RFP 8744.pdf

REQUEST FOR PROPOSAL NO. 8744

BY

THE CITY OF WATERBURY

DEPARTMENT OF EDUCATION

FOR

WILBY HIGH SCHOOL

FOOTBALL FIELD RECONSTRUCTION

PROFESSIONAL DESIGN SERVICES

Waterbury Development Corporation (the “WDC”), acting on the City’s behalf, is seeking proposals (the “Proposal”) from qualified third parties (individually a “Proposer” or “Contractor” and, collectively, “Proposers” or “Contractors”) for the architectural/engineering design services for the Wilby High School football field reconstruction (“the Project”).

A. Background and Intent

The City of Waterbury has identified the existing Wilby High School field, located at 568 Bucks Hill Road in Waterbury, CT, to be reconstructed including, but not limited to, all necessary grade revisions and drainage requirements to upgrade the condition of the existing field. This RFP includes the design phase, bidding phase, and construction administrative services phase including any additional necessary associated services for that complete restoration.

This project is funded in whole or in part with the Connecticut Department of Energy and Environmental Protection.

B. Qualifications

Eligible proposers will be those consultants, businesses, and institutions and/or individuals that have the following qualifications:

1. Licensed in the State of Connecticut to perform the Scope of Services under the RFP;

2. Demonstrated experience, expertise and technical competence in providing the types of services as those set forth in the Scope of Services and the ability to provide references, within the State of Connecticut, for such projects within the past 5 years;

3. Demonstrated ability and adequate staff/employees to complete the Scope of Services in a timely and efficient manner;

4. Demonstrated experience with large-scale public-sector projects and in preparing requisitions and invoices for payment;

5. Proven track record of meeting project budgets and contract timelines;

6. If utilizing sub-contractors (where permitted), demonstrate that the team members have worked together on previous projects and that the subcontractors have the requisite expertise and experience as well as applicable insurance policies as delineated in Section E of this RFP; and

7. Attendance at the mandatory Site Visit and Information Session described in this RFP.

C. Scope of Services

A. Scope of Project

a. Project design (including site investigation, schematic design, design development, permitting, construction documents, cost estimating, and construction administrative services) to reconstruct the Wilby High School Football Field (approximately 2 acres) and including required drainage and retention pond.

B. Anticipated Project Scope – The successful Proposer is to provide complete Architectural and Engineering Services necessary to prepare design and bidding documents for the above referenced project. The scope of work will generally include but not be limited to the following and is further defined within this

RFP:

(1) Task 1 – Project Initiation and Site Investigation

a. Kick-Off

Initiate the project by working with the City to schedule a Project Kick-Off meeting. This meeting will involve key City staff, Wilby High School Athletic Director, Bucks Hill Elementary School and other key stakeholders. Items to discuss at this meeting will include a more in-depth discussion of the overall project goal(s), objectives, unique site attributes and challenges, maintenance capabilities, and project milestones. Another key goal of this meeting is to initiate the programming of the field. This initial programming should begin to define the performance goals for each element of the project. Information gathered during this process will help set the stage for design of each project element.

b. Site Investigation

Collect information to set the stage for the design process. This includes visual reconnaissance, assembly of existing base mapping of the project area, identification of any resource areas, and review of previously prepared plans reports, etc.

c. Existing Conditions Survey

Conduct a survey of the site to develop an Existing Conditions Plan which will be used for design. The design task should include the following:

• Conduct limited research of the City’s Land Records to obtain available pertinent data required for the field improvements;

• Prepare an Existing Conditions Plan under the direction of a Connecticut-licensed Land Surveyor, pursuant to the Regulations of Connecticut State Agencies (RCSA) Sections 20-300b-1 through 20-300b-20 and the “Standards for Surveys and Maps in the State of CT” as adopted by the CT Association of Land Surveyors (CALS) on September 26, 1996. The survey will conform with “Class A-2” horizontal accuracy and to “Class T-2” vertical accuracy for the areas of proposed improvements. Final prints should bear the signature and seal of a Connecticut-licensed Land Surveyor; and

• Prepare an Existing Conditions Plan under the direction of a Connecticut-licensed Land Surveyor. The Existing Conditions Plan should depict the Site boundaries, locations of site improvements, utilities, and topography. Generate a triangulated irregular network (TIN) for the surveyed area and depict contour lines at a Site-appropriate interval (1 to 2 feet) with spot elevations at surface structures and in other areas as may be appropriate. Final prints should bear the signature and seal of a Connecticut-licensed Land Surveyor. Provide the completed Existing Conditions Plan in both print and digital (Portable Document Format; .pdf).

d. Geotechnical Investigation

Collect geotechnical data through a series of test-pit excavations. These test pits should be used to provide insight regarding the general nature of subsurface soils, depth of topsoil, depth to groundwater (if encountered), and depth to bedrock (if encountered).

