RFP 75D30121-R-71864 AFRO 062821.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 93

2. CONTRACT NO.

3. SOLICITATION NO.

75D301-21-R-71864

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

6. REQUISITION/PURCHASE

NO.

00HCBBDB-2021-54323

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (CDC)

Office of Acquisition Services (OAS)

2900 Woodcock Blvd, MS TCU-4

Atlanta, GA 30341-4004

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until 2:00p local time

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Timothy Barnes

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2883

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 57

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 9 X J LIST OF ATTACHMENTS 64

X D PACKAGING AND MARKING 16 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 17 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 19 X K OTHER STATEMENTS OF OFFERORS 65

X G CONTRACT ADMINISTRATION DATA 21 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 72

X H SPECIAL CONTRACT REQUIREMENTS 25 X M EVALUATION FACTORS FOR AWARD 91

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K

Section B - Supplies Or Services And Prices/Costs

*****This is an 8a Competitive Set Aside******

BASE YEAR PoP: 09/28/2021 – 09/27/2022

ITEM SUPPLIES / SERVICES QTY /

UNIT

UNIT

PRICE

EXTENDED

PRICE

0001 Polio Eradication and Vaccine

Preventable Disease Activities per tasks

C.4.1.a-j.

Severable CLIN

This is a Firm-Fixed Price

1 Job

0002 Travel per C.6

This is a Cost Reimbursable Line Item subject to FAR 52.232-20.

1 Job $147,000.00 $147,000.00

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE NOT TO EXCEED

0003 Optional Surge Support:

In accordance with Section C.4.2 of the

Performance Work Statement, Surge costs are estimated for award purposes only.

To be priced at 8.0% of CLIN 0001 total.

This is an option for additional quantity and may be exercised more than once;

see Section B.3

This is a Labor Hour Line Item.

TOTAL

Note: Estimated travel costs are based on Section C.6 general locations and trips anticipated.

OPTION YEAR 1: 09/28/2022 – 09/27/2023

UNIT

UNIT

PRICE

EXTENDED

PRICE

1001 Polio Eradication and Vaccine

This is a Firm-Fixed Price Line Item.

1002 Travel per C.6

1 Job $183,000.00 $183,000.00

1003 Optional Surge Support:

To be priced at 8.0% of CLIN 1001 total.

OPTION YEAR 2: 09/28/2023 – 09/27/2024

UNIT

UNIT

PRICE

EXTENDED

PRICE

2001 Polio Eradication and Vaccine

2002 Travel per C.6

1 Job $183,000.00 $183,000.00

2003 Optional Surge Support:

To be priced at 8.0% of CLIN 2001 total.

OPTION YEAR 3: 09/28/2024 – 09/27/2025

UNIT

UNIT

PRICE

EXTENDED

PRICE

3001 Field Support Officers for Polio

Eradication and Vaccine Preventable

Disease Activities per tasks C.4.1.a-j.

3002 Travel per C.6

1 Job $183,000.00 $183,000.00

3003 Optional Surge Support:

To be priced at 8.0% of CLIN 3001 total.

OPTION YEAR 4: 09/28/2025 – 09/27/2026

UNIT

UNIT

PRICE

EXTENDED

PRICE

4001 Polio Eradication and Vaccine

4002 Travel per C.6

1 Job $183,000.00 $183,000.00

4003 Optional Surge Support:

To be priced at 8.0% of CLIN 4001 total.

B.2 Recapitulation

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Total

B.3 Optional Surge Surport: CLINS (0003, 1003, 2003, 4003)

Task C.4.2 Surge Labor provides that the Contractor shall provide additional surge support if the

Government has a requirement for it. This work is included as separately priced Contract Line

Item Numbers (CLINs) 0003, 1003, 2003, 3003, and 4003, identified in Section B as optional

Labor Hour task items per the estimated price stated in Section B. The Contracting Officer may exercise the option for the optional task item within the period of performance. The optional

CLIN’s 0003, 1003, 2003, 3003, and 4003 may be exercised more than once.

If Surge Support services are required, the Government will determine the estimated level of effort

(LOE) that is needed. The estimated LOE will be provided to the Contractor for its response, which will usually entail providing a simple validating price proposal. The labor category rates applicable to the surge requirements shall be those prices stated for the CLIN associated with the surge option for the current period of performance. The exact level of effort for a given surge requirement may be subject to negotiation. In some instances, the Government may request an abbreviated technical proposal. This step will usually occur before a surge line item is exercised.

