RFP 75N99021R00006.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ORF

9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities National Institutes of Health

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% FOR:SET ASIDE:UNRESTRICTED ORORF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/22/2021 1430 ET

02/01/2021

+1 301 443 3111ANAZETTE ANDREWS

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INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75N99021R00006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Bethesda, MD 20892-5711

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Bethesda, MD 20892-5711 9000 Rockville Pike Building 13, Room 2E-47 OD - Office of Research Facilities

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

National Institutes of Health

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

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UNIT

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QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The government would like to acquire Medical Gas & Vacuum Services to the Clinical Center, Building 10 on the NIH Bethesda Campus

Please see the attached Specifications on requirement. Questions are due no later than Friday, February 5, 2021 COB to Andrewsa3@nih.gov.

Proposals Due by Monday, February 22, 2022 @ 2:30PM to Andrewsa3@nih.gov

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ANAZETTE M. ANDREWS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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ITEM NO.

See attached SOW and Invoice instructions

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Office of Research Facilities Division of Facilities Operations and Maintenance

Accreditation Services Branch Bldg 13, Rm. 1416, 9000 Rockville Pike, Bethesda, MD 20892

Lump Sum Cost Service Contract

C.1.1: Initial Condition Assessment of MGV System and development of preventive maintenance plan.

C.1.2: Preventive Maintenance Services and repairs on all equipment identified in Attachment 1 of SOW. Price shall reflect all required labor and material to provide services for 1 calendar year. (Shall include costs for C1.3 System Oversight and Response, C.1.5 Task Management/Documentation/Reporting as well as C.1.6 Medical Gas System Shutdown process.)

C.1.4: Repair and Replacement Services IDIQ

C.1.4.1: Equipment Preventive Maintenace Repairs Included in Lump

Sum Above C.1.4.2: Emergency Maintenance/Repair (IDIQ Task Order) No Bid

C.1.4.3: System Replacement and Installation (IDIQ Task Order) No Bid

Total Annual Service $0.00 Lump Sum Cost

Annual Service Contract Cost for other than base years Base Year (2021) (total from above) $0.00 Option year 1 (2022): preventive maintenance, after hour emergency response Option year 2 (2023): preventive maintenance, after hour emergency response Option year 2 (2024): preventive maintenance, after hour emergency response Option year 2 (2025): preventive maintenance, after hour emergency response

Minimum Total Contract Cost $0.00

Attachment 3 - Bid Sheet

PROJECT TITLE: Medical Gas & Vacuum Services for NIH Campus

SOLICITATION: C109155

Form 1449

Pricing

Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4

See attached Bid sheet

Statement of Work

PROJECT TITLE: C109155 - MEDICAL GAS AND VACUUM (MGV) SYSTEMS

INSPECTION, TESTING, MAINTENANCE AND REPAIR SERVICES FOR BUILDING 10,

CLINICAL CENTER COMPLEX AT NIH BETHESDA CAMPUS

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

This Indefinite Delivery/Indefinite Quantity (IDIQ) contract is intended to create a multi-year contracting mechanism to provide the following services on medical gas and medical vacuum piping systems and source equipment. Maintenance services to include, but not limited to inspection, testing, maintenance, repair, replacement and/or modification, and certification of medical gas and vacuum (MGV) systems and source system components. This task will be performed in the Clinical Center (CC), Ambulatory Care Research Facility (ACRF) and Clinical Research Center (Bldg. 10) on the NIH Campus in Bethesda, Maryland. MGV systems include all medical and dental gas and vacuum systems and source system components in Building 10.

Medical gas shall apply to all piped systems for oxygen, nitrous oxide, medical air, carbon dioxide, helium, nitrogen, and instrument air. Vacuum systems shall apply to all piped systems for medical vacuum, dental vacuum, waste anesthetic gas disposal (WAGD), laboratory vacuum, and dental low vacuum. NIH MGV inventory is included in attachment 1.

This contract shall comply with current industry standards (e.g. NFPA 99, FGI 2018) and applicable building/facility safety codes for inspection, testing, maintenance and repair of all medical gas and vacuum (MVG) systems to ensure uninterrupted supply of medical gas and vacuum (MVG) to support medical and dental equipment for patient care use. The contract is intended to establish a cost effective MVG management program to ensure timely, optimum operation, and uninterrupted services, lengthen the life expectancy of equipment, and support the NIH Clinical Research Center research mission.

