RFP 72053823R00002 Caribbean Resilient Economies and Sectors Activity.pdf

Issuance date: July 21, 2023

Closing date for Questions: August 09, 2023 at 05:00 PM EST

Closing date to receive Proposals: September 01, 2023, at 05:00 PM EST

SUBJECT: Request for Proposals (RFP) No. 72053823R00002 for USAID/Eastern and

Southern Caribbean (ESC)’s Caribbean Resilient Economies and Sectors Activity

Dear Prospective Offerors, The United States Government, represented by the U.S. Agency for International

Development (USAID)/Eastern and Southern Caribbean (ESC), is soliciting proposals from U.S.

or non-U.S., non-profit or for-profit organizations, to provide the services described in Section

C of this RFP for the Eastern and Southern Caribbean (ESC) Mission.

This requirement is being procured under full and open competition procedures, pursuant to

Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). The NAICS code for this procurement is 541990. USAID anticipates awarding one (1) Cost-Plus-Fixed-Fee (CPFF) completion type contract under this solicitation. The estimated period of performance for this contract is expected to be five years. USAID anticipates that the total estimated cost will range between US$15,000,000.00 to US$20,000,000.00. Revealing this cost range does not imply that Offerors should strive to meet the maximum. Offerors must propose costs that are realistic and reasonable for the work described in Section C of this solicitation.

Instructions for responding to this solicitation are contained in Section L of this document.

Proposals will be evaluated on the basis of the criteria described in Section M. The competition will utilize a Highest Technically Rated with Fair and Reasonable Price and

Realistic Cost (HTR) process; not a tradeoff process. In this process, USAID is concerned with getting the best technical solution that has a fair and reasonable price and realistic cost. There will not be a tradeoff to justify paying a premium for a higher technically rated proposal.

Offerors must carefully review Sections L and M of this RFP for details of this process.

All offers are due by the dates/times specified above. Please submit the required information electronically to: dropportunities@usaid.gov with a copy to fcanaanlachapelle@usaid.gov and andiaz@usaid.gov. Any questions concerning this RFP should be addressed to the same mailto:dropportunities@usaid.gov mailto:fcanaanlachapelle@usaid.gov mailto:andiaz@usaid.gov

RFP 72053823R00002

Caribbean Resilient Economies and Sectors Activity addresses by the dates/times specified above.

Issuance of this solicitation does not constitute an award commitment on the part of the U.S.

Government, nor does it commit USAID to pay for any costs incurred in the preparation and submission of proposals. Furthermore, the U.S. Government reserves the right to reject any or all offers, if such action is in the best interest of the U.S. Government.

Sincerely, Javier O. Castano

Supervisory Contracting Officer (Regional)

