RFP_9-24.pdf

City of Cheyenne / Request for Proposal #9-24 / Belvoir Ranch Phase 2, Design-Build Trail

REQUEST FOR PROPOSAL

(RFP #9-24)

FOR

BELVOIR RANCH PHASE 2, DESIGN-BUILD TRAIL

Issued by:

City of Cheyenne, Engineering Department

City of Cheyenne, Wyoming

I. Notice to Respondents

The City of Cheyenne (City) is requesting proposals from qualified trail designer / builder teams

(Consultant/Contractor) for the design and construction of a 6.5-mile trail system to be located at the Belvoir Ranch property owned by the City in western Laramie County.

II. Proposal Submission

Proposers shall submit their Technical & Price Proposals, via the eProcurement Portal:

https://procurement.opengov.com/portal/cheyennecity

Submittal information is outlined under Section V. Proposal Format and Submittal

Requirements. The submittal shall address the selection criteria as listed herein and such other data as may be useful in evaluating the ability of the firm to perform the work required. Proposals should be short and concise.

Information contained in the Request for Proposal and in the proposal submitted by the winning

Consultant shall be incorporated by reference into and be considered part of the contract between the City and the firm selected.

https://procurement.opengov.com/portal/cheyennecity

III. Project Details

Background

The primary objective for the Belvoir Ranch Trail System is to provide non-motorized multi-use recreational trail facilities that will eventually connect to the Big Hole, the Colorado Red Mountain

Open Space, and the Soapstone Prairie Natural Area. This project includes the design and construction of approximately 6.5 miles of new, natural tread, multi-use, non-motorized trails designed primarily for hikers and mountain bikers with beginner to intermediate skill levels.

Average trail width will be 24 to 30 inches and will adhere to International Mountain Bicycling

(IMBA) Trail Solutions standards. Design and layout of the trail system will be a stacked loop system. Stacked loop trail systems offer users variety and make optimal use of available lands while accommodating multiple types of users and skill levels. It should be anticipated that a separate project at the main trailhead site will be under construction within the same timeframe as this project. The concurrent project is anticipated to include limited roadway construction, a parking lot, installation of a restroom facility, a trail that complies with trail accessibility guidelines, a picnic shelter, map kiosk, and signage.

Project Site

The Belvoir Ranch is located west of Cheyenne and south of Interstate 80 and east of Road 102

(Harriman Road). Road 102 will be used to access the project site. The Union Pacific Railroad

(UPRR) is located south of the project area and all work for this phase will remain outside of the

UPRRs rights-of-way.

Rock outcroppings and other natural features located at the project site should remain undisturbed or minimally impacted for aesthetic value and preservation of the natural resource. There are three primary exposures of rock at the site: Casper Formation red sandstone, Casper Formation sandy limestone, and Casper Formation dolomite limestone. Casper Formation red sandstone can be found as large slabs that are suitable for trail construction, however, it can also be found in broken pieces which are not suitable for trail construction. Casper Formation sandy limestone is generally found in broken pieces and is not suitable for trail construction. Casper Formation dolomite limestone tends to be found in large slabs and is suitable for trail construction.

There are four primary types of soil: Evanston ipson and loam, Tyzak, Red Thayne, and Catherine-

Boyle. Evanston and Catherine-Boyle soils support vegetation (primarily prairie grasses) and are suitable for trail construction. These soils can sustain running grades up to 8%. Tyzak and Red

Thayne soils can be identified by surface vegetation consisting primarily of Mahogany shrub.

These are poor soils for trail construction and should be kept to a grade of no more than 5%.

Available Data

A comprehensive trail plan has been developed for the Belvoir Ranch Trail System. Three maps are attached at the end of this document showing the preliminary trail systems. General corridor

GIS information will be made available for the proposal/bid process. Weather pending an optional site visit will be made available immediately following the pre-proposal meeting.

Design Standards

Trail construction design and layout will adhere to International Mountain Bicycling Association

(IMBA) Trail Solution standards. The City of Cheyenne and Board of Public Utilities

Construction Specification and Standards Drawings, 2022, will also be in effect, as appropriate.

IV. Scope of Work

Design

The Consultant/Contractor shall design a trail system consisting of approximately 6.5 miles of new natural tread multi-use nonmotorized trails designed for Hikers and Mountain Bikers. The trail width will be 24 to 30 inches with a low maintenance sustainable tread design. The trail system shall be configured, developed, and constructed as a stacked loop system. Trail design and construction shall adhere to the IMBA Trail Solutions standards. Trails will be designed and built to accommodate users with an intermediate fitness level and beginner to intermediate mountain bike skills. This project does include a short segment of trail that will require advanced mountain bike skills. The project will also include signposts and navigational sign placement at all trail intersections. Directional/location signs will be supplied by the City of Cheyenne.