The selected contractor(s) shall have subject matter expertise and provide all resources necessary to perform the specific requirements as defined in the Task Orders. Selected contractor shall adhere to practices which will ensure the highest industry standards of performance, safety, and most energy efficient operation of the equipment and systems, and as necessary to prevent equipment/system failure and extend useful life.

The contractor shall furnish all personnel, facilities, equipment, materials, supplies, and services and otherwise do all things necessary for, or incident to, performance of these requirements in accordance with the statement of work (SOW) provided in Section C of this master IDIQ contract and all TOs issued against this master IDIQ contract.

B.2 PERSONNEL QUALIFICATIONS/CERTIFICATIONS

B.2.1 General Requirements The selected contractor(s) shall have subject matter expertise for the MGV Systems (e.g. mfg.

Specifications/mfg. PM recommendations) which support the NIH Clinical Research Center Complex (Bldg. 10) on the NIH-Bethesda campus, current training/certification, and capable of obtaining all resources necessary to perform the specific requirements as defined in the Task Orders.

• The contractor shall ensure that all personnel are qualified, trained, and experienced in the types of medical gas and vacuum system requirements, and processes as described herein. Examples include:

o Medical gas technicians who replace or breach the integrity of the medical gas system shall be a certified ASSE 6040, Professional Qualification Standard for medical Gas Maintenance Personnel and technically competent on the specific equipment as installed at NIH.

o Technicians/personnel who perform welding/brazing work shall have Welding and Brazing Qualifications of the ASME Boiler and Pressure Vessel Code or AWS B2.2, Standard for Brazing Procedure and Performance Qualification, both as modified by NFPA 99 sections.

o Following any breach of the medical gas system and its repair, the responsible Contractor shall bring in a third party ASSE 6030, Professional Qualifications Standard for Medical Gas Systems Verifiers to verify the system, accordingly to

NFPA 99.

• Provide training certificates (e.g. ASSE 6010/6020/6030/6040 certifications) for all staff that will routinely be working at NIH during this contract.

Any request for substitution or replacement of key personnel or changes in duties from those cited in the contractor’s original proposal shall be submitted in writing to the Project Officer for approval.

Contractor shall furnish an adequate number of properly trained personnel as well as competent supervision as necessary to provide the proper service level at all times.

All services rendered by contractor, its employees and agents pursuant to this Agreement shall be undertaken and completed in an expeditious, good, and workmanlike manner.

B.2.2 Project Manager Contractor shall assign a project manager, capable of representing the contractor in all matters related to successful completion of all task orders satisfactory to the P.O.

The Account Representative:

• Shall be the single point of contact

• Subject to approval of NIH project officer

• Must have a minimum of five years proven experience in inspection/testing, maintenance and repair of medical gas and vacuum (MGV) systems hospital and research facilities similar in size and scope.

• Shall be permanently assigned to this work, for the duration of the contract

• Shall represent the contractor, and all directions given to the project manager shall be as if given to the contractor.

• Shall be readily available to provide information and assistance as the need may arise to

NIH.

The contractor may not replace the project manager without prior written notification to the PO.

B.3 CONTRACT SPECIFICS

This is an Indefinite Delivery Indefinite Quantity contract for service and maintenance for the medical gas systems included in Attachment 1, for one-year base period and four one-year option periods.

Task orders will be issued by the Contracting Officer (CO) for individual specified tasks beyond what is included in section C of this scope of work.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PROJECT SCOPE

C.1.1 Initial Conditions Assessment.

1. The Contractor shall conduct an initial assessment/evaluation of all Medical Gas and Vacuum Systems for existing conditions and to develop a preventive maintenance plan.

2. Provide written assessment of conditions with recommendations for improvement or system replacement.

C.1.2 Preventative Maintenance Services. The contractor shall provide preventive and corrective maintenance services for medical gas and vacuum (MGV) systems for specified systems in identified locations in the Clinical Research Center Complex (building 10) of the NIH- Bethesda Campus including, but not limited to

1. Develop a comprehensive Preventive Maintenance Program (PMP) for specified medical gas and vacuum systems based on the maintenance recommendations found in the NFPA 99 Annex or ASSE Series 6000 Annex D.

a. Preventive maintenance program shall minimize equipment repairs and maintenance costs as well as ensure uninterrupted facility operations through improved preventive (PM) and predictive maintenance (PdM) measures.

b. Program (PMP and PdM) technical approach details shall be submitted in response to this base contract agreement and will be reviewed and approved by at the start of the contract.