Observe excavation of four (4) shallow (approximately 2-foot) test pits in several locations within the existing field to observe the physical characteristics of the field topsoil/subbase. At each test pit location, the physical characteristics of the materials should be noted (e.g. general particle size distribution, color, layering, and presence of deleterious materials) and one (1) sample collected for subsequent grain size distribution analysis by ASTM C136 or similar method. Include the cost for a contractor to excavate the test pits.

The environmental studies may include, but are not limited to:

i. Assessments of wetlands and waterbodies and submission of associated Wetland/Waterbody Identification and Delineation report

(WIDR);

ii. Ecological review;

iii. Environmental impact assessment;

iv. Natural Diversity Data Base (“NDDB”) consultations and surveys;

and

v. Test Pits to provide insight into groundwater and soil conditions.

(2) Task 2 – Conceptual/Schematic Design

Prepare up to two conceptual designs to demonstrate the proposed improvements based on the programming process. Budgetary cost estimates should accompany each concept. The City will ultimately select the final conceptual design that meets its needs and overall scope/budget for the project.

Using the survey prepared in Task 1 as a base, prepare Schematic Design plans which should consider the overall facility layout, sport-specific layouts (e.g.

football, soccer, lacrosse, etc.), and materials contemplated during the kick-off meeting. The Schematic Design plans should be based on the selected conceptual design and will be diagrammatic to include sufficient information to convey the overall intent with respect to achieving the project goals. All elements of the field work should be depicted in a dimensionally accurate format using an appropriate scale. The plans should be supplemented with the appropriate callouts and notes for clarity.

Prepare Schematic Design drawings. Develop the following:

• Materials Plan;

• Grading and Drainage Plan;

• Sports Field Plan; and

• Details.

Develop an “Order of Magnitude” cost estimate for Schematic Design drawings.

This will utilize the unit quantity method and will be based on actual material types and associated quantities included in the design.

Submit a draft version of the completed Schematic Design package to the City for review. Based on the feedback received, revise/update the design package accordingly as part of Phase 3 (see below).

In addition to the kick-off meeting, will attend one (1) meeting with City and stakeholders during Schematic Design to review the design documents.

(3) Task 3 – Design Development

Prepare Design Development documents as the next iteration in the design process using the Schematic Design as a base. In an ongoing manner throughout Design Development, closely coordinate with the City and the other members of the design team to exchange pertinent information. This should include refinement of the project’s “needs” and “wants” relative to the overall program and available funding.

• Conduct additional site visits as required to observe existing conditions, verify design constraints, and evaluate potential design layouts

• Using the Schematic Design as a base, work closely with the City to refine the site design with consideration to the program, budget, site conditions, and the City’s zoning regulations and wetlands regulations where applicable.

• Utilizing comments received from the Preliminary Design review meeting, prepare Design Development meetings. Develop the following drawings:

o Cover sheet o Existing Conditions Plan o Site Preparation and Demolition Plan o Materials Plan o Sports Field Layout Plan o Grading and Drainage Plan o Utility Plan o Details

• Update the Opinion of Probable Construction Cost/submit revised cost estimate based on the Design Development drawings

• Prepare a Stormwater Management Report to document the evaluations, stormwater management requirements, and engineering design of the stormwater conveyance and management systems for the project. The report should be prepared in accordance with City standards, and should discuss existing conditions, hydrology, definition of needs, the design of proposed stormwater management facilities, and operations and maintenance of proposed stormwater management facilities

• Submit a draft version of the completed Design Development package to the City for review. Based on feedback received, revise/update the design package accordingly in the next phase

• Design meetings – attend one meeting with the City and stakeholders during the Design Development phase

(4) Task 4 – Final Design

Prepare Final Design documents as the next step in the design process using the Design Development drawings as a base. In an ongoing manner throughout Final Design, closely coordinate with the City and other members of the design team to exchange pertinent information.

• The drawings should be updated to include additional information, notes and details as necessary to clearly define the scope of site work to be completed by prospective contractors

• Update the Opinion of Probable Construction Cost/submit revised cost estimate based on the Final Design drawings. This will utilize the unit quantity method and will be based on actual material types and associated quantities included in the design

• Technical specifications should be prepared using CSI MasterFormatTM 2016 Edition Numbers and Titles. These specifications should be prepared to dovetail with the drawings

• Update the previously prepared Stormwater Management Report as necessary based on City staff comments

• Design Meetings – attend one meeting with the City during the Final Design phase

• Submit a draft version of the completed Final Design package to the City for review. Based on feedback received, revise/update the design package accordingly as part of Phase 5.

(5) Task 5 – Construction Documents

Using the City approved final design drawings, prepare final technical specifications and design drawings (100% Construction Documents). The drawings should include additional information, notes and details as necessary to clearly define the scope of site work to be completed by prospective contractors.

