RFP 95476722R0063 RAC_MUSEUM DESIGN TO BUILD.pdf

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USHMM RFP 95476722R0063 Page 3 of 17 Ross/Museum Cabling Design to Build

USHMM 95476722R0063

Ross-Museum Cabling - Design to Build

Statement of Work

The United States Holocaust Memorial Museum, hereinafter referred to as “the Museum or USHMM,” will be replacing its local area network and telephone communication cabling in two of its buildings located in Washington, DC. This Request for Proposals (RFP) has been developed to identify a qualified company to develop a design package and implement the design for a new data and voice cabling infrastructure to support the Museum’s communication needs. Companies interested in bidding for this project (hereinafter referred to as “Offerors”) are advised to review the RFP and adhere to the requirements stated therein when preparing their proposals. The company selected to carry out the project (hereinafter referred to as “Contractor”) is solely responsible for meeting all the requirements specified in this Request for Proposal (RFP).

1 Statement of Work

1.1 Project Scope

The scope of this project includes:

a) Conducting a comprehensive site survey in all areas identified in this RFP

b) Making a comprehensive assessment of the existing cabling infrastructure and documenting the findings including the pathways, the status of communication closets, their space utilization and availability of space for new cables and accessories.

c) Identifying and documenting the new cabling requirements including, but not limited to, space, conduits/innerducts, cable trays and other requirements such as floor and wall penetrations

d) Designing a new cabling scheme based on the above assessments that includes pathways and termination points in communication closets and endpoint locations

e) Providing a complete design package containing detailed engineering schematics, rack elevations, wall jack placements, installation strategies, schedules and other information pertinent to the project for the Museum’s review and approval

f) Implementing the approved design in all identified areas followed by testing, validating and certifying the installation for business operations

g) Providing complete documentation of all tasks performed for this project

h) Disconnecting the end points (computers, printers, copiers and other networked equipment) from the old cables and reconnecting them to the newly installed cables

i) Removing and properly disposing of all old and abandoned cables that are no longer needed

1.2 Project Locations

The current cabling project described in this RFP involves the following two buildings located adjacent to each other at 100 Raoul Wallenberg Place SW, Washington, DC 20024:

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a) The Ross Administrative Center: The Ross Administrative Center Building has 3-floors plus a mezzanine with offices, cubicles and conference rooms distributed throughout the building. It also has the Museum’s cafeteria on the first floor of the building. The scope of this project encompasses all of these areas. Each level of the building has a centrally located and vertically stacked communication closet except the lowest level, the ground floor. The ground floor of the building houses a telephone equipment room to support voice communications and a data network room for local and wide area networking equipment.

b) The Museum: This is a 7-level building that functions as the main museum building for the public. In addition, it also houses staff offices, work areas, an auditorium, a theater, four classrooms, a library and other operational spaces. The communications closets in the Museum are distributed across the building on various floors and some of them are vertically stacked and some are not. The scope of the current project includes cabling of staff operational areas, the auditorium, the theater, classrooms and the library. The Museum’s exhibit areas are out of scope for this project.

NOTE: Currently a limited set of multi-mode fiber optic cables runs between the Ross Administrative Center and the Museum’s main data center located on the fifth floor of the Museum to facilitate inter-building data network communications. The scope of the current project includes running additional fibers between the two buildings to accommodate our current needs and future growth.

2 General Operational Requirements

a) The contractor shall provide all personnel, material, equipment and supervision required to execute the project.

b) All project-related operations including necessary site survey(s) and onsite work in any areas covered under this project shall be coordinated with the Contracting Officer’s Representative (COR). The COR will function as the liaison between the contractor and other departments of the Museum as needed to facilitate the contractor’s work activities.

c) The contractor shall comply with all applicable federal, state and local safety, health, and environmental regulations, including the safety standards set by the Occupational Safety & Health Administration (OSHA) and other Federal and local government laws and regulations.

d) The contractor shall provide necessary safety equipment to all their personnel working under this project and shall also ensure their personnel will adhere to all safety standards defined by OSHA and other Federal and local government laws and regulations.

e) The contractor shall be responsible for Quality Assurance to ensure that all work is performed in strict accordance with industry standards.

