RFP - 72061721R00001 - Strategic Investment Activity (SIA) Activity.pdf

Subject: Request for Proposal (RFP) Number:72061721R00001

USAID/Uganda Strategic Investment Activity (SIA) Activity

Dear Prospective Offerors, The United States Agency for International Development Mission to Uganda (USAID/Uganda) is seeking proposals from qualified organizations interested in providing technical assistance to promote and support commercial investments that yield and advance inclusive agricultural sector development in Uganda as described in the attached Request for Proposal.

This procurement will be conducted under full and open competition. Any type of organization (U.S. and Non-U.S. commercial for-profit firms, educational institutions, and non-profit organizations) is eligible to compete. The procedures set forth in the Federal Acquisition Regulation (FAR) Part 15 apply.

USAID anticipates awarding a five-year Cost-Plus-Fixed-Fee (CPFF) completion type contract, with a total estimated range of $15,000,000 to $19,000,000 to implement this activity, covering a total estimated period of five years. Although a range is provided, this does not mean that Offerors should necessarily strive to meet the maximum amount estimated. Offerors must propose realistic and reasonable costs for the work described in their proposals. The North American Industry Classification System (NAICS) code for this solicitation is 541990. The authorized geographic code for the prime contractor of this procurement is 935.

Action Date Time Submission/Location Questions Due March 1, 2021 16:00 Kampala Time

KampalaUSAIDSolicita@USAID.gov Proposals Due March 19, 2021 16:00 Kampala Time

Please refer to Section L for information regarding proposal requirements. Failure to comply with the submission date and time may result in a submission being deemed unacceptable, such that it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated. Section M states the criteria by which proposals will be evaluated.

All questions related to the RFP must be submitted on the date and time indicated above.

Unless otherwise notified by an amendment to the RFP, no questions will be accepted after this date. No other forms of submission will be accepted. The e-mail transmitting the questions and proposals must reference the RFP number and title on the subject line of the email.

Offerors are encouraged to read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting proposals. Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers remain valid through a period of 260 days.

This RFP in no way obligates USAID to award a Contract. Nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP and any future amendments can be viewed and downloaded from www.beta.sam.gov.

USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same internet site from which you downloaded the solicitation. You are therefore advised to regularly check the above internet site for amendments.

Sincerely, Brian Aaron Contracting Officer Office of Acquisition and Assistance

Richard Aaron

Digitally signed by Richard Aaron Date: 2021.02.19 10:13:43 +03'00'

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

A. NAME B. T ELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

CALL: Tseyone Demissie +256 414-306-001 6622 KampalaUSAIDSolicita@USAID.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMEN

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated)

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NU MBER 15C. CHECK IF REMITTANCE ADDRESS 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. IS DIFFERENT FROM ABOVE -

ENTER SUCH ADDRESS IN

SCHEDULE.

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72061721R00001

4. TYPE OF

SOLICITATION

5. DATE

ISSUED SEE

COVER

PAGE

6. REQUISITION/PURCHASE

NUMBER

REQ-617-21-000003

SEALED BID (IFB)

NEGOTIATED (RFP) X

7. ISSUED BY CODE

OFFICE OF ACQUISITION AND ASSISTANCE

USAID/UGANDA

PLOT 1577 GGABA ROAD

KAMPALA, UGANDA

Email: KampalaUSAIDSolicita@USAID.gov

720617 8. ADDRESS OFFER TO (If other than Item 7)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

. AWARD DATE 28

Signature of Contracting Officer)

. UNITED STATES OF AMERICA 27

. PAYMENT WILL BE MADE BY 25 CODE . ADMINISTERED BY 24 (If other than Item 7)

ITEM

) (4 copies unless otherwise specified

23 . SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22 : . AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION

. ACCOUNTING AND APPROPRIATION 21 20 . AMOUNT 19 . ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government) )

CODE

26 . NAME OF CONTRACTING OFFICER ( Type or print )

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97) Prescribed by GSA - FAR (48 CFR) 53.214(c) mailto:KampalaUSAIDSolicita@USAID.gov