USAID/Dominican Republic jcastano@usaid.gov mailto:jcastano@usaid.gov

TABLE OF CONTENT

SECTION A – SOLICITATION/ CONTRACT FORM 8

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 9

B.1 PURPOSE 9

B.2 CONTRACT TYPE 9

B.3 ESTIMATED COST AND FIXED FEE 9

B.4 OBLIGATED AMOUNT 9

B.5 CONTRACT BUDGET 9

B.6 INDIRECT COSTS 10

B.7 COST REIMBURSABLE 11

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES 12

SECTION D – PACKAGING AND MARKING 13

D.1 AIDAR 752.7009 MARKING (JAN 1993) 13

D.2 BRANDING POLICY 13

D.2.1 BRANDING AND MARKING STRATEGY 14

SECTION E - INSPECTION AND ACCEPTANCE 15

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 15

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL 15

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 15

SECTION F - DELIVERIES OR PERFORMANCE 17

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 17

F.2 PERIOD OF PERFORMANCE 17

F.3 PLACE OF PERFORMANCE 17

F.4 PERFORMANCE STANDARDS 17

F.5 KEY PERSONNEL 18

F.6 PLANS, REPORTS, AND DELIVERABLES 18

F.6.1 Due Dates for Plans, Reports, and Deliverables 18

F.6.2 Required Plans 20

F.6.3 Required Reports 24

SECTION G – CONTRACT ADMINISTRATION 28

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 28

G.2 ACCEPTANCE AND APPROVAL 30

G.3 INVOICES 30

G.4 PAYING OFFICE 30

G.5 CONTRACTING OFFICER AUTHORITY 30

G.6 CONTRACTING OFFICER’S REPRESENTATIVE 31

G.7 CONTRACTOR’S PRIMARY POINT OF CONTACT 31

G.8 ACCOUNTING AND APPROPRIATION DATA 31

SECTION H - SPECIAL CONTRACT REQUIREMENTS 32

H.1 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCT 2014) 32

H.2 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004) 33

H.3 ELECTRONIC PAYMENTS SYSTEM (PEB 2014-06) 34

H.4 AUTHORIZED GEOGRAPHIC CODE 35

H.5 SUBCONTRACTING CONSENT 35

H.6 INTERFACE WITH USAID/ESC’ THIRD-PARTY MONITORING, EVALUATION, AND LEARNING

ACTIVITY 36

H.7 ENVIRONMENTAL CONSIDERATIONS 37

SECTION I – CONTRACT CLAUSES 39

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 39

I.2 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 43

I.3 FAR 52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018) 47

I.4 FAR 52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990) 55

I.5 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020) 56

I.6 FAR 52.229-8 TAXES-FOREIGN COST REIMBURSEMENT CONTRACTS (MAR 1990) 56

I.7 FAR 52.244-2 SUBCONTRACTS (JUN 2020) - ALTERNATE I (JUN 2020) 56

I.8 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 60

I.9 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2023) 60

I.10 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS

(OCT 2017) 61

I.11 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE 64

SECTION J – ATTACHMENTS 65

J.1 STATEMENT OF OBJECTIVES (SOO) 65

J.2 BRANDING AND MARKING GUIDANCE AND TEMPLATE FOR ACQUISITION AWARDS 65

J.3 LOCAL COMPENSATION PLANS (LCP) FOR THE REGION 65

J.3.1 LOCAL COMPENSATION PLAN FOR BARBADOS 65

J.3.2 LOCAL COMPENSATION PLAN FOR GUYANA 65

J.3.3 LOCAL COMPENSATION PLAN FOR SURINAME 65

J.3.4 LOCAL COMPENSATION PLAN FOR TRINIDAD & TOBAGO 65

J.3.5 LIST OF BENEFITS PER COUNTRY UNDER EACH LCP 65

J.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (TEMPLATE) 65

J.5 CONTRACTOR PAST PERFORMANCE INFORMATION (PPI) (TEMPLATE) 65

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS 66

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 66

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) 66

K.3 FAR 52.204-17 OWNERSHIP OR CONTROL OFFEROR (AUG 2020) 72

K.4 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020) 73

K.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 75

K.6 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS -

REPRESENTATION (NOV 2015) 78

K.7 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020) 79

K.8 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 81

K.9 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY

OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016) 83

K.10 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 84

K.11 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 84

K.12 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN SUDAN

- CERTIFICATION (AUG 2009) 85

K.13 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR 2005) 86

K.14 AIDAR 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(MAR 2015) 86

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 86

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 87

L.2 FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 87

L.3 FAR 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991) 88

L.4 52.216-1 TYPE OF CONTRACT (APR 1984) 88

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) 88

L.6 GENERAL INSTRUCTIONS 88

L.7 DELIVERY INSTRUCTIONS 90

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL 90

L.9 INSTRUCTIONS FOR PREPARATION OF THE COST PROPOSAL 97

L.10 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT (JUNE 2023) 99

SECTION M - EVALUATION FACTORS FOR AWARD 99

M.1 GENERAL INFORMATION 100

M.2 AWARD PROCESS 100

M.3 TECHNICAL PROPOSAL EVALUATION CRITERIA 101

M.4 COST PROPOSAL EVALUATION CRITERIA 104

M.5 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD 104

72053823R00002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

8 102

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

07/21/2023REQ-538-23-000016

X

720538

USAID/ESC (Barbados) Widey Business Park Widey St. Michael Bridgetown, Barbados, West Indies 00000

1700 ET 09/01/2023

Farah Canaan Lachapelle +18 09 fcanaanlachapelle@usaid.gov

093-6877

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Javier O. Castano

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of the Caribbean Resilient Economies and Sectors Activity (hereafter referred to as the “Activity”) is to to reduce constraints to climate and disaster finance, and increase investments in climate and disaster resilience across priority sectors.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract. For the consideration set forth below, the Contractor will perform the activities and provide the outputs described in Section

C of this contract.

