CITY OF CORPUS CHRISTI

FINANCE & PROCUREMENT

REQUEST FOR PROPOSALS

(“RFP”)

BAILIFF AND SECURITY GUARD

SERVICES FOR MUNICIPAL COURT

RFP No. 7583

Release Date: August 31, 2026

Table of Contents

Section 1 – Notice of Request for Proposals

1.1. Request for Proposal

1.2. Term

1.3. Schedule

1.4. Procurement Officer and Delivery Address:

Section 2 - Instructions to Proposers

2.1. Pre-Proposal Conference:

2.2. Proposer’s Minimum Requirements:

2.3. Submission of Proposal:

Section 3 – Conditions Governing the Procurement……………..4

3.1. RFP Procedural and Content Questions

3.2. Basis for Proposal

3.3. Proposal Terms and Conditions

3.4. Disclosure of Proposal Contents

3.5. Late Proposals

3.6. Signing of Proposals

3.7. Cost of Proposal

3.8. Disclosure of Interest

3.9. Business Designation Form

3.10. Conflict of Interest Questionnaire

3.11. Form 1295 “Certificate of Interested Parties”

3.12. Ownership of Proposals

3.13. Disqualification or Rejection of Proposals

3.14. Right to Waive Irregularities

3.15. Withdrawal of Proposals

3.16. Amending Proposals

3.17. Proposal Offer Firm

3.18. Proposer’s Qualifications

3.19. Exceptions to RFP Specifications

3.20. Consideration of Proposals

3.21. Termination of RFP

3.22. No Obligation

3.23. Recommendation for Award

3.24. Execution of Contract

3.25. Disputes

3.26. Right to Publish

3.27. Proposer’s Ethical Behavior

3.28. Quantities

3.29. Use of Subcontractors

3.30. Protest Procedure

3.31. Insurance Requirements

3.32. Local Preference

Section 4 - Scope of Work

4.1. General Requirements

4.2. Scope of Work

4.3. Work Site and Conditions

4.4. Special Instructions

4.5. Drug Testing

4.6. Background and Credit Investigation

4.7. Contract Administrator

4.8. Pre-Pormance Conference

4.9. Equipment Provided by the City of Corpus Christi

4.10. Contractor Furnished Supplies and Equipment

4.11. Invoicing Instructions

4.12. Holidays

4.13. Emergency Procedures

Section 5 - Proposal Format and Organization

5.1. General Instructions

5.2. Proposal Format

5.3. Proposal and Proposal Forms

5.4. Service Agreement

Section 6 - Proposal Evaluation

6.1. Evaluation Committee

6.2. Evaluation Criteria

6.3. Evaluation Process

Section 7 – RFP Forms

Section 8 – Sample Agreement

RFP Template February 2026 Page 1 of 29

Section 1 – Notice of Request for Proposals Date Issued: August 31, 2026

1.1. Request for Proposal

A. The City of Corpus Christi (“City”) hereby issues this request for proposal (“RFP”).

The City is seeking proposals from firms that are interested in and qualified to provide Bailiff and Security Guard Services for Municipal Court. The City intends to enter into a Service Agreement (also referred to herein as “Contract” or “Agreement”) for these services.

B. The purpose of this RFP is to acquire, from a single Service Contractor, Municipal Court Bailiffs and Security Guards for the Corpus Christi Municipal Court.

1.2. Term

The term of this contract will be for three years.

1.3. Schedule

The following is the schedule for this procurement:

Date/Time Activity August 31, 2026 Request for Proposals issued September 8, 2026, at 10:00 AM CT Pre-Proposal Conference September 11, 2026, by 5:00 PM CT Requests for Clarification from Proposers are due

September 16, 2026 Responses to Requests for Clarification will be posted via Addendum in the City’s Supplier Portal

September 23, 2026, at 2:00 PM CT PROPOSALS DUE Week of October 19, 2026 Finalists interviewed (tentative) October 2026 Recommendation/selection (tentative) December 2026 Projected Date Award of Contract January 2027 Anticipated Notice to Proceed

1.4. Procurement Officer and Delivery Address:

Tracy Garza City of Corpus Christi – Finance and Procurement Department

1201 Leopard St., 1st Floor Corpus Christi, Texas 78401

Phone: (361) 826-1982 TracyG2@corpuschristitx.gov mailto:TracyG2@corpuschristitx.gov

RFP Template February 2026 Page 2 of 29

Section 2 - Instructions to Proposers

2.1. Pre-Proposal Conference:

A Pre-Proposal Conference will be held as follows:

Date: September 8, 2026 Time: 10:00 AM CT Location: via WebEx

Instructions for WebEx meeting:

1) Type Webex.com in your browser window

2) When the WebEx site comes up, press “Join” in the upper right of the screen

3) Input meeting number (access code): 2663 168 3976

4) Input Meeting Password: Gu5PeMB8gy8

5) To join the meeting, select join from your computer or use the selected call-in numbers shown on the WebEx portal after logging in.

