RFP Air Conditioning.pdf

PDF 228 KB Posted Jul 9, 2026

Attached to: Air Conditioning State and local contract opportunity
Solicitation number: RFP MARS 260000002291 1
Issued by: Michigan

About this file

Written by GovTribe AI · Jul 10, 2026

This is an Invitation to Bid issued by Marshall Public Schools in Marshall, Michigan, for the purchase and installation of five air conditioning units. Four units will be installed in the head end/tech server rooms at Crowell, Gordon, Harrington, and Hughes Elementary Schools, and one unit will be installed in the CTE room at Marshall Opportunity High School. The air conditioning units must be designed for continuous 24/7 operation with low ambient temperature cooling capability and automatic restart functionality after power loss. An optional walk-through meeting is scheduled for July 16, 2026, at 9:00 AM at Marshall Opportunity High School. Sealed bids must be submitted by 9:30 AM on July 30, 2026, at which time they will be publicly opened and read aloud. Electronic bid submissions will not be accepted. The Board of Education intends to award the contract on August 10, 2026. All proposals must remain firm for sixty days from submission.

Each proposal must be submitted on provided forms completed in full, including a notarized Familial Disclosure Statement and a notarized Affidavit of Compliance to the Iran Economic Sanctions Act. For bids exceeding $50,000, a bid bond from a U.S. Treasury listed surety company or a cashier's check equal to at least five percent of the proposal amount is required, with bond costs included in the total proposal price. The mini-split air conditioning units must have an electrically powered, air-cooled inverter-driven compressor with 12,000 to 18,000 BTU capacity and include a 20 to 25 percent growth margin in sizing. Units must be rooftop-mounted with appropriate base and anchorage, include standalone condensate pumps with blockage alarms, and feature independent temperature sensors with audible high temperature alarms capable of email alerts. All installation work must comply with local and state electrical, fire, and mechanical codes; prevailing wage requirements do not apply. Alternative suggestions with separate pricing are encouraged. The District reserves the right to accept or reject any or all bids and to award to other than the lowest bidder based on its best interests.

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Marshall Public Schools 100 E. Green Street Marshall, Michigan 49068

INVITATION TO BID

Air Conditioning

Marshall Public Schools will accept sealed bids for the purchase and installation of five

(5) air conditioning units. Four (4) will be in the head end/tech server rooms at Crowell, Gordon, Harrington, and Hughes Elementary Schools. One (1) in the CTE room at Marshall Opportunity High School. The air conditioning unit(s) should be designed for continuous operation (a 24/7 duty rating). It also needs to be capable of low ambient temperature cooling, as well as the capability to automatically restart after experiencing a loss of power. More information is described in the attached specifications. Bids will be accepted until 9:30 AM on July 30, 2026, at which time they will be publicly opened and read aloud. Electronic bid submissions will not be accepted. It is the intent of the Board of Education to award the contract to the successful bidder on August 10, 2026.

Each proposal must be submitted on the forms attached and must be completed in full;

including the Familial Disclosure Statement and the Affidavit of Compliance to the Iran Economic Sanctions Act and notarized. A bid bond executed by a U.S. Treasury listed surety company acceptable to the owner, or a cashier’s check in the amount of at least 5% of the sum of the proposal payable to Marshall Public Schools shall be submitted with each proposal in excess of $50,000. All proposals shall be firm for a period of sixty

(60) days. The cost of the Bond shall be included in the proposal.

Kendra Leib Director of Finance

Marshall Public Schools 100 East Green St.

Marshall, MI 49068

"Air Conditioning"

The Marshall Public Schools Board of Education reserves the right to accept or reject any or all bids; to waive any informality therein; or to award the contract to other than the low bidder, which is in the best interest of the District.

All bidders are encouraged to attend an optional walk through meeting July 16, 2026 at 9:00 AM at Marshall Opportunity High School - 225 E Watson St. Albion, MI 49224.

Questions should be directed to Brad Shedd, Director of Facilities, at (269) 781-1306 or bshedd@marshallpublicschools.org.

mailto:bshedd@marshallpublicschools.org

MARSHALL PUBLIC SCHOOLS

Specifications

● Mini-split specs

○ BTU’s to offset - 12,000-18,000 (1.0-1.5 tons)

○ Electrically powered

○ Air cooled

○ Inverter driven compressor

○ Low ambient cooling capability

○ Auto restart after power loss

○ 24/7 duty rating - may be referred to as “light commercial”

○ To be installed on rooftops of buildings.

■ Include appropriate base and necessary anchorage.

○ Include 20-25% growth margin in sizing the unit.

● Indoor installation

○ Mount indoor units to blow across rack fronts

○ Provide for clear return air path

○ No hot air recirculation

● Condensate and humidity control

○ The unit will remove moisture when cooling - it will not actively control humidity; will not add humidity to the space.

○ Provide a stand alone condensate pump, where applicable, to ensure proper condensate drainage, with an alarm if the pump is blocked.

● Power and Backup

○ No manual reset required after power loss - auto-restart enabled.

○ We will be looking to have these units be fed by a generator, but that may not be the case at every location at installation.

● Monitoring: MPS will coordinate with its existing alarm provider on this capability.

○ Sensors independent of the unit thermometer.

○ Audible high temperature alarm, preferably capable of sending email alerts.

● Compliance and Safety

○ Adhere to all local and state installation codes and regulations - electrical, fire, mechanical, and all appropriate inspections.

○ Prevailing wage for labor is NOT required

Alternative suggestions will be considered. Please include specifications and list alternative pricing separately.

Marshall Public Schools

Total Bid Price $

The undersigned, representing the bidding firm, does by their signature affirm that they have read and understand all the terms and conditions of this document. Further, they will abide by these terms and all applicable state, federal and local laws and regulations governing the industry.

Company: ____________________________________________________

Signature of Representative:____________________________________________________

Title of Representative:________________________________________________________

Date of Submission:___________________________________________________________

Please list comments, conditions or exceptions:___________________________________

Please include a copy of the company W-9 if this is the first time doing business with Marshall Public Schools.

SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Boards of Education, the Superintendent of Schools, or the Business Manager of the Marshall Public Schools:

The Marshall Public Schools’ Board of Education shall not accept any bid that does not include this sworn and notarized disclosure statement

The undersigned, owner or authorized officer of ___________________________(the bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company, and any member of the Board of Education, the Superintendent of Schools, or the Business Manager of the school districts listed above. If such a relationship exists, please explain:

BIDDER’S FIRM NAME: __________________________________________

BY (SIGNATURE): _______________________________________________

PRINTED NAME & TITLE: ________________________________________

STATE OF MICHIGAN

COUNTY OF ___________________

Subscribe and sworn before me on this _______________

Day of ________________________ , 20___ , a Notary Public

In and for _______________________________ County, Notary Public

My Commission expires_____________________________

SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the “Iran Economic Sanctions Act”) and attach this form to the bid.

The Marshall Public Schools Board of Education shall not accept any bid that does not include this sworn and notarized certification of statement.

The undersigned, the owner or authorized officer of ________________________ (the Bidder), pursuant to the compliance certification requirement provided in the Marshall Public Schools Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the Marshall Public Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.