2. Inspect, test and maintain/service all MGV systems identified in Medical Vacuum and Vacuum Source Equipment list (attachment 1) IAW the manufacturer’s recommendations, prevailing industry standards, NIH requirements, and local, state, national, and international (where applicable) codes.

a. Inspection and testing procedures will be clearly defined by the Contractor and approved at the start of the contract.

b. Conduct and document annual inspection of systems/equipment to ensure compliance with industry standard requirements (e.g. ASSE).

c. Inspect and service from the source (including the source) to the outlets/inlets (including the outlet/inlet) for the medical vacuum, dental vacuum, waste anesthetic gas disposal (WAGD), laboratory vacuum and dental low vacuum and medical air systems; from the pigtails at the manifold (including pigtails) to the outlets/inlets (including the outlet/inlet) for nitrous oxide, carbon dioxide, helium and nitrogen systems; from the source valve (including the source to the outlets (including the outlets) for the oxygen system. Inspect and service to the source valve, the medical vacuum, dental vacuum, waste anesthesia gas disposal (WAGD), medical air, from the pigtails at the manifold (including pigtails) to the source valve the nitrous oxide and nitrogen systems.

d. Conduct an independent Medical Gas overall system evaluation every 18 months.

C.1.3 System Oversight and Response.

1. Provide afterhours immediate contact/notification support to assess an emergency within two (2) hours and be able to respond/ troubleshoot and address or repair any failed items/systems within 48 hours.

a. For estimating purposes provide costs to respond after-hours and assess 24 times per calendar year.

C.1.4 Repair and Replacement Services. The contractor shall provide repair services for medical gas and vacuum (MGV) systems for specified systems in identified locations in the Clinical Research Center Complex (building 10) of the NIH-Bethesda Campus including, but not limited to

1. Equipment preventive maintenance repairs.

a. Complete repairs identified through predictive maintenance evaluations.

b. Complete/conduct comprehensive system repairs, while minimizing down time to system or facility.

2. Emergency Maintenance/Repair. Be able to provide support within two (2) hours of notification to assess an emergency and be able to respond/ troubleshoot and address or repair any failed items/systems within 48 hours.

3. System(s) Replacement and Installation.

a. In the event of system(s) failure and need for system(s) or MGV related parts/piping replacement, contractor shall have access to industry experts and designers to not only be able to plan the replacement, but also provide a temporary system or alternative measures to ensure uninterrupted service.

b. If replacement is determined to be the best approach, quote replacement.

c. Follow on task will be issued to contractor detailing the project requirements of system replacement. However, contractor must be capable of providing the following services as part of system replacement/installation.

i. Contractor must submit a detailed plan demonstrating the execution of this work as part of their technical proposal.

ii. All new equipment/systems must be prepared and installed IAW industry standards for MGV system requirements of certification/commissioning.

iii. Medical Gas and Vacuum System outages must be minimized to the maximum extent possible to support building 10 Clinical Research Center Complex, 24 hours a day, 7 days a week patient care research mission.

− The government’s preference is to have all work in place so that ONE extended outage (less than 24-hours) can occur to connect the systems.

iv. Contractor must demonstrate they can staff and connect all systems within the same outage period.

v. Installation of new systems must be performed by ASSE Certified 6010 medical gas installer and verified by an ASSE certified 6030 Verifier.

vi. As-Built Drawings. The contractor shall provide changes to as-built drawings to the P.O. for any work performed by contractor or subcontractor personnel which causes changes including, but not be limited to, plant layout, piping or equipment design or detection of an error within 15 days of the change. Changes shall consist of marked-up (red-lined) copies of affected drawings.

4. Perform/complete corrective maintenance associated with repairing MGV system(s) per manufacture recommendations and industry standards; or as directed in a specific task.

C.1.5 Task Management/Documentation/Reporting.

1. Contractor shall track and document all inspection, testing, and maintenance tasks/activities and visits under this contract in the NIH Computerized Maintenance Management System (CMMS).

a. All tasks or periodic monitoring points will be entered into system as maintenance routes assigned to systems/equipment, building/location.

b. All preventive inspection, testing, and maintenance inspections and routes are conducted electronically through a tablet.

c. Contractor shall generate and manage watchlist and exceptions in the CMMS from failed inspection points and out of range parameters, to include recommended repair actions.

