RFP 720668R2200002 Snr. Procurement Specialist Cover Letter and Attachment 1.pdf

Solicitation Number: 72066823R00002 Issuance Date: November 01, 2022 Closing Date and Time: November 16, 2022, at 1700 Juba time

SUBJECT: Solicitation # 72066823R00002 for U.S. Personal Service Contractor (USPSC)/Third Country National Personal Service Contractor Senior Procurement Specialist (S/PS)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID) is seeking offers from qualified persons to provide personal services under the Contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Kevin Sampson Contracting Officer

Embassy of the United States in South Sudan Kololo Road, adjacent to the European Union's compound

Juba, South Sudan Telephone: +211.912.105.107

Website: https://www.usaid.gov/south-sudan

Solicitation # 72066823R00002 for USPSC/TCNPSC Senior Procurement Specialist

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72066823R00002

2. ISSUANCE DATE: November 01, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS : November 16, 2022, at 1700 Juba time

4. POINT OF CONTACT: Kevin Sampson at ksampson@usaid.gov, Warran Bully at wabully@usaid.gov and Michael Loro at mloro@usaid.gov.

5. POSITION TITLE: Senior Procurement Specialist.

6. MARKET VALUE: $81,216- $105,579, equivalent to GS-13. Final compensation will be negotiated within the listed market value.

7. PLACE OF PERFORMANCE: Juba, South Sudan, with possible travel as stated in the Statement of Duties.

Overseas UPSCs and TCNPSCs not subject to the local compensation plan may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission Policy. In addition, telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the Contract.

8. PERIOD OF PERFORMANCE: The base period will be 11 Months, estimated to start in December 2022.

Base Period: December 2022 – October 2023

9. ELIGIBLE OFFERORS: Open to U.S citizens (including lawful permanent U.S.

residents) or Third Country Nationals.

Hiring Preference:

In order of preference, U.S. Citizens (including lawful permanent U.S. residents) offers will be evaluated first and only when it is determined that there are no qualified U.S.

Citizens (including lawful permanent U.S. residents) that offers from Third Country Nationals (TCN) will be considered. References ADS 309.3.1.4 and 309.3.1.10.

10. SECURITY LEVEL REQUIRED : USPSCs / TCNPSCs – Facility Access mailto:ksampson@usaid.gov mailto:wabully@usaid.gov

11. STATEMENT OF DUTIES:

BASIC FUNCTION OF POSITION

The Senior Procurement Specialist (S/PS) supports USAID/South Sudan, including all agencies and departments in Juba. Given the diversity of the U.S. Mission to Juba’s agencies and the unique Alternate Service Provider platform, the position duties are more complex and require greater outreach, communications skills, organizational skills, budget planning, as well as supervising and understanding of the underlying mission than is found in a typical acquisition position. The incumbent procures a variety of commodities and services by purchase order (PO), blanket purchase agreement (BPA), or delivery order from local and off-shore sources. The incumbent is also responsible for off-shore sources included but not limited to required suppliers such as GSA contract vendors. The incumbent is responsible for determining best value to the government and negotiating price, payment terms, and other aspects of the purchase order and contract. The Sr. Procurement Specialist also ensures that all documentation pertaining to any procurement action is promptly filed and/or distributed to appropriate parties. The Sr. Procurement Specialist ensures contracts are closed out in a timely manner. S/he will also procure commodities with the government issued purchase card which requires specialized training. In performing all these duties, the incumbent will supervise one Procurement Supervisor and one Procurement Assistant. . The incumbent reports directly to the Supervisory Executive Officer.

MAJOR DUTIES AND RESPONSIBILITIES

1. Procurement (70%)

The incumbent is involved in a wide range of procurement actions, locally, regionally, and from the United States. S/he leads administrative procurement for all USAID/South Sudan, U.S. Embassy and all other U.S. Government agencies in Juba. Upon concurrence from the EXO, the Senior Procurement Specialist prepares Purchase Orders, Blanket Purchase Agreements, etc. with appropriate terms and conditions.