The Contracting Officer may exercise the option by written notice to the Contractor within the period of performance of the CLIN as shown in the schedule above. The exact period of performance for the option for increased quantity relative to surge will be established at the time it is exercised and may be for a different period of time than other line items in this contract. The vendor will be notified in writing, by letter or email, at least 7 days before the option is exercised.

After that written notification, a funded, bilateral modification will be issued to actually exercise the option or options.

The Government reserves the right not to exercise any surge support services CLINs if no surge support is required during the performance of this contract.

B.4 Performance Base Milestone Payments Schedule (CLINS 0001, 1001, 2001, 3001 &

4001)

Add additional rows if needed

Base Year –

Task # Deliverable Description Milestone % Amount of Base year

Total Amount

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Section C – Performance Work Statement

Title: Support for Polio Eradication and Vaccine Preventable Disease

Activities in Sub-Saharan Africa-AFRO Team

C.1.Background and Need

Polio eradication is a high priority, for the Center for Global Health (CGH), and for the entire

Agency. CDC’s Emergency Operations Center (EOC) was activated for the polio response in

November 2011.

The Global Immunization Division receives appropriated and other funds to support its vision of a world without vaccine-preventable disease, disability and death. This vision is also a CDC priority and a Winnable Battle. The division is currently expanding its activities in support of polio eradication and elimination, strengthening routine immunization systems, including improving the quality of data and the implementation of vaccine preventable disease surveillance in developing countries.

While CGH works to end polio in the two remaining endemic countries, the CDC Polio

Response is also working to stop outbreaks of circulating vaccine-derived polio viruses

(cVDPVs) in countries across the world where there are geographic pockets of unvaccinated children. The outbreaks of cVDPVs are impacting many countries in sub-Saharan Africa and represent a growing risk to polio eradication efforts. There is an urgent need to stop them rapidly and effectively.

To address this critical issue, the CDC Polio Response is continuing our contracting engagement in active outbreak responses and improving case detection in numerous at-risk countries with expertise in epidemiology and surveillance, emergency management, and outbreak response.

CDC-CGH-PEB is using various cooperative agreements (CoAgs) with the following partners/grantees to achieve the goals listed above.

GH001873 Task Force for Global Health (TEPHINET)

GH002172 African Field Epidemiology Network (AFENET)

GH001876 African Field Epidemiology Network (AFENET)

GH002001 UNICEF

GH002072 International Federal of the Red Cross and Red Crescent (IFRC)

The mission of the Polio Eradication Branch (PEB), Global Immunization Division (GID) in the

Center for Global Health, is to plan and implement immunization activities globally as an active emergency response, with the immediate focus on polio eradication efforts in Africa as well as on-site technical support at CDC headquarters in Atlanta, Georgia. The Division is mandated to support polio eradication activities and vaccine preventable diseases (VPDs) such as measles, in support of the goal set by the World Health Organization and the Director of the Centers for

Disease Control and Prevention of worldwide eradication of the polio virus to include:

1. Outbreak response, environmental surveillance, poliovirus containment, post-eradication planning, and polio program legacy activities.

2. Measles elimination and control.

3. Immunization systems strengthening, including routine immunization (RI) systems.

4. New vaccine introduction.

5. Assist MOH or other partner with workforce and information systems -related questions.

6. Improving the quality of immunization data collection/

7. Implementation of vaccine preventable disease (VPD) surveillance in developing countries.

The Global Immunization Division engages in these activities as part of the international effort to eradicate Polio in coordination with Ministries of Health (MoH), the Global Polio Eradication

Initiative (GPEI)) and UNICEF and/or projects implemented jointly with these organizations as part of the emergency activation for Polio via the CDC Emergency Operations Center (EOC).

While the geographic scope for these activities is currently focused on Africa, requirements change rapidly with changes in the epidemiology of the VPDs, particularly concerning polio and

VPD outbreak response. Resources must shift to address immediate, often urgent, field and research needs in all parts of the globe. This is addressed in section C.4.2. below under Surge

Capabilities.

The Strategic Information and Workforce Development Branch (SIWD) and the Polio

Eradication Branch (PEB) in the Global Immunization Division (GID seeks data management services to support several areas of work related to polio eradication and routine immunization.

