RFP-716712.pdf

REQUEST FOR PROPOSAL NO. 716712

Procurement Quality Level: 0

FOR

FEED WATER HEATER REPLACEMENT

AT

COLUMBIA GENERATING STATION

MANDITORY TELECONFRENCE September 29, 2026

QUESTIONS DUE BY October 7, 2026

PROPOSAL DUE BY November 11, 2026

RFP No. 716712

Pursuant to Revised Code of Washington (RCW) §43.52.565, Energy Northwest, a Joint Operating Agency and Municipal Corporation in the State of Washington, is soliciting competitive proposals from qualified Bidders to replace the Feed Water Heaters (FWHs) for Columbia Generating Station (Columbia).

Work performed in Washington State only: Work performed by craft personnel (i.e. laborers, millwrights, pipefitters and boilermakers, etc.) in the state of Washington are subject to prevailing wage requirements pursuant to RCW chapter 39.12. If the Work will be performed in Washington State, Bidders must be a licensed contractor in Washington State to submit a proposal on this procurement.

Energy Northwest makes no guarantee as to any actual or minimum amount of Work to be performed. Work is directed at the sole discretion and benefit of Energy Northwest.

Energy Northwest reserves the right, without qualification, to select any proposal as a basis for negotiation, to reject all proposals and to exercise its discretion and apply its judgment with respect to any proposal submitted. This Request for Proposal (RFP) does not commit Energy Northwest to pay any costs incurred in connection with any proposal, or to contract for any Work.

There is no commitment on the part of Energy Northwest to accept the lowest priced proposal or any conditions imposed by a Bidder as a requirement of acceptance of their proposal. The proposal to be accepted shall be at the sole discretion of Energy Northwest.

Information submitted to Energy Northwest in response to this RFP becomes public record under the Revised Code of Washington. Without exception by the presenting Party, the information is subject to public disclosure pursuant to the Washington State Public Records Act. Energy Northwest may unilaterally release or exempt information from public disclosure. In the event a Bidder seeks to withhold information from public disclosure, it shall hold Energy Northwest harmless from any damages or costs, including attorney’s fees and statutory awards imposed by any court or regulatory authority. Energy Northwest shall not be liable for any inadvertent public disclosure of information, despite the exercise of reasonable care.

Bidders shall thoroughly examine and be familiar with the RFP documents. Submittal of a proposal shall constitute an acknowledgement upon which Energy Northwest may rely that the Bidder has thoroughly examined and is familiar with these documents. Failure or neglect to receive or examine these documents shall in no way relieve Bidder from any obligation with respect to the proposal or these documents. No claim for additional compensation is allowed for lack of knowledge of the RFP documents.

This RFP is comprised of:

• Section I – Bid Submission Format and Content

• Section II – Contractor Selection Procedure

• Section III – Statement of Work

• Section IV – Cost Proposal Form

• Section V – Sample Basic Ordering Agreement Document

• Exhibit “A” – Sample Work Release Order

• Exhibit “B” – OSHA Statistical Report [required with Cost Proposal Form]

• Exhibit “C” – Certification of Compliance with Wage Payment Statutes [required with Cost Proposal Form]

• Exhibit “D” - Proposed Subcontractors

• Exhibit “E” – Final Statement and General Release

• Attachment 1 – RFP 716712 Scope of Work

• Attachment 2 – Engineering Change 20808

• Attachment 3 - Engineering Change 20929 – Revision B

• Attachment 4 – Apprentice Utilization Plan

• Attachment 5 – Work Window Agreement

• Attachment 6 – Rate Sheet

• Attachment 7 – INPO 26-001

MANDATORY TELECONFERENCE

Teleconference date: September 29, 2024, 2:00 pm (local time, Richland, WA). Contracts Lead will provide further details to those who are interested in participating.

This meeting will allow for an open dialogue regarding the scope of work phases, performance schedule, safety, Energy Northwest’s expectations, and cost strategy.

Bidder shall have key personnel available during the meeting time to participate in the discussion and ask questions.

Bidder shall satisfy itself concerning the nature and the location of the Work, the general and local conditions, particularly those affecting transportation, disposal, handling and storage of materials, availability of labor and applicable wage rates, water and electric power, roads, climate conditions and seasons, and physical conditions at the actual work site and project area as a whole, the equipment and facilities needed preliminary to and during Work prosecution, and all other matters which can in any way affect the Work or the cost thereof. Failure of the Bidder to acquaint itself with all available information regarding any applicable condition shall not relieve Bidder of the responsibility for properly estimating both the difficulties and the costs of successfully performing the Work.