Procurement Plan: S/he develops, maintains, and executes annual procurement plans for Working Capital Funds, Operating Expense (OE), as well as program-funded procurements from multiple sources. The Senior Procurement Specialist procures o/a $4 million/year. Procurements are generally less than $250,000 per procurement, and the incumbent is expected to coordinate closely with EXO, OFM, OAA and Program Office personnel. For procurements over $250,000.00 the Senior Procurement Specialist works closely with the OAA/South Sudan office. Procurements include commodities and services, such as office furniture, computer and electronic equipment, office supplies, household furniture and equipment including the MDR, vehicles, building and facilities maintenance and repair, residential quarters odds and ends, as well as technical items such as spare parts, and specialized equipment. S/he updates, on a timely and continuous basis, the procurement plan to reflect changes in procurement requirements.

Supervision: Incumbent will supervise one Procurement Supervisor and one Procurement Assistant and will serve as TEC Chair in the recruitment of a second Procurement Assistant. S/he will lead this three person team (the EXO procurement section) and is responsible for guiding, training and advising the staff as well as all requesters on administrative procurements. The incumbent is responsible for the quality and accuracy of all work performed by the department. Additionally, the incumbent is responsible for the efficient scheduling and planning of the daily work of procurement personnel ensuring the productivity and efficiency of the department as a whole. Standard operating procedures, coherent processes, communication to the Mission proper, and linkages with both OFM and OAA are primary duties to ensure the administrative procurement cycle begins and ends with clarity and understanding by all parties.

Procurement requests: Receives and reviews procurement requests for completeness and preciseness of technical information and assists originators with revisions, if necessary. Evaluates terms and conditions of proposed action for compliance with applicable laws, regulations, fiscal decisions or other pertinent factors. Develops cost and pricing data as needed. Reviews requests with S/EXO as deemed necessary.

Ensures procurement request is in line with the procurement plan and notifies appropriate staff if otherwise. Incumbent is expected and required to select the appropriate type of procurement instrument for any given situation and accurately apply U.S. government procurement laws, regulations, policies, and procedures that govern each type of instrument.

Funds Reservation: Incumbent ensures funds reservation. S/he also coordinates with OFM to determine funding source for split-funded procurements and the percentages of program funds and OE funds needed.

Ensures equity in determining which funds to use.

Competition: Ensures that all competition requirements are met based on the FAR and AIDAR. Prepares requests for quotations (RFQ) and requests for proposals (RFP). Sends RFQs or RFPs to potential and realistic vendors to ensure proper competition. When competition is not pursued, prepare proper documentation. Receives proposals and quotations and ensures they meet the criteria and deadlines.

When quotations or proposals are not proper, seek clarification or additional quotations/proposals to ensure full competition.

Negotiation: Reviews proposals/quotations and negotiates with potential vendors/contractors when appropriate. Negotiations are centered on increase or decrease of quantities, cost and pricing data, delivery terms, transportation, taxes, profit, special performance rebates, or increased quality at the same price, etc. Maintains logs of all the quotations and proposals received in response to a new procurement.

Maintains records of negotiations and informs the S/EXO of results. Makes a recommendation as to the best value to the government and provides the recommended action in the form of a negotiation memo to the Contracting Officer. In this capacity, one must be able to clearly and logically write in summary form a brief history of the procurement action and logically explain the advantage of one proposal/quotation over another. Must include such factors as price, reliability, delivery terms, knowledge of ability, quality of product, etc. in making a recommendation. Consolidates background information on vendor’s ability to perform, past performance data, capabilities, financial solvency, determines management efficiency and reliability of performance, and evaluates the information for future use in preparation of a responsibility determination prior to a contract award.