All proposers are highly encouraged to attend this conference to learn more about the requirements of this solicitation.

2.2. Proposer’s Minimum Requirements:

A. The Proposer must be licensed to provide services by the Texas Department of Public Safety, Private Security Bureau, and submit this with their proposal. The Proposer will also comply with all other laws, rules, and regulations pertaining to security companies as set forth by local, state, and federal governmental agencies and authorities with jurisdiction.

B. The Proposer must have operated continuously for a minimum of five years as an established firm in providing Bailiff and Security Guard Services. Contractor must submit the following with its proposal: documentation demonstrating the required experience as outlined above.

C. The Proposer must not have any outstanding lawsuits, nor has the Proposer been involved in any lawsuits during the last five years that may materially affect its ability to provide the services described herein. In addition, the Proposer must not be currently involved in litigation with the City, nor has the Proposer been involved in litigation with the City during the last five years. Provide information on any lawsuits that would materially affect your ability to provide the work with your proposal.

D. The Proposer must not have any outstanding regulatory issues, nor has the

Proposer had any regulatory issues during the last five years that may materially affect its ability to provide the services described herein. Provide information on any outstanding regulatory issues that would materially affect your ability to provide the work with your proposal.

RFP Template February 2026 Page 3 of 29

E. The Proposer must provide references on the two-page “REFERENCES” form provided in the proposal. The Proposer must provide three current client references and three former client references (or as many current and former client references as the Proposer has available) for which the same services have been provided. This information will be used to determine the extent to which the Proposer is able to provide the services described herein to an entity the size of the City of Corpus Christi, as well as the level of customer service exhibited by the Proposer.

2.3. Submission of Proposal:

A. PROPOSER SHALL SUBMIT ITS PROPOSAL, AS INSTRUCTED HEREIN. All proposals must be complete, accurate, and in the City-approved format specified herein.

B. The City’s Charter and the City’s Procurement Policy require that all proposals submitted be sealed, secret, and unopened through the DUE DATE FOR PROPOSALS specified in this RFP. Therefore, proposals submitted directly to the City by facsimile (Fax) machine or e-mail will be considered non-responsive and will be eliminated from consideration.

C. Proposals will be received before the date and time specified in this RFP. Without exception, proposals received after the deadline are late, deemed non-responsive, and not considered.

D. Proposers shall comply with the additional detailed instructions regarding submission of proposals found in this RFP.

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Section 3 - Conditions Governing the Procurement

3.1. RFP Procedural and Content Questions

A. Any Proposer requiring further clarification of the RFP procedures should submit specific requests for clarification to the Procurement Officer as described in this

RFP.

B. During a review of this RFP and preparation of the proposal, certain errors, omissions or ambiguities may be discovered. If so, or if there are doubts or concerns about the meaning of any part of this RFP, questions should be submitted to the Procurement Officer as described in this RFP.

C. All inquiries or requests regarding this RFP must be submitted to the

Procurement Officer, or designee as specified in writing, and online, via the City’s Supplier Portal:

(Supplier Portal Information | City of Corpus Christi)

Use the electronic question submission feature specific to this RFP for requests for clarification and questions. Such inquiries or requests must be submitted by the due date and time provided in this RFP. Other employees do not have the authority to respond on behalf of the City in writing, and any attempt to question other employees regarding this RFP may result in the City disqualifying that Proposer. Only written responses from the Procurement Officer or designee will be binding concerning inquiries requesting clarification or additional information.

The Procurement Officer’s written responses will be released simultaneously to all prospective Proposers.

D. Addenda will be issued to address any submitted Request for Clarification and questions and answers, along with any changes to the documents as a result of these clarifications.

3.2. Basis for Proposal

Only the information contained in this RFP, questions and answers, addenda hereto, and information supplied by the City in writing through the Procurement Officer should be used in the preparation of the Proposer’s proposal.

3.3. Proposal Terms and Conditions

By submitting its proposal, the Proposer commits to the terms and conditions proposed for inclusion in the final Agreement. Any concerns over the terms and conditions must be resolved during the proposal stage through the request-for-clarification question-and-answer process.

3.4. Disclosure of Proposal Contents

Proposals will be handled in a manner that avoids disclosure of their contents to competing Proposers and keeps them secret during evaluation. All proposals are open for public inspection after the contract(s) are awarded; however, trade secrets and confidential information in the proposals are not open for public inspection. It https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/ https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/

RFP Template February 2026 Page 5 of 29 is specifically provided, however, that each Proposer must identify any information contained in its proposal that it asserts is either a trade secret or confidential information. Such material must be conspicuously identified by marking each page containing such information as “confidential” or “proprietary”. If such material is not conspicuously identified, then by submitting its proposal, a Proposer agrees that such material is considered public information.

