RFP Abandoned and Derelict Vessel Removal and Disposal- final.pdf

Intermediate Procurement S-14100-00016877 Page 1 of 13

STATE OF OREGON

Oregon Department of State Lands

COVER PAGE

REMOVAL AND DISPOSAL OF ABANDONED AND DERELICT VESSELS

(ADV’S)

Intermediate Request for Proposal (RFP) Number S-14100-00016877

Date of Issue: May 13, 2026

Closing Date and Time: June 23, 2026, at 2:00 PM Pacific Time

Single Point of Contact (SPC): Michelle Johnson, Contracts Officer

Address:

Department of State Lands 775 Summer St. Suite 100 Salem, OR 97301

Phone (503) 798-7975 E-mail: Michelle.j.johnson@dsl.oregon.gov

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SECTION 1: BACKGROUND; DEFINITIONS; SCOPE

Background The Department of State Lands’ Waterways Stewardship Team leads a statewide Abandoned and Derelict Vessels (ADV) Program that collaborates with other state agencies as well as community and federal partners to address the impacts of ADV’s. The Agency is seeking a contractor for ongoing services to remove and dispose of abandoned and derelict vessels up to 40 ft. in length or smaller including sailboats.

Definitions DSL or Agency Department of State Lands ADV Abandoned and Derelict Vessels

The statutes authorizing seizure and disposal of ADVs by authorized agencies were updated in 2025 to reduce the administrative burden associated with carrying out seizures (ORS 830.908-830.944). DSL now has the authority to act more quickly when an ADV is discovered/reported.

830.908. As used in ORS 830.908 to 830.948:

(1) “Abandoned vessel” means a vessel that is on public or private land, the waters of this state or any other water without authorization.

(2) “Authorized agency” means a law enforcement agency, a federal agency, the State Marine Board or any other public body, as defined in ORS 174.109.

(3) “Business day” means any day other than a Saturday, a Sunday or a legal holiday as described in ORS 187.010.

(4) “Derelict vessel” means a vessel that is on the waters of this state or is in such close proximity to the waters of this state that the vessel is likely to enter the water and that is:

(a) Sunk or in imminent danger of sinking;

(b) Obstructing a waterway;

(c) Endangering life or property;

(d) In such dilapidated condition that it is in danger of becoming an environmental hazard, which may be evidenced by instances of leaking fuel, sewage or other pollutants; or

(e) Likely to meet one of the conditions listed in this subsection if the vessel enters the water.

(5) “Marine debris” has the meaning given that term in ORS 274.376.

(6) “Owner” means a person who is listed as the owner of a vessel in the records of the State Marine Board or another state agency.

(7)(a) “Vessel” means a boat, a boathouse as defined in ORS 830.700, a floating home as defined in ORS 830.700, or any other floating structure that is normally secured to a pier or pilings.

(b) “Vessel” does not include: (A) A dock as defined in ORS 307.120;

(B) A boat that is no longer capable of being used as a means of transportation on the water due its dilapidated condition; or

(C) Any structure or component of a structure that, in its current state, does not meet the definition of boathouse or floating home in ORS 830.700.

Scope of Services The Agency anticipates awarding one contract to a single Proposer capable of delivering all Services and Activities in the Scope of Work.

We anticipate awarding a contract for up to $250,000 for the expected contract period through June 30, 2027, with option to renew.

Proposer must be capable of mobilizing to vessels in the following locations:

• The Willamette River from RM 0 to the Willamette Falls (approximately RM 26.5);

• The Sandy River within Multnomah County (RM 0 to approximately RM 16);

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• The Columbia River within the bounds of Multnomah County and the State of Oregon (approximately RM 96 to RM 197);

• The Columbia Slough;

• The Multnomah Channel within Multnomah County (approximately RM 12.5 to the Willamette

River).

Vessels to be removed and disposed include but are not limited to:

• Wood and fiberglass open motorboats, cabin motorboats, and sailboats up to 40 ft.