Acronyms

ACCA Association of Chartered Certified Accountants

ADS Automated Directives System

AIDAR USAID Acquisition Regulation

AIDS Acquired Immunodeficiency Syndrome

AMELP Activity Monitoring, Evaluation, and Learning Plan

ASAP Accelerating Support to Advanced Local Partners

AWP Annual Work Plan

BIP Branding Implementation Plan

4Children Coordinating Comprehensive Care for Children

CBO Community Based Organization

CDCS Country Development Cooperation Strategy

CFR Code of Federal Regulations

CLA Collaborating, Learning, and Adapting

CLIN Cost Line Item

CO Contracting Officer

COR Contracting Officers’ Representative

CPA Certified Public Accountant

CPFF Cost Plus Fixed Fee

DA Development Assistance

DDL Data Development Library

DEC Development Experience Clearinghouse

DO Development Objective

DOD Department of Defense

DQA Data Quality Assessment

DUNS Data Universal Numbering System

EG Economic Growth Office

ENRM Environmental and Natural Resource Management

ESMF Environmental and Social Management Framework

EMMP Environmental Mitigation and Monitoring Plan

ERF Environmental Review Form

ESRS Electronic Subcontracting Reporting System

FAR Federal Acquisition Regulation

FBO Faith Based Organization

FY Fiscal Year

G2G Government-to-Government

GAO Government Accountability Office

GBV Gender-Based violence

GCS Geographic Coordinate System

GDL USAID/Washington’s Global Development Lab

GFSS Global Food Security Strategy

GIS Geographic Information Systems

GOU Government of Uganda

GPE Global Partnership for Education

GUC Grants Under Contracts

HCC Host Country Counterparts (public, non-governmental and private)

HIV Human Immunodeficiency Virus

HR Human Resources

IAM Integrated Agriculture Markets

ICAN Integrated Community, Agriculture, and Nutrition

IDA Institutional Development Advisor

IDP Institutional Development Plan

IL Implementation Letter

IP Implementing Partner

IR Intermediate Result

J2SR Journey to Self-Reliance

KP Key Personnel

LDPG Local Development Partners Group

LOE Level of Effort

LPIDR Local Partner Institutional Development Report

MAAIF Ministry of Agriculture, Animal Industry and Fisheries

MTIC Ministry of Trade, Industry and Cooperatives

MOSTI Ministry of Science, Technology, and Innovation

M&E Monitoring and Evaluation

MEL Monitoring, Evaluation, and Learning

MER Monitoring, Evaluation, and Reporting

MIS Management Information System

MP Marking Plan

NARA National Archives and Records Administration

NDP National Development Plan

NGO Non-Governmental Organization

NICRA Negotiated Indirect Cost Rate Agreement

NTE Not to Exceed

NUPAS Non-US Organization Pre-Award Survey

OCA Organizational Capacity Assessments

OD Organizational Development

OMB Office of Management and Budget

PAD Project Appraisal Document

PII Personally Identifiable Information

PIRS Performance Indicator Reference Sheet

PMP Performance Management Plan

PP Priority Population

PSFU Private Sector Foundation Uganda

PYD Positive Youth Development

QPR Quarterly Performance Report

RF Results Framework

RFP Request for Proposal

RHITES Regional Health Integration to Enhance Services

SB Small Businesses

SD Service Delivery

SITES Strategic Information Technical Support

SOP Standard Operating Procedures

SOO Statement of Objectives

SSR Summary Subcontracting Report

STA Senior Technical Advisor

STTA Short Term Technical Assistance

TA Technical Assistance

TBD To Be Determined

TEC Technical Evaluation Committee

TOC Theory of change

UNMA Uganda National Meteorological Authority

USAID United States Agency for International Development

USG United States Government

USTA Uganda Seed Traders’ Association

VAT Value Added Tax

WGS World Geodetic System

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Performance Work

Statement (PWS) specified in Section C for the USAID/Uganda Strategic Investment Activity (SIA)

Activity.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion-type contract. For the consideration set forth below, the Contractor must provide deliverables or outputs described in Section F in accordance with the performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any is $TBD. The fixed fee, if any, is $TBD. The estimated cost-plus fixed fee, if any, is

$TBD.

(b) Within the estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the obligated amount in accordance with the Limitation of Funds Clause, FAR

52.232.22.

(c) Funds obligated hereunder are anticipated to be sufficient through $TBD.

B.4 BUDGET

The budget for this contract is as follows.

CLIN Item Total Amount

001 Direct Costs (inclusive of subcontracts)

TBD

002 Grants Under Contract (GUC)* TBD

003 Indirect Costs TBD

Total Estimated Cost TBD

004 Fixed Fee TBD

Total Estimated Cost-Plus Fixed Fee TBD

*The amount of up to $1,500,000 is exclusively reserved for GUC. This amount does not include any relevant management or administrative expenses incurred by the Contractor.

