RFP 8839 Template.pdf

REQUEST FOR PROPOSAL

#8839

ECONOMIC STABILIZATION PROGRAM FOR

COVID IMPACTED MICROENTERPRISES 2.0

FOR

Washtenaw County

COMMUNITY & ECONOMIC DEVELOPMENT

Issued By:

Washtenaw County Purchasing Administration Building 220 N. Main Street Ann Arbor, MI 48104

Abdimalik Farah Purchasing Analyst

(734) 222-6761

Proposal Submitted by:

Please type Bidder’s Company Name & include as proposal cover

WASHTENAW COUNTY

Finance Department

Purchasing Division

220 N. Main, Ann Arbor, MI 48104 phone (734) 222-6760, Fax (734) 222-6764 www.purchasing.washtenaw.org

RFP #8839

08/28/2025

Washtenaw County Purchasing Division on behalf of COMMUNITY & ECONOMIC DEVELOPMENT (Washtenaw County Department) is issuing a sealed RFP #8839 for ECONOMIC STABILIZATION PROGRAM FOR COVID IMPACTED

MICROENTERPRISES 2.0

All required bid documentation for this project may be obtained at the Washtenaw County Purchasing Division website, https://www.washtenaw.org/2431/Open-Bids

Sealed Proposals:

Bidder will deliver an electronic response to this solicitation at our Open Bids website by using the “Submit A Proposal” button associated with RFP #8839 at:

https://www.washtenaw.org/2431/Open-Bids

Bid proposals submitted through will not be accepted.

By Friday, October 10, 2025, @ 4:00PM EDT

A Optional PRE BID MEETING WILL BE HELD ON 9/23/2025 at 1:00PM at

THE MEETING IS ONLINE THROUGH THE ZOOM PLATFORM. YOU MUST

REGISTER IN ADVANCE TO ATTEND THE MEETING USE LINK BELOW.

https://washtenawcounty.zoom.us/meeting/register/wwfCia5pSVKqaQM AitHrXg https://www.washtenaw.org/2431/Open-Bids https://www.washtenaw.org/2431/Open-Bids https://washtenawcounty.zoom.us/meeting/register/wwfCia5pSVKqaQMAitHrXg https://washtenawcounty.zoom.us/meeting/register/wwfCia5pSVKqaQMAitHrXg

Upon commencement of a virtual meeting please be prepared to provide the moderator with your company contact information including name, phone number and a valid e-mail address.

Proposals received after the above cited time will be considered a late bid and are not acceptable unless waived by the Purchasing Manager.

Please direct purchasing and procedural questions regarding this RFP to Abdimalik Farah via e-mail only to faraha@washtenaw.org.

Please direct technical questions regarding this RFP to ______, Dept contact via e-mail only at , with a copy to the purchasing and procedural questions contact as well.

Bidders or their representatives are prohibited from communicating with Washtenaw County employees regarding this RFP except as provided under TECHNICAL QUESTIONS.

Violation of this provision by the bidders and/or their agent may lead to disqualification of the bidder’s proposal from consideration. Your response submission must be clearly marked RFP #8839.

Thank you for your interest.

mailto:faraha@washtenaw.org

BID #8839 ECONOMIC STABILIZATION PROGRAM FOR COVID IMPACTED

MICROENTERPRISES 2.0

PROPOSAL INFORMATION

I. PROPOSAL DEFINITIONS

Definitions

“Bidder” An individual or business submitting a bid to Washtenaw County

“Contractor/Vendor” One who contracts to perform services in accordance with a legal agreement

“County” Washtenaw County in Michigan

“Department” COMMUNITY & ECONOMIC DEVELOPMENT

II. TERMS

A. Washtenaw County reserves the right to reject any and all proposals received as a result of this RFP. If a proposal is selected, it will be the most advantageous regarding price, quality of service, the BIDDERS’ qualifications and capabilities to provide the specified service, and other factors that the County may consider. The County does not intend to award a contract fully on the basis of any response made to the proposal;

the County reserves the right to consider proposals for modifications at any time before a contract would be awarded and negotiations would be undertaken with that BIDDER whose proposal is deemed to best meet the County’s specifications and needs.

B. The County reserves the right to reject any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures, and to accept or further negotiate cost, terms, or conditions of any bid determined by the County to be in the best interests of the County even though not the lowest bid.

C. Proposals must be signed by an official authorized to bind the BIDDER to its provisions for at least a period of 90 days. Failure of the successful bidder to accept the obligation of the contract may result in the cancellation of any award.

D. In the event it becomes necessary to revise any part of the RFP, addenda will be provided. Deadlines for submission of RFP's may be adjusted to allow for revisions.

To be considered, Vendor will deliver one (1) e-proposal in .pdf format to the County as indicated on or before the date specified.

E. Proposals should be prepared simply and economically providing a straight-forward, concise description of the BIDDER'S ability to meet the requirements of the RFP.

Proposals must be typed or clearly legible.

F. The initial award of this contract shall be for a period of ______ year(s), with an option to renew an additional _________ year(s), pending agreement by both parties.

G. CONFLICT OF INTEREST. Bidder warrants that to the best of bidder’s knowledge, there exists no actual or potential conflict between bidder and the County, and its Services under this request, and in the event of change in either bidder’s private interests or Services under this request, bidder will inform the County regarding possible conflict of interest which may arise as a result of the change. Bidder also affirms that, to the best of the bidder’s knowledge, there exists no actual or potential conflict between a County employee and Bidder.

H. The bidder shall be responsible for all costs incurred in the development and submission of this response. Washtenaw County assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a response by a bidder, the evaluation of an accepted response, or the selection of finalists. All proposals, including attachments, supplementary materials, addenda, etc. shall become the property of Washtenaw County and will not be returned to the bidder.

I. Any responses, materials, correspondence, or documents provided to Washtenaw County under this solicitation are subject to the State of Michigan Freedom of Information Act and may be released to third parties in compliance with that Act.

J. Local Vendor Preference – A policy adopted by the Washtenaw County Board of Commissioners (BOC) that shall govern the procurement of goods, services and food from local vendors located in Washtenaw County and the State of Michigan. The intent of the BOC is to encourage and promote economic growth and regional job development. The policy shall be applied to Washtenaw County operated programs as allowed, except those that are federally funded directly or indirectly. All other Procurement Policies and Procedures remain in full effect. Please see “Local Vendor Certification Application & Affidavit” enclosed in this RFP.

K. Vendor Appeal Process – Unsuccessful bidders may appeal an award of contract, lease or purchase order to the County Administrator. All appeals shall be made in writing to the County Administrator with a copy to purchasing within five (5) business days of the Notice to Award. The County Administrator shall take necessary actions to review the appeals and respond to the individual submitting an appeal within five (5) business days. This response shall be documented in writing in the bid file.

L. Any oral responses to any questions shall be unofficial and not binding on Washtenaw County. The County’s procurement staff will make such interpretation or correction, as well as any additional RFP provisions that the County may decide to include, only as an RFP addendum. Any addendum issued by the County shall become a part of the RFP. Bidders should consider issued addendums in preparing his or her proposal submission. Questions may not be responded to if received within five (5) business days prior to bid opening.

III. VENDOR SPECIFICATIONS

The proposal shall include all of the following information. Failure to include all of the required information may result in disqualification of a Bidder.

A. State the bidder’s qualifications to provide the services required by Washtenaw County. Include years in business under your present company name, staff profile and experience.

(Include as Attachment A)

B. Staff performing the services on-site must be factory certified. A copy of the certificate must be included in the proposal.

(Include as Attachment B)

C. List three (3) references from previous corporate or government customers purchasing similar services. Include business name, contact name, title, email address and phone number.

(Include as Attachment C)

D. Review contract provisions and insurance requirements. Note any limitations on any of the articles or providing insurance requirements as outlined in the contract provisions contained in Sample Contract.

(Include as Attachment D)

E. Review and attach Local Vendor Preference Certification information and signed Affidavit.

(Include as Attachment E)

IV. AWARD

Award will be made to the lowest responsive, responsible bidder, with the most relevant experience and best qualifications. However, the award may not be based solely on low bid alone.

The County reserves the right to award this contract to more than one vendor for the different areas of work at the County’s discretion. The County reserves the right to add additional vendors at any time to ensure adequate services.

NOTE: III.B. may not be applicable to your bid. If that is the case, remove language & re-alphabetize.

V. SCOPE OF WORK

Economic Stabilization Program for Covid Impacted Microenterprises

Project description

The COVID-19 pandemic continues to impact microenterprises in Washtenaw County, even as the initial public health crisis has subsided. Many businesses that managed to remain open through the peak of the pandemic now face lingering challenges — including decreased revenues, higher operating costs, workforce shortages, and shifting consumer habits. These disruptions continue to disproportionately affect low- and moderate-income (LMI) business owners and BIPOC entrepreneurs.

To help address these ongoing challenges and reduce the risk of further business closures, the Washtenaw County Office of Community and Economic Development (OCED) is releasing this Request for Proposals (RFP) to identify two local partners that will deliver targeted support to eligible microenterprises. The goal is to stabilize existing businesses and help them adapt and grow in the post-COVID economic landscape.

Through this initiative, OCED seeks to fund two business service providers who will offer a combination of direct grants and tailored technical assistance. This approach is designed to not only provide immediate relief but also build long-term capacity within the business service ecosystem that supports Washtenaw County’s diverse entrepreneurial community.

Program Goals Support microenterprises still impacted by the effects of the COVID-19 pandemic.

Provide financial assistance paired with business coaching, technical assistance, and strategic planning services.

Strengthen and diversify the local small business support ecosystem.

Prioritize outreach to underserved communities, including BIPOC-owned, immigrant-owned, and LMI microenterprises.

Scope of Services OCED is seeking partnerships with experienced and emerging entrepreneurial support organizations that can deliver the following:

One-on-one business coaching and/or group cohort models.

Support for business pivots, market adaptation, and operational resiliency.

Assistance with business planning, digital transformation, financial management, and marketing.

Coordination of wraparound supports either directly or through third-party providers.

Distribution of small grants to eligible microenterprises in combination with technical assistance.

All funded partners will be expected to integrate equity-focused outreach, ensuring the inclusion of LMI and historically under-resourced business owners in both urban and rural areas of the county.

Outreach and Marketing Requirements

Given the well-documented limitations of previous state and federal pandemic relief programs in reaching micro and BIPOC-owned businesses, robust community outreach is a core requirement of this RFP. Proposals must include a detailed Marketing and Outreach Plan that explains:

How the agency will engage LMI and underserved entrepreneurs.

Strategies for language access, cultural responsiveness, and relationship-building.

Partnerships with grassroots, cultural, or faith-based organizations to expand reach.

Funding Parameters Total Available Funds: Up to $150,000 through the Community Development Block

Grant CARES Act (CDBG-CV) allocation.

Funding Period: 8 months to 1 year.

Funding Use: Must be used for new or supplemental programs and services. Funds may not supplant existing programming or previously allocated resources.

Expected Outcomes Stabilization and/or growth of microenterprises affected by the COVID-19 pandemic.

Increased access to business services for underserved entrepreneurs.

Expanded ecosystem of culturally responsive and sustainable business support providers in Washtenaw County.

Documentation of outreach efforts, technical assistance provided, and grant fund utilization.

OCED encourages innovative, collaborative, and equity-centered proposals from agencies deeply rooted in their communities and committed to small business resilience. We look forward to partnering with organizations that will help move Washtenaw County’s economy toward a more inclusive and stable future.

Scope of Services Requested from Business Services Partners – The CDBG-CV funding has specific requirements related to eligibility:

Businesses owned by households at or below 80% Area Median Income (see chart below) Note – all provider agencies must certify income of the participants prior to their participation.

OCED will provide intake/application form and training on income verification to all providers on this process

Business will not have received funding in the past for the same services, or must still have a need beyond the services or funding initially provided in response to COVID

The business must have been impacted by COVID-19 The business must be started on or before March 16, 2020. Note if a business was open and then closed after March 16, 2020, but decided to reopen, that business would be eligible

The business must be a microenterprise defined as having 5 or fewer employees including the owner

The business must be in one of the Washtenaw Urban County communities (use link to see a list and map of eligible jurisdictions).

OCED encourages proposals that utilize a cohort-based or mastermind-style model for delivering technical assistance. These group-based models allow for peer learning, collaboration, and accountability among business owners. This approach helps build trust, shared knowledge, and a supportive network, which are especially critical for entrepreneurs recovering from pandemic-related disruptions.

Business Service Providers are asked to design and implement a program that includes:

A cohort or mastermind structure for delivering technical assistance One-on-one coaching or mentorship when appropriate Services that support businesses in adapting, growing, and becoming more resilient Integration of financial assistance through small grants tied to participation in the technical assistance program Each partner agency is expected to work with 10-15 eligible businesses per year, providing sustained support through their chosen model. The services offered should be tailored, culturally responsive, and address both short-term stabilization and long-term business growth.

Business service providers will perform outreach to underserved business owners in low to moderate income areas. We will encourage marketing for the program to include partnering with referring agencies such as government entities, nonprofit organizations, and community agencies. Business service providers then would have a process to do income verification, and an assessment of the needs of the business. Partnering agencies should then describe how they will deliver technical assistance to the agency, the style of the service provision (1:1, cohort based or other), and the process for providing grants and other contracted services to meet the agency's needs. Each partnering agency is expected to provide technical assistance along with one of the other options below. All application should include information around the following:

1. Description of Technical Assistance to be provided, noting the key staff who will be providing the support, or if this is contracted out, who will provide this support.

The maximum funding for Technical Assistance is $37,500 per year and cannot cover existing programming unless it is used to build additional capacity and increase the scale of the program.

2. Grants – Partnering agencies can also provide direct grants to eligible businesses, in addition to contracted services. These grants should not exceed $2,500 per business.

All grants must be accompanied by technical assistance.

Examples of technical assistance for microbusinesses that could be offered include (and are not limited to) https://www.washtenaw.org/urbancounty

Individual business coaching, to ensure business owners have the correct structure, business plan and marketing plan and connections to additional resources if needed (Finding a Mentor through S.C.O.R.E. , a banking relationship for business, branding support, including through social media, etc.)

Cohort-based support using established and proven learning series or curriculum to support business stabilization and growth. This could also include additional support for individual business needs in addition to the cohort.

Unique approaches that support costs of production, such as business coaching matched with support for paid access to incubator kitchen or maker space to reduce cost of production for small businesses.

Requirements of Partnering Agencies Washtenaw County seeks to partner and contract with business service providers with experience to provide technical assistance to low to moderate income businesses. All partnering agencies must

Demonstrated experience, capacity, and success in providing training and technical assistance to small business including underserved demographics and geographies.

Ability to work both remotely and in-person.

Ability to demonstrate how the support provided will help existing small businesses become stabilized and make changes to support their growth in the short- and long-term;

help local business support organizations strengthen their capacities to serve entrepreneurs and existing small businesses, particularly in areas of marketing, adoption of technology, and evaluation and strengthening of business operations.

Knowledge of and connections to the Washtenaw County business ecosystem Commitment to engaging in a monthly meeting to share information, refer clients that might fit one program better than another, and to support ongoing outreach efforts Commitment to work with OCED on measuring success of engagement, through pre- and post-service surveys, and potential for follow-up to see if goals of stabilization and growth were met.

Commitment to agree to verify eligibility of all participants and maintain records Agree to provide report regularly and as required by CDBG-CV Commitment to engaging in a monthly meeting to share information, refer clients that might fit one program better than another, and to support ongoing outreach efforts

Signature: Date:

Income Eligibility: The program is designed to benefit small businesses owned by low- and moderate-income owner(s). The owners of the company must qualify as low- or moderate-income (LMI). Income eligibility is defined as owner(s) having a Washtenaw County Microenterprise Grant Program Guidelines FY 2020 CDBG-CV Page 3 family income of no more than 80% of the median income for the geographic area in which they reside (not the geographic area in which the business is located). Income limits are adjusted for family size and are revised annually by HUD, generally in the spring of the year. Business owners who both own a qualifying business and reside in the Washtenaw Urban County must have gross annual family incomes of no more than those shown on the chart below.

Ann Arbor, MI MSA

Income Limit

1-person

2-person

3-person

4-person

5-person

6-person

7-person

8-person

Family Size Adjustme nt

$100,70 0.70

$100,70 0.80

$100,70 0.90

$100,70

$100,70 1.08

$100,70 1.16

$100,70 1.24

$100,70 1.32

Low Income Limit

$70,490 $80,560 $90,630 $100,70

$108,75

$116,81

$124,86

$132,92

Final

FY2025

Low- Income Limits

$70,500 $80,600 $90,650 $100,70

$108,80

$116,85

$124,90

$132,95

*****Note***** Microenterprise grants may not be duplicative of other funding received or available to the businesses to cover the losses or costs for which the microenterprise grant is provided. As part of the application and program agreement, business owners will certify that the funding received through the Program will not duplicate any funding from other federal, state, or private sources provided to or available to them for the same purpose.

VI. SAMPLE STANDARD PROVISIONS FOR CONTRACTS

If a contract is awarded, the selected contractor will be required to adhere to a set of general contract provisions which will become a part of any formal agreement. These provisions are general principles which apply to all contractors of service to Washtenaw County such as the following:

SERVICE CONTRACT Contract #__________

(NAME OF CONTRACTOR)

AGREEMENT is made this ______ day of _____________, 2025, by the COUNTY OF WASHTENAW, a municipal corporation, with offices located in the County Administration Building, 220 North Main Street, Ann Arbor, Michigan 48107(“County”) and (NAME OF CONTRACTOR) located at (CONTRACTOR’S ADDRESS) (“Contractor”).

In consideration of the promises below, the parties mutually agree as follows:

ARTICLE I - SCOPE OF SERVICES

The Contractor will (SPELL OUT SCOPE OF SERVICE)

ARTICLE II - COMPENSATION

Upon completion of the above services and submission of invoices the County will pay the Contractor an annual amount not to exceed (SPELL OUT DOLLAR AMOUNT).

ARTICLE III - REPORTING OF CONTRACTOR

Section 1 - The Contractor is to report to (DEPARTMENT HEAD TITLE) and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Section 2 - All reports, estimates, memoranda and documents submitted by the Contractor must be dated and bear the Contractor's name.

Section 3 - All reports made in connection with these services are subject to review and final approval by the County Administrator.

Section 4 - The County may review and inspect the Contractor's activities during the term of this contract.

Section 5 - When applicable, the Contractor will submit a final, written report to the County Administrator.

NOTE: This sample contract is for general services. If you are using

Federal Funds or another type of contract, replace this section with the appropriate contract language!

All contract templates are available at G:\CONTRACT

Be sure a “SAMPLE” watermark is on every page of this section.

Section 6 - After reasonable notice to the Contractor, the County may review any of the Contractor’s internal records, reports, or insurance policies.

ARTICLE IV - TERM

This contract is for a three (3) year term (change as necessary) which begins on (MONTH, DAY, YEAR) and ends on (MONTH, DAY, YEAR) with an option to extend for two (2) additional one (1) year periods.

ARTICLE V - PERSONNEL

Section 1 - The contractor will provide the required services and will not subcontract or assign the services without the County’s written approval.

Section 2 - The Contractor will not hire any County employee for any of the required services without the County’s written approval.

Section 3 - The parties agree that all work done under this contract shall be completed in the United States and that none of the work will be partially or fully completed by either an offshore subcontractor or offshore business interest either owned or affiliated with the contractor. For purposes of this contract, the term, “offshore” refers to any area outside the contiguous United States, Alaska or Hawaii.

ARTICLE VI-INDEPENDENT CONTRACTOR

Contractor and the County shall, at all times, be deemed to be independent contractors and nothing herein shall be construed to create or imply that there exists between the parties a partnership, joint venture or other business organization.

Contractor shall hold no authority, express or implied, to commit, obligate or make representations on behalf of the County and shall make no representation to others to the contrary.

Nothing herein is intended nor shall be construed for any purpose as creating the relationship of employer and employee or agent and principal between the parties.

Except as otherwise specified in this contract, Contractor retains the sole right and obligation to direct, control or supervise the details and means by which the services under this contract are provided.

Contractor shall not be eligible for, or participate in, any insurance, pension, workers’ compensation insurance, profit sharing or other plans established for the benefit of the County’s employees. Contractor shall be solely responsible for payment of all taxes arising out of the Contractor’s activities in connection with this Agreement, including, without limitation, federal and state income taxes, social security taxes, unemployment insurance taxes and any other tax or business license fees as required. The County shall not be responsible for withholding any income or employment taxes whatsoever on behalf of the Contractor.

ARTICLE VII - INDEMNIFICATION AGREEMENT

The contractor will protect, defend and indemnify Washtenaw County, its officers, agents, servants, volunteers and employees from any and all liabilities, claims, liens, fines, demands and costs, including legal fees, of whatsoever kind and nature which may result in injury or death to any persons, including the Contractor’s own employees, and for loss or damage to any property, including property owned or in the care, custody or control of Washtenaw County in connection with or in any way incident to or arising out of the occupancy, use, service, operations, performance or non-performance of work in connection with this contract resulting in whole or in part from negligent acts or omissions of contractor, any sub-contractor, or any employee, agent or representative of the contractor or any sub-contractor.

ARTICLE VIII - INSURANCE REQUIREMENTS

The Contractor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee.

2. Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. The County shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

3. Automobile Liability Insurance covering all owned, hired and nonowned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. For transportation services contracts, the County shall be added as additional insured on automobile liability policy with respect to the services provided under this contract.

Insurance companies, named insureds and policy forms may be subject to the approval of the Washtenaw County Administrator, if requested by the County Administrator. Such approval shall not be unreasonably withheld. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to Washtenaw County. Contractor shall be responsible to Washtenaw County or insurance companies insuring Washtenaw County for all costs resulting from both financially unsound insurance companies selected by Contractor and their inadequate insurance coverage. Contractor shall furnish the Washtenaw County Administrator with satisfactory certificates of insurance or a certified copy of the policy, if requested by the County Administrator.

No payments will be made to the Contractor until the current certificates of insurance have been received and approved by the Administrator. If the insurance as evidenced by the certificates furnished by the Contractor expires or is canceled during the term of the contract, services and related payments will be suspended. Contractor shall furnish certification of insurance evidencing such coverage and endorsements at least ten (10) working days prior to commencement of services under this contract.

Certificates shall be addressed to the Washtenaw County c/o: INSERT DEPARTMENT & Contract #__________, P. O. Box 8645, Ann Arbor, MI, 48107, and shall provide for 30 day written notice to the Certificate holder of cancellation of coverage.

ARTICLE IX - COMPLIANCE WITH LAWS AND REGULATIONS

The Contractor will comply with all federal, state and local regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

ARTICLE X - INTEREST OF CONTRACTOR AND COUNTY

The Contractor promises that it has no interest which would conflict with the performance of services required by this contract. The Contractor also promises that, in the performance of this contract, no officer, agent, employee of the County of Washtenaw, or member of its governing bodies, may participate in any decision relating to this contract which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested or has any personal or pecuniary interest. However, this paragraph does not apply if there has been compliance with the provisions of Section 3 of Act No. 317 of the Public Acts of 1968 and/or Section 30 of Act No. 156 of Public Acts of 1851, as amended by Act No.

51 of the Public Acts of 1978, whichever is applicable.

ARTICLE XI - CONTINGENT FEES

The Contractor promises that it has not employed or retained any company or person, other than bona fide employees working solely for the Contractor, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than bona fide employees working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach of this promise, the County may cancel this contract without liability or, at its discretion, deduct the full amount of the fee, commission, percentage, brokerage fee, gift or contingent fee from the compensation due the Contractor.

ARTICLE XII - EQUAL EMPLOYMENT OPPORTUNITY

The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, sex, sexual orientation, national origin, physical handicap, age, height, weight, marital status, veteran status, religion and political belief (except as it relates to a bona fide occupational qualification reasonably necessary to the normal operation of the business).

The Contractor will take affirmative action to eliminate discrimination based on sex, race, or a handicap in the hiring of applicant and the treatment of employees. Affirmative action will include, but not be limited to: Employment; upgrading, demotion or transfer;

recruitment advertisement; layoff or termination; rates of pay or other forms of compensation; selection for training, including apprenticeship.

The Contractor agrees to post notices containing this policy against discrimination in conspicuous places available to applicants for employment and employees. All solicitations or advertisements for employees, placed by or on the behalf of the Contractor, will state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, sexual orientation, national origin, physical handicap, age, height, weight, marital status, veteran status, religion and political belief.

ARTICLE XIII - LIVING WAGE

The parties understand that the County has enacted a Living Wage Ordinance that requires covered vendors who execute a service or professional service contract with the County to pay their employees under that contract, a minimum of either $17.08 per hour with benefits or $19.08 per hour without benefits. Contractor agrees to comply with this Ordinance in paying its employees. Contractor understands and agrees that an adjustment of the living wage amounts, based upon the Health and Human Services poverty guidelines, will be made on or before April 29, 2026 and annually thereafter which amount shall be automatically incorporated into this contract. County agrees to give Contractor thirty (30) days written notice of such change. Contractor agrees to post a notice containing the County’s Living Wage requirements at a location at its place of business accessed by its employees.

ARTICLE XIV - EQUAL ACCESS

The Contractor shall provide the services set forth in Article I without discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, marital status, physical handicap, or age.

ARTICLE XV - OWNERSHIP OF DOCUMENTS AND PUBLICATION

All documents developed as a result of this contract will be freely available to the public. None may be copyrighted by the Contractor. During the performance of the services, the Contractor will be responsible for any loss of or damage to the documents while they are in its possession and must restore the loss or damage at its expense.

Any use of the information and results of this contract by the Contractor must reference the project sponsorship by the County. Any publication of the information or results must be co-authored by the County.

ARTICLE XVI - ASSIGNS AND SUCCESSORS

This contract is binding on the County and the Contractor, their successors and assigns. Neither the County nor the Contractor will assign or transfer its interest in this contract without the written consent of the County Administrator, Corporation Counsel, and Contractor.

ARTICLE XVII - TERMINATION OF CONTRACT

Section 1 - Termination without cause. Either party may terminate the contract by giving thirty (30) days written notice to the other party.

Section 2 - In the event of any breach or default by the County or the Contractor of the terms and conditions of this Agreement, the party not in default will give written notice to the party in default specifying the acts and/or omissions constituting the alleged default or breach; if within fifteen (15) working days after issuance of such notice, the party in default has failed to cure such default, then in that event, the party not in default may terminate this Agreement and exercise such other rights as are provided herein and by law for breach of contract; provided, however, that if the alleged default can be cured by the performance of work or repairs or by some act, the performance of which requires a period of time, such default will be determined to have been cured if, within the above-referenced fifteen (15) working days, the party allegedly in default has begun to cure the default and continues until such default is cured within a reasonable time.

ARTICLE XVIII - PAYROLL TAXES

The Contractor is responsible for all applicable state and federal social security benefits and unemployment taxes and agrees to indemnify and protect the County against such liability.

ARTICLE XIX - PRACTICE AND ETHICS

The parties will conform to the code of ethics of their respective national professional associations.

ARTICLE XX- CHANGES IN SCOPE OR SCHEDULE OF SERVICES

Changes mutually agreed upon by the County and the Contractor, will be incorporated into this contract by written amendments signed by both parties.

ARTICLE XXI - CHOICE OF LAW AND FORUM

This contract is to be interpreted by the laws of Michigan. The parties agree that the proper forum for litigation arising out of this contract is in Washtenaw County, Michigan.

ARTICLE XXII-FEDERALLY REQUIRED PROVISIONS

When applicable, the following provisions shall apply to contracts funded in whole, or in part, by federal award monies:

For “federally assisted construction contracts” as defined by 41 CFR Part 60-1.3, Contractor must comply with the equal opportunity clause provided under 41 CFR 60— 1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity (30 FR 12319, 12935, 3 CFR Part, 1964—1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

For all prime construction contracts exceeding $2,000.00 awarded by non-Federal entities, Contractor shall comply with the Davis-Bacon Act (40 U.S.C. 3141—3144, and 3146—3148), as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). Contractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, Contractor must be paid wages not less than once a week. The parties agree that the County will report all suspected or reported violations of this provision to the Federal awarding agency.

In addition, Contractor must also comply with the Copeland “Anti-Kickback Act (40 U.S.C.

3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Bidding or Public Work Financed in Whole or in Part by Loans or Grants from the United States”) which prohibits Contractor or Subrecipient from inducing, by any means, any person employed in the construction, completion or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. County shall report all suspected or reported violations to the Federal awarding agency.

If this contract exceeds $100,000.00 and involves the employment of mechanics or laborers, Contractor shall comply with U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). To that extent, Contractor must compute the wages of each mechanic and laborer on the basis of a standard forty (40) hour work week with hours exceeding this standard to be paid at one and one half the standard hourly rate. In addition, Contractor agrees that no mechanic or laborer shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

If the Federal award funding this Agreement meets the definition of “funding agreement” under 37 CFR, Sec. 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental or research work under that funding agreement, the recipient or subrecipient must comply with 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

If this Agreement and/or subgrant exceeds $150,000.00, Contractor shall comply with all applicable standards, orders and/or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). The parties agree that the County shall report all violations of these Acts to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (“EPA”).

Contractor agrees to comply with all mandatory standards and policies relating to energy efficiency which are contained in the State of Michigan’s energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C. 6201).

Contractor agrees to comply with the provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. Section 1352), which prohibits the use of federal funds by the Contractor or subcontractor of a Federal contract, grant, loan or cooperative agreement to pay any person to influence or attempt to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress or an employee of a member of Congress in connection with the federal funds awarded under this Agreement.

The parties agree that County and Contractor shall comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include, for those items where the purchase price exceeds $10,000.00 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000.00, procuring only items designated in guidelines of the EPA at 40 CFR, Part 247, that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program to procuring recovered materials identified in the EPA guidelines.

ARTICLE XXIII - EXTENT OF CONTRACT

This contract represents the entire agreement between the parties and supersedes all prior representations, negotiations or agreements whether written or oral.

ARTICLE XXIV – ELECTRONIC SIGNATURES

All parties to this contract agree that either electronic or handwritten signatures are acceptable to execute this agreement.

ATTESTED TO: WASHTENAW COUNTY

By:___________________________ By:______________________________ Lawrence Kestenbaum (DATE) Gregory Dill (DATE) County Clerk/Register County Administrator

APPROVED AS TO CONTENT: CONTRACTOR

By:____________________________ By:______________________________

DEPARTMENT HEAD (DATE) CONTRACTOR’S NAME (DATE)

APPROVED AS TO FORM:

By:____________________________ Michelle K. Billard (DATE) Office of Corporation Counsel

PRICE SHEET

Total estimated cost of project: $_______________

Temporary Services for Washtenaw County Government – Bid Sheet Rates

Job Description Hourly Rate

1.

Clerk/Typist Type 50wpm, routine correspondence, forms, filing, phones (1-2 lines).

2.

Clerk/Typist/Receptionist Phones (1-5 lines), greeting public, sorting/matching reports, light word processing – must be familiar with keyboard.

3.

Administrative Assistant Type 55-60wpm, routine correspondence, memos, reports, familiar with software/word processing, phones (1-3 lines).

4.

Data Entry Enter alpha/numeric information into computer using a 10-key number pad with standard computer.

5.

Office Specialist 40wpm, provides technical office support.

6.

Accountant Degreed. Work-related experience in accounting.

7.

Computer Technician Support PC desktop environment in a networked environment including Windows 7, Microsoft Office, PC hardware troubleshooting and desktop replacement.

Bidder’s Company Name

LOCAL VENDOR PREFERENCE DEFINITIONS:

Federal funded programs, whether they are receiving the funds directly or as a State pass through are exempt as mandated by the Federal Register 2 CFR Chapter I, Chapter II Part 200 section 200.319 Competition 7(b) effective December 26, 2014.

A. Washtenaw County Company – must meet all criteria listed:

1) Its headquarters is physically located within Washtenaw County, or it has been conducting business at a location with a permanent street address in the County on an ongoing basis for not less than one taxable year (12 consecutive months) prior to its bid or response to a

Request for Proposals (RFP).

2) It has made payment of property taxes on real or personal property within the past year on property which is ordinarily needed to perform the proposed contract. Or it has leased property for its Headquarters or business with in Washtenaw County for more than one year (12 consecutive months).

3) It has been dealing for at least one year (12 consecutive months) on a regular commercial basis in the kind of goods or services which are the subject of the bid or proposal.

B. Michigan Company - must meet all criteria listed:

1) Its headquarters is physically located within the State of Michigan, or it has been conducting business at a location with a permanent street address in the State of Michigan on an ongoing basis for not less than one taxable year prior to its bid or response to a Request for Proposals

(RFP).

2) It has made payment of property taxes on real or personal property within the past year on property which is ordinarily needed to perform the proposed contract. Or it has leased property for its Headquarters or business in the State of Michigan for more than one year (12 consecutive months).

3) It has been dealing for at least one year (12 consecutive months) on a regular commercial basis in the kind of goods or services which are the subject of the bid or proposal.

Local Vendor Certification Application & Affidavit

Background: To increase economic opportunity in Washtenaw County and the state of Michigan, the

County provides a local vendor preference (when determining the award) as follows:

Washtenaw County based companies- A 5% discount will be applied to bids greater than $5,000 and up to $200,000 and a 2% discount for bids over $200,000.

State of Michigan based companies – A 3% discount will be applied to bids greater than $25,000 and up to $200,000 and a 1% discount for bids over $200,000.

Local vender preference bid discount is used for the determination of award only. Full bid amount will be granted to vendor, if awarded.

Instructions: To qualify as a Washtenaw County or State of Michigan company, the following information must be provided:

1. If you are an existing Washtenaw County vendor, you do not need to complete the Washtenaw County Vendor Application. However, if you are not an existing Washtenaw County vendor, you will be required to complete the County Vendor Application available at:

http://washtenaw.org/678/How-to-Become-a-Vendor, if/when awarded an RFP from a solicitation.

2. Provide proof that you are a company registered in the State of Michigan by searching for your business on the State of Michigan Corporation Division Business Entity Search (https://cofs.lara.state.mi.us/corpweb/CorpSearch/CorpSearch.aspx). The resulting business Details page must be printed and submitted.

3. Provide proof that you have been at the Physical Address you list below for at least 12 months by providing documentation that your local taxes are current or some other form of proof (e.g.

copies of lease payments, utility bills, etc.). You can provide your local taxes documentation by searching for the municipality in which your business is located on the BS&A Software website (https://bsaonline.com/MunicipalDirectory) (must copy and paste link). After selecting the municipality, select “Tax Information Search” on the left, and search for your business. The resulting Detailed Tax Information page must be printed and submitted. NOTE: If you cannot find your municipality on the BS&A website, call the municipality’s Treasurer and request a Detailed Tax Information Form showing local business tax status. Submit this form instead.

4. Provide the following Affidavit of Qualified Local Vendor by filling out the attached affidavit.

All required application materials must be included in the RFP bid response.

For more information, contact:

Shone Keomahavong Management Assistant

734-222-6845 Keos@washtenaw.org https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwashtenaw.org%2F678%2FHow-to-Become-a-Vendor&data=04%7C01%7Cduffyb%40washtenaw.org%7C7f927d66bbce4b661ea508d998872f3f%7C940f79927c85414e8cb10632dd3a5282%7C0%7C0%7C637708528658078694%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aSdhJ29oNcapGVzh2hpQrFLbrA25ZQqTROlPL6%2FjhR4%3D&reserved=0 https://cofs.lara.state.mi.us/corpweb/CorpSearch/CorpSearch.aspx

Washtenaw County, Michigan Local Vendor Affidavit

Legal Name of Business____________________________________________________________

Federal Taxpayer Identification Number: ___________________________________________________

Type of services provided:

Construction Professional Services Goods & Services

Physical Address of Business Headquarters and/or Permanent Street Address in Washtenaw County or

State of Michigan:

Headquarters- Street Address Permanent-Street Address

City, State & Zip City, State, & Zip

Is this business headquartered in Washtenaw County?

Yes No

Has this business been dealing for at least one year (12 consecutive months) on a regular commercial basis in the kind of goods or services which are the subject of the bid or proposal?

Yes No

Are this business’s local and state tax filings up to date?

Yes No

If no, please explain: _______________________________________________________

Any material misrepresentation of information in this document will be grounds for denial of certification and exclusion from all Washtenaw County contracts for a period of one (1) year.

The undersigned hereby affirms that the applicant firm believes it is qualified for certification as a Local

Vendor, as set forth in the certification guidelines established by Washtenaw County. The undersigned agrees to hold Washtenaw County harmless in any claim arising out of this application or information provided by the applicant and agrees to indemnify Washtenaw County for any liability incurred in connection with this application or with the certification of the applicant…