f) The contractor shall ensure that the work performed under this contract complies with all applicable codes and standards.

g) The contractor acknowledges that the Museum will rely on the Contractor’s ability, expertise and knowledge. Contractor shall be obligated to exercise the highest standard of care in performing its obligations.

http://search.yahoo.com/r/_ylt=A0oG7k_u.LNP8GIA5opXNyoA;_ylu=X3oDMTE2a3Y5N2tpBHNlYwNzcgRwb3MDMQRjb2xvA2FjMgR2dGlkA01TWUMwMDFfMTc0/SIG=1186d375s/EXP=1337223534/**http%3a/www.osha.gov/ http://search.yahoo.com/r/_ylt=A0oG7k_u.LNP8GIA5opXNyoA;_ylu=X3oDMTE2a3Y5N2tpBHNlYwNzcgRwb3MDMQRjb2xvA2FjMgR2dGlkA01TWUMwMDFfMTc0/SIG=1186d375s/EXP=1337223534/**http%3a/www.osha.gov/

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h) The Contractor’s personnel shall respect and abide by the authority of the Museum on all matters related to Contractor’s operations at the site, including but not limited to: use of site resources such as elevators, loading docks and other facilities.

i) The contractor is responsible for trash removal and site cleanliness in all areas where this project’s work is carried out.

j) The contractor assigned personnel who work at the Museum facilities must present and conduct themselves in a professional manner at all times.

k) The contractor shall designate a primary and a backup point of contact including mobile phone numbers to ensure contractor communication capability with designated CO and COR on a 24-hour, 7 day per week basis

Assumptions and Constraints

Offerors who are bidding for this project shall consider the assumptions and constraints below while preparing their proposals. Additionally, the selected contractor shall also take these assumptions and constraints into careful consideration when planning to execute the project.

1. Offerors shall visit the site to acquaint themselves with all conditions of the property prior to bidding on the work and shall be responsible for verifying all dimensions and the extent of work.

2. The Museum’s pre-COVID-19 public hours are 10 A.M. to 5:30 P.M. every day of the year except Christmas and Yom Kippur. As of the release of this RFP, the Museum follows the same opening hours except that the Museum is closed on Wednesdays.

3. All work performed onsite shall not interfere with the operation of the Museum or its business units. In addition, the work shall neither disrupt nor interfere with any special events that often happen outside of the above mentioned Museum hours.

4. The work of this contract shall not obstruct access to or egress from the Museum at any time.

Details of all staging and access to the work site by the contractor shall be coordinated with and approved by the COR.

2.1 Design Requirements

The current cabling infrastructure this project is aiming to replace is about 30 years old with minimal or no documentation available. The Museum will provide floor plans to Offerors identifying the locations of offices, cubicles, conference/meeting rooms and communication closets.

The following set of design-related requirements shall be strictly adhered to when developing the design:

a) The Museum’s current cabling plant is made up mostly of category 3 and category 5 cabling to support its local area networks. The Museum’s telephone communication currently uses a traditional PBX-based system but will be transitioned to a VOIP or cloud-based system in the near future. The current intent is that the telephone network will remain separate from the data network. The long-haul communication between the two buildings is facilitated using multimode fiber optic cables. The selected contractor shall design a cabling infrastructure for all of these

USHMM RFP 95476722R0063 Page 6 of 17 Ross/Museum Cabling Design to Build operations using the latest industry standard cables, conduits, innerducts, racks, patch panels and other accessories. The number of cable runs for different areas will have varying quantity requirements. The contractor shall accommodate such capacity requirements in their design.

b) Contractors shall factor in all existing communication closets, conduits and cable pathways in their design without adding any requirements for new closets and conduits unless it becomes absolutely warranted. In such cases, the contractor shall document the requirements along with justification and other details for the Museum’s review and approval.

c) The contractor’s design shall accommodate an appropriate number of patch panels and other accessories for each communication closet for all incoming cables to support data and voice connections. Patch panels, racks and other components in communication closets shall be designed to meet current requirements and shall accommodate a 10% additional space for future growth. Similarly, all conduits, pull boxes and horizontal raceways (if used) must be designed with at least 10% free space for additional cable runs in the future.

d) As a part of the design efforts, all cable termination points, both in communication closets and at the endpoint locations, shall follow a numbering/labeling scheme that is mutually agreed between the Museum and the contractor. The engineering diagrams developed during the design phase shall clearly identify all the cable termination points with the aforementioned labeling scheme.

e) The design package shall identify requirements, if any, for the installation of cable trays, brackets, metal hangers or mounts that need to be secure to any concrete structures of the building.