3.5. Late Proposals

Without exception, proposals must be submitted before the DUE DATE FOR PROPOSALS. Proposals received after the time and date specified in this RFP are late and shall not be considered.

3.6. Signing of Proposals

By submitting and signing a proposal, the Proposer indicates its intention to adhere to the provisions described in this RFP. Proposals signed for a partnership shall be signed in the Proposer’s name by at least one general partner or designee.

Proposals signed by a corporation shall bear the corporation's correct name.

They shall bear the president’s, vice president’s, or designee’s original signature with the name and title written below the corporate name. Any other signature must be accompanied by a resolution of the board of directors authorizing such signature to contract in the corporation’s name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer.

3.7. Cost of Proposal

This RFP does not commit the City to pay any costs incurred by a Proposer for preparation and submission of a proposal or for procuring or contracting for the items to be furnished under this RFP. All costs directly or indirectly related to preparing and responding to this RFP, including all costs incurred for supplementary documentation, shall be borne solely by the Proposer.

3.8. Disclosure of Interest

The City of Corpus Christi’s Code of Ordinances, Section 2-349, as amended, requires all persons and Proposers seeking to do business with the City to provide the Disclosure of Interest information on the City-supplied form included herewith. Every question must be answered. If the question is not applicable, answer with N/A.

Proposers are obligated to provide updated information concerning the Disclosure of Interest, as warranted, for the duration of time the proposals are under consideration.

3.9. Business Designation Form

Proposer shall complete, sign, and submit the Business Designation Form. The information requested is for statistical reporting purposes only.

3.10. Conflict of Interest Questionnaire

Proposer agrees to comply with Chapter 176 of the Texas Local Government Code which requires a person who enters or seeks to enter into a contract with the City of Corpus Christi to file a Conflict of Interest Questionnaire Form (Form CIQ) with the City of Corpus Christi City Secretary’s Office, if the Proposer has certain business and/or family relationships with officers of the City of Corpus Christi or has given any

RFP Template February 2026 Page 6 of 29 gifts exceeding $100 in the aggregate to an officer or a family member of an officer.

For more information on Form CIQ and to determine if you need to file a Form CIQ, please review the information on the City Secretary’s website at:

Conflict Disclosures | City of Corpus Christi

3.11. Form 1295 “Certificate of Interested Parties”

(Only to be submitted if chosen for the award)

Proposers must comply with Government Code Section 2252.908 and submit Form 1295 “Certificate of Interested Parties” upon notification that the Proposer has been recommended for award. Form 1295 requires disclosure of “interested parties” with respect to entities that enter into contracts with cities. These interested parties include:

(1) persons with a “controlling interest” in the entity, which includes:

a. an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent;

b. membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or

c. service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers; or

(2) a person who acts as an intermediary and who actively participates in facilitating a contract or negotiating the contract with a governmental entity or state agency, including a broker, adviser, attorney, or representative of or agent for the business entity who has a controlling interest or intermediary for the business entity.

Form 1295 must be electronically filed with the Texas Ethics Commission at 1295 Filing Info. The form must then be printed, signed, and filed with the City. For more information, please review the Texas Ethics Commission Rules at Commission Rules Chapter 46. A Sample Copy of Form 1295 has been provided for reference only.

3.12. Ownership of Proposals

All documents submitted in response to this RFP shall become the property of the City.

3.13. Disqualification or Rejection of Proposals

Proposers may be disqualified for any of the following reasons:

1. There is reason to believe that collusion exists among the Proposers;

2. The Proposer is involved in any litigation against the City;

3. The Proposer is in arrears on an existing contract or has defaulted on previous agreements with the City;

4. The Proposer lacks financial stability;

5. The Proposer has failed to perform under previous or present contracts with the City;

6. The Proposer has failed to use the City’s approved forms;

https://www.corpuschristitx.gov/department-directory/city-secretary/conflict-disclosures/ https://www.ethics.state.tx.us/filinginfo/1295/ https://www.ethics.state.tx.us/filinginfo/1295/ https://www.ethics.state.tx.us/rules/commission/ch46.php https://www.ethics.state.tx.us/rules/commission/ch46.php

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7. The Proposer has failed to adhere to one or more of the provisions established in this RFP;

8. The Proposer has failed to submit its Proposal in the format specified herein;

9. The Proposer has failed to submit its Proposal before the deadline established herein;

10. The Proposer has failed to adhere to generally accepted ethical and professional principles during the proposal process; or,

11. The Proposer has failed to provide a detailed cost summary in the proposal if required.

3.14. Right to Waive Irregularities

Proposals shall be considered “irregular” if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate proposals, or irregularities of any kind. The Procurement Officer reserves the right to waive minor irregularities and mandatory requirements, provided that all responsive proposals failed to meet those requirements and the failure to do so does not otherwise materially affect the procurement. This right may be exercised at the sole discretion of the Procurement Officer.