Work with the City purchasing agent and provide technical information to be used for soliciting bids. Bid Documents will include the following:

• Drawings: “Issued for Bid” drawings;

• Project Manual:

o Bidding Materials o Agreement and General Conditions (provided by the City) o Supplementary conditions (provided by the City)

• Division 1 General Requirements; and

• Technical Specifications

Update previously prepared technical specifications as needed.

Submit a draft version of the completed Construction Document package to the City for review. Based on the feedback received, revise/update the design package accordingly prior to submitting it to the City’s purchasing department for solicitation of bids.

Design Meetings – attend on meeting with the City during the Construction Documents phase.

(6) Task 6 – Bidding Assistance

Provide the following bidding assistance services:

• Coordinate and host a pre-bid meeting at the project site so potential bidders can view the project area;

• Prepare bid addenda and responses to bid questions as may be required during bidding for the purposes of clarification or interpretations of the Bidding Documents;

• Once bids are received, should assist the City in evaluating bids and make a recommendation regarding award. This should include evaluation of the bids, verification of bid items, evaluation of bidder qualifications, and reference checks. Prepare and submit a Bid Recommendation Letter to the City documenting the review of the bids and recommendation for award to the lowest qualified bidders;

• Coordinate and host a scope review with the City and apparent low bidder to verify that their bid includes all required elements of the project, confirm their understanding of the scope of the work, and confirm the post-bid requirements for executing an agreement (bonds, insurance, etc.); and

• Following the bidding period, prepare a set of Construction Documents/Contract Documents incorporating the Bid Documents, Addenda, supplemental drawings, clarifications, executed contract, and other additional information developed during the bidding period. These materials should be marked “Issued for Construction”.

(7) Task 7 – Construction Phase Services

Provide the following construction phase services:

• Attend a pre-construction conference (construction kick-off meeting) with the City and the contractor/subcontractor(s);

• Provide technical feedback to the contractor during the mobilization process. It is assumed that this will be completed by telephone and e-mail;

• Submittals/Shop Drawings: Review/process technical submittals/shop drawings required by the plans and specifications. This should also include material/product substitution requests;

• Requests for Information: Prepare narrative responses, supplemental specifications, and narrative design clarifications in response to Requests for Information (RFIs) by the contractor;

• Design Services During Construction: Provide design services during construction on an as-needed basis. The design services could include supplemental drawings or design changes/plan changes and should be conducted on an hourly basis;

• Conduct periodic site visits at a nominal rate of one per week to observe/document construction in progress and confirm that work observed is proceeding in general conformance with the Contract Documents. Depending on the work being performed, additional visits may be conducted. Assume three months for the construction phase, with a total of sixteen visits. A Field Observation report will be prepared for each site visit;

• Maintain periodic telephone and/or e-mail contact with the contractor throughout the project for coordination purposes;

• Facilitate on-site bi-weekly construction progress meetings for the duration of construction. Prepare a standardized agenda for these meetings. For each meeting, prepare and distribute summary meeting minutes using a standard format;

• Evaluate contractor change order proposals; and

• Review monthly contractor Application for Payment and advise the City if the requested payment is commensurate with the completed work.

(8) Task 8 – Project Closeout

Provide the following for Project Closeout:

• Conduct one initial close-out inspection of the work and prepare a Punch List;

• Review as-built drawings and certifications applicable to the work;

• Prepare a Certificate of Substantial Completion or similar document to confirm that the contractor has achieved substantial completion;

• Conduct one final close-out inspection to observe final work and items that were addressed as part of the punch list process; and

• Prepare a Certificate of Final Acceptance or similar document at the completion of the Project.

C. Optional Services - Alternates

The following services are not included as part of the base bid proposal and the City may select some or all of these services based upon the conclusions derived from the performance of the proposed scope and available budget. If required, these services should be performed for an additional fee.

(1) Press Box and Bleachers

• New bleachers will be required in junction with the new press box to meet current building codes for accessibility. The proposed bleachers should be prefabricated, angle iron supported structure. Work with the City during Schematic design to determine the appropriate seat count

• The proposed press box building should be a custom design “site built” structure, and not a prefabricated structure. The building should be designed in accordance with the 2022 Connecticut State Building Code and applicable City of Waterbury standards/regulations

• The press box building is contemplated as a 2-story, approximately 18-foot by 8-foot building containing counter space and viewing platform on the roof. The building is proposed as a concrete block structure with minor architectural enhancements (e.g. textured block, trim, etc.). The architectural design of the press box should be by the Proposer

• Incorporate the press box and new bleachers into the site design, and incorporation of the new architectural drawings and site drawings into the final bid package as required

(2) Sports Field Lighting

• Prepare electrical plans depicting location of tie-in points, routing of electrical and light pole locations. Incorporate the sports field lighting into the site design, and incorporation of the new drawings and site drawings into the final bid package.