For example, helping to implement serologic surveys to inform polio eradication efforts and improve routine immunization health facility surveys to evaluate new vaccine introduction and inform the polio endgame strategies, and assisting to complete Hepatitis B serosurveys.

The purpose of this requirement is to fulfill the Global Immunization Division’s (GID) roles and responsibilities within the Global Polio Eradication Initiative of providing technical support to priority countries with endemic or reestablished transmission of wild polio virus to intensify their efforts to eradicate polio. As the nation’s disease control and prevention agency, CDC must provide leadership to the international public health community to prepare for and respond to acts of health threats.

C.2. Project Objective

This contract will further GID’s mission and activities in informing the Ministries of Health on polio eradication strategies, VPD surveillance, polio campaign improvements, routine immunization implementation, best practices for data management, poliovirus containment and legacy activities. In addition, this contract supports the GPEI partners with CDC by providing a means for ‘substantial involvement’ as required by federal law.

C.3. Scope of Work

Services required include:

1. Assist Ministries of Health (MOH) and other international organizations (Non

Government Organizations (NGOs), and other Public Health organizations) with epidemiologic data analysis and to identify solutions to problems that arise in polio eradication and VPD program implementation and outbreak response.

2. Assist MOHs and other partners with planning and implementing activities to improve data management practices for vaccine preventable disease surveillance.

3. Assist MOHs and other partners in improving surveillance for diseases prevented by existing and new vaccines.

4. Supporting immunization activities, both routine and supplemental activities as well as acute flaccid paralysis (AFP) and polio case investigations.

5. Assisting in the development of technical and financial reports.

6. Collaborating with the Polio Eradication program, the Immunization, Vaccines and

Biologicals (IVB) program, and the Expanded Program on Immunization (EPI).

7. Providing technical advice to the Global Polio Eradication Initiative (GPEI).

8. Coordinating CDC responses and inputs and advising CDC regarding technical contributions to the Eradication and Outbreak Management Group (EOMG) at the United

Nations in New York, NY.

C.4. Tasks (Technical Requirements)

The Contractor shall provide services to CDC Headquarters, CDC Field Offices, and GPEI partners in various international and domestic locations. Historically, outbreak response has included activities in countries including, but not limited to, Angola, Cameroon, Central African

Republic, Chad, Democratic Republic of the Congo, Ethiopia, Guinea, Madagascar, Mali, Malawi, Niger, Nigeria, South Sudan, Sudan, and Uganda. For non-Surge, as outbreaks occur and as countries become certified Polio-free and transition away from polio eradication, services in additional countries and other VPD’s may be required.

The Contractor shall provide personnel, facilities, supplies (including personal protective equipment), equipment and services for performance of the following tasks:

1. The contractor will be required to complete a REDCap, (or other portable software), weekly activity survey, and a monthly activity summary from each Field Support Officer

(FSO), Epidemiologist, and Data Manager that captures information as agreed upon between the contractor and CDC. The monthly report summarize accomplishments, challenges encountered and solutions proposed, as well as any additional recommendations by country (including travel and Surge activities). Mid-year and Year-end Legacy Activity

Progress Reports will also be required (including travel and Surge activities ).

a) Provide evidence-based technical advice for implementation of polio eradication activities (such as immunization campaigns or supplemental immunizations) that are appropriate to the circumstances in endemic countries and/or countries with outbreaks of polio or other VPDs such as measles.

b) Provide advice in the strengthening of the AFP and VPD surveillance systems via coordination, monitoring and evaluation of surveillance activities. Includes travel to remote locations to conduct surveillance activities, which include: finding and reporting children with AFP, transporting stool samples for analysis (for the purpose of isolating and identifying poliovirus in the laboratory to map the genetic sequencing to determine the origin of the virus strain).

c) Conduct three- and six- month assessments of outbreak status, effectiveness of response and likelihood of continuing transmission of polio and other VPDs (e.g. measles).