[USAID will insert the final total estimates of each cost category provided by the contractor in its budget at award; see Section J, Attachment J-2-Budget Template that informs the development of the budget]

B.5 INDIRECT COSTS

The Contractor is authorized to recover applicable indirect costs, if it is part of the contractor's usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate

Agreement (NICRA).

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases as below:

[To be inserted at the time of Award]

Contractor Fringe

Rate %

Overhead

Rate %

G&A

Rate

PRIME (insert)

Type of Rate (insert) TBD TBD TBD

Base of Application (insert) TBD TBD TBD

Source: (insert) TBD TBD TBD

Period: (insert) TBD TBD TBD

MAJOR SUBCONTRACTOR(S)

(insert)

Type of Rate TBD TBD TBD

Base of Application (insert) TBD TBD TBD

Source: (insert) TBD TBD TBD

Period: (insert) TBD TBD TBD

NOTE: Insert additional indirect rates as needed for prime and subcontractors in the above table.

NOTE: Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR 31 and the contractor's NICRA.

NOTE: Major subcontractors are those subcontractors whose proposed costs exceed 20% of the Offeror’s proposed total cost or perform a key element of the RFP.

NOTE: The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer. Reimbursement for indirect costs shall be at final negotiated rates.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), 2 CFR Part 200 (Cost

Principles), FAR 52.216- 7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee) if applicable, FAR 52.232-20 (Limitation of Cost), FAR 52.232-22, (Limitation of Funds), and

AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

B.8 FAR 52.216-8 FIXED FEE (JUN 2011)

The Government will pay the Contractor for performing this contract the fixed fee specified in

Section B.3. In accordance with FAR 52.216-8, Fixed Fee (2011) USAID will withhold 15% of the total fee or $100,000, whichever is less until the required conditions under the referenced clause have been met.

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the completion of the reports and deliverables specified in Section F.5 of this contract and in accordance with the approved Fee Schedule. The Fee Schedule may be modified based upon mutual agreement of the parties and will be inserted at award.

[END OF SECTION B]

SECTION C – PERFORMANCE WORK STATEMENT

USAID will insert the contractor’s Performance Work Statement (PWS) at award; see SECTION

J, ATTACHMENT J-1-STATEMENT OF OBJECTIVES (SOO) that informs the development of

Section C].

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original will be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

Branding Strategy Implementation and Markings under this contract must comply with the

“USAID Graphics Standards Manual” available at http://www.usaid.gov/branding or any successor branding policy, as detailed in ADS Chapter 320.

[USAID will insert the contractor’s Branding Strategy, Branding Implementation Plan and Marking Plan as an attachment to the contract at the award. See SECTION J, ATTACHMENT J.3 – BRANDING

STRATEGY, BRANDING IMPLEMENTATION PLAN, AND MARKING PLAN (GUIDANCE)

USAID/Uganda Strategic Investment Activity (SIA) Activity]

D.3 BRANDING STRATEGY

In accordance with ADS 320 Branding and Marking, and USAID’s overall policy, all assistance delivered through this program must be clearly credited to the American People. This Branding

Strategy (BS) outlines the framework in which materials and communications use to promote the program deliver the message that the assistance is from the American People, as well as to ensure appropriate use of the USAID identity markings. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1, is as follows:

Program Name: USAID/Uganda Strategic Investment Activity (SIA) Activity

Positioning: The branding must incorporate the message: The assistance is “from the

American people jointly sponsored by USAID and the Government of

Uganda.”

http://www.usaid.gov/branding

Level of Visibility: USAID identity must be prominently displayed in commodities or equipment; audio, visual or electronic public communications; studies, reports, publications, web sites, and all promotional and informational products; and events.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2

CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 Inspection of Supplies—Cost Reimbursement MAY 2001

52.246-5 Inspection of Services—Cost Reimbursement APR-1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Uganda

US Mission Compound South Wing

Plot 1577 Ggaba Road

Kampala, Uganda

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative

(COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost-effectiveness by the Contractor and can be modified at any time by the Government.

The QASP shall be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the Contractor, not the

Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the http://acquisition.gov/far/index.html life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor’s responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

A variety of mechanisms including, but not limited to, the following may be utilized by the

Contractor and COR to monitor the progress/success of the activity and the Contractor’s performance:

1. Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps to address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation.