2.2 Installation Requirements

a) All installation work related to this project shall be conducted during non-business hours, typically from 6 P.M. to 6 A.M., except in areas where daytime installation may be feasible.

The exact work schedule shall be determined during planning stages of the project based on the work hours and other prevailing conditions.

b) All terminating backboards (if necessary), patch panels, patch cords, wire management rings/trays/moldings, ladder racks for overhead wire management (if necessary), 19 inch equipment racks (if necessary), and other necessary hardware will be provided by the contractor.

c) The contractor will be responsible for running the cables between floors, through walls and plenum spaces, cubicle separators and furniture.

d) The contractor is advised to use existing conduits and cable pathways in all areas unless new ones need to be installed, which is subject to the Museum’s review and approval. Core drilling of concrete surfaces and floors shall be avoided at all costs unless otherwise it is determined to be absolutely necessary and no other workaround can be found. In which case, the contractor shall provide documentation justifying the need for the Museum’s review and approval.

e) All cabling from endpoints to the communication closets are terminated on Category-6A compliant patch panels. All data patch panels will be installed on existing 19-inch racks.

Installation of new racks must be avoided unless it is absolutely necessary. Such cases shall be presented to the Museum for review and approval.

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f) All cable runs in ceilings for horizontal distribution shall avoid the cables resting on drop ceilings. Contractors are also advised to use Velcro-type wrapping for bundling of cables avoiding the use of tie wraps. Care will be taken to preserve twists in UTP and minimize stretching of cable.

g) Any location where cable bending is needed shall not exceed the bend radius allowed by the manufacturer’s specifications and other installation standards.

h) The contractor shall install cables in one continuous piece. Splices shall not be allowed under any circumstance. All cable shall be concealed in ceilings or walls. Areas where concealing of cables is not possible, wire mouldings that blend with the background structure shall be used with the Museum’s approval.

i) All cable runs shall be installed by a well-planned previously chosen and approved path to avoid any source(s) of interference such as electrical conduits/wiring, air-conditioning units, light fixtures or other sources.

j) Standard connections shall consist of three (3) CAT 6A cables (1 for voice and 2 for data).

These connections shall be terminated on a combination faceplate consisting of three RJ-45 type, modular, eight conductor outlets (jacks) configured and terminated as per EIA/TIA jack designation T568B. The modular RJ-45 jack inserts shall be color coded to differentiate the voice outlet from the two data outlets. The color selection for such wall jacks and other items including cables shall be done with the Museum before the contractor procure such items.

k) All voice cabling shall be terminated onto a separate patch panel in the communication closets.

l) All equipment and materials included in this installation shall be of new manufacture and meet all specified standards defined in the scope and the manufacturer’s specification.

m) The contractor shall seal all openings and penetrations either existing or created during the installation to meet or exceed applicable local fire code regulations.

n) The contractor shall take utmost care to avoid any damage to the Museum properties during the installation. If such damage were to occur due to unavoidable circumstances, the contractor shall repair or replace items they have damaged or destroyed at no cost to the Museum.

2.3 Copper Cabling Standards and Installation Requirements

a) All Cabling shall be four (4) pair, plenum-rated Unshielded Twisted Pair (UTP) Category-6A cable with legible color coding of conductors. The contractor-chosen cables, termination boxes and other accessories shall be of high quality from industry known / reputable manufacturers.

b) The contractor shall present samples of all cables for approval prior to starting the installation. Once approved by the Museum, the contractor shall use the same cable (manufacturer, specifications, etc) throughout the project. Switching to a different cable shall be avoided at all costs. However, if a different cable has to be used, the Museum shall be notified and supplied with specification sheets along with cable samples for approval.

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c) All cables used for the project must be approved by the Underwriter Laboratories and must bear exterior jacket markings indicating type, category classification, fire rating of the jacket material, number of conductors/strands and gauge or thickness of copper pairs.