3.15. Withdrawal of Proposals

Proposals may be withdrawn before the exact hour and the DUE DATE FOR

PROPOSALS.

3.16. Amending Proposals

A Proposer may amend a proposal before the exact hour and the DUE DATE FOR

PROPOSALS.

3.17. Proposal Offer Firm

By submission of its proposal, the Proposer affirms that its proposal is firm for one hundred eighty (180) days after the DUE DATE FOR PROPOSALS, and if awarded a contract, the proposal then remains firm for the duration of the contract.

3.18. Proposer’s Qualifications

The City may make such investigations as necessary to determine the ability of the Proposer to adhere to the requirements specified herein. The Procurement Officer will reject the proposal of any Proposer who is not a responsible Proposer.

3.19. Exceptions to RFP Specifications

Although the specifications in the following sections represent the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to specifications and evaluate alternatives. The Proposer must make very clear where exceptions are taken to the specifications and how the Proposer will provide alternatives. Therefore, when allowed, exceptions, conditions, or qualifications to the provisions of the City’s specifications must be clearly identified as such, together with reasons for taking exception, and submitted as a Request for Clarification during the proposal process. If the Proposer does not make clear that an exception is being taken and receive approval to take such exception, the City will assume the Proposer is, in its proposal, responding to and will meet the specifications and requirements of this RFP.

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3.20. Consideration of Proposals

Discussions may be conducted with responsible Proposers who are qualified to be selected for award to clarify and ensure complete understanding and compliance with the solicitation requirements. In discussions, there shall not be disclosure of any information derived from proposals submitted by competing Proposers. Until award of the Contract is made by the City, the City reserves the right to reject any or all proposals, to waive technicalities, to re-advertise for new proposals, or to proceed with the work in any manner as may be considered in the best interest of the City.

Should the City require clarification from the Proposer, the City shall contact the individual named as the organization’s contact person in the City’s Supplier Portal.

Evaluation of the proposal is the first step in a series of evaluations conducted by the Committee. The City may elect to conduct post-submission reference checks, Proposer interviews, or best and final offers with any Proposers that are not eliminated based on their proposal.

3.21. Termination of RFP

The City reserves the right to cancel this RFP at any time. The City reserves the right to reject any or all proposals submitted in response to this RFP.

3.22. No Obligation

In no manner does this RFP obligate the City or any of its agencies to the eventual services offered until confirmed by an executed written Contract.

3.23. Recommendation for Award

City staff will recommend to the City Manager that an award be made to the Proposer(s) whose proposal is determined by the City to be the most advantageous (“Best Value”) to the City.

3.24. Execution of Contract

The City Manager or designee may authorize award of the Contract to the successful Proposer(s) and will designate the successful Proposer(s) (“Contractor”) as the City’s provider(s). The City will require the Contractor(s) to sign the documents necessary to enter into the required Contract with the City and to provide the necessary evidence of insurance as required in the Contract documents. The City may sign no Contract for this project without the authorization of the City Manager or designee, and no Contract shall be binding on the City unless and until it has been approved as to form by the City Attorney’s Office and executed by the City Manager or designee.

3.25. Disputes

In the case of any doubt or difference of opinion concerning the items to be furnished by a Proposer or the interpretation of the provisions of this RFP, the decisions of the City shall be final and binding upon all parties.

3.26. Right to Publish

Throughout the procurement process and the resulting Contract term, Proposer must secure from the City written approval before releasing any information pertaining to the potential work or activities covered by the RFP or the resulting Contract. Failure

RFP Template February 2026 Page 9 of 29 to adhere to this requirement may result in the disqualification of the Proposer’s proposal or the termination of the Contract.

3.27. Proposer’s Ethical Behavior

By submission of its proposal, the Proposer promises that Proposer’s officers, employees, and agents will not attempt to lobby or influence a vote or recommendation related to the Proposer’s proposal submitted in response to this RFP, directly or indirectly, through any contact with City Council members or other City officials between the date this RFP is released to the public and the date a contract is executed by the City Manager or designee. Such behavior will be cause for rejection of the Proposer’s proposal at the discretion of the City Manager or designee. Please complete and sign the Ethical Behavior form and return it with your proposal.

3.28. Quantities

Any quantities that may be described herein are estimates and do not obligate the City to order or accept more than the City’s actual requirements during the term of any Contract, nor do the estimates limit the City to ordering less than its actual needs during the term of any Contract, subject to the availability of appropriated funds.