B.3 ESTIMATED COST AND FIXED FEE

a. The estimated cost for the performance of the work required hereunder, exclusive of all fees is TBD. The fixed fee is TBD. The total estimated cost plus all fees is TBD.

b. USAID will not pay the Contractor any sum in excess of the total estimated cost.

B.4 OBLIGATED AMOUNT

Within the total estimated cost plus fixed fee specified in Section B.3 above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee) for performance hereunder is TBD. The Contractor must not exceed the obligated amount until additional funds are added.

Subject to the availability of funds, this contract will be incrementally funded.

B.5 CONTRACT BUDGET

The estimated budget for this contract is as follows:

Budget Category Total Amount

Personnel: Salary & Wages $TBD

Fringe Benefits $TBD

Consultants $TBD

Travel, Transportation, & Per Diem $TBD

Equipment and Supplies $TBD

Subcontracts $TBD

Allowances $TBD

Other Direct Costs $TBD

Total Direct Charges $TBD

Indirect Costs $TBD

Total Estimated Cost (direct + indirect) $TBD

Fixed Fee $TBD

TOTAL Estimated Cost Plus Fixed Fee $TBD

B.6 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or final rates and the appropriate bases for the prime Contractor and their major subcontractors.

Prime:

Description Rate Base Type Period

TBD 1 % 1/ 1/ 1/

TBD 2 % 2/ 2/ 2/

1/ Base of Application:

Type of Rate: TBD

Period: TBD

2/ Base of Application:

Type of Rate: TBD

Period: TBD

Major Subcontractor(s):

Description Rate Base Type Period

TBD 1 % 1/ 1/ 1/

TBD 2 % 2/ 2/ 2/

1/ Base of Application:

Type of Rate: TBD

Period: TBD

2/ Base of Application:

Type of Rate: TBD

Period: TBD

B.7 COST REIMBURSABLE

Allowable costs shall be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES

RESERVED

[The successful Offeror’s proposed Performance Work Statement (PWS) in response to the

Statement of Objectives included in Attachment J.1 will become Section C in the resultant contract. Instructions are found in Section L.]

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the

USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and

Marking in USAID Direct Contracting” (version from March 15, 2022) at:

https://www.usaid.gov/ads/policy/300/320; and USAID’ “Graphic Standards Manual" available at: www.usaid.gov/branding, or any successor branding policy.

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive” means that

Contractors and sub-Contractors must not use their corporate identities or logos on

USAID-funded program materials.

https://www.usaid.gov/ads/policy/300/320 http://www.usaid.gov/branding

D.2.1 BRANDING AND MARKING STRATEGY

Activity Name: This initiative is to be known as “Caribbean Resilient Economies and Sectors

Activity”.

How the materials and communications will be positioned: The Contractor will use full branding and the USAID tagline “From the American People” on materials and communications, which may be translated into local languages as appropriate. Co-branding / no branding will only be considered on a case-by-case basis as considered appropriate by the

Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Graphic Identity: USAID/ESC expects exclusive full branding for program products, publications, and events. Full branding is applicable to all USAID-funded products, publications, and events produced by the Contractor, sub-Contractors, or sub-grantees.

Contractor logos will not be used on materials funded under this Contract, although

Contractor contact information may be included with the activity name on the inside or back covers of documents. USAID/ESC reserves the right to request pre-production review of

USAID-funded public communications and program materials for compliance with USAID’s graphic standards and the approved Marking Plan. USAID/ESC reserves the right to provide guidance on USAID-funded social media communications which must be in compliance with

ADS 558: Use of social media for Public Engagement.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports, and other required deliverables or outputs must take place at the location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the contract. Acceptance of goods/services and reports or other deliverables by the COR must form the basis for payments to the Contractor and will form the basis of the Contractor’s permanent performance record with regard to this contract.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the Contractor, not the http://acquisition.gov/far/index.html

Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, to ensure that the right outcomes are being assessed and that the performance standards are appropriate.