2. Contractor shall provide and upload all annual/routine inspection reports into the CMMS system within five (5) business days of completing the inspection.

3. Sample deliverables: As part of the bid package, contractor shall provide samples of inspection and testing checklist/documents for the Medical gas and vacuum systems listed in attachment 1 and 2 .

a. It is the expectation that the contractor will provide documentation that as a minimum meets industry standard (e.g. NFPA 99 and ASSE).

b. It is the contractor’s responsibility to upload these reports as documents associated with the respective pieces of equipment or in the electronic ‘Binder’ within the CMMS system.

C.1.6 Medical Gas System Shutdown. In the event of a planned medical gas system shutdown, the contractor shall ensure the following

1. Prepare and submit a written shutdown plan which includes, but not limited to the following: (a) identifying the gas systems to be shutdown, (b) describing/specifying the installation and certification procedures and techniques to be performed (c) identifying prefabrication opportunities (d) identifying valve(s) (in collaboration with the government) the need to be shutdown (e) identifying and verifying the areas to be affected by the shutdown (f) define the duration of the shutdown (e.g. allow for piping work, installer testing, gas activation, and notification to all departments that system is acceptable for patient use)

2. Acquire/schedule all necessary materials, equipment, labor and outside services required for the shutdown

Provide documentation/memorandum that the equipment and material used are per current NFPA 99 code requirements.

3. Coordinate and schedule all work with COR/PO/FM. Contractor must meet and coordinate with FM prior to any work scheduled for review.

4. Notify the P.O. and FM when ready to commence work and work is completed.

5. Conduct and provide verification test result report per NFPA 99 code and ASSE requirements to P.O. and FM.

6. The government’s preference is to have all work in place so that ONE extended outage (less than 24-hours) can occur to connect the systems.

7. Contractor must demonstrate they can staff and connect all systems within the same outage period.

C.2. GENERAL REQUIREMENTS

1. The contractor shall follow all facility requirements, e.g. facility entry standard operating procedures. Work may be after-hours.

2. The services described or specified shall not be deemed to be all encompassing having the effect of excluding services not specifically mentioned but necessary to execute the contract.

3. Problem Solving - Inherent with the performance of the Contractor services is the cooperation, advice and actions necessary to identify, resolve, and implement expeditious solutions to problems arising during the execution of the project.

4. Contractor shall complete all required facility specific training required by the End User in advance of performing any work (e.g. Joint Commission Training for working in the

CRC).

5. Contractor shall provide proof of qualifications of technician/certifier to conduct testing, inspection, and installation/replacement or perform any other related work on Medical Gas and Vacuum systems for systems specified.

6. All required shutdowns and lock out, tag outs shall be coordinated with Facility Manager.

Work shall be coordinated and scheduled with COR/ PO / FM. Contractor must meet and coordinate with FM prior to any work scheduled for review.

7. Contractor shall perform all work in a safe manner, using proper PPE and following proper procedures related to SDS as appropriate.

8. Contractor shall be responsible for housekeeping during the performance of all work and from services they perform, which includes, but is not limited to removal of all debris, proper disposal of debris, and cleaning of the area/equipment/systems, as appropriate.

9. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skilled manner as determined by the Contracting Officer.

10. Unless specified otherwise in the Task Order, all documents prepared under this contract shall comply with the latest edition of the applicable design policies, guidelines, codes and standards. Many of the applicable design policies, guidelines and standards at the time of award are available on the Web at

a. https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/DesignRequirementsMa nual2016.aspx

b. The Contractor shall also comply with the latest edition of all applicable National and International codes, standards and regulations.

11. All services rendered by contractor, its employees and agents pursuant to this Agreement shall be undertaken and completed in an expeditious, good, and workmanlike manner.

12. Piping replacement materials must be in accordance with Exhibit 6.3 from the NIH Design Review Manual. Contractor shall provide all necessary supplies and equipment to complete any repairs.

13. All shutdowns require a minimum of 15 days for approval. Work shall be coordinated and scheduled with the Project Officer (P.O.), Facility Manager, and coordinate with Clinical Center Leadership and end users. Contractor must meet and coordinate with FM prior to any work scheduled for review.

14. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer.