3.29. Use of Subcontractors

The Proposer may not use subcontractors in connection with the work performed if awarded a contract.

3.30. Protest Procedure

A. These procurement protest procedures are applicable to procurement of goods or services by the City of Corpus Christi, including where federal funds are used in whole or in part. These protest procedures are also made applicable to recipients awarded a grant of federal funds through the City of Corpus Christi who intend to provide such funds to subrecipients pursuant to an approved plan, project, or activity. This protest process does not create any due process rights. The protest process is intended to allow bidders/proposers to raise concerns about actions taken in connection with a bid or other competitive solicitation.

B. The City’s Finance and Procurement Management has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying the City of Corpus Christi of an alleged deficiency or filing a protest are listed below. If you fail to comply with any of these requirements, the Procurement Officer may dismiss your complaint or protest.

C. GROUNDS FOR PROTEST

Only protests alleging an issue concerning the following subjects will be considered:

1. Violation of local, state, or federal regulation.

2. Issues with the solicitation document that create an unfair advantage or an uneven playing field.

3. Errors in computing the tabulation or evaluation of a bid or proposal.

4. Discrepancies with material differences or quality of items or services.

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D. PROTEST PROCESS

1. Prior to Bid/Proposal Due Date: If you are a prospective Bidder/Proposer and you become aware of the facts regarding what you believe is a deficiency in the solicitation or solicitation process before the Due Date for receipt of bids/proposals, you must notify the City in writing of the alleged deficiency no later than five days before the Due Date for bids/proposals, giving the City an opportunity to resolve the situation prior to the bid/proposal Due Date.

2. After Bid/Proposal Due Date: If you submit a bid/proposal to the City and you believe that there has been a deficiency in the solicitation process or the award, you have the opportunity to protest the solicitation process or the recommended award as follows:

a. You must file a written notice of your intent to protest within five calendar days of the date that you know or should have known of the facts relating to the protest. If you do not file a written notice of intent within this time, you have waived all rights to protest the solicitation process or the award.

b. You must file your written protest within seven calendar days of the date that you notified the City of your intent to protest.

c. You must submit your protest in writing and must include the following information:

i. your name, address, telephone, and fax number; and

ii. the solicitation number; and

iii. a detailed statement of the factual grounds for the protest, including copies of any relevant documents; and

iv. signature of the protestor and its representative, and evidence of authority to sign; and

v. the form of relief requested.

d. Your protest must be concise and presented logically and factually to help with the City’s review.

e. When the City receives a timely written protest, the Procurement Officer will determine whether the grounds for your protest are sufficient. If the Procurement Officer decides that the grounds are sufficient, the Contracts and Procurement Office will schedule a protest hearing, usually within five

(5) working days. If the Procurement Officer determines that your grounds are insufficient, the City will notify you of that decision in writing.

3. Informal Protest Hearing - The protest hearing is informal and is not subject to the Open Meetings Act. The purpose of the hearing is to give you a chance to present your case; it is not an adversarial proceeding. Those who may attend from the City are: representatives from the department that requested the purchase, the Legal Department, the Finance and Procurement Office, and other appropriate City staff. You may bring a representative or anyone else who will present information to support the factual grounds for your protest

RFP Template February 2026 Page 11 of 29 with you to the hearing.

4. Protest Decision – A written decision will usually be made within 15 calendar days after the hearing. The City will send you a copy of the hearing decision after it has been reviewed by the appropriate City staff.

5. Exceptions; Restrictions – When a protest is filed, the City usually will not make an award until a decision on the protest is made. However, the City will not delay an award if the City Manager or the Procurement Officer determines that:

a) the City urgently requires the supplies or services to be purchased, or

b) failure to make an award promptly will unduly delay delivery or performance.

In those instances, the City will notify you and make every effort to resolve your protest before the award is made.

6. Federal Agency Review – Every protestor must exhaust all administrative remedies with the City of Corpus Christi as are provided in this Protest Procedure before pursuing a protest to the appropriate federal agency.

Reviews of protests by the federal agency are limited to:

a) violations of federal law or regulations and the standards set out in the relevant regulations (44 CFR § 13.36.10, 24 CFR § 85.36(b)(12), 24 CFR § 84.41 or as otherwise may be applicable); and

b) violations of the City’s Protest Procedures for failure to review a complaint or protest.

Any protests received by the federal agency other than those specified above will be referred to the City for handling and resolution.

3.31. Insurance Requirements

A. LIABILITY INSURANCE

1. Contractor must not commence work under this contract until all insurance required has been obtained and such insurance has been approved by the City. Contractor must not allow any subcontractor to commence work until all similar insurance required of any subcontractor has been obtained.

2. Contractor must furnish to the City’s Risk Manager and Director of Municipal

Court. two (2) copies of Certificates of Insurance with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City’s Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies, and a waiver of subrogation is required on all applicable policies.