Example: Use assessment data on unvaccinated children to develop outbreak response and polio campaign plans.

d) Conduct training for GPEI partners on the topics of evaluation and documentation of outbreak response activities to ensure that all lessons learned are effectively incorporated into current best practices.

e) Participate in activities designed to promote polio, measles and other emerging vaccine preventable disease eradication, routine immunization, data quality and surveillance of new vaccines. Attend meetings and webinars with international and local partners in order to stay abreast of the most current developments in the outbreak and status of worldwide eradication. Incorporate and share lessons learned and best practices developed during work conducted on CDC polio eradication projects with country and field staff. Example: Conduct Expanded Program on Immunization (EPI) reviews, surveillance assessments, data quality assessments, GIS and satellite mapping, microplanning support or other aspects of program improvement and implementation.

f) Analyze World Health Organization (WHO), Africa Regional Office (AFRO), or host country partner epidemiologic data as it relates to VPD surveillance, disease transmission and outbreaks for use by CDC in documentation, data management and legacy planning.

Example: Use epidemiologic data and polio expertise to identify high risk districts and help build capacity to vaccinate chronically unreached and under-vaccinated children.

g) Analyze epidemiological data and working with Ministries of Health (MOH) and other international organizations (NGOs, and other Public Health organizations) to create solutions to problems that arise in polio eradication and VPD program implementation and outbreak response. Example: Identify specific improvements and activities from

SIA’s that will be implemented to strengthen immunization practices at the district and national level.

h) Provide technical advice to CDC’s Strategic Information and Workforce Development

(SIWD) Branch of the Global Immunization Division (GID) regarding the training and field work of National Stop Transmission of Polio (NSTOP), and Stop Transmission of

Polio (STOP) teams. Example: Develop training materials and courses to train polio staff on enhancing the overall immunization surveillance system. Conduct refresher training for national immunization staff.

i) Provide technical advice to the Polio Eradication Branch management regarding data collection activities in operational research, including integration projects in polio endemic countries and countries with transmission of polio, in order to assist with the analysis of the data collection and surveillance efforts during SIAs and routine immunization activities in country.

j) Participate with Polio Eradication Branch team leads in development and implementation of field project plans addressing routine immunization, data quality or surveillance, outbreak investigation, and vaccination campaigns. Use historical polio data to improve outreach activities. Example: Use data on hesitant households/communities to develop and improve microplanning activities. Develop strategies to integrate polio surveillance with VPD surveillance. Engage with community service organizations to improve outreach activities.

2. Surge Labor:

Due to the nature of GID’s outbreak response work, there may be times that “surge support” would be needed to assist with division response activities related to emergency conditions or situations. The contractor shall be capable of responding to unanticipated demands for increased capacity of services within existing capabilities covered under this PWS that may require a “surge” in service efforts and/or resources.

The surge services are to be provided above and beyond what is required for on-going activities, specifically related to an emergency Vaccine Preventable disease outbreak or other emergency response that requires VPD expertise (for example, natural disasters such as:

pandemic response, hurricane, typhoon, tornado, earthquake, volcanic eruption, nuclear disasters, internal displacement of populations or refugees, etc.). These services may include, but are not limited to:

a) Participate in the development and implementation of action plans addressing suspected and/or confirmed cases of poliovirus, other VPDs, of COVID-19 for outbreak response and investigation; promptly detect any poliovirus in a human or in the environment and rapidly respond to prevent transmission.

b) Assist with the planning, coordination and implementation of targeted and supplemental immunization campaigns (SIAs), and surveillance activities in response to suspected and/or confirmed cases of poliovirus, other VPDs, or COVID-19; provide support to microplanning improvements at the district and region level.

c) Assist in the analysis of epidemiologic data as it relates to VPD disease surveillance with an emphasis on AFP and polio environmental surveillance; strengthen data quality and data use within the immunization system working to build process improvements at the district or region level.

d) Provide advice to the CDC field offices on polio response strategies, which may occur after traditional working hours, especially during outbreak response activities.

e) Provide status updates, by phone or via email, with a frequency (daily to weekly) determined by the severity of the outbreak and the availability of telephone and internet service in addition to the monthly status reports

C.5 – Government Furnished Materials

Where necessary, the Government will provide contractor personnel with an office environment typically provided to Government personnel that includes workstations, facsimile, telephones, and computers with access to the Internet and local area network (LAN). Government will issue a laptop if deemed necessary to complete the requirements of the contract.

C.6 – Travel

TRAVEL: Non-surge travel for all labor categories will be variable by country and region according to program needs. Such travel is likely to be significant, requiring travel up to 75%.