Upon completion of the Mandatory teleconference, each participant will receive access to the laser scan documents presented in the teleconference.

For information related to the teleconference, contact Robert Mendez by email at rdmendez@energy-northwest.com.

RFP QUESTIONS AND RESPONSES

This is an opportunity to seek clarification or information regarding the requirements of this RFP.

The Bidder shall submit questions via email to the Contracts Lead (if necessary) no later than 3:00pm (local time, Richland, WA) on October 7, 2026. Questions after this date may not receive a response.

Robert Mendez, Contracts Lead Phone No. 509.372.5380 rdmendez@energy-northwest.com mailto:rdmendez@energy-northwest.com

The Contracts Lead will provide answers to the questions via an Addendum to all Bidders.

Addendums will be emailed directly to all Bidders who attend the mandatory bid walk and will be posted on the Energy Northwest website.

PROPOSAL DUE DATE

Submit proposals to Robert Mendez, Contracts Lead no later than 3:00pm (local time, Richland, WA.) on November 11, 2026. Proposals shall be submitted by email at rdmendez@energy-northwest.com.

RFP SECTION I

PROPOSAL SUBMISSION FORMAT AND CONTENT

To facilitate evaluation of Bidders proposal, Energy Northwest requires that Bidder responses be formatted to the following outline. Failure to comply with this format and omission of the requested content may be cause for Bidders proposal rejection without consideration.

A. MANDATORY QUALIFICATIONS

The following are mandatory requirements and will be evaluated on a pass/rejection basis.

Failure to meet any mandatory requirement will result in automatic rejection of proposal.

1. Declare on the Cost Proposal Form, Bidder participated in the mandatory examination of site.

2. Submit completed and signed Cost Proposal Form (RFP Section IV). If the Cost Proposal Form is modified or not signed, the Cost Proposal Form may be rejected.

3. Pursuant to chapter 5.50 RCW verifying under penalty of perjury, the Bidder shall complete, sign and submit the Exhibit “C” - Certification of Compliance with Wage Payment Statutes with the RFP Documents.

B. GENERAL QUALIFICATIONS

Evaluators will assign a raw score from 0 to 5 for general qualifications. Scores will reflect the demonstrated quality, completeness, clarity, and responsiveness of Bidder’s proposal to the requirements outlined.

Bidder shall submit information about their organization that includes:

1. Executive Summary: Information about your organization in which Energy Northwest can gain an understanding of the capacity of the organization to perform the work.

Examples of information include size of company, location of headquarters and closest office to service Columbia, division charged with responding, staffing capability, response time, support services and cost control experience.

2. Organizational Chart: Bidder shall provide a detailed organizational chart showing key personnel positions that will respond during the performance of the Work.

a. Key Personnel: Name, title, certification(s) and resume of proposed personnel that will be directly involved with Work. Examples may include:

• Primary contact for this Work

• Project manager(s)

• Principal engineer(s)

• Manufacturing manager

3. Supplier Leadership & Safety Culture Self-Assessment: In alignment with the Institute of Nuclear Power Operators (INPO) document 26-001, Energy Northwest requests information from Bidders to support excellence in nuclear safety and performance.

Bidder shall submit a concise self-assessment demonstrating how its leadership systems and work practices align to industry good-practice principles for nuclear supplier performance and utility partnership. This self-assessment will be evaluated as part of proposal responsiveness and technical merit and is intended to inform partnership practices; it is not, by itself, a contractual specification, but will be referenced as the expectations of the awarded Bidder’s overall culture. The self-assessment shall address, at a minimum:

a. Safety Culture: How leadership establishes and reinforces behaviors that prioritize nuclear safety, fosters a questioning attitude, and encourages transparent reporting without retaliation, including examples of recent actions and outcomes.

b. Integrated Risk Management (IRM): How risks are identified, analyzed, and managed throughout planning and execution; thresholds for escalation; and the means for joint risk reviews with Energy Northwest.

c. Technical Conscience: How the organization ensures sound engineering judgement, independent technical challenge, and timely stop-work decisions when conditions do not meet nuclear safety expectations.

d. Learning and Operating Experience (OE): How operating experience (industry and site) is gathered, analyzed, shared, and embedded into procedures and work instructions.

e. Team Effectiveness & Accountability: How leaders and teams align common goals, decision rights, and performance accountability; how behaviors are observed and reinforced in the field.