• Inflatable boats, paddle craft, and rowboats

• Personal watercraft (i.e. Jet Ski)

• Significant portions or components of vessels like those described above which have become marine debris

Vessels are anticipated to be found in any of the following conditions:

• Floating

• Listing, taking on water, at risk of sinking

• Beached

• Aground

Vessels are anticipated to be discovered:

• One at a time.

• In multiples (rafted together, located in close proximity, or separated by a greater distance but ideally addressed in a single mobilization).

Proposer must be capable of providing all of the following Services and Activities:

• Maintaining Availability/Ready Status: Capability of receiving information and instructions from designated DSL personnel.

• Mobilization: the process of preparing and initiating the necessary resources, personnel, equipment, and logistics required to begin the task.

o “Same-day”, “24-hour”, “48-hour”, and “at vendor’s discretion within a period of days”

• Securing: taking action to prevent an ADV situation from getting worse (anchoring, mooring, dewatering, patching, beaching, etc.).

• Salvaging: taking action to recover the ADV from its location.

• Towing: using an operational vessel to transport the ADV over the water.

• Haul-out: removing the ADV from the water for overland transport.

• Transport: overland transport of the ADV.

• Storing: maintaining possession of the ADV as necessary to allow for DSL administrative.

processes such as identifying the owner and serving seizure notices.

• Environmental testing and abatement: any necessary sampling, analytics, and abatement of regulated wastes.

• Dismantling: Reducing the ADV into smaller pieces to prepare for disposal.

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• Disposal: Depositing the ADV and its contents at approved facilities.

• Administrative tasks include but are not limited to: Photo documentation, record-keeping, reporting, and facilitation of retrieval by owner of vessel.

SECTION 2: GENERAL INFORMATION

2.1 Mandatory Pre-Proposal Conference

A pre-Proposal conference will be held on June 3, 2026, at 10:00 AM PST via Teams.

Meeting ID: 288 898 648 379 568 Passcode: pd2eL6JF

Dial in number 503-446-4951 Phone conference ID: 279 980 999#

The purpose of the pre-Proposal conference is to:

• Provide additional description of the project;

• Explain the RFP process; and

• Answer any questions Proposers may have related to the project or the process.

Statements made at the pre-Proposal conference are not binding upon Agency. Proposers may be asked to submit questions in Writing.

2.2 Submission Requirements

Describe your company’s knowledge, experience, or capabilities in the following areas:

a. Project management/logistical coordination (for example: scheduling, planning, communicating, problem-solving, and record-keeping).

b. Provide list of Sub-contractors you anticipate using for specific task described in the scope of work.

c. Permits, licenses, or authorizations that may be required by state or local entities with jurisdiction over the activities in the scope of work, including activities that may be performed by subcontractors.

d. State and local regulations that are uniquely relevant to the activities in the scope of work.

Pricing Provide a detailed pricing structure that takes into consideration all possible activities in the scope of work. Pricing structure must address costs based on time and material including same day mobilization, 24-hour, 48 hour, and longer durations with a stated deadline. The pricing structure should also account for the various types of work identified in the Scope of Services.

2.3 Proposal Submittal Requirements

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Proposers must submit a Proposal Response to criteria described in this RFP and the Proposal Cover Sheet in order to participate in this procurement.

Proposals must be submitted via email to the Single Point of Contact identified below.

Proposals must be emailed which clearly identifies the RFP number, the project name, the SPC name, agency name and address, and the proposal closing time and date. Mis-deliveries and late submittals will not be accepted or considered. Proposals must be received at the email by the required time. Late responses will not be considered.

Proposers must submit one (1) original signed proposal by an authorized signer via email. The proposal must not exceed 10 total pages; excluding the Proposal Cover Sheet with References (Attachment A), and TIN Request form.

DSL will not be held responsible for any error or omissions from downloading the RFP. The official solicitation document is the one held at the DSL.