Travel to GPEI partners in Geneva, Switzerland, the United Nations in New York, NY and

CDC Headquarters, Atlanta, GA, may also be required for meetings, presentations, technical reviews, program updates and expert consultations. Travel related expenses (transportation, lodging, subsistence, and incidental expenses) incurred by the Contractor shall be reimbursed at cost only. International travel will vary and must be approved by the COR prior to travel.

Domestic (in-country) travel will not require advance approval. The contractor shall provide a weekly travel summary as described below in the Deliverables Table. The contractor will provide adequate notice for any home leave in order to assure that immunization activities are not adversely impacted.

In the case of surge activities, additional travel expenses will be funded in the Travel Line item.

Countries that travel will occur include (Chad, Nigeria, Indonesia, Burkina Faso, Ethiopia, Central Africa Republic, Cameroon, Guinea Bissau, Mauritania, United States, Switzerland).

In case of Surge, travel could be required in other AFRO countries. See attachment D for list of all countries in the AFRO region.

Travel costs (FAR 31.205-46):

Hotel, meals, and incidentals are allowable up to daily per diem ceilings (in total) for lodging and meals/incidentals specified in:

• FTR -travel within contiguous 48 states

• JTR -travel in other states, and U.S. possessions outside the 48 states

• Dept. of State Standardized Regulations—overseas locations

Airfare is restricted to lowest priced airfare available to contractor during normal business hours.

Exceptions are provided—medical conditions, prolonged travel, unreasonable travel hours. This should not be interpreted to allow Business or First-Class travel. Car rental—no specified restrictions, but should be reasonable. Regardless of reimbursement plan, contractor must document: Date and place of trip, Purpose of trip, Name of employee and relationship to contractor. Documentation should show nature and purpose of expense.

NOTE: Attendance at conferences, meetings, retreat, seminar, symposium or events that involve attendee travel is not authorized or funded under this contract unless specifically approved via a modification by the Contracting Officer.

C.7 – Special Requirements

Independently, and not as an agent of the Government, the Contractor shall furnish all the necessary personnel, facilities, supplies and equipment including laptops and cellphones, and travel required to provide these services in accordance with international labor and tax laws. It is mandatory for the Contractor to demonstrate the legal authorization and capability to work in countries other than the United States prior to award. Quality, efficiency, cost effectiveness, and optimal utilization of resources are areas of paramount importance.

The majority of the work under this contract will involve substantial interaction with a wide range of professional and support staff. Satisfactory performance includes technical knowledge and accomplishment of tasks, as well as acceptance and substantial interpersonal and professional interaction with all staff. The Contractor shall exercise its best efforts in performing the required services and shall employ and retain competent, qualified personnel who shall perform services in a complete, prompt, accurate, courteous, and efficient manner.

The contractor must be skilled in diplomatically navigating and achieving objectives within the interagency nature of US-funded global health programs and in collaboration with international multilateral organizations such as the GPEI partners, UNAIDS, the Global Fund, UNICEF, and others. The contractor may also be expected to diplomatically collaborate with other U.S.

agencies and other contractors in the execution of tasks, as needed, to achieve the objectives of the task.

The work requires travel in developing countries, many of which have minimal infrastructure and significant environmental hazards. Contractors will not have access to CDC country offices or the US Embassies for logistic support. Work will be in close collaboration with host country counterparts. Contractor staff shall be conversant in the language and dialects of the country of assignment, whenever possible. Contractors shall not represent the U.S. government, CDC or partner organizations but will provide significant technical and logistic advice to GPEI and other polio partners engaged in various VPD activities.

The contractor will be responsible for providing transportation, a security detail as needed, and evacuation insurance. Personal protective equipment will be provided by the contractor and it is expected that field staff will take every precaution necessary and appropriate to the situation and location, adhering to current health guidelines and restrictions.

C.8 - Required Labor Categories and Minimum Experience/Requirements

1. See section J Attachment 3 (Position Qualifications)

C.9 Performance Requirements Summary

In general, the deliverables completed by the Contractor will be evaluated in terms of how well the requirements of the contract are satisfied. The Contracting Officer’s Representative (COR) will utilize Validated User Customer Complaints to ensure there is a match between actual and expected performances. If there are discrepancies, a Contract Discrepancy Report (below) will be used to communicate these performance concerns to the Contractor and follow through to ensure performance gaps are closed.

