RFP_ ADA Self-Evaluation and Transition Plan.pdf

REQUEST FOR PROPOSALS

ADA Self-Evaluation and Transition Plan

City of Alamosa

Date of Issuance: May 5, 205

Proposal Due Date: June 5, 2025

1. Introduction

1.1 Purpose

The City of Alamosa (hereinafter referred to as "the City") is soliciting proposals from qualified consultants to conduct a comprehensive self-evaluation of its policies, practices, and facilities to ensure compliance with the Americans with Disabilities Act (ADA) and to develop an ADA Transition Plan.

1.2 Background

The ADA requires public entities to eliminate discrimination against individuals with disabilities and to provide equal access to services, programs, and activities. To achieve this, the City is committed to:

● Evaluating its current policies and practices.

● Identifying barriers to accessibility.

● Developing a plan to remove these barriers.

● Ensuring ongoing compliance with the ADA.

1.3 Scope of Services

The selected consultant will be responsible for the following:

● ADA Self-Evaluation:

○ Conduct a comprehensive review of all City facilities, programs, services, and activities, including, but not limited to:

■ Public buildings and facilities

■ The City has 13 main buildings, including: City Hall (12,100 sq.

ft.), Library (13,200 sq. ft.), Public Safety Building (12,400 sq. ft.), Fire Station Addition (5,300 sq. ft.), Fleet and Street Buildings (25,300 sq. ft.), Cemetery Building (2,400 sq. ft.), Water Treatment Plant (14,000 sq. ft.), Well House (1,800 sq. ft.), Cattails Golf Club (4,100 sq. ft.), Fire Station 2 (8,400 sq. ft.), Wastewater Treatment

Plant (14,300 sq. ft.), 8th and Ross Storage (10,000 sq. ft.), and Sanitation Headquarters (2,800 sq. ft.). Only City Hall, Library, and Cattails Golf Club are open to the public in any substantial amount.

■ Parks and recreational areas

■ Includes approximately: 7.5 acre recreation center complex, approximately 70 acres of park area, 158 acre 18-hole golf course, 58 acre cemetery, 22 acre fairgrounds, 3 acres of dog parks, 1,662 acres of open space, and approximately 18 miles of trails.

■ Public rights-of-way (streets, sidewalks, curb ramps)

■ The City of Alamosa has approximately 312,000 linear feet of public sidewalks, 900 sidewalk ramps, 60 miles of paved streets, and 5 miles of dirt/unpaved streets. The City conducted an in-house inventory of sidewalks, sidewalk conditions, tripping hazards, and ramps in 2021, and will provide a link to the interactive map to the successful candidate.

■ Communication methods

■ Employment policies and practices

■ Emergency preparedness

○ Evaluate policies, procedures, and practices for compliance with ADA Title II.

○ Identify barriers to accessibility for individuals with disabilities.

○ Document findings in a clear and organized manner.

● ADA Transition Plan Development:

○ Develop a detailed ADA Transition Plan that outlines the steps the City will take to address identified barriers. The plan must include:

■ A prioritized list of physical and programmatic modifications needed to achieve compliance.

■ A timeline for implementation of the modifications.

■ Identification of responsible parties for implementation.

■ A cost estimate for each modification.

■ A methodology for ongoing evaluation and updates to the plan.

○ Ensure the Transition Plan complies with all applicable ADA requirements and guidelines.

● Community Engagement:

○ Conduct public meetings and/or solicit feedback from individuals with disabilities and other stakeholders throughout the self-evaluation and transition plan development process.

○ Incorporate community feedback into the final Transition Plan.

● Final Report and Deliverables:

○ Submit a final report that includes the completed self-evaluation, the ADA Transition

Plan, and documentation of the community engagement process.

○ Provide the final report and all related documents in both print and electronic formats that are accessible to individuals with disabilities.

○ Provide training to City staff on the ADA, the self-evaluation process, and the implementation of the Transition Plan.

2. Proposal Requirements

2.1 General Instructions

● Proposals must be submitted in the format specified herein.

● Proposals must be complete and accurate.

● Proposals must be signed by an authorized representative of the Proposer.

● The City reserves the right to reject any and all proposals.

2.2 Proposal Format

Proposals should be organized into the following sections:

● Section 1: Cover Letter:

○ Introduce the Proposer and provide contact information.

○ Summarize the Proposer's understanding of the project.

○ State the Proposer's qualifications and experience.

● Section 2: Qualifications and Experience:

○ Describe the Proposer's experience in conducting ADA self-evaluations and developing

ADA Transition Plans for public entities, preferably municipalities.

○ Provide information on the Proposer's staff, including their qualifications, certifications, and experience in ADA compliance.

○ Include at least three (3) references from similar projects, including the name of the entity, contact person, project description, and project dates.

○ Describe experience in community engagement, specifically with disability communities.

● Section 3: Project Approach:

○ Provide a detailed description of the Proposer's approach to completing the scope of services, including:

■ Methodology for conducting the self-evaluation.

■ Process for developing the ADA Transition Plan.

■ Strategies for community engagement.

■ Timeline for completing all tasks.

○ Identify any potential challenges and propose solutions.

● Section 4: Fee Proposal:

○ Provide a detailed breakdown of all costs associated with the project, including:

■ Hourly rates for personnel.

■ Estimated number of hours for each task.

■ Reimbursable expenses (if any).

■ Total project cost.

○ Clearly state any assumptions or conditions related to the fee proposal.

● Section 5: Sample Work Product:

○ Provide samples of previous ADA Self-Evaluation and Transition Plan work products.

3. Evaluation and Selection

3.1 Evaluation Criteria

Proposals will be evaluated based on the following criteria:

● Qualifications and Experience: The Proposer's experience and qualifications in conducting ADA self-evaluations and developing ADA Transition Plans for similar entities.

● Project Approach: The clarity, completeness, and effectiveness of the Proposer's proposed approach to the project.

● Fee Proposal: The reasonableness and competitiveness of the Proposer's fee proposal.

● References: The quality and relevance of the Proposer's references.

● Sample Work Product: The quality and thoroughness of previous work samples.

3.2 Selection Process

● The City will review all proposals received by the due date.

● The City may conduct interviews with shortlisted Proposers.

● The City will select the Proposer that it determines is most qualified to provide the required services based on the identified evaluation criteria.

● The City reserves the right to negotiate the final contract terms with the selected Proposer.

4. Schedule

The following is the anticipated schedule for this RFP:

● RFP Issuance: May 5, 2025

● Proposal Due Date: June 5, 2025

● Project Start Date: January 1, 2026

5. Additional Information

5.1 Questions

Questions regarding this RFP should be submitted in writing to Jolene Webb at ada@alamosa.gov. All questions and answers will be provided to all potential Proposers.

5.2 Submission Instructions

Proposals must be submitted by June 5, 2025, by 5:00 pm to:

Jolene Webb ada@alamosa.gov 300 Hunt Ave.

Alamosa, CO 81101

Submit five hard copies and one electronic copy.

5.3 Right to Reject Proposals

The City reserves the right to reject any and all proposals, to waive any technical or formal defects in proposals, or to accept the proposal that is deemed to be in the best interest of the City.

5.4 Ownership of Proposals

All proposals submitted in response to this RFP shall become the property of the City.

5.5 Governing Law

This RFP and any resulting contract shall be governed by the laws of Colorado.