15. When system replacement is recommended, the contractor is responsible for hiring and managing a 3rd party verifier agent to confirm proper installation of the system. This cost shall be included in proposals submitted in response to specific tasks. Contractor shall complete all commissioning requirements for all equipment in accordance with manufacturer/industry standards and comply with current NFPA 99 code requirements.

https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/DesignRequirementsManual2016.aspx https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/DesignRequirementsManual2016.aspx

16. NIH Security: All Contractor vehicles, including delivery trucks and vans, will be inspected before being allowed on campus and will be asked to show a photo ID and state the purpose of their visit.

a. Follow the procedures listed at http://security.nih.gov

b. Be sure to allow extra time for this vehicle inspection procedures

c. Badging - The NIH Badge (NIH Legacy Badge), not to be confused with the HHS ID Badge, is an identification credential issued to individuals who are in a short-term or intermittent position that requires physical access to the NIH campus and/or facilities. The contractor and subcontractor(s) shall always wear their NIH issued ID badge prominently while on campus.

i. NIH ID Badge Process and the following link:

ii. http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx

iii. Extended Visitor Badge Program - NIH has implemented new policies and procedures for issuing Extended Visitor Badges to individuals such as Service Providers, Board Members, Constructions Workers and others who are not registered in the NIH Enterprise Directory (NED) and may need frequent physical access to NIH facilities. All position classifications at NIH, along with examples, can be viewed by clicking on the following link:

iv. https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NI H%20Badging%20Authority%20by%20Classification%20Table%20(rev.

%2010-21-14).pdf

17. Parking - The NIH campus has extremely limited parking and very little site construction staging area. Considerations include the following:

a. Construction workers are strictly prohibited from parking their personal vehicles on the NIH campus. The NIH requires that contractors provide off-site parking and shuttle service for their workers for the duration of their project. This cost shall be borne by the contractor.

b. Properly marked company vehicles and equipment required in the performance of the work shall be permitted to park within the project approved staging area(s).

Personal vehicles are prohibited from parking within the staging areas.

c. The NIH campus is surrounded by urban neighborhoods that are sensitive to construction activities, particularly noise, truck traffic and thus has restrictions on work hours. The surrounding neighborhoods are very sensitive to contractor personnel parking on the residential streets. The contractor shall take appropriate measures to mitigate parking by contract employees in the surrounding neighborhoods.

http://security.nih.gov/ http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NIH%20Badging%20Authority%20by%20Classification%20Table%20(rev.%2010-21-14).pdf https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NIH%20Badging%20Authority%20by%20Classification%20Table%20(rev.%2010-21-14).pdf https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NIH%20Badging%20Authority%20by%20Classification%20Table%20(rev.%2010-21-14).pdf

18. Invoicing Instructions – Per procedures on Standard Form 1442 provided by the contracting officer.

19. Safety - NIH is committed to providing a safe environment for its employees, guests, and patients. Safety, as demonstrated during previous contracts, may be used in the performance evaluation of a Contractor’s ability to build, design, construct, develop, field or operate a system, building or facility. This effort has two aspects, design/construction of buildings & facilities and design, development, production and fielding of systems.

a. Interim Life Safety Measures/Construction Risk Assessment. Contractors performing work in the building 10 Clinical Center Complex (CCC) must comply with all requirements of the current NIH Facilities Development Manual (FDM), with special emphasis on Section 3-10 CCC Interim Life Safety Measures (ILSM) and Construction Risk Assessment (CRA), and Section 3-16 Building 10 CCC Construction and Above Ceiling Permit. This procedure applies to all construction and maintenance support projects located in the CCC.

b. Contractors and all subcontractors that will be conducting work at NIH that receive a Task Order with the Office of Research Facilities as a result of this solicitation are required to enroll in the Contractor Safety Assessment Program (CSAP) within 10 calendar days from the receipt of award.

c. This program is used to assess contractor’s commitment to safety through a review of lagging and leading indicators. Contractors with low assessments scores will be required to address program deficiencies prior to being issued a Task Order. Task Orders over $100,000.00 that are not self-performed by the prime contractor will be required to complete the CSAP for each performing subcontractor.

d. The assessment process requires the following items:

• Company Information

• Insurance Experience Modification Rate (EMR)

• General Liability Claims

• OSHA Citation History (previous three years)

• Safety Management Systems

• Safety Program Elements

e. To enroll in CSAP:

• Log onto the application at: http://www.constructsecure.com

• Create an account

• Enter the required safety information.

f. There is no fee to complete the assessment.

g. The Contractor shall provide an accident prevention plan for each work activity to be performed at the NIH.

http://www.constructsecure.com/

h. The Contractor and all subcontractors that will be conducting work at NIH that receive a Task Order with the Office of Research Facilities as a result of this solicitation shall schedule and attend safety training provided by the Division of Occupational Health and Safety. OSHA 10-hour outreach certification is required for all on-site personnel performing field work and one First Aid certified person for every 10 employees on-site is required.