C.10 References

1. https://polioeradication.org/where-we-work/polio-outbreak-countries/

2. https://polioeradication.org/who-we-are/polio-endgame-strategy-2019-2023/

3. https://www.who.int/immunization/diseases/poliomyelitis/endgame_objective2/routine_imm unization/en/

4. nOPV2 implementation: https://www.who.int/emergencies/diseases/novel-coronavirus-

2019/strategies-and-plans

5. nOPV2 information: https://polioeradication.org/nopv2/

6. CDC Global Immunization Strategic Framework: CDC Global Immunization Strategic

Framework

Task/Deliverable

Performance

Standard/Indica tor

Acceptable Quality

Levels

Surveillance

Method

Incentives/Disincentives

Weekly/Monthly

Status/Progress

Reports for Tasks

C.4.1 – 2, C.6

Timeliness and/or Quality

Services will be provided for as outlined within the

PWS Section C.4 and in accordance with the contact terms and conditions. Services will be conducted and completed within the program established timelines.

No unresolved Contract

Discrepancy Reports for any individual service during any individual calendar month.

COR

surveillance to include letter (via email) from the vendor with report reflecting the specified reporting quality topics.

Performance positive or negative will be noted on the Contractor

Performance Assessment

Reporting System

(CPARS). The evaluation will be considered when future contract selections are made.

Acceptable Performance is required for the continuation of services of

Option Year/Optional Task extensions.

https://polioeradication.org/where-we-work/polio-outbreak-countries/ https://polioeradication.org/who-we-are/polio-endgame-strategy-2019-2023/ https://www.who.int/immunization/diseases/poliomyelitis/endgame_objective2/routine_immunization/en/ https://www.who.int/immunization/diseases/poliomyelitis/endgame_objective2/routine_immunization/en/ https://www.who.int/emergencies/diseases/novel-coronavirus-2019/strategies-and-plans https://www.who.int/emergencies/diseases/novel-coronavirus-2019/strategies-and-plans https://polioeradication.org/nopv2/ https://www.cdc.gov/globalhealth/immunization/framework/index.html https://www.cdc.gov/globalhealth/immunization/framework/index.html

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Clause)

FAR SOURCE TITLE AND DATE

52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996) https://www.acquisition.gov/

Section F - Deliveries Or Performance

FAR SOURCE TITLE AND DATE

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

F.1 Deliverable(s) Schedule (Jul 1999)

The Contractor shall deliver to the Contracting Officer's Representative (COR), Contract

Specialist and the Contracting Officer any reports or deliverables as may be specified below.

Unless stated otherwise, reports must be submitted in English using Microsoft Word or Excel.

Tasks/reference Deliverable/Format Recipient Deliverable/Due Date

Tasks C.4.1-C.4.2 Monthly project summary report from each of the individual field support officers, including accomplishments, challenges and solutions.

COR Due no later than the 10th of every month from effective date of award.

C.6 List of Weekly travel from Monday-Sunday of the previous week.

Include name of traveler, destination(s), expected duration, an indicator for domestic and international and purpose of trip. Negative reports are also required (no new travel this week).

COR Due weekly, every

Monday for the preceding week

C.4.1-C.4.2, C.6 The Quarterly Summary COR Due no later than the 10th day of every quarter from effective date of award.

USG Fiscal quarters are:

October-December

January-March

April-June

July-September

C.4.1-C.4.2, C.6 Mid-year and Year-end

Legacy Activity Progress

Reports

COR Mid-year reports due by

April 10th and End of year reports due by

October 10th

F.2 Period of Performance

Base Year: September 28, 2021 – September 27, 2022

Option Year 1: September 28, 2022 – September 27, 2023

Option Year 2: September 28, 2023 – September 27, 2024

Option Year 3: September 28, 2024 – September 27, 2025

Option Year 4: September 28, 2025 – September 27, 2026

F.3 Place(s) of Performance

The services described in this contract will be performed primarily in international locations.

Historically, outbreak response has included activities in countries including, but not limited to, Angola, Cameroon, Central African Republic, Chad, Democratic Republic of the Congo, Ethiopia, Guinea, Madagascar, Mali, Malawi, Niger, Nigeria, South Sudan, Sudan, and Uganda.

There will also be services required domestically as described in sections C.3 and C.4.