It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the

Activity.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance for this Contract is five years, from TBD, 202X to TBD, 202X.

F.3 PLACE OF PERFORMANCE

The place of performance for this Contract is the Eastern and Southern Caribbean region. The

Eastern and Southern Caribbean Region covers the following Countries: Antigua and Barbuda;

the Bahamas; Barbados; Dominica; Grenada; Guyana; Saint Kitts and Nevis; Saint Lucia; Saint

Vincent and the Grenadines; Suriname; and Trinidad and Tobago.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance shall be in accordance with the performance standards set forth in the Contractor’s QASP, as incorporated in the contract, and the fully incorporated PWS under Section C. Reviews will be conducted jointly by the COR and the Contracting Officer and shall form the basis of the Contractor's permanent performance record regarding this contract.

F.5 KEY PERSONNEL

The following positions are considered Key Personnel for this Contract:

TITLE

TBD

TBD

TBD

TBD

TBD

The position(s) specified above are considered to be essential to the work being performed hereunder. Specific individuals will be approved via a letter from the Contracting Officer to the

Contractor. Prior to replacing the specified individual, the Contractor must immediately notify both the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) reasonably in advance and must submit written justification (including proposed substitution) in sufficient detail to permit evaluation of the impact on the contract. No replacement of key personnel may be made by the Contractor without written consent of the Contracting Officer.

F.6 PLANS, REPORTS, AND DELIVERABLES

In addition to the requirements set forth for submission of reports in AIDAR clause

752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified below.

All reports and other deliverables must be in the English language, unless otherwise specified by the COR. All reports and other deliverables must be submitted to the approver in either electronic format, hard copy, or both, as determined by the COR.

F.6.1 Due Dates for Plans, Reports, and Deliverables

The following table outlines the plans, reports, and deliverables required under this contract, and the due dates for each:

REQUIRED PLANS/DELIVERABLES

Plan/Deliverable Due Date Approver

(1) Annual Work Plans First annual work plan due 30 calendar days after the effective date of the contract. Subsequent annual work plans due 30 calendar days before the beginning of the reporting period (fiscal year).

COR

(2) Branding and Marking Plan Submitted with proposal.

This plan will be implemented over the lifetime of the activity and may be revised at any point during the contract administration as agreed between the

Contractor, the COR and the CO.

CO

(3) Monitoring Evaluation, and learning Plan

Submitted 90 calendar days after the effective date of the contract.

COR

(4) Quality Assurance Plan

(QASP)

Submitted with proposal. This plan will be implemented over the lifetime of the activity and may be revised at any point during the contract administration as agreed between the Contractor, the COR and the CO.

COR

(5) Sustainability Plan Submitted six to eight months into implementation.

COR

(6) Closeout Plan including

Demobilization Plan

Submitted 90 days prior to the end of the

Contract.

CO

(7) Grants Under Contracts

(GUCs) Manual

Submitted within six (6) months after the effective date of the contract.

COR

REQUIRED REPORTS

Report Due Date Approver

(1) Quarterly Performance

Reports

30 calendar days after the end of the quarter reporting period.

COR

(2) Annual Performance

Reports

30 calendar days after the end of each fiscal year.

COR

(3) Final Report Draft report submitted 30 calendar days prior to contract completion date.

COR

(4) Quarterly Financial Report 15 calendar days after the end of the fiscal quarter.

COR

(5) Ad-hoc Financial Reports As determined by the COR. COR

(6) Subcontract reporting eSRS/FSRS

In accordance with FAR 52.204-10 -

(7) Reporting of Foreign Taxes By April 16 of each calendar year, the

Contractor must submit a report of valued-added taxes and custom duties assessed by the host government. The report must be submitted to mission-santodomingo-fa@usaid.gov and the COR. See AIDAR 752.229-70 Reporting of Foreign Taxes (JUL 2023).