C. COMMERCIAL QUALIFICATIONS

Evaluators will evaluate items in Section I.C.1 on a yes/no basis. Consistent with scoring methodology, a “yes” response will receive three points and a “no” response will receive one point.

Evaluators will assign a raw score from 0 to 5 for each item in Section I.C.2. Scores will reflect the demonstrated quality, completeness, clarity, and responsiveness of Bidder’s proposal to the requirements outlined in RFP Section I.

1. Pursuant to RCW §39.04.350, Bidder must meet the following Bidder responsibility criteria to be considered a responsible Bidder. Bidder shall:

a. Declare on the Cost Proposal Form, Bidder’s current certificate of registration number as a contractor in compliance with RCW §39.04.350 (RCW 18.27 general contractor, RCW 18.106 plumbing, RCW 70.87 elevator), which must be in effect at the time of RFP due date.

b. Declare on the Cost Proposal Form, Bidder’s current Washington Unified

Business Identifier number.

c. Declare on the Cost Proposal Form, the Bidder has Industrial Insurance (workers’ compensation) coverage for the Bidder’s employees working in Washington State, as required in Title 51 RCW.

d. Declare on the Cost Proposal Form, the Bidder has a Washington Employment Security Department number, as required in Title 50 RCW.

e. Declare on the Cost Proposal Form, the Bidder has a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW.

f. Declare on the Cost Proposal Form, has Bidder been disqualified from performing Work on any state or federal contracts as detailed in RCW §39.12.065 (3).

Note: If yes, Bidder shall submit information on previous Contracts in which they were disqualified.

g. Declare on the Cost Proposal Form, Bidder has received Prevailing Wage and Public Works training or is exempt. Use the web address below to learn more about Contractor Training.

h. Declare on the Cost Proposal Form, Bidder has not been found out of compliance with apprenticeship utilization requirements.

2. Pursuant to RCW §39.04.350 (2), responsive and qualified Bidder shall provide the following supplemental Bidder’s data for proposal evaluation. Bidder shall:

a. Declare on the Cost Proposal Form, the Bidder has thoroughly reviewed the specifications, laws and ordinances governing the Work contemplated.

b. Declare on the Cost Proposal Form that Bidder has reviewed and acknowledges the Liquidated Damages provision in Appendix “B” of the sample Basic Ordering Agreement (BOA) Document.

c. Declare on the Cost Proposal Form, Bidder has thoroughly reviewed and acknowledges that a completed Apprentice Utilization Plan (Attachment 4) shall be submitted prior to Contract execution.

d. Declare on the Cost Proposal Form, Bidder has thoroughly reviewed and acknowledges the Apprentice Utilization requirement provision in Appendix “B” of the sample BOA Document.

e. Declare on the Cost Proposal Form, Bidder has thoroughly reviewed the requirements of the Inflation Reduction Act in Appendix “B” of the sample BOA Document.

f. Declare on the Bid Form does, Bidder have a record of Nuclear Regulatory

Commission (NRC) violations.

i. If the Bidder does have violations, Bidder shall submit on a separate document these violations. This document shall include but not limited to.

ii. Dates,

iii. Descriptions,

iv. Corrective actions,

v. Status.

vi. In the case of Bidder having NRC violations, failure to provide this document may result in the bid being deemed non‑responsive.

g. Bidder shall submit a completed 2026 W-9 form.

h. Declare on the Cost Proposal Form, Bidder has submitted exceptions to Energy Northwest’s Appendix “D” – General Provisions. Exceptions thereto must be clearly defined in “track changes” in the MS WORD documents (Appendix “D”) supplied by Energy Northwest. Any exception taken must have a comment in the document describing why the exception is being submitted.

Note: Energy Northwest will not engage in lengthy negotiation of the General Provisions. Extensive or material exceptions may result in Bidder’s proposal being declared non-responsive. If exceptions are not submitted with Bid, no further negotiation on Appendix “D” will be performed at time of Contract award

i. Declare on the Bid Form, does Bidder have previously negotiated terms with Energy Northwest in which they intend to utilize in the course of this Work.

D. TECHNICAL QUALIFICATIONS

Evaluators will assign a raw score from 0 to 5 for each technical evaluation criterion. Scores will reflect the demonstrated quality, completeness, clarity, and responsiveness of Bidder’s proposal to the requirements outlined in RFP Section I.

Pursuant to RCW §43.52.565, technical qualifications reflect factors other than price.