Endorsements must be provided with Certificate of Insurance. Project name and/or number must be listed in Description Box of Certificate of Insurance.

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TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE

30-day advance written notice of cancellation, non-renewal, material change or termination required on all certificates and policies.

Bodily Injury and Property Damage Per occurrence - aggregate

Commercial General Liability, including:

1. Commercial Broad Form

2. Premises – Operations

3. Products/ Completed Operations

4. Contractual Liability

5. Independent Contractors

6. Personal Injury- Advertising Injury

$1,000,000 Per Occurrence

POLICE PROFESSIONAL LIABILITY $1,000,000 Per Occurrence

WORKERS’S COMPENSATION

(All States Endorsement if Company is not domiciled in Texas)

Employer’s Liability

Statutory and complies with Part II of this Exhibit.

$500,000/$500,000/$500,000

3. In the event of accidents of any kind related to this contract, Contractor must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident.

B. ADDITIONAL REQUIREMENTS

1. Applicable for paid employees, Contractor must obtain workers’ compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers’ compensation coverage provided must be sufficient to ensure that all workers’ compensation obligations incurred by the Contractor are promptly met.

An All States Endorsement shall be required if Contractor is not domiciled in the State of Texas.

2. Contractor shall obtain and maintain in full force and effect for the duration of this

Contract, and any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-

VII.

3. Contractor shall be required to submit a copy of the replacement Certificate of

Insurance to City at the address provided below within 10 days of any change made by the Contractor or as requested by the City. Contractor shall pay any costs incurred resulting from said changes. All notices under this Exhibit shall be given to City at the following address:

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City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277

4. Contractor agrees that, with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions:

• List the City and its officers, officials, employees, and volunteers, as additional insureds by endorsement with regard to operations, completed operations, and activities of or on behalf of the named insured performed under contract with the City, with the exception of the workers' compensation policy;

• Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi, where the City is an additional insured shown on the policy;

• Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and

• Provide thirty (30) calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than ten (10) calendar days advance written notice for nonpayment of premium.

5. Within five (5) calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract.

6. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof.

7. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor’s performance of the work covered under this contract.

8. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self-insurance carried by the City of Corpus Christi for liability arising out of operations under this contract.

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9. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract.

2026 Insurance Requirements Exhibit Municipal Court - Bailiff and Security Guard Services 07/01/2026 Risk Management – Legal Dept.

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3.32. Local Preference

The City of Corpus Christi‘s Local Preference Policy, described in the Corpus Christi Code of Ordinances, Council Policy No. 26, is to provide a local preference applicable to the procurement of professional services. Each time a bidder or respondent submits a bid or proposal for a solicitation, a Local Preference Program Identification Form must be completed and submitted with the solicitation response to be identified as a local business and receive the preference described below. The City will not rely on a Local Preference Program Identification Form submitted with any previous or another contemporaneous bid or proposal.

1. Purchases of professional services contracts. In procuring professional services, the managing department may, when appropriate, award up to 10 points to a respondent based on knowledge of and experience with local conditions as part of the qualifications determination.

2. In procuring professional services not governed by statute, revenue, and concession contracts, the managing department may, when appropriate, award 10 points to a respondent that is a local business headquartered in the local area or 5 points to a respondent that is a local business not headquartered in the local area.

3. For respondents submitting responses as a joint venture to solicitations for professional services not governed by statute, the following is applicable: (1) For joint ventures, ownership and location of each of the individual entities in a joint venture may be considered in the award of points. To be considered for points, at least one of the entities must be a local business; and (2) allocation of points for joint ventures may be determined by the percentage of ownership by a local business(es). If the local business entity(ies) is (are) headquartered within the local area for one year or more, the managing department may, when appropriate, allocate a percentage of the 5 points based upon the percentage of local business ownership in the joint venture. If the local business entity(ies) is (are) not headquartered within the local area for one year or more, the managing department may, when appropriate, allocate a percentage of five points based on the percentage of local business ownership in the joint venture.

4. Nothing in this section may be construed to require the City to enter into a contract with a bidder that is not a responsible bidder.

Exceptions

1. This policy does not apply to any contract in which the state or federal government participates in the form of a grant or loan, the city acts as a conduit for state or federal money, or in which the granting of a preference may not be permissible under state or federal law.

2. This policy does not apply to contracts in which the managing department has determined that it would unduly interfere with department needs. In such cases, the department director shall make this exception known in writing to the procurement official handling the solicitation.

3. This policy does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153.

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4. This policy does not apply to contracts where the city council has determined that it would not be in the best interest of the city.

The Local Preference Program Certification & Acknowledgment Form can be found in Section 7 and must be completed and submitted with the response to be eligible for points under the Local Preference Policy.