Period of Performance

The work shall proceed promptly upon execution of this contract and only after the issuance of the Notice to Proceed (NTP) by the Government for the activities indicated. The Period of Performance shall be for 12 months with option to renew at the Government's sole discretion.

Estimated start date(s): Base Year: January 2021 with 4 option years.

52.212-1 Instructions to Offerors- Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (MAR 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

https://www.acquisition.gov/content/12301-solicitation-provisions-and-contract-clauses-acquisition-commercial-items#i1113145 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(4)A technical description of the items being offered in enough detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8)A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11)If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f)Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers, or revisions are due.

(2) https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/content/subpart-410-uniform-use-line-items#iSubpart_4_10

(I)Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A)If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B)There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C)If this solicitation is a request for proposals, it was the only proposal received.

(ii)However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4)If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i)Availability of requirements documents cited in the solicitation.

(1)

(i)The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii)If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i)ASSIST ( https://assist.dla.mil/online/start/).

(ii)Quick Search ( http://quicksearch.dla.mil/).

(iii)ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i)Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii)Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or

(iii)Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500 and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k)[Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4)A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation-Commercial Items.

https://www.acquisition.gov/content/subpart-3211-electronic-funds-transfer#i1080713 https://www.acquisition.gov/content/subpart-3211-electronic-funds-transfer#i1080713 http://www.sam.gov/ http://www.sam.gov/

EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

EVALUATION

The Proposed requirement will be awarded to the responsible Offeror providing the best value to the Government. To decide Best Value, the Lowest Price Technically Acceptable process has been selected for this acquisition. The Government considers it to be in its best interest to award to the lowest price offeror with a technically acceptable proposal.

Technical factors are in descending order of importance and when combined are more important than price.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A proposal must receive a rating of “ACCEPTABLE” in each non-price factor in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE”. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

(Volume 1a)

A. Technical Capabilities:

• To be technically acceptable:

1. The offeror’s proposal must demonstrate a clear understanding of the work included in the Statement of Work

2. Technical proposal must outline an annual plan for maintenance of medical gas equipment.

3. Provide evidence of specific methods and techniques for completing each discrete task, to include such items as quality assurance of work performed under this contract.

B. Personnel Qualifications

• To be technically acceptable: the offeror shall provide training certificates (e.g. ASSE 6010/6020/6030/6040 certifications) for all staff that will routinely be working at NIH during this contract.

1. Medical gas technician: ASSE 6040 Professional Qualification Standard for medical Gas Maintenance Personnel.

2. Welding/brazing technicians:

Welding and Brazing Qualifications of the ASME Boiler and Pressure Vessel Code or

AWS B2.2, Standard for Brazing Procedure and Performance Qualification.

3. 3rd party Medical Gas System Verifier: Identify 3rd party and present ASSE 6030 certification.

4. Experience on medical gas equipment

(Volume 1b)

C. Project History

To be acceptable:

1. Provide details of previously successful projects of similar dollar amount and complexity (provide minimum of 3 from last 5 years)

2. Provide a sample of high-quality reports and other deliverables from a previous project. history of staying on schedule and within budget. The quality of cooperation and performance between your organization and its clients.

3. Acceptable past performance evaluations as described below:

Note: Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, will not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

PRICE (Volume 2)

The Government anticipates that offerors will submit pricing quotations as Firm Fixed Price.

The Government will evaluate proposals for award purposes by adding the total price of all options to the total price for the basic requirement. Evaluation of the options will not obligate the Government to exercise the options.

Option pricing in accordance with FAR 52.217-8, Option to Extend Services, will be evaluated by taking half of the total price for the proceeding option year. A separate price need NOT be submitted for the evaluation of FAR 52.217-8, Option to Extend Services.

Past Performance Evaluation Ratings Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

52.212-3 Offeror Representations and Certifications-Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (MAR 2020)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured product means any product in product and service codes (PSCs) 1000-9999, except— https://www.acquisition.gov/content/12301-solicitation-provisions-and-contract-clauses-acquisition-commercial-items#i1113145 https://www.sam.gov/ https://www.acquisition.gov/content/52204-25-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment#id1989I600I4C…