Section G - Contract Administration Data

G.1 CDCA.G001 Invoice Submission - (March 2021)

(a) The Contractor shall submit the original contract invoice/voucher to the address shown below:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR)

P.O. Box

15580 Atlanta, GA 30333

Or – The Contractor may submit the original invoice via facsimile or email: Fax: 404-638-5324

Email: cpbapinv@cdc.gov

NOTE: Submit only one Invoice in PDF format per attachment.

(b) Subject Line must contain the word “Invoice” Example: Subject: Invoice SAM12345 for

Contract 200***********

(c) The content/details of the email must include the below information provided in the body of the email:

• Contract or PO Number:

• Invoice Number:

• Amount:

• Vendor Name:

Only one invoice can be sent to the mailbox with the above relevant details in the body

(multiple invoices need to be sent in multiple emails)

(d) The contractor shall submit 2 copies of the invoice to the cognizant contracting office previously identified in this contract. These invoice copies shall be addressed to the attention of the Contracting Officer.

(e) Do not send Links, Zip Files, or .DAT files containing PDF Invoices

(f) The Contractor X is, is not required to submit a copy of each invoice directly to the Contracting Officer’s Representative (COR) concurrently with submission to the

Contracting Officer.

(g) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Office of Financial mailto:cpbapinv@cdc.gov

Resources is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

(h) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of persons to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(14) Electronic funds transfer (EFT) banking info

For the status of invoices, please contact the OFR Service desk at ofrservicedesk@cdc.gov

NOTE: If your invoice has supporting documents, please combine the invoice and supporting documents as one PDF file. Do not submit the invoice and its supporting documents separately.

mailto:ofrservicedesk@cdc.gov

G.2 CDC0.G008 Contracting Officers Representative (COR) (Jul 2017)

Performance of the work hereunder shall be subject to the technical directions of the designated

COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein.

These technical directions must be within the general scope of work and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request. or.

G.3 CDCP.G009 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.4 CDC0.G018 Payment by Electronic Funds Transfer (Feb 2018)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –

System for Award Management, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR

52.232-34 requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below.

The contractor shall submit the EFT information within the form titled “ACH

Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Office of Financial Resources at 678-475-4510.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention

Office of Financial Resources (OFR)

P.O. Box 15580

Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

Section H - Special Contract Requirements

H.1 CDC37.0001 Non-Personal Services (Jun 2020)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the

Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled "Contractor Identification and Safeguarding of Non-Public Information".

No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. The contractor is limited to performing the services identified in the contract statement of work and shall not interpret any communication with anyone as a permissible change in contract scope or as authorization to perform work not described in the contract. All contract changes will be incorporated by a modification signed by the Contracting Officer.

(c) The Contractor shall ensure that all of its employees and subcontractor employees working on this contract are informed of the terms and conditions herein. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government.

The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of the terms herein shall be included in all subcontracts at any tier.

(d) The terms and conditions above do not limit the Government's rights under other terms of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

H.2 CDCA.H009_ Key Personnel (Jan 2021)

The key personnel cited below are considered essential to the work performed under the contract.

Pursuant to the terms of HHSAR Clause 352.237-75, Key Personnel, the Contractor shall not replace or divert any of these individuals without the written consent of the Contracting Officer.

Personnel Title

H.3 CDCA_H018 Minimum Required Insurance (Jul 2017)

In accordance with FAR Clause 52.228-5, Insurance, Work on a Government Installation, and the requirements of FAR section 28.307-2, Liability, the Contractor shall furnish a certificate of insurance of the following types and minimum amounts which shall be obtained and maintained during the entire period of performance of this contract:

(a) Workman’s Compensation and Employees Liability Insurance - as specified by applicable statute, but not less than $100,000;

(b) General Liability Insurance - Bodily Injury Liability - $500,000 per occurrence;

(c) Automobile Liability Insurance - $200,000 per person, $500,000 per occurrence bodily injury;

$20,000 per occurrence property damage.

H.4 CDC0_H022 Smoke Free Working Environment (May 2009)

In compliance with Department of Health and Human Services (DHHS) regulations, all contractor personnel performing work within CDC/ATSDR facilities shall observe the

CDC/ATSDR smoke-free working environment policy at all times. This policy prohibits smoking in all CDC/ATSDR buildings and in front of buildings which are open to the public.

This policy is also applicable to contractor personnel who do not work full-time within

CDC/ATSDR facilities, but are attending meetings within CDC/ATSDR facilities.