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Section 4 - Scope of Work

4.1. General Requirements

A. The Bailiffs and Security Guards will be Security Officers commissioned by the Service Contractor to carry a firearm while on duty at the Municipal Court.

B. The Contractor is expected to ensure that all Bailiffs and Security Guards assigned to the Municipal Court possess a certified identification card. The Contractor must provide proof of Crime Policy/Employee Dishonesty Bond and deliver respective copies for all Bailiffs and Security Guards assigned to duty at the Municipal Court.

Failure to provide this information prior to the Bailiff and/or Security Guard starting work will constitute a violation of this contract. Bailiffs and Security Guards must be commissioned prior to starting their training and may only be posted alongside a Security Guard for training purposes. Only after proper courtroom etiquette and security have been properly conveyed will they be allowed to be posted alongside Bailiffs.

C. The Bailiffs and Security Guards will conduct themselves in a professional, businesslike manner at all times. The Contractor expressly agrees to remove from duty any Security Guard whose continued employment is deemed by the Contract Administrator to be contrary to the public interest or inconsistent with the best interest of the City; they must adhere to the provisions as set forth in the Contractor’s Violence in the Workplace Policy and Alcohol and Drug Policy.

D. Security Guards shall maintain a neat, professional appearance. The Contractor shall provide at least two passport-size photographs of all Bailiffs and Security Guards assigned to work at the Municipal Court upon each designated Bailiff’s and Security Guard's first day of assignment.

E. All of Contractor’s employees are regularly employed as Security Guards or in the direct supervision of Security Guards under this Contract shall be identified by a distinctive uniform complete with a photo badge and name tag identifying each employee individually.

F. Cell phones shall be provided by the contractor. Cell phones shall be easily identified as “company phones”. Personal cell phones should not be used during working hours. Earbuds may interfere with awareness and, therefore, are not recommended.

G. Security Guards shall have readily available to them any and all personal protective equipment (PPE) as necessary to successfully complete the assigned posting.

H. Coverage for all positions is always expected. The Contractor’s plan for handling scheduled and unscheduled absences must be documented and submitted to the Contract Administrator prior to contract execution. Additionally, plans for the ongoing recruitment of qualified Bailiffs and Security Guards must be discussed, documented, and submitted to the Contract Administrator prior to contract execution.

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I. The Municipal Court is a “Smoke Free” building; therefore, no smoking in any form is allowed by employees, contractors, vendors, visitors, or anyone within the building, including the Contractor's employees. The Bailiffs and Security Guards will enforce this ordinance at Municipal Court.

4.2. Scope of Work

A. Location- the services will be provided for the Corpus Christi Municipal Court located at 120 N. Chaparral Street, Corpus Christi, Nueces County, Texas 78401; and at a local library once a month.

B. Staff Requirements- The Court requires a minimum of two Bailiffs and one Security

Guard.

1. Up to two Security Guards are to be stationed at the X-ray security scanner and metal detectors.

2. Security checks in the main lobby, back lobby, and courtroom lobbies will be conducted by one assigned security guard.

3. One Bailiff is required for each Courtroom during courtroom proceedings.

One of the Bailiffs shall be designated as the “Lead Bailiff “and shall oversee all Contractor’s Bailiff and Security Guard responsibilities.

4. Bailiffs and Security Guards are not permitted in employee-restricted areas, designated by locked doors or areas requiring badge access unless an emergency exists.

Any and all changes to the above must be approved in advance by the Contract Administrator.

C. Hours Required and Hours of Operation-

1. The Corpus Christi Municipal Court is open to the public Monday through Friday, during normal business hours (8:00 am to 5:00 pm), and until 7:00 pm on Thursdays. One Saturday a month, a Bailiff is needed to attend Saturday Court at a local library beginning at 8:30 and ending at 1:00 pm.

The hours of Court operation are subject to change based on traffic and/or special events such as a warrant roundup. The Contractor is required to have coverage during these hours of operation.

2. The Contractor will not schedule more than 240 hours per week for the Bailiffs and Security Guards. All Security Guards and Bailiffs shall clock out when having lunch.

D. Essential Duties and Responsibilities: The essential duties and responsibilities for the Bailiffs and Security Guards include, but are not limited to, the following:

1. The Bailiffs will provide security during all court proceedings.

2. The Bailiffs are responsible for enforcing courtroom rules and decorum.

3. The Bailiff should protect the judge, staff, jury, witnesses, and the public from potential threats or disturbances.

4. The Bailiffs will ensure that the courtrooms are open and prepared for court hearings by opening the courtroom door and leaving it open until the Court hearings begin.

5. The Bailiffs will adhere to courtroom decorum while providing safety in the courtrooms, including responding to emergencies and taking necessary action.