Those proposals which are incomplete or which do not meet all requirements of the RFP will be deemed by DSL to be "non-responsive" and will be rejected. Proposals considered complete, or "responsive," will be evaluated to determine if they comply with the administrative, contractual, and technical requirements of the RFP. If the proposal is unclear, the proposer may be asked to provide written clarification to assist DSL in determining the issue of the proposal’s responsiveness.

********DEADLINE FOR RESPONSE IS: June 23, 2026, at 2:00 PM********

DSL will consider all timely submittals for the proposed project. Non-submittal or submittal after the established deadline are non-responsive and will not be considered. DSL is not responsible for incomplete or ‘unreadable’ submittals.

Proposals must be submitted via email to: michelle.j,johnson@dsl.oregon.gov

2.3 Required Submittal Items

In addition to responses to the Evaluation Criteria in Section 3, Proposer’s Proposal must include the following:

Proposal Response to Evaluation Criteria

Proposers must submit one (1) original signed proposal by an authorized signer.

Proposal Cover Sheet with 2 References, Attachment A

Request for Tax Identification Number The Proposal must include a completed W-9 TIN

Request form (not physically attached this RFP).

2.4 Procurement Authority and Method. DSL is conducting this Intermediate Procurement according to its authority under ORS279A.050 (3) and OAR 137-147-0270.

2.5 RFP Questions. All inquiries relating to the RFP process, administration, deadline or award, or to the substantive technical portions of the RFP, must be directed to the Single Point of Contact (“SPC”) listed mailto:connie.l.lelack@odot.state.or.us

Intermediate Procurement S-14100-00016877 Page 6 of 13 above on page one. Questions regarding this RFP will be accepted until 10:00 AM Pacific Time on June 5, 2026. Questions from and answers to any one proposer will be forwarded to all proposers (as soon as resolved and before the submission deadline), if such questions will clarify any part of this RFP.

2.6 References. Agency may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.

SECTION 3 EVALUATION CRITERIA

3.1 Understanding Of Requested Services 40 points possible

Demonstrate a clear and concise understanding of the Scope of Services being requested in this RFP.

1. Describe the contractors experience to services requested in this RFP.

2. Describe the approach to evaluating a project and being prepared to execute work when requested

3. Describe the sub-contractor’s experience with a list of each proposed subcontractor and their role.

4. Describe what you believe are the most critical elements of this Project that DSL and Proposer must address for a successful outcome for the tasks identified in the Scope of Services.

5. Describe any additional information demonstrating innovative approaches for the Services requested.

3.2 Approach to Services 20 points possible

1. Provide the contractors approach to services requested in this RFP.

3.3 Experience And Qualifications 20 points possible

Demonstrate Contractor’s qualifications and experience relating to the requested Services. Response should address the following:

1. Ability to respond in a timely manner to vessels identified by DSL staff.

2. Qualifications and relevant individual experience for all staff are likely to perform any or all

Services, including sub-contractors.

3.4 Cost Proposal 20 points possible

The Cost Proposal must reflect time and material amounts detailed for each service including expenses.

Cost Proposals will be evaluated for reasonableness and competitiveness.

SECTION 4: EVALUATION PROCESS

4.1 Evaluations

Responses will be reviewed and ranked for content and pricing for award, if any, in DSL’s sole discretion.

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The outcome of the Evaluation process may, at the Agency’s sole discretion, result in:

a. Notice to Proposer(s) of award selection;

b. Notice to selected Proposer(s), as solely determined by Agency, to participate in Interviews or

Follow/up questions; or

c. Cancellation of the RFP and either re-issuance of the RFP in the same or revised form or no further action by Agency with respect to the RFP.

d. Evaluation and scoring may be based on one or more of the following criteria but is not limited to:

a. Approach in Services

b. Ability to meet quick response

c. Project Management/Cost Effectiveness

d. Proposer’s General Qualifications

e. Proposer’s Capabilities

f. Proposer’s subcontracted services

g. Describe the contractor’s staffing capabilities, either in house or via sub-contractor, to understand the constraints

4.2 Interviews/Follow-Up Questions (if any)

Agency may conduct and may score interviews/follow-up questions. If interviews/follow-up questions are conducted, the following will apply:

• Selected Proposers will be notified via email by July 7th, 2026, of their interview time, if any.