2. Monthly progress review meetings, including similar protocols as above, with the implementation teams.

3. Review and proposed feedback and/or edits, if any, to the Contractor’s scheduled reports (see Section F).

4. Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from GoU and collaborating partners utilized to inform and improve program performance.

5. Site visits as needed or directed by USAID personnel organized by the Contractor.

6. Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the Contractor’s work plan and performance milestones incorporated/addressed.

7. Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

8. Review of Milestone Achievement Reports and proposed feedback and/or edits, if any, to the Contractor’s work plan and performance milestones incorporated/addressed.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2

CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 Stop-Work Order AUG-1989

52.242-15 Stop-Work Order Alternate I APR-1984

52.204-14 Service Contract Reporting Requirements OCT-2016

752.7005 Submission Requirement For Development

Experience Documents

SEP-2013

F.2 PERIOD OF PERFORMANCE

The period of performance is five (5) years effective from the date of the USAID Contracting

Officer signature on the cover page of the contract. The conditions set forth below are subject to the contractor’s performance and availability of funds.

[Note to Offerors: This language will be added to the award if it is based on the Foreign Assistance waiver. If the apparently successful offeror does not require a waiver, this additional language will be deleted from the award document.]

The period of performance for this contract is from TBD to September 30, 2022 subject to the conditions set forth in Section H.38.

F.3 PLACE OF PERFORMANCE

The place of performance under this Contract is Uganda.

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and in the

AIDAR clause 752.242-70, Periodic Progress Reports, the contractor must submit the following plans, reports and deliverables electronically to USAID as further described below. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and http://acquisition.gov/far/index.html budgets in Excel. A description of the required reports is as follows, and due dates are noted in the table below:

Note: USAID’s fiscal year starts on October 1 and ends on September 30. The fiscal quarterly periods start on October 1, January 1, April 1 and July 1.

A description of the required reports/deliverables is as follows, and due dates are noted in the table below:

1. Grants Manual - The Grants Manual must detail the process for identifying, evaluating, vetting, awarding, and monitoring of grant activities. The Grants Manual will be approved by the Contracting Officer.

2. Annual Work Plans (AWP) - The AWP will be reviewed and approved by the COR within two weeks of submission. AWPs will include a narrative describing the strategies, activities and interventions required to meet the award outputs as well as a Gantt chart outlining specific activities, the timetable and responsible persons. Activities on the Gantt

Chart must be fully costed. Furthermore, annual budgets must accompany the AWP. The

AWP must incorporate the Contractor’s annual gender and youth action plan informed by the

Gender, Youth and Social Inclusion Analysis:

https://www.usaid.gov/sites/default/files/documents/1860/Gender_Social_Inclusion._Final_Repo rt_08.23.17.pdf.

With regards to Collaborating, Learning and Adapting (CLA) and respect to the Annual Work

Plan, the Contractor must address:

● Any proposed actions to strategically collaborate internally and with other implementing partners to conduct joint targeting, product development, and/or collaborative research.

● How knowledge gaps in the theory of change, the technical implementation approach, operating environments, assumptions and risks, will be filled using activities such as, but not limited to, monitoring, research, evaluation and analytical studies

● How knowledge generated by learning will be used to increase efficiency

● How/which approaches and activities will change based on CLA

3. Activity Monitoring, Evaluation and Learning Plan (AMELP) -The Contractor will develop an AMELP that describes how USAID and the Contractor will monitor progress towards the results and use the information to make mid-course adjustments. At a minimum, the AMELP will identify appropriate activity indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance. The plan will identify core indicators for every result and intermediate result/outcome and provide preliminary five-year performance indicator targets for these core indicators. The AMELP will effectively track activities and achievement of performance outcomes over the contract’s life.

https://www.usaid.gov/sites/default/files/documents/1860/Gender_Social_Inclusion._Final_Report_08.23.17.pdf https://www.usaid.gov/sites/default/files/documents/1860/Gender_Social_Inclusion._Final_Report_08.23.17.pdf https://www.usaid.gov/sites/default/files/documents/1860/Gender_Social_Inclusion._Final_Report_08.23.17.pdf https://www.usaid.gov/sites/default/files/documents/1860/Gender_Social_Inclusion._Final_Report_08.23.17.pdf

The Contracting Officer’s Representative (COR) and Learning Contract will provide guidance for completion of a detailed AMELP to ensure that it meets program monitoring and reporting needs in line with the Mission’s CDCS as well as reporting needs and requirements under FtF, Productive Use Energy in agriculture related sectors (PUE contributes to Power Africa objectives), Health and other Agency programs and funding authorities. The Contractor will also consult with relevant IPs and Technical Working Groups in developing the final AMELP.