2.4 Fiber Cabling Standards and Installation Requirements

a) The fiber optic cable to be installed to augment the communication between the Ross Administrative Center and the Museum, shall be fifty (50) micron multimode fiber. The Museum desires to install a 48-pair fiber cable for this work.

b) The contractor-chosen cable, termination boxes and other accessories shall be of high quality from industry known / reputable cable manufacturers and conforms to industry standards. The contractor shall present samples of fiber cables for approval prior to starting the installation.

Once approved by the Museum, the contractor shall use the same cable (manufacturer, specifications, etc) throughout the project. Switching to a different cable shall be avoided at all costs. However, if a different cable has to be used, the Museum shall be notified and supplied with specification sheets along with cable samples for approval.

c) The fiber optic cabling shall be terminated with LC type connector jacks on both ends.

d) Any location where cable bending is needed shall not exceed the bend radius allowed by the manufacturer’s specifications and other installation standards.

2.5 Communication Closets and Data Center Installation Requirements

a) The contractor shall furnish and provide the appropriate number of CAT 6A UTP patch panels for data connections. All data runs shall be punched down to these panels and labeled using the agreed upon labeling scheme.

b) The contractor shall furnish and provide the appropriate number of CAT 6A UTP patch panels for voice connections. All voice runs shall be punched down to separate patch panels and labeled using the agreed upon labeling scheme.

c) All punched down cables are properly bundled and routed properly with a professional look.

No loose cables shall be present upon completion of the work.

d) All wire clippings and other debris shall be properly cleaned upon completion of the work.

e) Any required outages should be scheduled and coordinated with the COR.

2.6 Cable Testing Requirements

a) All cable installations shall be tested end-to-end and certified by the contractor to meet or exceed industry standards for copper and fiber cable communications. Printed test results of all installed cables shall be provided upon completion for the project. Additionally, the contractor shall provide data indicating the worst case result, the frequency at which it occurs, the limit at that point, and the margin. These results shall be performed at a frequency interval that is consistent with TIA and ISO requirements.

b) Information shall be provided for all pairs or pair combinations and in both directions when required by the appropriate standards. Any individual test that fails the relevant performance specification shall be marked as FAIL and a plan/schedule shall be provided to correct the failed cables. Corrective measures must be undertaken for failed tests based on the contractor's strategy and the final deliverable shall have “Pass” on all links and cable connections. Test equipment must be capable of certifying Category-6A and 50 micron multimode fiber links.

c) The Museum reserves the right to be present during the testing process. In addition, the Museum also reserves the right to initiate testing, using the contractor’s personnel, an on-demand random retest of up to five (5) percent of the cable plant to confirm documented results. Random

USHMM RFP 95476722R0063 Page 9 of 17 Ross/Museum Cabling Design to Build retesting, if performed, shall be at the expense of the Museum using standard labor rates. Any failing cabling shall be retested and restored to a passing condition at the contractor’s expense. In the event of more than two (2) percent of the cable plant failing during retest, the entire cable plant shall be retested and restored to a passing condition at no additional cost to the Museum.

2.7 Endpoints Disconnect and Reconnect Services

The contractor shall provide the following disconnect and reconnect services as a part of their installation tasks:

a) Existing patch cords connecting computers, printers, etc., to the current RJ-45 jacks at these endpoint locations shall be removed and replaced with new Category 6A patch cords and connected to the newly installed RJ-45 jacks.

b) In the communication closets, the contractor shall remove existing patch cords connected between the current patch panels and the network equipment and use new patch cords to connect the networking equipment to the newly installed patch panels.

c) All patch cords used in this project shall be of new manufacture and meet or exceed current cabling standards.

2.8 Old and Abandoned Cable Removal

a) As a part of this project, the contractor shall remove all old cables, patch panels and other networking accessories that are no longer needed. All such removed materials shall be taken off-premise and disposed of by the contractor.

b) The contractor is responsible for disposal of refuse generated in the performance of their duties.

The contractor shall exercise reasonable effort to use equipment and practices that reduce impact upon the environment. Recyclable refuse (e.g. scrap wire, empty cans, plastic ware and shrink wrap, paper products, etc.) shall be collected by the contractor for recycling. Removal of old cables and other accessories from the Museum premises shall be coordinated with the COR.