Preparation of Documentation: Submits final negotiation memo, Purchase Order, and all related documentation to the EXO, then the Contracting Officer for final approval. Takes care to ensure that the procurement file is complete, comprehensive, and in order. Once the Purchase Order/Obligating Document has been signed, ensures that the contractor/vendor receives and signs a copy when required, and that appropriate offices receive copies of the obligating document and the signed document is filed in ASIST. Completes and processes the free entry permit when needed and sends copies to appropriate offices if needed for shipping and customs clearance.

Contract Monitoring: Incumbent ensures that deliverables and terms are being met by the contractor.

Proactively ensures regular information flow on the status of the procurement to the originator and those concerned. Follow-up actively with the contractor/vendor, EXO/GSO Shipping and Customs, Freight Forwarding Agents, moving and storage companies, etc., as necessary to ensure timely delivery. Ensures free entry permit is being processed in adequate time. Maintains a spreadsheet that tracks the status of all procurements and makes this spreadsheet accessible to staff. Maintains procurement data in spreadsheet in order to report end-of-year totals and numbers.

Maintains files of assigned on-going procurement actions: Maintains computerized database for generating special, quarterly, and annual reports of Mission’s procurements. Maintains a file of vendors, updating constantly. Shares in the maintenance of a reference library, including Agency regulations and instructions, GSA schedules, U.S. Federal Specifications and Standards, contracts and POs which constitute or may be used as precedents. Also maintains files relating to Mission procurement policy and procedures such as USAID Notices, FAR, AIDAR, Embassy Notices, USAID/W General Notices, incoming and outgoing correspondence, etc.

Ensures all information is entered into the USAID procurement software system, GLAAS, that the system is updated to with the correct period of performance and COR information and that all documents are filed in ASIST. Responds in a timely manner to data calls related to GLAAS or otherwise. Troubleshoots GLAAS issues, corresponding with Washington helpdesk as issues arise and letting the S/EXO know if his/her assistance is needed.

Keeps abreast of purchase card regulations, frequently reviews the manual and tracks credit card procurements according to the regulations. Must read and know the rules and regulations explained in the purchase card manual and ADS. Must strictly adhere to purchase card requirements and understand them.

Must be prepared for annual purchase card reviews.

Ensures utilities, leases and building invoices are submitted to OFM and payments are received by the vendors, tracked, and closed out.

Ensures required procurement training is kept current and up-to-date.

II. Documentation, Reporting, and Close Out (20%)

Ensures that all required documentation in the Simplified Acquisition process, such as PO checklists, SOW, quotes, and memorandum of negotiations, are completed and filed accordingly in ASIST. Ensures all correspondence pertaining to procurement actions are promptly filed and copies distributed to appropriate entities.

On a quarterly basis, reviews all contracting actions for completion and closes out those contracts where all goods and/or services have been received, accepted and paid.

Updates a variety of worksheets containing market data, list of suppliers, log of procurement actions etc.

Responds to requests for information from USAID/Washington or otherwise, including data calls, specific inquiries, etc.

a. Education: University Degree in Business Administration (or related field) is required. Minimum of thirty (30) university credit hours in accounting, finance, business, economics or related subjects in social science or arts.

b. Prior Work Experience: Ten years of experience in procurement, contract management, logistics or a related field. One year supervising experience required.

c. Post Entry training: Rigorous procurement and contracting courses required to meet contracting requirements. Incumbent is expected to have a minimum five of the following courses but is expected to fulfill continuing education requirements in addition to the five courses by completing on an average of one course every two years. Contracting courses include: Shaping Smart Business Arrangements, Price and Cost analysis, – Simplified acquisition analysis, Negotiation Techniques. Purchase card training on a regular basis required. On-the-job training in preparation of Mission procurement documentation, procedures and follow-up requirements. Formal GLAAS training is required.

d. Language Proficiency: Level IV (fluent) speaking, reading and writing English is required.