The Contractor will work closely with the Mission Contractor responsible for the collection and analysis of USAID data and submit an AMELP for the life of the contract that derives from the activities outlined in the SOO. The COR will request any modifications required within ten

(10) days of receipt of the AMELP. The Contractor will commence implementation within ten

(10) days following receipt of the COR’s approval. The AMELP is a living document and the

Contractor will make revisions to it in response to changing conditions and emerging lessons in consultation with the COR.

With regards to CLA and with respect to the AMELP, the Contractor must address:

● How the products and result of collaboration will improve implementation approaches and development practice broadly

● Approaches that improve USAID implementing partner’s ability to respond to target groups’ needs by using learning

● How the application of learning will influence decision making, resource allocation, and contextual shifts

● How to increase the efficiency of activity implementation

4. Geographic Information Systems (GIS) and Activity Location Data – To accompany the Quarterly Performance Report, the Contractor will submit project and activity location data. Recording a discrete location for project and activity locations is essential in establishing an effective method of tracking, managing, analyzing, and communicating project and activity information. The Contractor will work closely with the COR to determine the necessary information to collect, which may include:

● Type of activity

● Photograph of activity

● Location of activity, Point features (latitude, longitude)

● Location, including name of the village

● District name for activity location

● Facility type (home, school, health facilities, etc.)

The Geographic Data must be projected to the Geographic Coordinate System World

Geodetic System 1984 (GCS WGS 1984). All data must use the World Geodetic System 1984

(WGS 1984) datum.

The location and activity-specific data will be recorded and managed by the Contractor. It will be submitted to the COR in any of the following formats: .CSV file, MS Excel spreadsheet, MS

Access database, or GIS-ready shapefile (.shp)/geodatabase.

Utilizing GIS technology, geographic data and analysis is integral to geographically targeting aid investments, monitoring & evaluating overall aid effectiveness, and upholding the Agency’s open data and transparency goals. Geospatial analysis is a top priority of the USAID/Uganda to be incorporated into the learning agenda and M&E work to build resilience. In alignment with the

US Government commitment to transparency and open data, as well as with USAID Data

Policy (ADS 579), geographical data collected and the resulting maps produced as part of this program will be shared with the affected communities, district local governments, and the general public. All efforts will be made to protect Personally Identifiable Information (PII).

5. Performance Reporting Requirements

a) Weekly Activity Updates:

The contractor must prepare a brief weekly update of no more than one page on the key activities and accomplishments of the past week and the week to come. The final format of the updates must be agreed upon in consultation with the COR. These updates are not required to be uploaded to the DEC.

b) Quarterly Performance Reports (QPR):

The Contractor shall submit quarterly reports no later than 30 days after the end of each fiscal quarter. Each quarterly performance report shall include narratives of quarterly achievements, and progress against the work plan, and agreed-upon performance indicators. A format for the quarterly report will be approved by the COR. The quarterly report shall describe and assess the overall progress to date based upon agreed performance indicators. The reports shall also describe the accomplishments of the Contractor and the progress made during the past quarter; include information on key activities, both ongoing and completed during the quarter

(e.g. meetings, training, workshops, significant events, subcontracts, and grants).

The quarterly performance reports should provide information on how considerations for gender and youth were addressed; what new opportunities for social inclusion were created;

what differential negative impacts on males/females were addressed or avoided; and what needs and gender/youth inequalities emerged or remained. Contractors shall notify USAID of developments that have a significant impact on the award-supported activities.

The quarterly performance report provides the opportunity to discuss the impacts of learning on the program, updates in key assumptions and the underlying development hypotheses. Also, notification shall be given in the case of problems, delays, or adverse conditions which materially impair the ability to meet the objectives of the award or which may have an impact on the development hypothesis or theory of change for the activity, and/or other activities

(USG-funded or not) which might be informed by such learning. This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation. The Contractor shall also prepare quarterly financial reports showing the amount of funding and level of effort spent and accrued during the quarter, cumulative spending, and estimates for the next quarter. The quarterly activity and financial reports are to be submitted within 30 days after the end of each fiscal quarter to the COR at USAID/Uganda.