Trail design must incorporate adequate grade reversals for trails to properly drain and shed water.

Wherever possible, trails should be located and constructed on rock exposures and soils that support sustainability and reduce maintenance. Sustainability components should include:

• Support of current and future use with minimal impact to the area’s natural systems.

• Produce negligible soil erosion, loss, or movement while allowing vegetation to inhabit the area.

• Does not adversely affect the area’s animal life.

• Accommodate existing use while allowing only appropriate future use.

• Careful trail design that eliminates or minimizes future trail rerouting.

• Minimizes long-term maintenance.

Construction

Trail construction will be a combination of hand and machine-built tread. It should be anticipated that much of the trail alignment is not conducive to machine use due to rock outcroppings and other natural features that should remain undisturbed and minimally impacted for aesthetic value and preservation of the natural resource.

Construction considerations include:

• The tread of any trail section steeper than 8% and longer than 25 feet is to be armored with stone. The same requirement holds for any section longer than 10 feet where the grade exceeds 10%, and for the entire length of any section steeper than 12%.

• Full bench cut construction technique wherever possible, otherwise partial bench cut with large rock edge stabilization. Drainage features should be incorporated into the edge stabilization.

• Minimum finished tread width of 24 inches where side slopes are 40% or less. Where side slopes exceed 40%, or where downhill exposure exceeds 3 feet, the finished tread width of

30 inches, minimum.

• Average tread out-slope of 3% to 5%.

• Trail tread surface will be a smooth finish except for unavoidable obstacles or trail stabilization features measuring 8 inches or less in height. Any rock ramp or step features incorporated into the trail tread should be shaped or built in a manner that does not create a trail feature that exceeds an intermediate difficulty rating.

• Shaped back slope no steeper than 1:1 ratio except where impractical due to terrain features.

• Fills deeper than 3 inches should incorporate a mix of dirt, crushed rock, and mineral soils.

• Grade reversals incorporated as frequently as possible; ideally a minimum spacing of 100 feet apart.

• Climbing turns will have a minimum radius of 10 feet for intermediate trails and include a grade reversal before and after.

• Directional/location trail maps will be placed at each intersection.

• Trail maps will be oriented such that the top of the map is North and users viewing the map will be facing a Northern direction.

LAYOUT: A preliminary trail corridor should be mapped and laid out with colored flagging at least every 50 feet with the desired route and with the IMBA Trail Difficulty Level matrix in mind.

The actual trail should be placed within 20 feet of the corridor flag line, at no point will the average trail grade exceed 10% for more than 15 feet. At no point will the grade exceed 15%. The contractor shall field layout and pin flag the trail using curvilinear design principles to fit the specifications while staying within the trail corridor. The City of Cheyenne project manager shall approve any major changes outside the area of the defined trail corridor prior to construction.

Approval of the trail’s final field layout and flagging will be contingent on the Contractor meeting the specifications of the trail as laid out in this scope of work. City of Cheyenne staff will walk the trail centerline with the Contractor for final approval of field design prior to construction.

PRESERVATION OF VEGETATION: The Consultant/Contractor shall exercise care to preserve the natural landscape, including trees and shrubs, and shall conduct construction operations to prevent any unnecessary destruction, scarring, or defacing of the natural surroundings in the vicinity of the work. Except where clearing is required for permanent work or excavation operations, all trees, native shrubbery, and vegetation, shall be preserved and protected from damage by the Consultant/Contractor's construction operations and equipment. All unnecessary destruction, scarring, damage, or defacing of the landscape resulting from the

Consultant/Contractor's operations, shall be repaired, replanted, reseeded, or otherwise corrected as directed by the City’s Project Manager and at no additional expense to the owner.

No living trees greater than 4” in diameter at 4 feet high will be cut or removed from the trail corridor. Tree stumps in the trail tread will be dug up and the hole filled with dirt. Trees and brush cut from the corridor shall be removed to a distance of at least 20 feet from the centerline on the downhill side of the trail. Cut trees and brush shall be cut up so they lay near the ground, not exceeding three feet in height.

TRAIL CORRIDOR: Consultant/Contractor shall clear and grub the trail corridor and shape the trail tread to include the construction of backslopes, embankment and backfill, climbing turns, drainage structures, etc. leaving an even, compacted, uniform surface free of indentations. Native materials such as rocks, trees, soils, etc. within 100 feet of either side of the trail corridor centerline can be used to construct trail features and structures when it has been determined that their use will not adversely impact the natural resources of the area based on a field review between City’s

Project Manager and the Consultant/Contractor during the field design and layout. Native materials outside of 100 feet of the trail corridor centerline may be used with approval of the City’s

Project Manager.

TRAIL TREAD: Native mineral soil with a cross slope of 3 to 5% for sheet drainage. All organic materials shall be removed leaving an even, compacted, uniform surface free of indentations.

Organic materials shall be scattered from the trail on the downhill side. Organic materials are not to be used for cut and fill.

TRAIL GRADE/WIDTH: Trail width will be 24 to 30 inches. The average trail grade should be

8% or less, and at no point will the average trail grade exceed 10% for more than 15 feet. At no point will the grade exceed 15%. Trail grades shall not exceed 50% of the side-slope. For example, on a sidehill where the side-slope is 20%, the trail grade may not exceed 10%. The trail width should be a minimum of 24 inches and maximum of 30 inches.

TRAIL CROSS SECTIONS: Trail will be fully bench-cut into side-slope wherever possible.

When bench-cut is not possible and material is needed to build up the downhill edge, it will be reinforced with a retaining wall made from natural on-site rock. Trail will be out-sloped 3 to 7% except corners where in-slope is needed for safety and usability. Back-slopes will be cut/shaped to maintain stable conditions but in general around a 1.5:1 slope ratio.

TRAIL DIMENSIONS:

• Tread Width 24 to 30 inches

• Corridor Width 48 to 60 inches

• Corridor Height 84 to 120 inches

• Out slope 3% to 5%

DRAINAGE: Drainage structures will be incorporated into the trail tread and trail layout to minimize the effects of water flow and prevent excessive erosion. Trail shall follow the contour of the terrain but remain at least 35 feet from stream banks or obvious surface water flow lines except at crossings. Alignment shall take advantage of natural drainage to minimize the need for major drainage modifications. In areas where there is a potential for trail erosion, grade reversals shall be incorporated into the trail tread to create natural appearing drainage dips. Grade reversals can include both grade dips and rolling grade dips. More grade reversals will be needed on steeper sections (over 7%) and less needed on flatter sections (under 4%). Water bars will not be used in the construction of the trail.

ACCESS AND HAUL ROUTES: Visual damage to vegetation, either woody or herbaceous, must be avoided outside of the corridor. Use of and types of mechanical equipment will need to be approved by City’s Project Manager prior to construction. The Consultant/Contractor shall inspect the access for suitability and obtain permission from the City of Cheyenne for equipment transport to remote areas. The Consultant/Contractor shall make his own investigation of the condition of available public or private roads to determine clearances, restrictions, and other limitations that affect transportation at the job site. Existing roads are available for the

Consultant/Contractor's use provided they are inside the boundary of the Belvoir Ranch property.

The Contractor will repair any damage on existing roads caused by the Contractor.

POWER AND WATER: The Consultant/Contractor shall make all necessary arrangements and shall provide all power and water required for construction purposes. The cost of conveying water to points of use shall be included in the bid price.

SIGNAGE INSTALLATION: The Consultant/Contractor shall install signposts and navigational signage. Directional and location signs will be supplied by the City of Cheyenne.

NON-MOTORIZED CATTLE GUARD: The Consultant/Contractor shall furnish and install a non-motorized trail cattle guard, approximately 35” wide, with a handrail on one side (minimum), and pedestrian tread centered on the crossing, similar to those manufactured by Easy Fence, LLC, or approved equal.

STAGING AREA: The proposed main trailhead will be the staging area for the project. Prior to construction the City’s Project Manager will identify and mark the location for on-site storage of equipment, materials, or other items needed for construction. All tools and machinery should be cached within a reasonable distance from the work area.

CLEAN-UP: General clean-up will be carried out by the Consultant/Contractor over the limits of the entire project to the satisfaction of the Project Manager. This includes touch-up work, patching, and clean-up of all materials related to this contract and Consultant/Contractor. Clean-up will not be paid for separately but will be included in lump sum bid price. All waste materials will be packed out and sanitation practices shall adhere to “Leave No Trace” concepts. The

Consultant/Contractor shall provide and use a portable toilet for human solid wastes.

COORDINATION: The Consultant/Contractor should be aware of other construction activities that may be occurring in the same project area and shall coordinate with the city and others completing work at the site to minimize conflicts and meet project objective and deadlines.

Construction shall be completed by November 30, 2024.

DELIVERABLES

Develop a plan for a stacked loop trail system that adheres to IMBA Trail Solutions standards.

Trails should be designed and built for trail users with an intermediate fitness level and beginner to intermediate mountain bike skills. Identify main corridor routes with flagging approximately 50 feet apart. Verify evaluation of rock and soil conditions to determine appropriate features and grades for maximum trail sustainability.

Prepare a draft plan that includes:

• Detailed maps identifying main corridor routes

• Scenic overlooks

• Rock outcroppings

• Climbing turns

• Switchbacks / berm corners

• Rock and wood features

• Culverts or sustainable drainage crossings

• Retaining walls

The plan shall include details that will be used during construction. A description of means and methods of trail and feature construction shall be provided. Prepare a cost estimate for construction based on the map and identified features.

Build approximately 6.5 miles of non-motorized, natural tread trail to IMBA Trail Solutions standards. Provide final GIS data of the constructed trails.

V. Proposal Format and Submittal Requirements

Each responsive proposal received by the City shall be evaluated in a consistent manner as described in this subsection. A responsive proposal is one which complies with all material aspects of the solicitation, both as to the method and timeliness of submission, and as to the substance of any resulting contract. Prospective proposers are advised to submit all required forms, attachments, and other information as requested in the RFP. Proposals that do not comply with all the terms and conditions of the solicitation may be rejected as non-responsive.

All responsive proposals will be reviewed by an evaluation committee. A weighted evaluation methodology shall be used to rank each proposal, using the evaluation criteria and relative weighting indicated.

After review of the technical proposals, the best qualified firms may be invited to participate in oral interviews with the evaluation committee for the purpose of clarifying and confirming offerings and assertions made if deemed necessary. A weighted evaluation methodology shall be used to rank each proposal, using the evaluation criteria and relative weighting indicated.

At the end of the interview process (if conducted), the City initiate negotiations with the highest ranked proposer toward a final contract containing the detailed scope of work and budget. If negotiations with the first selected proposer are unsuccessful, negotiations with the second highest ranked proposer will be pursued, followed by the third proposer, if necessary, to secure a contract.

In the event the City is unable to secure an agreement with any of the qualified proposers, this procurement may be terminated at the City’s option. The City reserves the right to delay making an award as necessary to permit proper study and analysis of all proposals received, to split award on proposals, to reject any or all proposals received, and to make a pre-award survey to determine the capability of any or all proposers. The City reserves the right to reject any or all proposals if it believes there is a sound documented business reason for doing so, and to negotiate matters of

Consultant’s performance, project schedule and other issues not directly related to the proposal price submitted prior to awarding a contract. The City further reserves the right to cancel the procurement process at any time during the evaluation process if it appears that the proposals received are not suitable for any reason whatsoever.

Proposers are advised that, consistent with provisions of the City of Cheyenne’s policy for the procurement of professional architectural and engineering services, the City shall utilize a two-step for selecting a Consultant/Contractor through this solicitation.

This process dictates that proposers divide the first part of their submittal into two separate items:

a technical proposal and a price proposal. Consultant/Contractor teams will be shortlisted based on their technical proposals and invited to interview with the City as the second step of the selection process.

1. TECHNICAL PROPOSAL:

Upload via the e-procurement portal (1) TECHNICAL Proposal, in PDF format.

(Please merge all documents relating to your proposal into one single PDF document).

2. PRICE PROPOSAL:

Upload via the e-procurement portal (1) PRICE Proposal, in PDF format.

(Please merge all documents relating to your proposal into one single PDF document).

Proposers are instructed to ensure that any pricing information is not to be included with their technical proposal. Any premature inclusion that is mistakenly included with the technical proposal may be a basis for rejection of the proposal and

Consultant/Contractor for further selection consideration.

The proposer shall use the following format when preparing their written proposal:

Technical Proposal

Interested Consultants/Contractors shall submit a written technical proposal that clearly demonstrate their ability to provide the services as outlined in the Request for Proposals (RFP).

Proposers are advised that technical proposal content and completeness are most important, and that clear and effective presentations are preferred, with unnecessarily elaborate, decorative or extraneous materials discouraged. Proposal responses shall be organized in the order listed below to facilitate fair and equal evaluation of the responses:

A. Cover Letter (2-page, maximum)

A cover letter shall be provided which succinctly explains the Consultant/Contractor’s interest in the project. The letter shall contain the name, address, email, and phone number of the person who will serve as the respondent’s primary contact with City staff. The cover letter shall bear the signature of the person(s) having proper authority to make formal, contractual commitments on behalf of the responding Consultant/Contractor.

B. Proposed Project Team

Identify the project team, including key staff and their roles for this project. Include specific, relevant project experience of the Project Manager and Superintendent. Identify all potential conflicts of interest any firm or employee may have with the City.

C. Qualifications and Experience

Provide examples of relevant professional project experience of the project team members and companies they represent. Include contact information for reference projects including names and phone numbers.

The technical proposal should include examples of successful trails designed and built by your company and a description of specific design strategies utilized for design and construction.

Provide examples of design and construction experience, specifically with hand-built trails, experience with anticipated materials and on-site conditions, and other applicable experience.

Note: By submitting this proposal, you give permission for the City to speak to any, and all, references listed, or parties with knowledge of your past work performance.

Additionally, proposers waive any claim against the City or the responding parties for statements made during these reference reviews.

D. Overview of Proposed Project Design and Design Elements

A narrative including the Consultant/Contractor’s approach to meeting the design intent and a good quality outcome at the lowest price possible. This narrative should also address the Consultant/Contractor’s capability in coordinating logistics of engineered design, installation as well as the Consultant/Contractor’s approach to timely construction completion. The Consultant/Contractor should include any information relative to improving design and/or construction quality and possible value engineering for the project.

E. Project Schedule

Provide a schedule of the proposed design and construction phases indicating the ability to meet the required project deadlines.

F. Additional Information

Provide any additional information that will aid in the evaluation of the

Consultant/Contractor’s qualification with respect to this project.

G. City Responsibilities

Identify all services that are expected to be provided by the City.

Price Proposal – Compensation Schedule (INCLUDE THIS PAGE AS A PART OF THE

BELVOIR RANCH PHASE 2, DESIGN-BUILD TRAIL – PRICE PROPOSAL SUBMISSION.

The price proposal shall be a price not to exceed for all design, construction, and coordination of the project. This envelope will not be opened until the selection of a firm based on review of technical proposals or after completion of the interviews with qualified submitting

Consultants/Contractors has been completed. Include the following:

Project Design $ ________________

Construction $ ________________

Total Contract $ ________________

A breakout of anticipated items to be constructed is to be included with the total project cost. These items are not in addition to the total cost for the project but will be used for adjustments to quantities for the project to remain within the budget or based on site conditions.

Consultants/Contractors are to include additional anticipated items, an estimated quantity, unit price, and any appropriate notes. The unit price shall be the price to complete the necessary work including furnishing and installing all necessary items and elements, use of tools and equipment, profit, and overhead.

Item Unit Estimated

Quantity Unit Price Notes

Insurance and

Performance &

Payment Bonds

LS 1

Hand-Built or

Machine-Built Trail

Tread

LF 34,149 Measured along the centerline of the trail

Culverts EA 3 Provide a price for each size and material type anticipated, include flared end sections (FES)

Armored Trail LF 644

Climbing Turns EA 2

Bermed Corners EA 20

Rock Features EA 3

Wood Features EA 2 Optional, location to be coordination with City

Project Manager

Post Placement EA 17

Sign Placement EA 17

Non-Motorized

Trail Cattle Guard

EA 1

VI. Evaluation Criteria

The City, at its sole discretion, shall determine whether a particular Consultant/Contractor have the basic qualifications to complete the project. An evaluation committee comprised of members selected by the City will evaluate the technical proposals and participate in the interviews with the shortlisted teams. The technical proposals will be evaluated per the following criteria:

Consultant/Contractor Name:

Criteria Description Rating

(0-5) Weight Score

Applicable

Experience

Quantity and type of experience with similar work x 10 =

Technical

Expertise

Expertise in dealing design standards and technical issues related to the project x 10 =

Adequate

Resources

Sufficient staff, equipment, and systems in place to complete the proposed work within the requested time frame x 12 =

Approach to

Project

Methods of identifying, understanding, and addressing the project x 7 =

Performance on

Past Projects

Success on previous projects of a similar nature x 8 =

Familiarity with the Project

Knowledge of project background, needs, goals, limitations, and special considerations x 10 =

Project and Cost

Saving

Innovations

Ideas and suggestions to improve the quality or schedule of the project, and cost savings ideas x 6 =

Location

Distance of the firm’s project manager to the project location

Within 50 miles: 3 points

Within 100 miles: 2 points

Over 100 miles: 1 point

(Rating by

Project

Manager) x 1 =

Proposal Quality

Readability, completeness, brevity, and organization of the written proposal x 5 =

Total Score:

Ratings:

0 Item not addressed

1 Unsatisfactory in this item

2 Weak in this item

3 Average in this item

4 Well-qualified in this item

5 Clearly outstanding in this item

After review of the technical proposals, the best qualified firms may be invited to participate in oral interviews with the evaluation committee for the purpose of clarifying and confirming offerings and assertions made if deemed necessary.

Consultant/Contractor Name:

Criteria Description Rating

(0-5) Weight Score

Project Approach

Familiarity with design standards, site conditions, and has proper resources to meet schedule x 25 =

Experience Relevant experience and expertise x 15 =

Innovations

Innovative ideas and approaches to meet the design objective, cost saving ideas, lower maintenance costs, etc.

x 10 =

Interview Quality

Quality of presentation, professionalism, and enthusiasm for the project x 5 =

Total Score:

Ratings:

0 Item not addressed

1 Unsatisfactory in this item

2 Weak in this item

3 Average in this item

4 Well-qualified in this item

5 Clearly outstanding in this item

VII. Award of Contract

A formal contract will be executed between the Contractor and the City utilizing the City Standard

Services Contract (included for reference). By submitting a proposal, the Contractor agrees to sign and be bound by the terms of the contract and all requirements stated in this RFP. Installers must be licensed and insured and meet the City insurance requirements.

Contract provisions to include:

Retainage:

The City will withhold five percent (5%) of the dollar value of the work completed for a minimum of forty-one (41) calendar days after Notice of Final Settlement has been published in accordance with Wyo. Stat. §16-6-116. Upon completion of the work under this Contract, the Contractor shall submit: a Contractor’s Certificate of Completion; Final Waivers of Lien from the Contractor, and all Sub-Contractors, Suppliers and Materialmen; Affidavit of Release of Liens; Affidavit of

Payment; and a current Workers Compensation Certificate. Final payment will not be made until the above documents have been received by the City and all items on the Punch List have been completed, and the advertising requirements have been met.

Certificates of Good Standing:

The Contractor shall provide a Certificate of Good Standing for Workers’ Compensation (Provided by State of Wyoming) and a Certificate of Good Standing for Unemployment Compensation coverage (Provided by State of Wyoming) shall be provided with the signed agreement.

Certificates of Insurance:

A copy of the Contractor’s Certificate of Insurance (COI) evidencing compliance with liability coverages and naming the City of Cheyenne as additional insured shall be provided with the signed agreement. A copy of the endorsement naming the City as additional insured must accompany the

Certificate of Insurance shall be provided with the signed agreement. Please note, the Certificate must state that 30 days advance notice will be given if the policy is canceled before its expiration date.

Performance & Payment Bonds:

Awarded Consultant/Contractor shall furnish Performance and Payment Bonds for 100% of the value of the work performed.

VIII. Ownership

Regardless of the future services retained of the successful Consultant/Contractor, all products of this project, including recommendations, drawings, artwork, photos, and similar materials used to produce the required submittals, shall become the property of the City. Any furnished materials shall remain the property of the City.

All such items shall be delivered to the City in usable condition after completion of the work, and prior to submission of the invoice for payment.

IX. Provisions

The City reserves the right to reject any, and all, proposals and does not bind itself to accept any proposal for this work or any part thereof. The City may waive any technical or formal defect in any proposal and shall have the right to ask for new proposals for the whole or parts of this work should the City desire to do so or shall have the right to negotiate with any or other qualified

Consultant/Contractor.

The City does not guarantee to provide a minimum/maximum amount of work or funding for projects.

The City reserves the right to evaluate information from any other source that may provide information on the Consultant/Contractor’s qualifications for the performance of the work. Upon submission of the proposal, the Consultant/Contractor grants the City the express permission to use all, or portions of, the Consultant/Contractor’s proposal, as needed, by the City.

The City will not provide oral interpretations to any Consultant/Contractor as to the meaning of this Request for Proposal or any part thereof. If any person contemplating submitting a proposal requires interpretation or clarification regarding the meaning of any part of the documents, finds discrepancies or omissions, that person shall submit a written request for interpretation, clarification, or correction thereof to the City prior to the deadline for questions and per the format described.

The City will not provide technical or other assistance to any Consultant/Contractor in the preparation of their technical proposal, price proposal, or other presentation material prepared for the evaluation of submissions.