Incumbent will work frequently with vendors/contractors in English as well as Mission staff.

e. Knowledge: A thorough knowledge of Federal and USAID procurement regulations, including the FAR and AIDAR, instructions and procedures, GSA procurement, US Federal Government Specifications and Standards, and of contracting procedures and practices. Knowledge of how to develop, administers, and modifies a variety of purchase orders and other acquisition instruments.

Must have a good knowledge of local market practices and of the capability of local suppliers and more importantly of Agency required US suppliers such as GSA and those under GSA contracts.

Must have knowledge of computer systems at a more advanced level in order to produce procurement reports and work with procurement software which is challenging.

f. Abilities and Skills : The incumbent must possess exceptional interpersonal skills with an ability to interact with a diverse population of clients, vendors, and contractors in the context of contract management and administration. These interpersonal skills are particularly challenging given the diversity of customers both in Juba and within the region (Dubai, Kenya and Khartoum). In all cases, the incumbent must be able to adeptly and clearly articulate the U.S. Government’s requirements, rules, and regulations as well as negotiate and articulate specific issues related to specific procurements. Must be able to process procurements for Agency programs and projects in a timely and effective manner and to apply acquisition regulations and procedures to individual procurements and contract actions. Must be skilled in directly supervising others to ensure accurate and efficient work is produced by the entire department. Skill in evaluating the capability of a contractor in terms of adequate productive facilities, current commitments, financial status, and the adequacy of supervision and management is desired. Must be skilled in determining the responsiveness of price and/or cost proposals through analysis of cost elements.

Must have excellent writing skills to be able to write negotiation memos that clearly explain why a vendor/contractor is the best value taking into consideration cost and technical requirements.

Computer skills required in order to learn the program used for preparation of the documents, and the format for tracking of procurement documentation. Skills in dealing with vendors by phone, Internet or in person. Must be able to maintain effective working relationships with both supervisor and other personnel within the office and in other Mission offices as incumbent works closely with the entire mission.

POSITION ELEMENTS

a. Supervision Received: Directly supervised by the S/EXO. Supervision over routine tasks is cursory, special projects may receive close supervision. The incumbent at the full-performance level is expected to carry-out the responsibilities with a high degree of independence and address supervisor for advice only on the most complex or unusual issues.

b. Supervision Exercised: Directly supervises two EXO procurement staff – A Procurement Specialist and a Procurement Assistant. The incumbent is expected to be able to manage the procurement department completely.

c. Available Guidelines: Federal Acquisitions Regulations (FAR), AIDAR, Mission Orders, AID Handbook 14, Contract Information Bulletin (GIB), and office procedural guidelines.

d. Exercise of Judgment: Excellent judgment is required in determining method of procurement, evaluating bids and awarding contracts excellent judgment is required in determining method of procurement, evaluating bids and awarding contracts as well as in negotiation of terms. Must always exercise outstanding judgment in establishing priorities for work in a timely manner.

Sound business and moral judgment is required particularly given the complexities of the procurement regulations. A substantial degree of judgment is required in the analysis of costs, budgets, financial status, and other characteristics of prospective contractors in deciding what questions need to be asked to project officers and proposed contractors to ensure achievement of the acquisition objectives of the MAARD, purchase request, GLAAS Requisition or other instrument.

e. Authority to Make Commitments: Although the incumbent does not have the authority to commit funds, the Executive Officer and/or Contracting Officer will rely heavily on the incumbent to make sound recommendations regarding the commitment of U.S. Government funds. Also, the incumbent has full authority to negotiate, cost, profit and overall price, as well as technical matters such as level of effort, tasks and scheduling, all subject to the final approval of the Contracting Officer.

f. Nature, Level, and purpose of contacts: Contacts are maintained with technical team members, the U.S. Government agencies within South Sudan, Controller personnel, and other Mission officials to obtain statements of work/scopes of work, financial data, clarification on terms, conditions, and specifications of proposed purchase orders and contracts. Frequent and continuing contact is maintained with present and potential contractors and suppliers to clarify terms and conditions of contracts and other procurement documents. Contact with other agencies personnel required, either with shipping and customs, procurement division, and others.