The quarterly report will also include GIS data when relevant. Text and specific information to include will be identified with the COR and in consultation with the program office as needed.

With regards to CLA and with respect to the Quarterly Performance Report, the Contractor must address:

● The products and results of collaboration that improve implementation approaches and development practice broadly

● Increased ability of USAID implementing partner to respond to the needs of target groups, such as women and youth, through adaptive learning

● Instances of learning applied to influence decision making, resource allocation, and contextual shifts.

● Increased efficiency in activity implementation

c) Quarterly Financial Reports:

These reports must be submitted in conjunction with the Quarterly Performance Report for approval of the COR. These reports must have a financial summary page that lists the amounts expended for the quarter by major cost item, showing cumulative expenditures to date, and a variance analysis. The variance analysis will use the detailed cost proposal submitted for the contract award, or any revision made for subsequent contract budget revisions (authorized by the CO), as baseline budget plan, and as requested will be able to explain significant actual expenditure variance in relation to the detailed baseline. The contractor will also include a brief note on any significant or accrued expenditures for the quarter that have yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track expenditure rate.

d) Minimum Activity Indicators and Targets Below are the minimum activity indicators and targets that will be tracked and reported on in addition to the ones listed in the AMELP.

IR 3.3: Key elements of systems strengthened

Mandatory PMP/PPR Performance

Indicators

Indicator

Type

(Standard or

Custom)

Indicator

Baseline

Target over

Life of Activity

Value of agriculture-related financing accessed as a result of USG assistance (disaggregated by sex, age, marginalized group where possible) std EG.3-27 0 100,000,000

Percentage increase in annual sales of producers and firms receiving USG assistance (disaggregated by sex, age, marginalized group where possible) std EG.3.2-26 5% over trend

Number of individuals participating in USG food security programs (required, disaggregated by sex, age, marginalized group) std EG.3-2 0 100,000

e) Annual Reports:

The Contractor will submit the Annual Report, inclusive of the final QPR for that year, which reflects the progress of the program activities over the last year against the Annual Work Plan.

The report must indicate the outputs and impact the program is having on the beneficiaries.

Annual and cumulative to date data must be included. Anecdotal stories and case studies, pictures and any other information that gives insight into the success of the program will also be included.

With regards to CLA, the Contractor must address:

● The products and results of collaboration that improve implementation approaches and development practice broadly

● Increased ability of USAID implementing partner to respond to the needs of target groups by using learning

● Instances of learning applied to influence decision making, resource allocation, and contextual shifts

● Increased efficiency in activity implementation

f) Success Stories and Press Releases:

The Contractor will present success stories to the COR on a continuing basis that highlight the ways the project is succeeding or is benefiting local people. “Success Stories” will be prepared whenever a major achievement or personal testimonial merits documentation and public dissemination. These stories provide information that demonstrates the impact that the project has had through stories and photos. Once implementation is underway, the Contractor will present at least two success stories in the stipulated formats (from USAID Branding web site) within each six-month period.

The COR’s prior written approval is required before any dissemination of press releases and uploading any success stories.

g) Reports for Short-Term Technical Assistance:

Unless otherwise agreed upon in writing by the COR, the Contractor will submit a brief (no more than 5 pages) technical assistance report to the COR that describes progress and observations made by the consultant(s), identifies significant issues, describes follow-on activities and plans for the Contractor and counterparts, and provide names, titles and contact information for all professional assignment-related contacts.

6. Submission of Data Sets to Data Development Library (DDL) – Thirty days after the dataset is first used, the Contractor shall submit to DDL in accordance with Section

H. 24

7. Quarterly VAT Reports – Please refer to Section H.36

8. Reporting of Foreign Taxes – The Contractor will submit the Reporting of Foreign

Taxes in accordance with AIDAR 752.229-71.

9. Final Report – An electronic draft final report in Word will be submitted to the COR no later than 30 calendar days after the completion of the activity. The final report is due 90 calendar days after the end of the award. Three hard copies and an electronic copy will be submitted to the COR. The report will summarize the accomplishments, qualitative and quantitative results against indicators, method of work used, CLA findings, and recommendations regarding unfinished work and/or program continuation, any opportunities for further refinement, as well as key learnings from the total implementation experience. In addition the report will address the gender and youth gap addressed; what new opportunities for men and women were created; what differential negative impacts on males/females were addressed or avoided; and what needs and gender inequalities emerged or remained. Report will cover the entire period of the award and include the cumulative results achieved, an assessment of the impact of the program, lessons learned and recommendations, any particularly notable impact stories (or challenges), and detailed financial information. It will be grounded in evidence and data. The final/completion report will contain an index of all reports and information products produced under the award.