• Interviews, if any, will be held via Teams at agency request.

• The number of Proposers selected for interviews/follow-up questions is at the sole discretion of

Agency.

• Agency may score the interviews/follow-up questions. If scored, Interview/follow-up question scores (up to a maximum of 50 points) will be combined with the other criteria scores to arrive at a total score. The total score will be ranked to determine the apparent successful Proposer.

o Describe the contractors staffing capabilities, either in house or via sub-contractor, to understand the constraints

4.3 Selection

DSL may award a contract to the proposer whose proposal and interview/follow-up questions, if any, that DSL determines in the exercise of its reasonable discretion, will best serve the interests of DSL.

Proposers will be notified in writing of DSL’s notice of award.

SECTION 5: GENERAL SOLICITATION TERMS

5.1 By submitting a proposal to this RFP, proposer shall accept all terms and conditions of this RFP and Attachment B, Sample Contract.

5.2 DSL reserves the right, at its sole discretion: (1) to amend the RFP prior to the closing date (2) to amend the deadline for submitting proposals; (3) to determine whether a proposal does or does not substantially comply with the requirements of this RFP; (4) to waive any minor irregularity, informality, or nonconformance with this RFP; (5) to obtain from and/or provide to other public agencies, upon request, references, regarding the Proposer’s contract performance; (6) at any time prior to Contract

Intermediate Procurement S-14100-00016877 Page 8 of 13 execution (including after announcement of the apparent awardee): (a) to reject any proposal that fails to substantially comply with all prescribed RFP procedures and requirements; and (b) to reject all proposals received and cancel this RFP upon a finding by DSL that there is good cause and that such cancellation would be in the best interests of the State; (7) seek clarification on any or all proposals; and

(8) negotiate the final description of work tasks, deliverables, and pricing of the sample Contract within the scope of what is advertised here for inclusion in the resulting Contract.

5.3 This RFP and one copy of each original response received, together with copies of all documents pertaining to the award of a Contract, shall be kept by DSL and made a part of a file or records, which shall be open to public inspection. If a proposal contains any information that is considered a trade secret under ORS 192.501 (2), each sheet of such information must be marked with the following legend:

“This proposal content constitutes a trade secret under ORS 192.501 (2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” ORS 192.501 (2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determination made pursuant to the Public Records Law.

If a Proposal contains any information that may be considered exempt from disclosure under the various grounds specified in Oregon Public Records Law, ORS 192.430 through 192.505, Proposers must clearly designate any portion of its Proposal as exempt, along with a citation to the authority relied upon.

Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Identifying the Proposal in whole as exempt from disclosure is not acceptable.

Failure to identify a portion of the Proposal as exempt from disclosure, and the authority used, shall be deemed a waiver of any future claim of non-disclosure of that information.

5.4 The pricing and statement of work of the project may be negotiated, within the overall intent described in this RFP, with the selected Proposer. If negotiations are not successful and a Contract is not executed within 10 days, DSL may either: (a) terminate negotiations with the top selection and begin negotiations with the next highest ranked Proposer, (b) cancel the solicitation, or (c) continue negotiations with the highest ranked Proposer.

5.5 All costs associated with Proposer’s submission of the project concept and/or proposals are the sole responsibility of the proposer and shall not be borne by the State of Oregon. All proposals submitted will become public record.

5.6 Proposers submitting proposals may be afforded an opportunity for discussion and revision of proposals. Revisions may be permitted after submissions of proposals and prior to award for the purpose of obtaining best and final offers. For Proposers that do not submit a notice of withdrawal or another best and final offer, their immediate previous offer will be construed as their best and final offer.