H.5 CDC0_H030 Contract Administration for 8(a) Contracts (Sep 2009)

(a) This contract is issued as a direct award between the contracting activity and the 8(a) contractor pursuant to the Memorandum of Understanding between the Small Business Administration (SBA) and the Department of Health and Human Services. SBA does retain responsibility for 8(a) certification, 8(a) eligibility determinations and related issues, and providing counseling and assistance to the 8(a) contractor under the 8(a) program. The cognizant SBA district office is:

(b) The contracting activity is responsible for administering the contract and taking any action on behalf of the Government under the terms and conditions of the contract. However, the contracting activity shall give advance notice to the SBA before it issues a final notice terminating performance, either in whole or in part, under the contract. The contracting activity shall also coordinate with SBA prior to processing any novation agreement. The contracting activity may assign contract administration functions to a contract administration office.

(c) The contractor agrees:

(1) to notify the Contracting Officer, simultaneous with its notification to SBA (as required by

SBA's 8(a) regulations), when the owner or owners upon whom 8(a) eligibility is based plan to relinquish ownership or control of the concern. Consistent with 15 U.S.C. 637(a) (21), transfer of ownership or controls shall result in termination of the contract for convenience, unless SBA waives the requirement for termination prior to the actual relinquishing of ownership and control.

(2) it will adhere to the requirements of 52.219-14, Limitations on Subcontracting.

H.6 CDCA_H034 Retention of Contractor Accounting Records (May 2020)

The contractor agrees to maintain an accounting system that will keep accurate, complete, and current accounting of all financial transactions on a site-specific basis under the contract. The contractor shall retain for a period of not less than ten (10) years after final payment under this contract, those pertinent accounting records and supporting documentation related to ATSDR cost recovery Superfund records, in accordance with the EPA Superfund Financial Management and Record Keeping, Guidance for Federal Agencies, dated January 1989. The contractor shall obtain written authorization from the Contracting Officer prior to the disposal of such records.

The contractor agrees to include these terms in all subcontracts awarded under this contract.

H.7 CDCA_H037 Observance of Legal Holidays and Administrative Leave (Government

Facilities Performance) (Jun 2020)

(a) Holidays

Government personnel observe the following listed days as holidays:

Washington's Birthday

Memorial Day

Independence Day

Labor Day

Veterans' Day

Thanksgiving Day

Christmas Day

New Year's Day

Columbus Day

Martin Luther King Day

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed, however this does not preclude reimbursement for overtime work authorized in writing by the Contracting

Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms herein, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure. The contractor may also continue to provide support under a scheduled telework arrangement in accordance with the terms of the contract if the contract expressly authorizes telework in writing.

(c) Cost Impact

Accounting for costs associated with an unscheduled facility closure is unique to each contract and depends upon a number of factors such as:

i) Contract type, e.g. Fixed Price, Time and Materials, or Cost Reimbursement.

ii) Contractor's established management and accounting practices for unproductive time.

iii) The inclusion and applicability of other contract terms & conditions.

iv) The ability of the contractor to mitigate costs by reassigning employees to work on other contracts, to work from a different facility, or to work remotely from home in accordance with contract telework provisions.

H.8 CDCA_H040 Government Property (Jul 2017)

(a) Government-Furnished Property (GFP). In accordance with the terms of FAR 52.245-1, Government Property, the Government reserves the right to supply the Contractor, as

Government-furnished property, any additional supplies, equipment, and materials determined by the Contracting Officer to be necessary and in the best interest of the

Government.

(b) Contractor-Acquired Property (CAP). The Contractor must receive written consent from the Contracting Officer prior to purchase of any CAP not expressly identified in the contract, and as defined in FAR 52.245-1.

(c) Accountable and Sensitive Government Property. The Government will provide property labels and other identification for contractor-acquired Government property that is considered Accountable as defined in the HHS Logistics Management Manual (LMM) https://intranet.hhs.gov/abouthhs/manuals/lmm/index.html or considered Sensitive as defined in CDC's Sensitive Items List

(http://intranet.cdc.gov/ofr/documents/contracts/Authorized-Prohibited-List.pdf)

(d) The contractor shall be responsible for the control and accountable record keeping of any

Government property used in the performance of this contract predominately outside the confines of a Government controlled workspace in accordance with the HHS Contracting

Guide found on the OSSAM Government Property and Contractors Property…