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6. The Bailiffs will assist the Judge in maintaining order in the courtroom and will provide instructions to spectators, jurors, and prospective jurors regarding their conduct in the courtroom.

7. The Bailiffs will assist the Judges in administering courtroom procedures such as, but not limited to:

a. Calling defendants’ names to determine failure to appear and calling witnesses to the stand.

b. Escorting jurors to and from the jury box;

c. Attend to the needs of the jurors during deliberations in accordance with the Presiding Judges’ policy and procedures. This may include taking written questions from the Presiding Juror to the Judge presiding over the trial.

8. Bailiffs may conduct appropriate follow-up activities with defendants, including taking fingerprints.

9. The Bailiffs and Security Guard will meet with each other, the Presiding Judge, and the Director periodically to discuss courthouse safety, security, and procedures to effectively carry out their duties.

10. Lead Bailiff will ensure that all duties are performed, and all rules and regulations are followed by all the Contractor’s employees who work at the Municipal Court. The Lead Bailiff will meet periodically and as needed with the other Bailiffs and Security Guards to discuss safety, security policies, procedures, and courtroom processes. The Lead Bailiff will always be available to provide clarification to Bailiffs and Security Guards on security issues, matters of protocol, and to provide disciplinary actions for the Bailiffs and Security Guards on duty.

11. The Security Guards will monitor and operate the x-ray scanner and metal detectors at the entrance of the Municipal Court building and survey the premises in the lobby areas, which include the first-floor main lobby, courtroom lobby, and the back lobby area. All people entering Municipal Court must be processed through the x-ray scanner and metal detector unless they are exempt due to a medical condition.

E. Reports- The Contractor will prepare and have available the following reports:

1. Daily Log- This report will be a running summary of activities during each shift. At a minimum, the following items will be noted by the Bailiffs and Security Guards and recorded in the daily log.

a. identification of each Bailiff or Security Guard who worked the shift.

b. the time each Bailiff or Security Guard clocked in or clocked out.

c. the area the Bailiff or Security Guard is assigned to cover,

d. an acknowledgment of any special instructions provided to any Bailiff or Security Guard.

e. any violations of established security rules and any outstanding or significant incidents.

f. any staff or patron complaint reported to the Bailiff or Security Guard.

2. Incident Report- report any accounting of incidents on Municipal Court premises or perceived threats to the Municipal Court that occur in or around the building housing the Municipal Court. The report shall be made at the time of the incident. This report must be made to the Texas Office of Court Administration no later than the third business day after the incident occurred. A copy of this report must be presented to the Presiding Judge of the Court and the Contract Administrator. Unreported incidents will be

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F. Quality Assurance – All phases of the services rendered under this contract are subject to the inspection and approval of the Contract Administrator or designee.

If the Contractor’s overall performance is unsatisfactory, the Contract Administrator will notify the Contractor in writing. The Contractor shall reply to such notice in writing within three working days with an outline or plan of corrective action which must be acceptable to the Contract Administrator, or designee. Contractor’s continued unsatisfactory performance shall be sufficient cause for termination of this contract.

4.3. Work Site and Conditions

A. The contractor shall provide Bailiffs and Security Guards with uniforms and is responsible for ensuring that uniforms are kept neat, clean, and properly ironed when worn for duty at the Municipal Court.

B. The Contractor shall provide Bailiffs and Security Guards with portable ultra-high frequency (UHF) radios and hand-held metal detectors.

C. Except for those items expressly noted as provided by the City, the Contractor shall furnish all supplies and equipment required for the execution of the contracted work services, including, but not limited to, alarm-monitoring equipment, two, two-way portable radios, cellular phones, and weapons.

4.4. Special Instructions

A. Per Chapter 158, Texas Government Code, the Contractor will provide court security certification issued by a training program approved by the Texas Commission on Law Enforcement for each Bailiff and Security Guard in the area of Courtroom Security and Bailiff Duties in the Courtroom. Contractors are encouraged to contact the Texas Municipal Court Education Center (TMCEC) for more information.

B. All Bailiffs and Security Guards assigned to duty at the Municipal Court shall be trained, and the Contractor shall provide periodic refresher training in the following areas:

1. Red Cross Certified First Aid procedures and resuscitation procedures, including the use of cardio-pulmonary resuscitation (CPR) and the Heimlich maneuver. Proof of training for each assigned Bailiff and Security Guard must be submitted before the start of services. Proof that this certification is being kept current must be submitted to the Contract Administrator within 10 days of expiration.

2. Communication procedures include the use of portable radio equipment and cellular telephones.

3. Police procedures in public relations, facility security, personal safety, emergency management, personal assaults, disorderly conduct, public intoxication, juvenile delinquency, patrolling and surveillance, and reporting techniques.

4. Writing and maintenance of daily reports of activities or issues at Municipal Court, including but not limited to accidents,…