(8) Government Property -

USAID Reporting

Requirements (AIDAR

752.245-70)

Refer to section I.10 -

F.6.2 Required Plans

(1) Annual Work Plans

The Contractor will provide an Annual Work Plan detailing the work to be accomplished during the upcoming year. The implementation of the project will be guided by and based on

Annual Work Plans. The scope and format of the Annual Work Plan will be agreed upon between the Contractor and the COR.

The Annual Work Plan must include: (1) a detailed description of planned activities with a breakdown of the budget, by activity and country (as appropriate); (2) description of the results to be achieved for the twelve-month performance evaluation period; and (3) details on how the annual objectives and activities contribute to achieving contract objectives.

The COR will provide comments or questions on the Work Plan within 15 days of the date of submission. The Contractor must incorporate any required revisions into a final Work Plan no later than 15 days after receipt of such comments. The USAID COR will provide a written approval of the final Work Plan to the Contractor. Should revised activities, performance indicators, or performance targets become necessary, the Contractor must submit a revised

Work Plan to USAID for approval. These Annual Work Plans may be revised on an occasional basis, as needed, to reflect changes in the needs of USAID, and with the concurrence of the

COR.

(2) Branding and Marking Plan

This plan will be implemented over the lifetime of the activity and may be revised at any point during contract administration as agreed between the Contractor, the COR, and the CO.

(3) Monitoring, Evaluation, and Learning Plan

The Contractor will develop a performance monitoring, evaluation, and learning (MEL) plan in collaboration with the COR. The Contractor must submit a draft of this plan to the COR within

90 days after the effective date of the contract. The MEL Plan must clearly articulate activity goals, baselines, specific targets, and benchmarks describing anticipated outcomes and impacts over the life of the activity. Aspects of adaptive management, whereby new information, such as recognition of national or regional social, environmental or political factors, is used to enhance activity design and management should also be explained. The

MEL Plan must include both sex-disaggregated data and gender-sensitive indicators needed to measure progress with regard to gender integration. The MEL Plan must form the basis of performance and results monitoring for the activity. The Contractor must submit an updated draft of the MEL Plan for COR approval no later than August 15 of each year during the period of performance of the Contract. Upon written request by the Contractor and at the COR’s discretion, this requirement may be waived for the first August 15 occurring during the

Contract period of performance.

The contents of the MEL Plan will be proposed by the Contractor and approved by the COR.

For each indicator proposed in the MEL Plan, the Contractor is required to collect baseline data and provide a brief narrative that will include the following: Data collection method; Data reliability and timeliness (i.e., intrinsic data quality); and Indicator validity (i.e. the relationship between the indicator and the desired output or result).

(4) Quality Assurance Surveillance Plan (QASP)

This plan will be implemented over the lifetime of the activity and might be revised at any point during the contract administration as agreed between the Contractor, the COR, and the

CO.

(5) Sustainability Plan

A sustainability plan must be submitted within the first six to eight months of implementation.

This plan will be implemented over the lifetime of the activity and tested for success before the activity ends. The plan must describe, for instance, the resources attached to support national implementation of any tools enhanced or developed, how staff will be trained and linked to future training resources as needed, and how high-level, broad buy-in is secured.

(6) Closeout Plan including Demobilization Plan

The Contractor is required to develop a Closeout Plan, including a demobilization plan as part of their closeout plan. This plan will include a property disposition plan, a plan for the phase-out of in-country operations, a delivery schedule for all remaining reports or other deliverables required under the contract, and a timetable for completing all required actions in the demobilization plan. The Demobilization Plan must be submitted by the Contractor for approval by the CO 90 days prior to the end of the Contract.

(7) Grants Under Contracts Manual

To achieve the objectives and planned impact of this Activity, and subject to Mission’s approval, USAID/ESC intends to provide Grants Under Contract (GUC), not exceeding

$3,500,000 for the entire GUC Program, in accordance with ADS 302.3.4.13. The Contractor is expected to execute grants with local and U.S. and international private entities. The GUC program will be used to incentivize private sector investment in resilience; a co-investment approach will be used so that private sector companies are leading the introduction of off-the-shelf, climate-smart technologies that can help smallholder farmers improve agricultural productivity and build economic resilience in response to changing weather patterns and potential disasters. The GUC program will also be used to support micro, small and medium enterprises (MSMEs) in the (green-)blue economy industries of ESC countries to adopt climate- and disaster- smart technologies that support climate resilience.