1. Declare on the Cost Proposal Form, has Bidder performed similar Work for a nuclear power generating facility?

2. Equivalent experience: Bidder shall submit a minimum of three recent or current customers (nuclear power generating facilities, or Federal Government projects (Department of Defense, Department of Energy, Corps of Engineers, or other Utilities) where similar Work was performed. Include the following:

a. Customer name,

b. City and State,

c. Contact person(s),

d. Phone number and email address,

e. Date work was performed.

3. Rate Sheet: Provide a rate sheet Attachment 6 for (to be attached separately as an Excel document) to support the Work, the labor rates shall include but are not limited to:

a. Supervisor(s),

b. Laborers,

c. Teamsters,

d. Electricians

e. Cement Masons,

f. Iron Workers,

g. Carpenters,

h. Safety Representative,

i. Contractor shall include the labor rates for any other craft or supervision needed to support the Work, and

j. Labor sheet shall include overtime and double time rates if applicable.

4. Means and Methods for scope execution: Provide a preliminary approach and schedule how Bidder intends to support the work described in this RFP. This is an opportunity for bidders to set themselves apart from other companies by providing a creative solution to the execution of the scope. This may include rigging plans, personnel ramp up/down, planning & preparation, work order reviews, work order walkdowns, mobilization, in-processing, implementation, performance, contingency, completion, reporting and exit.

5. Means and Methods for oversight and risk management: In alignment with the INPO

26-001, Bidders shall submit a Supplier–Utility Partnership Plan describing how it will work jointly with Energy Northwest to achieve event-free, risk-informed execution. The Partnership Plan will be used for evaluation and, if awarded, will be incorporated by reference into any awarded Contract for performance oversight. The plan may include the following at a minimum:

a. Governance & Cadence: Named leaders (senior or other appropriate level) who may provide oversight; monthly leadership reviews (outlining expected

Energy Northwest counterpart); pre-job and mid-job checkpoints for critical evolutions; clear decision-rights and escalation protocol.

b. Risk & Issue Management: A living risk register with owner, probability, consequence, and mitigations; quantitative thresholds for “early-warning” notification to the Technical Representative or designee; joint risk reviews prior to lift-plans, confined space, energized work, or other high-hazard activities.

c. OE: Process to capture and share relevant industry/site OE; integration of lessons learned into subsequent work orders; timelines and format for OE submissions. How this OE is pushed down through the organization to ensure the workers in the field are aware and implement any necessary changes.

d. Technical Challenge: Process for independent technical review and challenge;

criteria for stop-work and recovery planning.

e. Performance Visibility: Supplier-reported human performance (HU) indicators and trending; corrective-action commitments; transparency of metrics to Energy Northwest.

6. Human Performance & OE Performance History: Bidder shall submit the last 24 months of HU indicators (e.g., event-free days, event significance per industry criteria, near-miss trends) and corrective-action effectiveness summaries relevant to the division performing the Work.

7. Occupational Safety & Health Administration (OSHA) Statistical Report: Bidder shall submit the completed OSHA safety statistics report, Exhibit “B”, showing Bidder safety performance for the past five years. This report should only include statistics for the business division of Bidder’s company that will be performing Work at Columbia. If the Bidders’ company is not required to report to OSHSA per OSHA standards 1904.1(a) (1), the Bidder shall identify this on Exhibit “B”, failure to properly identify this on Exhibit “B” could deem the Bidder as unresponsive.

Note: If Bidder’s Experience Modification Rate (EMR) or Total Recordable Incident Rate (TRIR) rating exceeds 1, their Bid may be removed from consideration upon further evaluation by Energy Northwest’s Industrial Safety department. This evaluation will review the data and weigh it against other criteria (experience, previous successful work performed, number of workers/hours worked, etc.).

8. Project Schedule: Bidder shall submit a Level 1 project schedule. Schedule shall detail activities to be performed by the Contractor containing mobilization, training, walk downs, field implementation, and demobilization.

9. Proposed Subcontractors: Proposer shall complete and submit the Proposed

Subcontractor form, Exhibit “D”, indicating the Subcontractors who may perform any portion of the Work. Subcontractors may be limited to the amount of scope and value and must be registered to work in the State of Washington and meet the same requirements as the Contractor.

Pursuant to RCW §39.30.060, if the Total Proposal Price is $1,000,000 or more, Bidder shall submit as part of the proposal:

a. Within one hour after the published proposal submittal time, the names of the

Subcontractors with whom the Bidder, if awarded the contract, will subcontract for performance of the Work of: HVAC (heating, ventilation, and air conditioning); plumbing as described in chapter 18.106 RCW; and electrical as described in chapter 19.28 RCW, or to name itself for the Work; or

b. Within 48 hours after the published proposal submittal time, the names of the Subcontractors with whom the Bidder, if awarded the contract, will subcontract for the performance of the Work of structural steel installation and rebar installation.

c. Failure to provide those listings or list multiple subcontractors in the same category, unless tied to specified bid alternates, will render the bid nonresponsive and void.

10. Tool List: Provide a tool list for the Work described in the RFP documents. Tool cost must be accounted for in Bidder’s price. If any tools are expected to be provided by Energy Northwest, outline this in the submitted tool list.

11. Declare on the Bid Form, Bidder has submitted a sample Site-Specific Safety and Health Plan (SSSHP).

At a minimum, the SSSHP shall address the following items:

a. Safety roles, responsibilities and expectations for employees and

Subcontractors.

b. Safety orientation process. How will the Bidder train their personnel to Energy Northwest standards and expectations?

c. Proactive steps to prevent injuries (including walkdowns, observations, using

Human Performance (HU) tools such as Take 2, Job Hazard Analysis/Job Safety Analysis).

d. Safety event and near miss reporting and documentation (follow ISPM-1, document on Contractor’s forms, complete Condition Reports).

e. Process for pre-job briefs, Take 2 and HU tools to be used.

f. Process for safety inspections and supervisor and peer safety observations and coaching.

g. Process for implementation of industrial safety operating experience and lessons learned.

h. Process for working on or near asbestos, lead, Polychlorinated Biphenyls (PCB), silica and other health hazards.

i. Critical work processes requiring Lock Out Tag Out, fall protection, confined space, hot work and high hazard lifts (and other Industrial Safety high risk activities).

E. TOTAL PROPOSAL PRICE

1. Proposals shall be submitted on the Cost Proposal Form in Appendix “B”. Any submittals or data which may be required by the RFP Documents to support a Bid shall be attached to the Cost Proposal Form. The Cost Proposal Form must be properly executed; all blanks must be filled in. All Proposals shall be submitted in strict compliance with the RFP Documents and the technical and commercial requirements contained herein. Proposals which do not comply with these requirements, or which contain or are conditioned upon different terms provided by the Bidder may be rejected.

Any Proposal which attempts to disclaim liability for the Bidder's negligence or to disclaim liability for damage, which arises from Bidder’s acts to person or property, may be deemed a non-responsive Proposal.

Bidder shall specifically identify by paragraph and page number and describe in detail in its Proposal each variation or departure from the RFP Document. If, in Energy Northwest's opinion, the Proposal contains material variations in or departures from the commercial terms or functional design requirements, it may be rejected as being non-responsive.

2. Prevailing wage requirements:

a. Labor provided for Work at Columbia is subject to Washington State prevailing wage requirements. Prevailing wage rates can be found on the Labor & Industries (L&I) website at the following address:

https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/

b. It shall be the sole legal and contractual obligation of the Bidder to determine the correct labor categories and wage rates when preparing its proposal for this Work as of the effective date of September 1, 2026, and if necessary, contact the L&I Industrial Statistician for information.

i. Labor provided under any Contract awarded hereunder is subject to

Washington State prevailing wage rates. The Bidder awarded this Work must file an intent to pay and affidavit of wages paid as required by RCW §39.12.040 and Washington Administrative Code (WAC) §296-127-026. Pursuant to L&I Law Booklet, sole proprietors must file the intent and affidavit. There is no exemption from the requirement to file the forms. Prevailing wage rates can be found on the Washington State Department of L&I website at the following address.

ii. Note: False filings of forms may result in penalties and sanctions under RCW §39.12.050. Failure to pay appropriate wages may result in penalties and sanctions under RCW §39.12.065. Energy Northwest will https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ not be liable for any resulting difference in prevailing wages paid by the Contractor or Subcontractors.

c. Pursuant to chapter 39.12 RCW, Contractor shall submit certified payroll reports at least once a month to L&I using the L&I online system.

F. GENERAL PRESIDENTS' PROJECT MAINTENANCE AGREEMENT

General Presidents' Project Maintenance Agreement (GPPMA) is used at Columbia for Energy Northwest personnel. Bidder shall maintain labor harmony with local trade unions.

RFP SECTION II

CONTRACTOR SELECTION PROCEDURE

Bidders should submit all information necessary for Energy Northwest to evaluate the proposal in accordance with the prerequisites, technical and commercial evaluation factors set forth in this RFP.

Only those proposals which meet these requirements will be given further consideration.

A. PURPOSE

Energy Northwest will utilize the following guidelines in the selection of Bidders.

1. The purpose of the selection will constitute an objective and impartial procedure in that all interested Bidders are evaluated against the same criteria.

2. The criteria utilized in evaluating prospective Bidders shall relate to the competence and qualifications of the Bidders being considered so that the Bidders selected shall constitute the best qualified of those considered in the sole judgment of Energy

3. Proposals will be evaluated holistically against the stated criteria. Energy Northwest may exercise informed judgment in weighing qualitative and quantitative considerations to determine the most advantageous proposal. Significant deficiencies in safety culture, integrated risk management, technical conscience, or operating-experience utilization may be considered disqualifying regardless of price.

4. The procedures employed shall ensure that companies owned by women and minorities are provided with full and equitable opportunity for participation in the selection process.

B. PROCEDURE

1. Energy Northwest shall publish in a newspaper of statewide and/or local circulation an announcement inviting all interested Bidders to indicate their interest in submitting a proposal for the Work described in the RFP. The announcement will state a date by which proposals and supporting documentation must be received.

2. Proposals received by the stated due date and time will undergo a structured, multi-phase evaluation conducted by Energy Northwest. Each proposal will be evaluated against predefined criteria using a pass/rejection methodology and a quantitative, weighted scoring model. Bidders must provide sufficient detail in their submissions to allow evaluators to accurately assess, based on the methodology below, Bidder’s overall responsiveness in areas of technical knowledge, experience, management, staff and schedule as outlined in RFP Section I.

a. Mandatory qualifications will be evaluated on a pass/rejection basis. Failure to meet any mandatory requirement will result in automatic rejection of the proposal. A passing score will equal three points.

b. General qualifications reflect factors other than price, as authorized under RCW §43.52.565. Evaluators will assign a raw score from 0 to 5 for each technical evaluation criterion. Scores will reflect the demonstrated quality, completeness, clarity, and responsiveness of Bidder’s proposal to the requirements outlined in RFP Section II.

i. Score of 5 – Significantly exceeds requirements outlined; with superior, verifiable value; minimal risk; compelling differentiators and outcomes (e.g., proven results, innovative yet feasible approach, quantified benefits, exceptional references, robust risk mitigation, high-quality experience). If pricing is related, this score may be used to differentiate Bidders as determined by Energy Northwest.

ii. Score of 4 – Exceeds requirements outlined; presents clear, credible solutions; lower risk; well-documented, tailored approach (e.g., strong methodology, strong risk mitigation, relevant experience, measurable performance commitments). If pricing is related, this score may be used to differentiate Bidders as determined by Energy

iii. Score of 3 – Meets minimum requirements with adequate detail;

manageable risk; demonstrates reasonable understanding; may lack differentiators (e.g., clear plan, standard approach, baseline compliance, typical references, limited innovation). If pricing is related, this score may be used to differentiate Bidders as determined by Energy Northwest.

iv. Score of 2 – Marginal response; some requirements addressed but with notable gaps; moderate to high risk; limited detail; questionable feasibility without clarification. If pricing is related, this score may be used to differentiate Bidders as determined by Energy Northwest.

v. Score of 1 – Deficient response; major deficiencies resulting in low probability of successful performance; vague plan; significant misalignment with scope; failure to address critical risks. If pricing is

vi. Score of 0 – Does not meet requirements. Proposal may be considered unresponsive and not eligible for award consideration based on this criterion (e.g., missing required sections, failure to submit required forms, excessive or unacceptable exceptions).

c. Commercial qualifications will be evaluated on a yes/no basis. Consistent with scoring methodology, a “yes” response will receive three points and a “no” response will receive one point.

d. Technical qualifications reflect factors other than price, as authorized under

RCW §43.52.565. Evaluators will assign a raw score from 0 to 5 for each technical evaluation criterion. Scores will reflect the demonstrated quality, completeness, clarity, and responsiveness of Bidder’s proposal to the requirements outlined in RFP Section I.

i. Score of 5 – Significantly exceeds requirements outlined; with superior, verifiable value; minimal risk; compelling differentiators and outcomes (e.g., proven results, innovative yet feasible approach, quantified benefits, exceptional references, robust risk mitigation, high-quality experience). If pricing is related, this score may be used to differentiate Bidders as determined by Energy Northwest.