Incumbent must be able to communicate clearly in English and must be sensitive to the inherent risks of speaking with potential contractors/vendors, particularly to ensure that s/he does not commit the US government prior to a complete contract/purchase order. Therefore, s/he must exercise a high degree of judgment in determining what to say to potential and current contractors so that the integrity of the procurement process is maintained.

g. Time required to perform full range of duties after entry into the Position: Immediate

(a) This experience must demonstrate an ability to work in difficult environments where there is little or no modern support infrastructure

[END SECTION II]

II. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the C.O. determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the C.O. may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including a reference from individuals who have been specially identified by the Offeror, and may do so before or after a candidate is interviewed.

“USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first, and if the C.O. determines that there are no qualified USNs, only then will USAID evaluate TCN offers.”

EVALUATION FACTORS

Applicants who clearly meet the minimum Education and Prior work Experience requirements and basic eligibility requirements will be further evaluated based on the scoring of the Evaluation Factors listed below. Then, the highest-ranking applicants may be selected for an interview.

1. FACTOR ONE: (50%) applicants must submit a summary statement of no more than one letter-size page, which describes how their relevant professional experience and education have prepared them to meet the specific challenges of the duties and responsibilities described above. The Contracting Officer will establish a competitive range, and only shortlisted candidates will be contacted for an interview. Applications that do not meet the required minimum qualifications will not be scored.

2. FACTOR TWO: Language Proficiency (5%); Level 4 English language proficiency is required. Incumbents must have excellent oral and written English communication skills and the ability to write Mission Notices and policies and make recommendations in the clear written and oral formats.

3. FACTOR THREE: Knowledge: (15%); : A thorough knowledge of Federal and USAID procurement regulations, including the FAR and AIDAR, instructions and procedures, GSA procurement, US Federal Government Specifications and Standards, and of contracting procedures and practices. Knowledge of how to develop, administers, and modifies a variety of purchase orders and other acquisition instruments. Must have a good knowledge of local market practices and of the capability of local suppliers and more importantly of Agency required US suppliers such as GSA and those under GSA contracts. Must have knowledge of computer systems at a more advanced level in order to produce procurement reports and work with procurement software which is challenging.

4. FACTOR FOUR: SKILLS AND ABILITIES; (30%): The incumbent must possess exceptional interpersonal skills with an ability to interact with a diverse population of http://www.acquisition.gov/browse/index/far clients, vendors, and contractors in the context of contract management and administration. These interpersonal skills are particularly challenging given the diversity of customers both in Juba and within the region (Dubai, Kenya and Khartoum). In all cases, the incumbent must be able to adeptly and clearly articulate the U.S. Government’s requirements, rules, and regulations as well as negotiate and articulate specific issues related to specific procurements. Must be able to process procurements for Agency programs and projects in a timely and effective manner and to apply acquisition regulations and procedures to individual procurements and contract actions. Must be skilled in directly supervising others to ensure accurate and efficient work is produced by the entire department. Skill in evaluating the capability of a contractor in terms of adequate productive facilities, current commitments, financial status, and the adequacy of supervision and management is desired. Must be skilled in determining the responsiveness of price and/or cost proposals through analysis of cost elements. Must have excellent writing skills to be able to write negotiation memos that clearly explain why a vendor/contractor is the best value taking into consideration cost and technical requirements. Computer skills required in order to learn the program used for preparation of the documents, and the format for tracking of procurement documentation. Skills in dealing with vendors by phone, Internet or in person. Must be able to maintain effective working relationships with both supervisor and other personnel within the office and in other Mission offices as the incumbent works closely with the entire mission.

5. Interview Performance: 70 points, and Total Possible Points: 100 points.

SELECTION PROCESS

1. After the closing date for the receipt of applications, applications will initially be screened for conformity with minimum requirements, and a short list of applicants will be developed.