Work Not Included

1. All exhibit areas in the Museum building are out of scope under this project

2. Removal or replacement of network equipment in communication closets. Relocation of such equipment within the same rack to accommodate new patch panels and other accessories is permissible if needed

3. Removal or replacement of equipment such as network switches, computers, monitors, printers, copiers, etc.

4. Patching fiber optic cables to equipment

5. Electrical wiring and/or power distribution systems

2.9 Deliverables

Design Work Deliverables

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All documents submitted as a part of the contractor’s design efforts are subject to review and approval by the Museum. No installation work shall commence until the entire design package receives final approval from the Museum.

Contractor shall create drawings clearly indicating all cable routings, connections and terminations. All initial submissions of documents will be considered as drafts until the final version of the document, as approved by the Museum, is delivered. All drawings shall be submitted in both PDF and Autocad formats on layers distinct from the layers in the base drawing supplied to the Contractor. Documentation referenced here includes, but is not limited to, the following:

a) A unified design package that includes:

1. A document describing the general assessment of the state of current cabling infrastructure, its limitations with respect to cable standards, pathways, communication closet / conduit spaces and their limitations

2. A complete diagrammatic representation of the new design including engineering drawings and end-to-end cabling architecture including pathways along with a description of the design highlighting the advantages and disadvantages of the chosen architecture and any alternate approach for the Museum’s consideration

3. A listing of all technical components required for the implementation of the contractor’s design such as racks, patch panels, wire moldings and other components required for cable termination

4. A complete list of all conduits, innerduct and other requirements to comply with all applicable codes and regulations

5. Cable pathways superimposed on building floor plans provided to the contractor at the start of the project

6. Drop locations and identification numbers on “AS-BUILT” drawings

7. Patch panel layouts, markings, labels and locations

8. Technical reference manuals along with maintenance and diagnostic manuals with updates.

9. Warranty information for the design work

b) Document(s) detailing rack elevations and space requirements in each of the communication closets and other locations

c) A summary report identifying possible phases of the implementation of the design and its advantages as well as potential constraints that may occur during the implementation

d) Cut sheets, manuals and other documents pertinent to all cables, patch panels and other accessories referenced in the design document

e) A detailed strategy with a schedule describing a systematic removal of old cables during and/or post-installation of the new cables

2.10 Installation Deliverables

a) A fully functional Category-6A cable infrastructure that has been tested and validated to achieve 100% Pass certification as verified by the museum.

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b) A 48-pair multimode fiber optic cabling with properly terminated LC connectors at each end as specified in this solicitation, which is tested and certified to receive 100% Pass as verified by the Museum.

c) Patching of network equipment in communication closets and endpoints at their respective locations to the newly installed cabling infrastructure

d) Complete removal disposal of old cables, patch panels and other accessories that are no longer needed.

e) All other deliverables are stated as a part of the requirements in this solicitation.

2.11 Acceptance and Warranty

The contractor shall understand that this task will not be considered as fulfilled until every aspect of this RFP is completed and determined to be in compliance and acceptable by the CO and the COR.

a) Contractor must warrant in writing that 100% of the installation meets the testing requirements.

b) Contractor shall warrant all parts, equipment, cables, connectors and other materials and workmanship furnished by the contractor for a period of one year from the date of acceptance of the contractor’s work by the Museum. This warranty shall include installation against all product defects and that all approved cabling components meet or exceed the requirements of the latest TIA/EIA standards. Contractor’s warranty shall replace all components that fail or do not perform according to manufacturer’s specifications during the warranty period at no cost to the Museum.

c) Upon job completion, the contractor shall transfer all manufacturers’ warranties to the Museum. The Contractor shall also provide a detailed description of all warranties and indicate whether the equipment manufacturer or contractor is responsible for meeting the terms of each warranty.

d) Once the work has been completed, successful post-installation testing which yields 100% Pass rating, test documentation has been submitted, and the Museum is satisfied that all work is in accordance with contract documents, the Museum shall notify the contractor of formal acceptance of the system.