Negotiations may be conducted with responsible Proposers who submit proposals found to be reasonably likely to be selected for award.

5.7 Non-Discrimination. DSL, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252.

42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of State Lands, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department

Intermediate Procurement S-14100-00016877 Page 9 of 13 of State Lands issued pursuant to such Act, hereby notifies all Proposers that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

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RFP # S-14100-00016877; Attachment A

PROPOSAL COVER SHEET

Legal Name of Proposer: ___________________________________________

Address: __________________________________________ City, State, Zip: ______________________________

State of Incorporation: _______________________________ Entity Type: _________________________

Contact Name:__________________________ Telephone: _________________Email: _________________________

Oregon Business Registry Number (if required):__________________________________

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

1. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A and as modified by any Addenda, except for those terms and conditions that Agency has reserved for negotiation, as identified in the RFP.

2. Proposer acknowledges receipt of any and all Addenda to this RFP.

3. Proposal is a Firm Offer for 60 days following the Closing.

4. If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance standards set forth in the final negotiated scope of work of the Contract.

5. I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

6. Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112 (formerly HB 3060), of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

7. Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age. Contractor’s continuing compliance constitutes a material element of the Contract and a failure to comply constitutes a breach that entitles Agency to terminate the Contract for cause.

https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx

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Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

8. Proposer is not engaged in the provision of broadband Internet access service, or if at any time Proposer is engaged in or may engage in the provision of broadband Internet access service, Proposer is in compliance with Oregon Laws 2018, Chapter 88 (HB 4155) and applicable Public Utility Commission rules, and will remain in compliance throughout the term of the Contract.

9. Proposer and Proposer’s employees, agents, and subcontractors are not presently debarred, suspended, proposed for debarment under ORS 279B.130, or declared ineligible for the award of contracts by any federal agency or agency of the State of Oregon and are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of

Foreign Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or

B. the government wide exclusions lists in the System for Award Management found at:

https://sam.gov/SAM/

10. Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFP. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify the State in writing. Proposer has made all Conflict of Interest (COI) disclosures, if any as required by the DSL COI Guidelines and COI Disclosure Form available at the following link: https://www.oregon.gov/DSL/Business/Procurement/Pages/PSK.aspx)

(Check one of the following two certifications as applicable) Proposer understands and has provided to all Associates (as defined in the COI Guidelines) the COI

Guidelines and COI Disclosure Form. Proposer and, to the best of the undersigned’s information, knowledge and belief, Proposer’s Associates are in conformance with the COI Guidelines, have no employees that were employed by DSL within the last two-year period, and have no conflicts of interest or other disclosures required per the COI Guidelines or COI Disclosure Form.

Proposer understands and has provided to all Associates (as defined in the COI Guidelines) the COI Guidelines and COI Disclosure Form. Proposer and, to the best of the undersigned’s information, knowledge and belief, all Associates have provided on the COI Disclosure Form(s) submitted with this Proposal all disclosures required per the DSL COI Guidelines.

11. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. (Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See additional information and sample policy template.)

12. Proposer certifies that all contents of the Proposal (including any other forms or documentation, if required under this RFP) and this Proposal Certification Sheet, are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

http://www.leg.state.or.us/ors/279b.html https://www.treasury.gov/ofac/downloads/sdnlist.pdf https://sam.gov/SAM/ https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx

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13. Proposer understands that any statement or representation it makes, in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

14. Proposer acknowledges these certifications are in addition to any certifications required in the Contract and Statement of Work in Attachment A at the time of Contract execution.

Authorized Signature Date

(Print Name and Title)

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REFERENCES

Provide 2 references from current or former contractors for same or similar work.

Name of Contractor:

Reference Contact Person:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project/Contract Title:

Project/Contract Date: Location:

Description of Services provided:

Name of Contractor:

Reference Contact Person:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project/Contract Title:

Project/Contract Date: Location:

Description of Services provided: