RFP_7200_HAW3000_0600_v1.xlsx
XLSX spreadsheet 46 KB Posted
- Attached to
- Lease Addendum Secret Shopper Program
- Solicitation number
- RFP 7200 HAW3000
- Issued by
- Texas
About this file
This is a Price Sheet Solicitation for RFP 7200 HAW3000 issued by the City of Austin, Texas, for a Lease Addendum Secret Shopper Program. The contract involves establishing and operating a secret shopper program to test compliance with Rental Housing Development Assistance (RHDA) program requirements, including testing of applicant screening criteria, voucher holder applicants, and application denial and appeals processes. The initial contract term is 12 months with one optional 12-month extension period at the City's sole discretion. The solicitation requires offerors to submit detailed line-item pricing for four categories: Planning & Set-Up, Administrative Costs, Contract Labor, and Other Costs, with a mandatory cost detail and explanation section providing transparency on all proposed expenses.
Offerors must price all services on a fully loaded basis with no separate charges permitted for administrative overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. Secret Shoppers must be compensated at the City's living wage of $22.05 per hour for training time, shopping experiences, and reporting requirements. All tools, labor, travel, and equipment necessary to perform services must be provided by the contractor. Pricing submitted on the sheet must be all-inclusive of fees not expressly allowed in the scope of work, and altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may result in bid rejection. The City reserves the right to award a single contract based on overall low cost or make multiple awards based on individual line items, categories, or other criteria deemed most advantageous to the City.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_7200_HAW3000_ADD_3_v1.pdf | ||
| RFP_7200_HAW3000_PAC2_v1.docx | DOCX document | |
| RFP_7200_HAW3000_PAC1_v1.pdf | ||
| RFP_7200_HAW3000_ADD_2_v1.pdf | ||
| RFP_7200_HAW3000_ADD_1_v1.pdf |
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Text version
Price Sheet Solicitation
PRICE SHEET
| SOLICITATION | RFP 7200 HAW3000 |
| PROCUREMENT SPECIALIST | Harley Wilson |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
Offerors shall provide line-item project costs for Planning & Set-Up, Administrative Costs, Contract Labor, and Other Costs. Offerors shall provide a clear explanation of each line-item project cost in the Cost Detail / Explanation section below. The Other Costs explanation shall identify the costs included.
Shoppers will be compensated for training time, shopping experience(s), and reporting requirements. Shoppers must be paid at the City's living wage of $22.05 per hour.
The Contract has an initial term of 12 months and may be extended for one additional 12-month period at the City's sole option.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - DETAILED PROJECT COSTS | |||
| ITEM NO. | PROJECT COST CATEGORY | PRICING PERIOD | PRICING |
| 1.1 | Planning & Set-Up: Provide the total proposed cost associated with establishing and preparing the Secret Shopper Program for implementation. Costs should include, as applicable, activities necessary to complete program start-up requirements identified in the Scope of Work, including participation in the Contract kick-off meeting, development of the recruitment and onboarding plan, establishment of the Shopper reporting mechanism, and development of the Secret Shopper training curriculum. | 12 months | |
| 1.2 | Administrative Costs: Provide the total proposed cost associated with administering and managing the Secret Shopper Program throughout the Contract period. Costs should include, as applicable, program administration associated with Shopper management, payment processing, monthly meetings with City staff, monthly invoicing and reporting, semi-annual reporting, and coordination of required presentations. | 12 months | |
| 1.3 | Contract Labor: Provide the total proposed labor cost associated with performing the services described in the Scope of Work. Costs should include, as applicable, Contractor and Subcontractor labor associated with outreach and recruitment, Shopper management, Shopper training, onboarding and coaching, reporting, and other labor required to perform the Secret Shopper Program. |
| Costs for Secret Shopper participation should account for compensation for training time, shopping experience(s), and reporting requirements. Secret Shoppers must be paid at the City’s living wage of $22.05 per hour as required by the Scope of Work. Offerors should identify the proposed Shopper hourly rate as part of their Contract Labor pricing. | 12 months | |||
| 1.4 | Other Costs: Provide the total proposed cost for any additional costs necessary to accomplish the services described in the Scope of Work that are not included under Planning & Set-Up, Administrative Costs, or Contract Labor. Offerors shall separately identify and describe each cost included in this category. Do not combine multiple unidentified expenses into a single amount. | 12 months | ||
| SUBTOTAL FOR CATEGORY 1 = | $0.00 |
| CATEGORY 2 - COST DETAIL / EXPLANATION (NO ADDITIONAL PRICING) | ||
| ITEM NO. | ITEM DESCRIPTION | Pricing Breakdown |
| 1.1 | Provide a clear explanation of the Planning & Set-Up costs included in Item 1.1. | |
| 1.2 | Provide a clear explanation of the Administrative Costs included in Item 1.2. | |
| 1.3 | Provide a clear explanation of the Contract Labor costs included in Item 1.3. Include the hourly rate to be paid to Shoppers and address compensation for training time, shopping experience(s), and reporting requirements. | |
| 1.4 | Identify and provide a clear explanation of all costs included in Other Costs in Item 1.4. |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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