• Perform a geotechnical investigation to gather data required for design of the sports field lighting foundations. The geotechnical investigation should be conducted by a subconsultant and should include:

o Review of available information of existing soils or subsurface data;

o Coordinate utility clearance with the City and Dig Safe;

o Prepare a test boring program. Include four borings to determine the physical nature of subsurface soils. At each boring location, hollow-stem auger/split-spoon sampling methods should be used to obtain samples of subsurface soils for documentation and subsequent testing; and o Prepare a geotechnical report which will document field activities, observations, test results, and provide recommendation for sports field lighting.

(3) Scoreboard Upgrades

• Prepare electrical plan depicting location of tie-in points, routing of electrical.

Anticipate the proposed scoreboard location will generally stay the same as existing. Incorporate the scoreboard into the site design, and incorporation of the new drawings and site drawings into the final bid package as required.

• Perform a geotechnical investigation to gather data required for design of the scoreboard foundations. The geotechnical investigation should be conducted by subconsultant and should include:

o Review of available information of existing soils or subsurface data;

o Coordinate utility clearance with the City and Dig Safe;

o Prepare a test boring program. Include one boring to determine the physical nature of subsurface soils. At this boring location, hollow-stem auger/split-spoon sampling methods should be used to obtain samples of subsurface soils for documentation and subsequent testing; and o Prepare a geotechnical report which should document field activities, observations, test results, and provide recommendations for scoreboard foundations.

(4) Synthetic Turf in lieu of Natural Grass

• As a key element of the programming task, Proposer should aid the City in reviewing options for the synthetic turf system. To facilitate this process, work with the City to develop a use profile for the field based on the types of sports anticipated, user groups, and event scheduling. Compile synthetic turf material samples, example diagrams/photos, manufacturer’s data, and cut sheets to familiarize the City with the various systems available for the project. Aid the City in reviewing these materials/products, provide technical insight into their attributes, and discuss the benefits/drawbacks of each turf system within the context of the project.

• In addition to the tasks outlined above, prepare appropriate designs, details and specifications that will be incorporated into the site design, and incorporation of the new drawings and site drawings into the final bid package as required.

• Geotechnical services as required for this alternate should be included as part of this alternate.

D. Agreement Period

Successful Proposer shall commence work upon delivery of WDC’s written Notice to

Proceed and shall reach Substantial Completion of all work and services required under this RFP within forty-nine (49) consecutive calendar days of written Notice to proceed and Final Completion shall be thirty (30) consecutive calendar days thereafter (“Contract Time”). Proposers must submit a proposed Project schedule as a separate item with its proposal.

E. Insurance

The respondent shall provide insurance as set for in Attachment D provided by insurers, satisfactory to the City and authorized to do business in the State of Connecticut, an “A-“ Best’s Rating and at least a Class V3 or better financial category as shown in the most current A.M. Best Company ratings.

F. General Information

1. The City is an Equal Opportunity and Affirmative Action employer and does not discriminate in its hiring, employment, or business practices. The City is committed to complying with the Americans with Disabilities Act of 1990 (ADA) and does not discriminate on the basis of disability, in admission to, access to, or operation of its programs, services, or activities.

2. There will be a mandatory Site Visit and Information Session with respect to this RFP at 1:00 p.m. on April 14, 2026, assembling at the lobby of Wilby High School, 568 Bucks Hill Road, Waterbury, CT

06702. ATTENDANCE AND ON-TIME SIGN-IN AT THE INFORMATION

SESSION IS MANDATORY. THOSE LATE/NOT ATTENDING WILL NOT

BE ELIGIBLE TO SUBMIT A PROPOSAL.

Representatives from Waterbury Development Corporation and the City of Waterbury will be in attendance.

3. Proposers must complete and sign the items and any forms included in

Attachment A. (Contract Compliance Packet).

4. All questions and communications about this request for Proposal and submission requirements must be directed to the City of Waterbury ProcureWare website and must be received by 2:00 PM on April 17, 2026. Prospective proposers must limit their contact regarding this RFP to the Purchasing Director or such other person otherwise designated by the Purchasing Director. Responses to questions submitted by the above date or identified at any Information Session to be held in regard to this RFP, along with any changes or amendments to this RFP, will be available via the City of Waterbury ProcureWare website by 2:00 PM on April 21, 2026. It shall be the responsibility of the proposer to download this information. If you have any procedural questions in this regard, please call the Purchasing Director at (203) 574-6748.

5. Each Proposer shall be responsible for determining that it has received all Addenda issued regarding this RFP and shall acknowledge receipt of all Addenda as required per Attachment C, which is attached hereto and made a part of this RFP.

G. Management

Any contract or purchase order resulting from this RFP will be managed by Waterbury Development Corporation on behalf of the City.

H. Conditions

All those submitting proposals must be willing to adhere to the following conditions and must positively state this in the proposal:

1. All proposals in response to this RFP are to be the sole property of the City.

Proposers are encouraged not to include in their proposals any information which is proprietary. All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy and all rules, regulations and interpretations resulting from those laws.

2. Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of the RFP is to be the sole property of the City.

3. The timing and sequence of events resulting from this RFP will ultimately be determined by the City.

4. The proposer agrees that the proposal will remain valid for a period of Ninety

(90) consecutive calendar days after the closing date for the submission and may be extended beyond that time by mutual agreement.

5. The City may amend the terms or cancel this RFP any time prior to the execution of a contract or purchase order for these services if the City deems it to be necessary, appropriate or otherwise in the best interests of the City.

Failure to acknowledge receipt of amendments, in accordance with the instructions contained in the amendments, may result in a proposal not being considered. At his option, the City’s Director of Purchasing may provide all proposers with a limited opportunity to remedy any technical deficiencies identified by the City in their initial review of proposals.

6. The proposer must certify that the personnel identified in its response to this

RFP will be the persons actually assigned to the project. Any additions, deletions or changes in personnel from the proposal during the course of the agreement period must be approved by the City, with the exception of personnel who have terminated employment. Replacements for personnel who have terminated employment are subject to approval by the City. At its discretion, the City may require the removal and replacement of any of the proposer's personnel who do not perform adequately, regardless of whether they were previously approved by the City.

7. All subcontractors hired by the proposer awarded a contract or purchase order as a result of this RFP must have prior approval of the City prior to and during the agreement period.

8. Any costs and expenses incurred by Proposers in preparing or submitting proposals are the sole responsibility of the Proposer.

9. A Proposer must be prepared to present evidence of experience, ability, financial standing, and any other information deemed necessary by the City to satisfactorily meet the requirements set forth or implied in the proposal.

10. No additions or changes to the original proposal will be allowed after submittal, except as may be allowed by the City, at its option, in accordance with Section H.5. of this RFP. While changes are not permitted, clarification of proposals may be required by the City at the proposer’s sole cost and expense. The final price and scope of services of any contract or purchase order resulting from this RFP may be negotiated with responsible proposers.

11. The Proposer may be required to give presentations to the extent necessary to satisfy the City’s requirements or needs. In some cases, Proposers may have to give presentations or further explanation to any RFP selection committee established by the City.

12. The Proposer represents and warrants that the proposal is not made in connection with any other proposer and is in all respects fair and without collusion or fraud. The proposer further represents and warrants that it did not participate in any part of the RFP development process, had no knowledge of the specific contents of the RFP prior to its issuance, and that no agent, representative or employee of the City participated directly in the Proposer’s Proposal preparation.

13. All responses to the RFP must conform to instruction. Failure to include any required signatures, provide the required number of copies, to meet deadlines, answer all questions, follow the requested format, or failure to comply with any other requirements of this RFP may be considered appropriate cause for rejection of the response.

14. The proposer must accept the City’s standard agreement language as set forth in the City of Waterbury Sample Contract Form (Attachment B-1), including the General and Special Conditions attached thereto Attachment B-2 and Attachment B-3.

15. Any contract or purchase order resulting from this RFP process will represent the entire agreement between the proposer and the City and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The City shall assume no liability for payment of services under the terms of the contract or purchase order until the successful proposer is notified that the contract or purchase order has been accepted and approved by the City. Any contract resulting from this RFP may be amended only by means of a written instrument signed by the proposer and signed by the Mayor.

I. Proposal Requirements & Required Format

One original (clearly identified as such) and five (5) paper copies of the Proposal, as well as a copy of the original Proposal in pdf format on a CD or flash drive, must be received at the following address no later than 11:30 AM on April 27, 2026. Proposals received after that time shall not be considered.

Mr. Kevin McCaffery

Director of Purchasing City of Waterbury 235 Grand Street

Room 103 Waterbury, CT 06702

Proposals submitted must be bound, paginated, indexed and numbered consecutively.

Proposers shall complete Attachment C addressed to Mr. McCaffery, which, in part, includes a statement by the proposer accepting all terms and conditions and requirements contained in the RFP, and which shall be signed by a duly authorized official of the organization submitting the proposal. Proposers shall also, as indicated in Attachment C, identify the name of a contact person, along with their telephone number, email address, if applicable, and address, who can be contacted for the purpose of clarifying the information contained in their response to this RFP. In addition to any other information required in Attachment C, proposers shall provide their firm’s authorization and a request to any persons, firm, or corporation to furnish any information requested by the City of Waterbury in verification of the recitals included in its response to this RFP.

The responsibility for submitting a Proposal to the Director of Purchasing on or before the above-stated time and date will be solely and strictly the responsibility of the Proposer. The City will no way be responsible for delays caused by the United States mail delivery or caused by any other occurrence.

Proposals must set forth accurate and complete information for each of the items/documents listed below, and must be bound, paginated, indexed and numbered consecutively. At the City’s discretion, failure to do so could result in disqualification.

All forms shall be fully completed and properly executed, and completed in ink or typed written, with all requested contact information (name, address, etc.) provided. All required signatures and notarizations shall also be provided.

Each Proposal shall contain the following items:

• Price Proposal (Attachment E) with a cover letter addressed to:

Mr. Kevin McCaffery

Director of Purchasing City of Waterbury

235 Grand Street, Room 103 Waterbury, CT 06702

• Proposer Information and Qualifications

• Non-Collusion Affidavit and Acknowledgment Affidavit (Attachment C)

• Proposal Security/Bid Bond (Attachment D)

• Insurance Requirements (Attachment D-1)

• Contract Compliance Documents (Attachment A) o Annual Statement of Financial Interests o Certification Regarding Debarment o Disclosure and Certification Regarding Outstanding Obligations

Proposer Information and Qualifications

1. Proposer Information: Please provide the following information:

a. Firm Name

b. Permanent main office address

c. Date firm organized.

d. Legal Form of ownership. If a corporation, indicate where incorporated.

e. How many years have you been engaged in services you provide under your present name?

f. Names, titles, reporting relationships, and background and experience of the principal members of your organization, including officers.

2. Experience, Expertise and Capabilities

a. Philosophy Statement and Business Focus. A statement of the proposer’s philosophy and approach in undertaking the services of the nature outlined in the RFP, as well as a description of its primary business focus.

b. Summary of Relevant Experience. A listing of all projects that the proposer has completed within the last three (3) years must be provided, as well as all projects of a similar nature to those included in the Scope of Services in this RFP. The following information shall be provided for each organization listed under this subsection:

• Organization name and the name, title, address and telephone number of a responsible contact person.

• Nature of services provided and dates services started and actually completed. Please indicate, for each assignment, if it was completed within the original contract timeframe and budget. If not, please explain.

• For each project done for a municipality or other government agency, please indicate the gross cost of the agreement.

Additionally, please list any contracts or purchase orders in the last three

(3) years between the proposer and any agency of the City of Waterbury.

c. Personnel Listing. A complete listing of the staff identified in the work plan by job classification, along with their resumes. Each resume shall include the individual’s qualifications and experience in the subject area.

d. Conflict of Interest. Disclose any current (within the last 3 years) business, financial, personal or other types of relationships which may pose a conflict of interest.

3. Statement of Qualifications and Work Plan

a. Qualifications. Please describe your firm’s qualifications, experience and capabilities as they pertain to each of the areas of qualifications listed, as well as those of the personnel to be assigned to this project.

b. Work Plan. Please describe the approach that would be generally followed in undertaking the Scope of Services in Section C above.

c. Services Expected of the City. Identify the nature and scope of the services that would be generally required of the City in undertaking these projects.

4. Price Proposal (Attachment E)

a. All items in the Price Proposal shall include all applicable fees and other incidental costs.

b. Proposers must fill in all blank spaces on the Price Proposal and must submit a price for every item.

c. Proposer’s must fill in all blank spaces on the Price Proposal, including without limitation lump sum prices, unit prices, extended prices and total price(s), as requested therein, or the Proposal may, at the City’s discretion, not be considered. The price of each item on the Price Proposal form shall be stated in format requested (i.e. in words and/or in figures). In case of a discrepancy, the amount in words shall prevail.

d. Proposal pricing shall be inclusive of all costs associated with providing the services required under this RFP, including, but not limited to all personnel and non-personnel expenses, insurance costs and permitting costs.

e. Each Proposer shall complete the Price Proposal and include it as part of the Proposal submission. Where a revised Price Proposal form may be included in any bid amendment, addendum, etc.

Proposers shall complete, date, and submit the revised form. For any work described or indicated on the plans, in the special provisions, or anywhere in the construction documents or Scope of Services, for which there may not be a specific line item, the cost for such work shall be included in the price for related item(s) comprising the work.

It is the intent of this Request for Proposals that the line items and blank spaces on the Price Proposal comprise payment for all work contained within the Scope of Services. Since the City may desire to consider the proposer’s experience, qualifications, statement of work, and other aspects of the RFP prior to the Cost Proposal, the Price

Proposal shall be submitted in a separate envelope, clearly marked “Confidential: Price Proposal”.

Note Regarding Price Proposal: The City is exempt from the payment of excise, transportation and sales taxes imposed by the federal Government and/or the State. Such taxes must not be included in any prices.

The City reserves the right to negotiate costs, scope of services, and key personnel based on provider proposals. In order for the City to evaluate the proposed cost, proposers must include for each element in the Work Plan outlined in Section I.3.b. above, the staff, hours, hourly rates and the total cost. Include details generally associated with non-personnel costs as an additional cost section.

5. Information Regarding: Failure to Complete Work, Default and Litigation.

Please respond to the following questions:

a. Have you ever failed to complete any work awarded to you? If so, where and why?

c. Have you ever defaulted on a contract? If so, where and why?

d. Is there any pending litigation which could affect your organization’s ability to perform this agreement? If so, please describe.

d. Has your firm ever had a contract terminated for cause within the past five years? If yes, provide details.

e. Has your firm been named in a lawsuit related to errors and omissions within the past five years? If yes, provide details.

f. During the past seven years, has your firm ever filed for protection under the Federal bankruptcy laws? If yes, provide details.

g. Are there any other factors or information that could affect your firm’s ability to provide the services being sought about which the City should be aware?

6. Exceptions and Alternatives. Proposers wishing to take any exceptions to any requirement in the RFP shall state and explain such exceptions. The City may accept proposals which take exception to any requirements in this RFP, or which offer any alternative to a requirement herein, as well as consider such exceptions and alternatives in evaluating responses. Any exception or alternative must be clearly delineated and cannot materially affect the substance of this Request for Proposals.

8. Additional Data. Any additional information which the proposer wishes to bring to the attention of the City that is relevant to this RFP.

9. Non-Collusion Affidavit and Acknowledgement Affidavit (Attachment C)

a. Each Proposer shall be responsible for determining that it has received all Addenda issued and shall acknowledge receipt of all Addenda as required per Attachment C, which is attached hereto and made part of this RFP.

b. Each Proposer shall complete the Non-Collusion Affidavit and Acknowledgment Affidavit (Attachment C) and include it as part of its Proposal submission.

J. Evaluation of Proposals; Selection Process

1. Evaluation Criteria

The following criteria are expected to be among those utilized in the selection process. They are presented as a guide for the proposer in understanding the City's requirements and expectations for this project and are not necessarily all inclusive or presented in order of importance.

a. Proposed statement of work. Emphasis will be on grasp of the issues involved, soundness of approach and the quality of the overall proposal.

b. Proposed cost schedule.

c. Experience, expertise, and capabilities of the proposer. Background, qualifications, and previous experience of personnel to be assigned to the project and their demonstrated competence, experience and expertise in the type of work to be performed. The type of experience, expertise, capabilities, and qualifications desired are outlined in Section B. - Qualifications of this RFP. The City may contact one or more of the organization references listed in Section I.2.b. of this RFP as part of assessing the experience, expertise and capabilities of the proposers or those selected as the finalist(s).

d. Proposer’s References and Record of Past Performance. The City may contact one or more of the organization references listed in the submitted Proposal as part of assessing the experience, expertise and capabilities of the Proposers or those selected as the finalist(s).

d. Time, Project and Cost Schedule. Emphasis will be on the proposer’s record with completing tasks and producing the necessary products within required time frames and within budget.

2. Selection Process

The City of Waterbury may elect to have the proposals evaluated by a committee as part of making a selection. If deemed necessary, the City reserves the right to arrange for interviews/oral presentations as part of the selection process, which invitations for interviews may involve a short-listing of the proposals received.

K. Rights Reserved To The City

The City reserves the right to award in part, to reject any and all proposals in whole or in part for misrepresentation or if the proposer is in default of any prior City contract, or if the proposal limits or modifies any of the terms and conditions and/or specifications of the RFP.

The City also reserves the right to waive technical defects, irregularities and omissions if, in its judgment, the best interest of the City will be served.

Nothing in this RFP shall require that the City accept the lowest Price Proposal (Attachment E). Instead, the City reserves the right to base its decision solely, in its own judgement, on what it determines to be in the best interest of the City.

L. Federal, State and Local Employment Requirements – Does not apply

Contractors, if applicable, shall be obligated to fully comply with the attached Hiring of Waterbury Residents on Certain Publicly-Funded Construction Projects, i.e. City of Waterbury Ordinances Chapter 34 (“Good Jobs Ordinance“), Federal Davis- Bacon Act, Federal American Recovery and Reinvestment Act of 2009, and the Housing and Urban Development Section 3 Clause, all as further specified in the attached City of Waterbury Contract form. Also attached hereto, is a full copy of the aforesaid City of Waterbury Ordinance, commonly referred to as the “Good Jobs Ordinance“.

Contractors shall be obligated to fully comply with the attached Hiring of Waterbury Residents on Certain Publicly Funded Construction Projects, i.e., City of Waterbury Ordinances Chapter 34 (“Good Jobs Ordinance“), Federal Davis- Bacon Act, Federal American Recovery and Reinvestment Act of 2009, and the Housing and Urban Development Section 3 Clause, all as further specified in the attached City of Waterbury Contract form.

1. The City’s Good Jobs Ordinance (Code of Ordinances Chapter 34) applies to this

Project if the Project value is $500,00o or more. Proposer’s attention is further directed to the aforesaid City of Waterbury Ordinance, commonly referred to as the “Good Jobs Ordinance”; and

2. Wage rates for this Project are subject to the minimum wage rates as per State of Connecticut Labor Department “Prevailing Wage Rates”.

M. State Set-Aside Requirements – Does not apply

i. The contractor who is selected to perform this municipal public works project, funded in whole or part by the State, must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60a, 4a- 60g, and 46a-68b through 46a-68f, inclusive, as amended by Public Act 23-204 and Public Act 25-168. An Affirmative Action Plan must be filed with and approved by the Commission on Human Rights and Opportunities prior to the commencement of construction.

ii. State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN.

GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small

Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women- , and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

iii. For municipal public works contracts, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities.

Forms can be found at https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

N. State DAS Requirements for Construction Projects – Does not apply

If applicable, Proposers shall submit with their Proposals their DAS Contractor Prequalification Certificate along with a current Updated Bid/Proposal Statement. In addition, any named Subcontractor whose subcontract value is equal to or greater than $500,000 shall hold a current DAS Contractor Prequalification Certificate in the closest applicable Classification of the work that the Subcontractor will complete in the contract.

The proposer must submit with their proposal, all applicable Subcontractor DAS Prequalification certificates. Any Proposal submitted without a copy of the DAS Prequalification Certificate and an Updated Bid/Proposal Statement for the proposal and DAS Prequalification Certificates for Subcontractors whose subcontract value is equal to or greater than $500,000 shall be invalid.

The Successful Proposer and each of its Subcontractors having subcontracts in value equal to or greater than $500,000 shall maintain and keep current their respective DAS Contractor Prequalification Certificates at all times during the term of the Contract and any warranty period set forth in the Contract Documents.

O. Bid Bond – Does not apply

Each Proposal shall be submitted as directed herein and any Proposal with a Total Price Proposal greater than FIFTY THOUSAND DOLLARS AND ZERO CENTS ($50,000.00) shall be accompanied by a Proposal Security (a Certified Check or Bid Bond) in the amount of ten (10) percent of the Proposer’s Total Price Proposal.

Proposer’s attention is directed to Attachment D for an example of Proposal Security acceptable to the City. A different form may be utilized provided it is acceptable to the City of Waterbury.

Each Proposer shall submit a Proposal Security (Attachment D) and include it as part of its Proposal submission.

P. Performance/Payment Bonds – Does not apply

The Proposer to whom a contract is offered, must furnish to the City, if that contract has a total cost greater than $50,000.00, a 100 percent Performance Bond with a surety, and in a form, acceptable to the City. In the City's sole discretion, it may also require a 100 percent Payment Bond and/or other additional security with a surety, and in a form, acceptable to the City.

https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

Q. Prevailing Wages – Does not apply

As noted above, proposers are advised that State of Connecticut prevailing wage rates and regulations apply to this Project. The minimum rates to be paid labor of the various classifications shall be in accordance with the prevailing rate of wages established by the Connecticut Department of Labor. Proposer’s attention is directed to Attachment F

– Wage Rate Documentation.

City of Waterbury – Request for Proposal #8744

RFP #8744

RFP ATTACHMENT A

City Contract Compliance Documents

City of Waterbury – Request for Proposal #8744

RFP #8744

RFP ATTACHMENT B-1

Sample Contract

FINAL FORM PSA

RFP 8744

JPY 3.24.26

PROFESSIONAL SERVICES AGREEMENT

RFP NO. 8744

FOR

WILBY HIGH SCHOOL

FOOTBALL FIELD RECONSTRUCTION

PROFESSIONAL DESIGN SERVICES

BETWEEN

THE CITY OF WATERBURY

AND

THIS AGREEMENT, effective on the date signed by the Mayor, is by and between CITY OF

WATERBURY (the “City”), located at City Hall, 235 Grand Street, Waterbury, Connecticut

06702 (the "City") and ___, located at __________________________, Connecticut duly registered _____________ corporation (the "Firm").

WHEREAS the Firm submitted a proposal to the City responding to RFP NO. 8744, titled

WILBY HIGH SCHOOL FOOTBALL FIELD RECONSTRUCTION PROFESSIONAL

DESIGN SERVICES (the “Project”); and

WHEREAS the City selected the Firm to perform services regarding RFP NO. 8744; and

WHEREAS the City desires to obtain the Firm's services pursuant to the terms, conditions and provisions set forth in this agreement for the Project.

NOW THEREFORE, THE PARTIES AGREE AND COVENANT AS FOLLOWS:

1. Scope of Services. The Firm shall furnish all the labor, services, equipment, materials, reports, plans, specifications, deliverables, incidentals, etc. necessary to complete the Project as specified in this agreement (also referred to herein as the "Contract") and such shall be completed in a satisfactory manner, as reasonably determined by the City. As described in Article 1.1 and Attachment A, the Firm will provide all professional services necessary to perform the investigation and assessment for the Project. The Firm agrees that the compensation, as stated in

Article 6, represents adequate and sufficient consideration for his provision of all its professional services (including those of his consultants (when approved by the City)) necessary to complete the Project, whether or not those services are individually expressed in this Agreement, the only exceptions to this being: (a) cost of those services that are provided by third parties and that are expressly designated therein as being the “City’s responsibility” or are “City provided”; and (b) the cost of those engineering or consulting services that become necessary as a result of change in

Project scope affecting the Firm and that are the subject of a written agreement between the City and the…