the program, for middle and high schools, what subject teachers would be implementing the program? (i.e. ELA, Health?)

ELA teachers, EC teachers

9. How much anticipated time per day or per week etc. would be designated for these lessons?

Lessons will be implemented weekly with times designated at a range of 40-90 minutes per week.

10. If the district would be open to engaging multiple vendors and allowing us to provide support to your middle & high school students/educators and not students grades K-5 (as our curriculum is currently grades 6-12).

We will consider both single and multiple vendors.

11. Can you please tell me the number of students in each grade band?

Students 6th- 152 7th- 174 8th- 165 9th- 251 10th- 204 11th- 166 12th-166

BID SUBMITTAL One electronic copy of your Proposal shall be emailed to bpate@hertford.k12.nc.us, subject to the conditions made a part hereof and the receipt requirements described below, One hard copy shall be received at the address indicated below, as described herein. One (1) Original and three additional copies should be addressed in an envelope with the RFP number as shown below: It is the responsibility of the bidder to have the bid in the Hertford County Public Schools Purchasing office. Bids shall be marked on the outside of the sealed envelope with the Vendor’s name, bid number and date and time of opening. If the Vendor is submitting more than one bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed bids from a single Vendor may be included in the same outer package. Attempts to submit a bid via facsimile

HCPS, serving as a cornerstone of our community, will prepare graduates who are ready to meet the global challenges of education, career, and life.

701 North Martin Street · P.O. Box 158 · Winton, North Carolina 27986 · Phone (252)358-1761 · FAX (252) 358-4745

(FAX) machine or telephone, in response to this Request for Proposals will not be accepted. Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

MAILING INSTRUCTIONS DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:

RFP No. HCPS_ELA_31824 Attn: Brenda Pate, Director of Curriculum & Instruction 701 N Martin Street.

Winton, NC 27986 Email: bpate@hertford.k12.nc.us