Grants issued must follow a GUC Manual and can only be administered following USAID's review and approval of the manual.

The Contractor will be required to develop guidelines, under the GUC manual, subject to the

Contracting Officer's Representative review and Contracting Officer’s approval. The GUC manual must be submitted six (6) months after the effective date of the contract. The

Contractor will also be responsible for announcing and competing grant opportunities, establishing specific eligibility criteria and categories, and developing procedures for the review and approval of grants. The Contractor will also develop procedures to monitor and evaluate the funded activities and report results.

Conditions guiding Grants Under Contract:

As per ADS 302.3.4.13(c), the grant program under the GUCs authority will comply with the following conditions:

(1) USAID will be significantly involved in establishing the selection criteria and provide prior written approval of the recipients. USAID may be less significantly involved when grants are at or below the micropurchase threshold as defined in 48 CFR Section 2.101.

(2) USAID will ensure that the requirements that apply to USAID-executed grants in ADS

303, Grants and Cooperative Agreements to Non-Governmental Organizations, and the applicable standard provisions in ADS 303 are also applied to grants that a USAID

Contractor executes.

(3) USAID will retain within the contract the ability to terminate the grant activities unilaterally in extraordinary circumstances.

(4) The Contracting Officer will include FAR clause 52.203-16, Preventing Personal

Conflicts of Interest, and include a statement as part of a Grants Under Contracts provision that the Contractor must follow the requirements of the clause in the selection and award of GUCS.

(5) The Contractor will develop guidelines (subject to the Contracting Officer

Representative review and Contracting Officer approval) for grant application submissions, specific eligibility criteria, procedures for the review and approval of grants, and procedures for monitoring and reporting of funded project results.

(6) The successful offeror will be required to develop a Grants Manual which will be administered following USAID's review and approval of the manual. Grants must be structured to leverage resources from the private sector, national governments and other non-USAID sources that support similar program objectives.

F.6.3 Required Reports

(1) Quarterly Performance Reports

The Contractor must submit brief quarterly performance reports to the COR within 30 days of the end of each fiscal year quarter reflecting results and interventions of the preceding quarter. USAID/ESC will provide a template for this report, which must describe the plan for the reporting period (as set forth in the Work Plans) and report on progress to date for MEL indicators for that quarter. The Contractor must provide a description of the specific accomplishments of the activity as well as any short-term technical assistance, including information on all interventions, both ongoing and completed, by component, and geographically by state and/or judicial district. The quarterly reports must highlight any issues or problems that are affecting the delivery or timing of services provided by the Contractor.

These reports must summarize activity progress against tasks and benchmarks, including tasks assigned through technical directives and identify implementation issues that may inhibit or enhance Contractor performance. The reports must also discuss interaction with counterparts, and any necessary alterations to the work plan and initial timetable.

In each quarterly report, the Contractor must include success stories, which provide information that demonstrates the impact that the activity has had during the reporting period through materials such as stories, quotes and photos. These success stories must also be submitted separately via the Agency’s Telling Our Story website

(http://www.usaid.gov/stories/). Note: the Mission’s Development and Outreach

Communications (DOC) team may assist in reviewing stories prior to their posting on the website.

As agreed upon by the COR, quarterly reporting must begin after the end of the first quarter from the Contract award date. Each quarterly report must be a stand-alone document and must briefly summarize activity from the beginning of the project. The quarterly report is due to the COR on or before the last day of the month following the end of each quarter. The COR may make exceptions to this schedule depending on when exactly the contract is signed; for example, if the activity begins in May, the time remaining in Q3 may be incorporated into the quarterly report for Q4.

Quarterly Reports Schedule for Submission:

USG Fiscal Year Q1: October 1 to December 31 Quarterly Report due January 31

USG Fiscal Year Q2: January 1 to March 31 Quarterly Report due April 30

USG Fiscal Year Q3: April 1 to June 30 Quarterly Report due July 31

USG Fiscal Year Q4: July 1 to September 30 Quarterly Report due October 31

Note: The quarterly performance report for the fourth quarter of every fiscal year may be combined with the Annual Performance Report.