2.12 Personnel Requirements

The contractor has ultimate responsibility for managing the order, for achieving the expected performance results, and for determining the appropriate staffing in support of its technical approach.

a) The contractor shall provide experienced and certified personnel to perform the required services. The core project team should be composed of qualified professionals with experience in performing large, complex cable and wiring installations. The offeror shall propose appropriate Connections II Labor Type(s) and personnel experience levels (a mix of senior, mid, and entry levels) that meet the minimum required qualifications, based on the complexity and scale of the Museum’s specific requirements.

b) The contractor personnel must obtain security clearance through the Museum’s background check process along with the contractor’s suitability check requirements. Successful completion of this process is mandatory for all contractor personnel working onsite for this project.

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c) If warranted, the contracting officer may require the contractor to remove from the job site any contractor employee who is identified as a potential threat to the health, safety, security or general well-being of the Museum and its personnel.

d) The contractor-provided personnel are employees of the contractor and under the administrative control and supervision of the contractor. The contractor must select, supervise and exercise control and direction over its employees (including subcontractors) under this order. The Museum, the COR or the CO will not exercise any supervisory role over the contractor or its personnel in their performance of contractual services under this order. The contractor is accountable to the Museum for the action of its personnel.

e) The contractor shall ensure that their proposed employees have all required professional certifications and licenses (current and valid) for each applicable task and labor type category before commencement of work.

3 CONTRACT TERMS & CONDITIONS

This solicitation is issued in accordance with the provisions of the Federal Acquisition Regulation (FAR). Any resulting contract will be issued with either the attached Terms or Conditions (see Exhibit I) or Offerors may provide a proposal utilizing the terms and conditions of a GSA schedule contract (if applicable).

SAM database compliance

An Offeror is required to be registered in SAM (www.sam.gov) when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Offerors not registered in SAM when submitting an offer will be considered non-responsive and will not be considered further.

Contractor shall not change the name or address for electronic funds transfer (EFT) payments or manual payments as appropriate in the SAM record to reflect an assignee for the purpose of assignment of claims. Assignees shall be separately registered in the SAM database.

Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor shall be considered to be incorrect information.

4 RFP INSTRUCTIONS

Proposals in response to this RFP shall be prepared in accordance with the instructions in this Section 3. Offerors whose proposals deviate from these instructions may be disqualified at USHMM’s discretion.

4.1 Type of Contract. USHMM contemplates issuing an award of a Firm Fixed Price contract or order resulting from this solicitation.

http://www.sam.gov/

USHMM RFP 95476722R0063 Page 13 of 17 Ross/Museum Cabling Design to

4.2 Offerors shall submit their full proposal (Technical and Business as separate, distinct, and individuated files) in soft (electronic) copies, signed by Offeror's authorized signatory, and addressed to: <Magreen@ushmm.org>

Subject: USHMM RFP 95476722R0063 – Proposal for Design and Build Ross-Museum Data Communication and Network Cabling Project

4.3 USHMM expressly disclaims and neither guarantees nor warrants for email security, the legibility of electronic format(s), and/or the corresponding accuracy of any printed submission to its electronic version;

4.4 Offeror certifies that all of its electronic submissions have been verified as free of viruses using virus-check software that is standard in the industry and current to the present calendar month and year.

5 PROPOSAL CONTENT

5.1 Technical Proposal. The Technical Proposal shall be clearly organized and should demonstrate that the Offeror clearly understands the requirements described herein the solicitation. Information presented should be easy to find and interpret by the reviewing body of the Museum. Offeror’s proposal shall address specific and focused information and details that are relevant to the requested services.

5.2 Elaborate brochures, marketing materials and voluminous examples are neither required nor desired. The Technical Proposal shall include:

5.3 Executive Overview. This section summarizes the key elements of the Offeror’s strategy, approach, and methodologies.

5.3.1 Offeror’s understanding of the scope of work described in the RFP;

5.3.2 Offeror’s capabilities to successfully execute the project;

5.3.3 A list of assumptions, if any, which the Offeror feels need to be considered prior to the contract award.

5.4 Executive Background. This section provides Offeror’s background and past performance;

5.4.1 Company Background (include years in business and number of employees);

5.4.2 Locations of Headquarters and branch offices, including international locations;

5.4.3 Years of experience providing integrated solutions to organizations similar to

USHMM;