ii. Score of 4 – Exceeds requirements outlined; presents clear, credible solutions; lower risk; well-documented, tailored approach (e.g., strong methodology, strong risk mitigation, relevant experience, measurable performance commitments). If pricing is related, this score may be used to differentiate Bidders as determined by Energy

iii. Score of 3 – Meets minimum requirements with adequate detail;

manageable risk; demonstrates reasonable understanding; may lack differentiators (e.g., clear plan, standard approach, baseline compliance, typical references, limited innovation). If pricing is

iv. Score of 2 – Marginal response; some requirements addressed but with notable gaps; moderate to high risk; limited detail; questionable feasibility without clarification. If pricing is related, this score may be used to differentiate Bidders as determined by Energy Northwest.

v. Score of 1 – Deficient response; major deficiencies resulting in low probability of successful performance; vague plan; significant misalignment with scope; failure to address critical risks. If pricing is

vi. Score of 0 – Does not meet requirements. Proposal may be considered unresponsive and not eligible for award consideration based on this criterion (e.g., missing required sections, failure to submit required forms, excessive or unacceptable exceptions).

e. Weighted Scoring Calculation. Each criterion is assigned a weighting factor expressed as a percentage of the total available points. For each criterion, the raw score assigned by evaluators will be multiplied by the applicable weighting factor to produce the criterion’s weighted score. The sum of all weighted scores will constitute the Bidder’s total technical score used to determine ranking and competitive range.

Score Formula: Raw Score × Criterion Weight = Weighted Score

f. Evaluator Criteria. Energy Northwest will evaluate proposals using the weighted criteria listed below. Bidders are responsible for providing comprehensive, detailed responses for each criterion to ensure accurate scoring and full consideration.

Evaluation Criteria Weighted Average%

General Qualifications 10%

Mandatory and Commercial Qualifications

10%

Technical Qualifications 45%

Price 35%

3. For those proposals submitted and evaluated to be in compliance with RFP requirements, Energy Northwest may conduct Bidder interviews. Interviews may be held remotely or in person, with the decision being at the sole discretion of Energy Northwest. Bidders will receive more information regarding how to prepare for the interview if Energy Northwest elects to conduct them.

4. After completion of the interviews, Energy Northwest may either choose the Bidder deemed to be qualified, responsive, responsible, and most advantageous to perform the required Work or Energy Northwest may provide an opportunity for Bidders to submit a Best and Final Office (BAFO).

5. After the submittal of a BAFO, if requested, there will be no further opportunity for clarification, refinement, and/or discussions. Energy Northwest will review and evaluate the BAFOs. Energy Northwest will select the Bidder whose proposal is in the best interest of and most advantageous for Energy Northwest if any.

6. Bidder shall thoroughly examine and be familiar with the BAFO documents. Submittal of a BAFO shall constitute an acknowledgement upon which Energy Northwest may rely that the Bidder has thoroughly examined and is familiar with these documents. Failure or neglect to receive or examine these documents shall in no way relieve Bidder from any obligation with respect to the proposal or these documents. No claim for additional compensation will be allowed, which is based on lack of knowledge of the BAFO documents.

7. Energy Northwest reserves the right, without qualification, to select any BAFO as a basis for negotiation, to reject all BAFO’s and to exercise its discretion and apply its judgment with respect to any BAFO submitted. This BAFO does not commit Energy Northwest to pay any costs incurred in connection with any BAFO, or to contract for any Work. There is no commitment on the part of Energy Northwest to accept the lowest priced BAFO or any conditions imposed by a contractor as a requirement of acceptance of their BAFO. The BAFO to be accepted shall be at the sole discretion of Energy Northwest.

8. Information submitted to Energy Northwest in response to this BAFO becomes public record under the Revised Code of Washington. Without exception by the presenting Party, the information is subject to public disclosure pursuant to the Washington State Public Records Act. Energy Northwest may unilaterally release or exempt information from public disclosure. In the event a proposer seeks to withhold information from public disclosure, it shall hold Energy Northwest harmless from any damages or costs, including attorney’s fees and statutory awards imposed by any court or regulatory authority. Energy Northwest shall not be liable for any inadvertent public disclosure of information, despite the exercise of reasonable care.

9. Other criteria which may be evaluated while deciding on the intended awardee are those that come to light during Bidder interviews. Topics such as the following:

a. Leadership and team effectiveness: behaviors demonstrated in submittals and interviews (observable examples, field reinforcement, accountability).

b. Integrated Risk Management maturity (risk register quality, thresholds, governance, pre-evolution gates).

c. Technical Conscience and stop-work readiness (independent review, technical challenge mechanisms).

d. Learning/OE utilization (methods for assimilating and acting on OE; evidence of prior improvements).

e. Event-free operations track record (last 24 months), HU tools usage, trending quality, corrective-action effectiveness

Note: Energy Northwest uses INPO 26-001 as principles guidance to inform evaluation and performance oversight in partnership with suppliers; it is not a prescriptive specification.