In compliance with ADS 201 and ADS 579 regarding data reporting, once the Activity MEL Plan is approved, the Contractor may be required to submit all data information into the USAID preferred performance management system. Data that is recommended to be submitted to the system includes: Indicator results (baseline and targets will be entered by USAID/ESC based on the approved MEL Plan).*

● Intervention locations

● Submission of reporting/ periodic progress reports/ including supplemental and supporting materials.

*Also applicable in the Annual Performance Reports

(2) Annual Performance Reports

The Annual Report will include progress on major activities, problems encountered, and proposed remedial actions. The Annual Report must not exceed 20 pages and it must provide an assessment of progress towards achieving the annual objectives set forth in the Annual

Work Plan.

The Annual Report must include the following: a summary of major accomplishments during the reporting period; unexpected or unplanned outcomes and activities during the reporting period; details of how activities contributed to achieving objectives; reasons why established goals were not met, if appropriate; a summary of outstanding issues and implementation problems and options for resolving them; and an analysis and explanation of cost overruns.

(3) Final Report

A draft final report is due 30 calendar days before the expiration or termination of the award and must be reviewed and approved by the COR prior to expiration of award. The final version of the report is due within 30 calendar days of the expiration or termination of the award. The final performance report will summarize the accomplishments of the project, methods of work used, recommendations regarding any unfinished work and/or continued programming needs, and key lessons learned from the project’s experience. The report must cover the entire period of the award and must include the following: an executive summary of the

Contractor’s accomplishments over the contract period of performance; an overall description of the Contractor’s activities, by country (as appropriate); unexpected or unplanned outcomes and activities during the year; details of how activities contributed to achieving objectives;

reasons why established goals were not met, if appropriate; and an analysis and explanation of cost overruns, discussion of the challenges, opportunities, unexpected outcomes, and learning of the project. The final report must also contain an index of all reports and other informational products produced under the award. The last Annual Report may be combined with the Final Report for one report not to exceed 30 pages.

(4) Quarterly Financial Report

The Quarterly Financial Report must include financial information which will allow the COR to monitor the expenditure of funds under the contract. The Quarterly Financial Report must include, at minimum: obligations to date, the approved budget, expenditures to date, and the balance remaining. As directed by the COR, the report must also be broken down by position and funding source.

(5) Ad-hoc Financial Reports

The Contractor must submit various Ad-hoc Financial Reports as required by the COR. These reports may include, but are not limited to:

● Specialized financial reports, such as: (1) a summary travel expenditures report, by employee and/or unit, with destination information; (2) summary reports by funding account; (3) quarterly accruals; (4) and an expenditure rate analyses and projections by funding account.

● Reports on total contract funding, including obligations, expenditures, pipelines, burn rates, and the number of months remaining in the pipeline. Reporting must be disaggregated by position and source of funds, e.g. office/Mission and element

(accounting code).

● Budget tracking for the expenditure and projected funding needed for each contract employee position, linking the employee to the USAID-designated funding source for and/or office/Mission where the employee is working.

● Reporting encompassing breakdowns of contract employee salaries and benefits, travel, ODC costs, and indirect costs with each contract employee tracked as a GS equivalent for reporting purposes.

(6) Subcontract Reporting eSRS/FSRS

Section 2(d)(2) of the Federal Funding Accountability and Transparency Act of 2006 (Pub. L.

109-282), as amended by section 6202 of the Government Funding Transparency Act of 2008

(Pub. L. 110-252), requires the Contractor to report information on subcontract awards.

Instructions on the reporting requirement can be found in FAR Clause number 52.204-10

Reporting Executive Compensation and First-Tier Subcontract Awards.

(7) Reporting of Local Government Taxes

By April 16 of each calendar year, the Contractor must submit a report of valued-added taxes and custom duties assessed by the host government. The report must be submitted to mission-santodomingo-fa@usaid.gov, and the COR. See AIDAR 752.229-70 Reporting of

Foreign Taxes (JUL 2023).

(8) Government Property - USAID Reporting Requirements

See section I.10 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID Reporting

Requirements, for deliverable information.