10. Mobilization Plan – The Mobilization Plan must include a plan for a start-up of activities covering the first 90 days of the Contract. It must also address benchmark technical, management, and logistical (vehicle, office space, etc.) requirements that include: planning and schedule for the prompt mobilization of the Chief of Party (COP), other expatriate staff, and other key personnel.

11. Close-Out and Disposition Plan – The Disposition Plan will include, at a minimum, an illustrative Property Disposition Plan for the Contractor, Subcontractors and grantees addressing all requirements under contractual and local law for the transfer of property; a plan for the phase out of in-country operations; a delivery schedule for all reports or other deliverables required under the award; and a timeline for completing all required actions in the

Demobilization Plan, including the submission date of the final Property Disposition Plan to the

Contracting Officer. Both the illustrative and final Property Disposition Plans will include the inventory schedule required by FAR 52.245-5, a plan for the disposition of property to eligible parties and a timeline for the disposition of such property. In addition, the Contractor will describe how all required prime and sub-award audits will be conducted after the demobilization of the contractor.

● Conduct a thorough pipeline analysis to ensure that there are sufficient funds available to finalize activities and complete all requirements.

● Review of subcontract and/or grant files for audit purposes and final billing to

USAID/Uganda.

● A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments, severance for local staff (if appropriate), vehicle leases/disposition and phone subscriptions.

● Report on compliance with all local labor laws, tax clearances, etc.

● a property disposition plan including equipment (inclusive of any information technology) with a fair market value or depreciated value of $500 and above for the Contractor and subcontractors

The CO will approve the disposition plan while COR will concur with the Close-Out and

Demobilization Plan.

12. Gender, Youth and Social Inclusion Analysis - The Contractor will follow recommendations made in the 2012 USAID/Uganda gender assessment as well as the USAID

Gender Equality and Female Empowerment Policy of March 2012. The Contractor will conduct gender, youth and social inclusion analysis to inform the implementation of the activity and contract. The findings will be integrated in the annual work plan activities.

13. Other Reports: The Contractor will prepare and disseminate, as directed in the

Annual Work Plan and by the COR, other reports needed to accomplish the purpose of this contract, such as assessments, including but not limited to studies, other analytical products and all short-term consultants reports. These reports will include Quarterly Accruals reports, activity reports, GUC reports, technical reports; data quality assessment reports, portfolio reviews and performance plans and report analytical products, evaluation, review and other operational research reports, Congressional Budget Justifications, scene setters, briefing packages, speeches, talking points, congressional delegation briefings, success stories, press releases, and public information/outreach documents. The reports will be on an ad-hoc basis, based on specified formats, USAID-required processes, within the scope of the activity and at the request of the COR. The Contractor will prepare special reports in the event of extraordinary, time-sensitive events that need to be brought to the COR’s attention promptly.

Upon completion of the services of all short-term consultants, the contractor will submit to the

COR within ten (10) calendar days a report summarizing the activities, accomplishments, and recommendations of the consultant.

F.5 DELIVERY SCHEDULE FOR REPORTS AND PERFORMANCE

OBJECTIVES OR OUTPUTS

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on

October 1 and ends on September 30.

Year One: Performance Objectives or Outputs and Report

Title Due Date Approver

Mobilization Plan 15 days after the start of the award. COR

Grants Manual 60 days after the start of the award. CO

Annual Work Plan and ESMF 60 calendar days after the start of the award. COR

AMELP 60 calendar days after the start of the award. COR

GIS & Activity Location Data 30 days after the end of the fiscal quarter COR

Weekly Progress Updates 3 days after the end of each successive week COR

Quarterly Performance

Reports (QPR)

30 days after the end of the fiscal quarter COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the QPR.

COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period

January to March are due April 25. (Reference H.36)

COR

Annual Reports Draft due 30 days before the end of the fiscal year

Final due 15 days after receipt of USAID comments to the draft

COR

Submission of Data Sets to

DDL*

30 days after the Dataset is first used COR

Reporting of Foreign Taxes November 30. This will enable the mission to meet

April 16 deadline. (Reference AIDAR 752.229-71)

COR

Submission of Small Business

Subcontracting Report (for

Large Business only) to eSRS

(web based)

30 days after the end of the fiscal quarter CO and

COR

Branding and Marking Plan (if no competitive range is held)

30 days after the start of the award. CO

Combating Trafficking in

Persons Compliance

Certification

30 days after the start of the fiscal year (Reference

FAR 52.222-56)

CO

STTA Reports 10 days after end of each STTA engagement COR

Contract Property

Management Plan

90 days after award (Reference AIDAR 752.245-71) COR

Annual Report of

Government Property in

Contractor Custody

Last day of the Contract year (Reference AIDAR

752.245-70)

COR

Year Two: Performance Objectives and Reports Schedule

Title Due Date Approver

Annual Work Plan 30 days before the start of the fiscal year COR

AMELP 30 days before the anniversary of the award effective date

COR

GIS & Activity Location Data 30 days after the end of the fiscal quarter COR

Weekly Progress Updates 3 days after the end of each successive week COR

QPR 30 days after the end of the fiscal quarter COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the QPR.

COR &

Controller

Annual Reports Draft due 30 days before the end of the fiscal year.

Final due 15 days after receipt of USAID comments to the draft.

COR

Submission of Data Sets to

DDL*

30 days after the Dataset is first used CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period

January to March are due April 25

COR

Reporting of Foreign Taxes November 30 (Reference 752.229-71) COR

Submission of Small Business

Subcontracting Report (for

Large Business only) to eSRS

(web based)

30 days after the end of the fiscal quarter CO and

COR

STTA Reports 10 days after end of each STTA engagement COR

Combating Trafficking in

Persons Compliance

Certification

30 days after the start of the fiscal year (Reference

FAR 52.222-56)

CO

Annual Report of

Government Property in

Contractor Custody

Last day of the Contract year (Reference AIDAR

752.245-70)

COR

Year Three: Performance Objectives and Reports Schedule

Title Due Date Approver

Annual Work Plan 30 days before the start of the fiscal year COR

AMELP 30 days before the anniversary of the award effective date

COR

GIS & Activity Location Data 30 days after the end of the fiscal quarter COR

Weekly Progress Updates 3 days after the end of each successive week COR

QPR 30 days after the end of the fiscal quarter COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the QPR.

COR &

Controller

Annual Reports Draft due 30 days before the end of the fiscal year.

Final due 15 days after receipt of USAID comments to the draft.

COR

Submission of Data Sets to

DDL*

30 days after the Dataset is first used CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period

January to March are due April 25 (Reference H.13)

COR

Reporting of Foreign Taxes November 30 (Reference 752.229-71) COR

Submission of Small Business

Subcontracting Report (for

Large Business only) to eSRS

(web based)

30 days after the end of the fiscal quarter CO and

COR

STTA Reports 10 days after end of each STTA engagement COR

Combating Trafficking in

Persons Compliance

Certification

30 days after the start of the fiscal year (Reference

FAR 52.222-56)

CO

Annual Report of

Government Property in

Contractor Custody

Last day of the Contract year (Reference AIDAR

752.245-70)

COR

Year Four: Performance Objectives and Reports Schedule

Title Due Date Approver

Annual Work Plan 30 days before the start of the fiscal year COR

AMELP 30 days before the anniversary of the award effective date

COR

GIS & Activity Location Data 30 days after the end of the fiscal quarter COR

Weekly Progress Updates 3 days after the end of each successive week COR

QPR 30 days after the end of the fiscal quarter COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the QPR.

COR &

Controller

Annual Reports Draft due 30 days before the end of the fiscal year.

Final due 15 days after receipt of USAID comments to the draft.

COR

Submission of Data Sets to

DDL*

30 days after the Dataset is first used CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period

January to March are due April 25

COR

Reporting of Foreign Taxes November 30 COR &

Controller

Submission of Small Business

Subcontracting Report (for

Large Business only) to eSRS

(web based)

30 days after the end of the fiscal quarter CO and

COR

STTA Reports 10 days after end of each STTA engagement COR

Combating Trafficking in

Persons Compliance

Certification

30 days after the start of the fiscal year (Reference

FAR 52.222-56)

CO

Annual Report of

Government Property in

Contractor Custody

Last day of the Contract year (Reference AIDAR

752.245-70)

COR

Year Five: Performance Objectives and Reports Schedule

Title Due Date Approver

Annual Work Plan 30 days before the start of the fiscal year COR

AMELP 30 days before the anniversary of the award effective date

COR

GIS & Activity…