5.4.4 Describe how the services will be provided in a sustainable manner in light of the company's viability, scalability, market position and other criteria;

5.4.5 Provide names, titles and contact information for the account team, project manager, and design engineer responding to this RFP, as well as information

USHMM RFP 95476722R0063 Page 14 of 17 Ross/Museum Cabling Design to regarding each team member’s experience designing and/or installing systems similar to those outlined in this solicitation; and

5.4.6 The Proposal shall include at least three examples of recent projects that match the scope and requirements detailed in this solicitation along with the client contact information from the example projects, including name, title and contact information.

5.5 Design to Build Strategy. The Offerors shall provide a description of their approach for developing a design and a practical strategy to implement their design. The strategy shall demonstrate a description of the advantages and constraints of their proposed approach to develop this design solution and installation strategy, including assumptions that the offeror need to bring to the Museum’s attention.

5.6 Project Schedule. The Offeror’s proposal shall provide a clear schedule that aligns with the different milestones of the project to include, but not limited to, the following:

1) Project planning

2) Discovery phase:

a. Assessment of existing cabling infrastructure

b. Documentation

3) Design phase:

a. Level of effort and schedule to complete the design development

4) Installation Phase:

a. Procurement of cables and other hardware

b. Installation steps - priorities, sequence and timeline for each step

c. Installation completion

5) Testing and verification schedule

6) Disconnect and reconnect services

7) Project closeout

5.7 Project Management. Offeror shall detail your project management capabilities and processes and describe your quality control process; and

5.7.1 Offeror shall identify all subcontractors, if any, to be utilized in this project and their roles and responsibilities. Include your past experiences working with subcontractors and the nature of tasks assigned to them.

5.8 Business Proposal. The Business Proposal shall include the following:

5.8.1 Price. Firm, fixed-pricing; and

5.8.2 Proposed Payment Schedule. Consistent with section 3 ("Invoices and Payment") et seq., of USHMM’s sample contract, this shall be Offeror's proposed payment schedule;

5.8.3 Contract Administration Information. Offerors shall complete all applicable blanks on the first two pages of USHMM’s sample contract and by signature to the cover affirm all acceptable terms and conditions;

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5.8.4 Contract Exceptions. Offerors shall here specify their exception(s) (if any) to terms and conditions contained in this RFP in each instance citing the applicable section, clause, paragraph number, and page of the solicitation that they address;

5.8.5 Negotiations & Proposal Revisions. USHMM reserves the right to enter into negotiations with any or all of the Offerors as it deems to be in the best interest of USHMM and to request any or all Offerors to clarify or modify the terms and conditions specified in their proposals and resubmit such clarifications or modifications as a “Revised Proposal.”

5.8.6 Warranty, Support and Maintenance. Offeror shall confirm the performance metrics of your proposed solution, and provide details of post-sale warranty and support.

6 EVALUATION

6.1 Method. USHMM will assess Offeror’s Technical Proposal as evidenced by Offeror's commitment to meeting all the Museum's requirements and specifications as stated herein.

USHMM shall award a contract to the Offeror who is determined to present the best overall value to USHMM. USHMM reserves the right in all cases to be the sole judge determining whether an Offeror meets the evaluation criteria.

6.2 Technical Brief. Museum will assess based on a global view of the proposal in relation to Offeror’s understanding of USHMM’s requirements, ability to provide a complete and comprehensive solution to satisfy the needs of USHMM. It includes, but not limited to, the following requirements and specifications as stated herein, specifically:

6.2.1 Demonstrate understanding of the Requirements of the Scope of Work;

1) acceptable proposed schedule and work-plan;

2) value added propositions and recommendations;

3) attention to relevant challenges and innovative approach to providing the requested services;

4) proposed solution draws on proven methodology; This evaluation will focus on the merits of methods, conventional vs new and innovative and any combination thereof, by which the services will be implemented, delivered, managed and maintained on an ongoing basis;

5) proposed solution is flexible and scalable; The Offeror’s ability to deliver their solution in a flexible manner so that USHMM can scale up when required without any major re-work of the implemented design; and

6) Offeror’s description of Quality Assurance methods and practices.