2. Following this initial review and shortlisting, a Technical Evaluation Committee (TEC) will convene to review applications that meet the minimum requirements and evaluate them per the evaluation factors. Applications from candidates who do not meet the minimum requirements will not be scored. As part of the selection process, finalist candidates will be interviewed. Those applications from qualified applicants meeting the required minimum qualifications will be assessed based on the evaluation factors. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.

3. USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.

4. Reference checks will be made only for applicants considered finalists. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter;

USAID will delay such reference checks pending the applicant’s concurrence.

[END SECTION III]

III.SUBMITTING AN OFFER

For your application to be considered, the following documents must be submitted:

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at https://www.usaid.gov/forms.

2. Offerors must also submit the following documents:

(i) Updated resume/CV

(ii) Cover letter of no more than two pages addressing the Offeror’s technical knowledge, skills and abilities, and relevant experience.

3. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

4. Offeror submissions must reference the Solicitation number on all Offeror submitted documents.

5. Offers must provide a minimum of three (3), and a maximum of five (5) references within the last five years from the Offeror’s professional life, namely individuals who are not family members or relatives. Three (3) references must be from direct supervisors who can provide information regarding the applicant’s work knowledge and professional experience. Applicants must provide e-mail addresses and/or working telephone numbers for all references.

6. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding or submit an approved reasonable accommodation to the CO. If the Contractor does not meet this requirement the Contract may be terminated. *

* See Notice Regarding Any Court Order Affecting the Implementation of EO 14042 in Section VIII below.

[END SECTION IV]

https://www.usaid.gov/forms

IV. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form (Department of State Form)

2. Questionnaire for Sensitive Position for National Security (SF-86), or

3. Questionnaire for non-Sensitive Positions for National Security (SF-85)

4. Fingerprint Card (FD-258)

a. OF-306

[END SECTION V]

V. BENEFITS AND ALLOWANCES

As a matter of policy and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS: (If applicable):

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at:

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Post-Allowance (Section 220)

(b) Separate Maintenance Allowance (Section 260)

(c) Education Allowance (Section 270)

(d) Education Travel (Section 280)

(e) Post Differential (Chapter 500)

(f) Payments during Evacuation/Authorized Departure (Section 600)

(g) Danger Pay (Section 650)

[END SECTION VI]

VI. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare, and applicable State

Income taxes. TCNPSCs are required to pay income taxes of his/her country of origin.

[END SECTION VII]

VII. USAID REGULATIONS, POLICIES, AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at:

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

And Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. PART 52—SOLICITATION PROVISIONS AND CONTRACT CLAUSES

Subpart 52.2—Text of Provisions and Clauses 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, Alternate 70.

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR22-01c)

(a) Definition. As used in this clause –

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands;

and (5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

http://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

(c) Personal Services Contracts with individuals. As a matter of policy, the Contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

(End of clause)

Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042

USAID will take no action to enforce the clause (FAR 52.223-99) implementing the requirements of Executive Order 14042, absent further written notice from USAID, where the place of performance identified in the Contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, USAID will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors/.

3. Contract Cover Page form AID 309-1 is available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described below:

ITEM

NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION) (B)

QUANTIT

Y

(C)

UNI

T (D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits

1 LOT $

_TBD

$_TBD at and Other Direct Costs (ODCs) Award after

- Award Type: Cost negotiations

- Product Service Code: [e.g. R497] with

- Accounting Info: [insert one or more citation(s)

Contractor_ from Phoenix/GLAAS]

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals are available at http://www.usaid.gov/work-usaid/aapds-cibs.

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the Contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

http://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs http://www.oge.gov/web/oge.nsf/OGE%20Regulations

6. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific Contract with the agency. Please visit our page for additional information:

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

[END SECTION VIII]

[END OF SOLICITATION]

mailto:PSCOmbudsman@usaid.gov