[END OF SECTION F]

mailto:mission-santodomingo-fa@usaid.gov

SECTION G – CONTRACT ADMINISTRATION

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying

Office indicated in the schedule of this contract. The Contracting Officer’s Representative is the authorized representative of the Government to approve vouchers under this contract.

The Contractor must submit either paper or fax versions of the SF-1034– Public Voucher for

Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided.

The form provides for the information to be reported with the following elements:

TOTAl EXPENDITURES (Document Number: XXX-X-XX-XXXX-XX)

Line item No. Description Amt. Vouchered to date

Amt. Vouchered this Period

001 Product/Service Desc.

for Line Item 001

$XXXX.XX $XXXX.XX

002 Product/Service Desc.

for Line Item 002

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the

Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director.

The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the

Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the

Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the COR and the Contracting Officer, which are required by the provisions of this contract, shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

[END OF CLAUSE]

Note: electronic submissions of the SF-1034 will be accepted in lieu of paper or fax.

G.2 ACCEPTANCE AND APPROVAL

In order to receive payment, all deliverables must be accepted and approved by the COR.

G.3 INVOICES

Completed SF-1034 “Voucher for Services for Other Than Personal” and relevant invoices and other documentation must be submitted electronically (e-mail is the preferred method) to escvoucher@usaid.gov. The subject line of the email must read Award No. and name of the

Contractor. The SF-1034 and all requests for payment must be sent to the email address above with a copy to the COR. When submitting requests for payment, please follow the instructions below:

1. The SF-1034 must be signed and submitted as non-editable PDF file

2. The invoice should provide the bank account details which should include the last four digits of the bank account number, the bank name and address, and the SWIFT Code.

G.4 PAYING OFFICE

The paying office is: Regional Financial Management Office

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

Avenida República de Colombia 57

Altos de Arroyo Hondo, Santo Domingo, D,N.

Dominican Republic, 10605 escvouchers@usaid.gov

G.5 CONTRACTING OFFICER AUTHORITY

The Contracting Officer (CO) is the only person authorized to make or approve any changes in the requirements of this contract, and notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the CO. In the event the Contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made to the contract terms and conditions, including price.

mailto:escvoucher@usaid.gov mailto:escvouchers@usaid.gov

The Contracting Officer is:

Regional Contracting Officer

USAID/Dominican Republic

G.6 CONTRACTING OFFICER’S REPRESENTATIVE

Technical oversight will be provided to the Contractor through the designated Contracting

Officer’s Representative (COR). The Contracting Officer will issue a letter appointing the COR for the contract and provide a copy of the designation letter to the Contractor.

The designated Contracting Officer’s Representative for this contract is:

TBD

USAID/Eastern and Southern Caribbean

Email: TBD

G.7 CONTRACTOR’S PRIMARY POINT OF CONTACT

The Contractor’s primary point of contact is:

TBD

G.8 ACCOUNTING AND APPROPRIATION DATA

TBD

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(DDL) (OCT 2014)

(a) Definitions. For the purpose of submissions to the DDL:

(1) “Dataset” is an organized collection of structured data, including data contained in spreadsheets, whether presented in tabular or non-tabular form. For example, a Dataset may represent a single spreadsheet, an extensible mark-up language (XML) file, a geospatial data file, or an organized collection of these. This requirement does not apply to aggregated performance reporting data that the Contractor submits directly to a USAID portfolio management system or to unstructured data, such as email messages, PDF files, PowerPoint presentations, word processing documents, photos and graphic images, audio files, collaboration software, and instant messages. Neither does the requirement apply to the

Contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information. Datasets submitted to the DDL will generally be those generated with USAID resources and created in support of Intellectual

Work that is uploaded to the Development Experience Clearinghouse (DEC) (see AIDAR

752.7005 “Submission Requirements for Development Experience Documents”).

(2) “Intellectual Work” includes all works that document the implementation, monitoring, evaluation, and results of international development assistance activities developed or acquired under this award, which may include program and communications materials, evaluations and assessments, information products, research and technical reports, progress and performance reports required under this award (excluding administrative financial information), and other reports, articles and papers prepared by the Contractor under the award, whether published or not.