6.3 Past Performance. USHMM will evaluate Offerors on performance under existing and prior contracts/subcontracts for work similar in nature and complexity to this requirement using the following specific factors. USHMM will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. To this extent, USHMM may use information obtained from the Offeror, from calling references, and

USHMM RFP 95476722R0063 Page 16 of 17 Ross/Museum Cabling Design to from sources other than those provided by the Offeror. Each Offeror’s past performance will be evaluated for the quality of services, customer satisfaction, and timeliness of performance, business relations, cost control, and relative projected performance risk. The successful Offeror will have demonstrated the following capabilities (note that these sub criteria are not necessarily prioritized in the order in which they appear):

6.3.1 General

1) Offeror’s ability to demonstrate that the company has an in-depth knowledge of the scope of this assignment. The purpose of this information is to demonstrate the Offeror’s experience and ability to complete similar projects, develop creative solutions, resolve complex issues and communicate effectively with various parties and audiences;

2) Corporate viability (an assessment which may be based in part on balance of level of effort among the company’s team and the dependency from USHMM’s personnel);

3) Demonstrable experience project management and methodology; experience of Project Lead with projects of similar scope and size; qualifications of key team members appropriate skills and education; and demonstrated history of proposed Team;

4) Overall impression of Project management methodology including management structure within Offerors organization/project team, proposed communication methods between Offeror team and USHMM and Quality Assurance standards and practices; clarity, specificity and readability of the proposal; cost and timeliness of performance provides best value to Museum’s resources.

6.4 Price. Museum shall evaluate pricing consistently with inverse correlation to cost such that the lowest price yields the highest rating.

6.4.1 Since the evaluation of pricing will represent a portion of the total evaluation, an Offeror might not be selected for award because of unreasonable, unrealistic, incomplete, inaccurate, or noncurrent cost proposal information. Offerors are solely responsible for assuring that pricing information is provided in a manner that allows USHMM to make such a determination.

6.4.2 Each Offeror’s cost information will be evaluated for realism, completeness, and reasonableness to determine the Offeror understands of the work and ability to perform the contract. Realism is evaluated by assessing the compatibility of proposed costs with the technical/management/qualifications of the personnel. Completeness is evaluated by assessing the level of detail the Offeror provides in cost information for all requirements. Reasonableness is evaluated by assessing the acceptability of the Offeror’s methodology used in developing the cost. The existence of adequate cost competition may support a determination of reasonableness.

This includes both original submissions and final proposal revisions (if requested).

6.5 Complete Information & Contractual Compliance

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6.6.1 Failure to furnish complete information requested in the solicitation may cause the Offeror to be deemed unacceptable and be removed from further consideration.

6.6.2 Offers are solicited on an "all or none" basis and failure to submit offers for all line items listed may be cause for rejection of the offer.

7 Contractor Qualifications

The Contractor shall provide proof of the following qualifications:

a) The contractor shall have a minimum of ten years of experience in providing in-building cabling services to agencies and organizations that are of similar size as the Museum.

Services shall include, but are not be limited to, designing and engineering of cable plants, installation of copper and fiber optic cables and testing and certification of cables to meet current communications standards.

b) Have a consistent track record in successfully completing projects of similar scope as evidenced by past performance.

c) Have expertise in current cabling and installation standards

d) Possess licenses/permits required to perform telecommunications installations in the District of Columbia.

e) Have qualified personnel trained and certified in building inspections and assessments for existing cabling infrastructure and documenting the findings to facilitate the development of installation plans for new cabling installations.

f) Have qualified personnel in designing and engineering of cabling infrastructure in buildings similar to the work described in this RFP

g) Have experienced personnel installing cables in historic buildings such as the Ross Administrative Center.

100 RAOUL WALLENBERG PLACE S.W.

WASHINGTON, DC 20004

100 RAOUL WALLENBERG PLACE S.W.

WASHINGTON, DC 20004

U.S. HOLOCAUST MEMORIAL MUSEUM

100 RAOUL WALLENBERG PLACE S.W.

WASHINGTON, DC 20004

100 RAOUL WALLENBERG PLACE S.W.

WASHINGTON, DC 20004