C. WRITTEN BID PROTEST PROCEDURES

A. Purpose: These protest procedures are included in this RFP to provide a prompt, fair and equitable administrative remedy to all Bidders regarding alleged substantive errors or omissions in the RFP or regarding any decision by Energy Northwest to award the Contract, to declare a Bid non-responsive, or to find a Bidder not responsible.

B. Form of Protest: In order to be considered, a protest shall be in writing and shall include:

(1) the name, street address, telephone, fax number and email address of the aggrieved party and/or their authorized representative; (2) the RFP title and number under which the protest is submitted; (3) the economic interest of the aggrieved party in the Contract to be awarded under the RFP; (4) a detailed description of the specific grounds for the protest and any supporting documents;, (5) the specific ruling or relief requested; and (6) evidence that all persons with a financial interest in the procurement have been given notice of the protest or if such persons are unknown, a written statement to that effect. In the event the protesting party asserts the responsibility of any other Bidder as a ground for protest, it must address in detail the specific responsibility criteria identified in the particular RFP and, absent such specific responsibility criteria, the matters addressed in chapters 39.04 and 39.06 RCW pertaining to Bidder and/or Subcontractor responsibility. The transmittal envelope must clearly identify the RFP number on its face and be labeled as a “Bid Protest.” No protest will be considered by Energy Northwest if all Bids are rejected or if the protest is received after award of the Contract as contemplated by this RFP. The protest shall be provided to Energy Northwest, General Counsel at Kootenai Building, MD 1020, 76

North Power Plant Loop, Richland, Washington 99354; Attention: Esther Andrews;

509.377.6020.

C. Timing:

1. Prior to Bid Opening or Due Date: Protests based on the specifications or other terms in the RFP Documents which are apparent on the face of said documents must be received by Energy Northwest no later than 10 calendar days prior to the date established for submittal of Bids. Protests based on other circumstances must be received by Energy Northwest within five calendar days after the protesting Bidder knows or should have known of the facts and circumstances upon which the protest is based. In no event shall a protest be considered if all Bids are rejected or after award of the Contract.

2. After Bid Opening and Prior to Award: Within two full business days (the equivalent of 16 business hours) after the advertised date and time of Bid opening, as amended (Saturday, Sunday, and legal holidays excluded), any party planning to protest must file a written notice of such intention with the Energy Northwest General Counsel. If no notice is received by the Energy Northwest General Counsel within the two business days, all eligible protestors will be considered to have waived their right to protest. Notice of intention must stipulate (1) name, address, and phone number of the aggrieved party; (2) the RFP number and title under which the protest is submitted; and (3) the intended grounds for the protest.

The complete protest, prepared according to the criteria set forth herein (and consistent with the criteria set forth in subsection I.16.B above), must be received by the Energy Northwest General Counsel within two business days (16 business hours) after the date and time of receipt of the notice of protest.

After the two business days have passed from Bid opening date/time, Energy

Northwest will proceed as follows:

If a notice of intent to protest was filed with the Energy Northwest General Counsel during the two business days following Bid opening, the Energy Northwest General Counsel’s may make the following determination:

a. Suspend the award decision to allow consideration of the protest before award is made; or

b. Declare intent to award and wait a minimum of two business days (sixteen business hours as defined above) before entering into a contract. Written notice of intent to execute a contract shall be met by either one of the following methods: (1) public posting by Energy Northwest with a named intent to award indicated on the posted tabulation, made public or accessible to the public by telephone and/or posting on the Energy Northwest internet location designated for Bid results; or (2) an Energy Northwest memorandum request to authorize award to the apparent successful Bidder. The first memorandum request submitted either to the Energy Northwest Executive Board (if applicable) or official or employee with delegated approval authority shall be considered notice of intention to award.

After Bid opening, only Bidders that submitted a Bid, subcontractors, or others that can show a substantial economic interest in the Bid award and who are aggrieved, are eligible to protest. After Bid opening, protests are limited to issues related to Bid opening, evaluation of the Bids, and intention to award decisions, and are further limited to those items that were not known or could not have been reasonably known prior to Bid opening. Such issues that were known or should have reasonably been known must have been protested prior to Bid opening and are no longer eligible as an issue of protest.

Only protests stipulating an issue of fact concerning the following subjects shall be considered:

▪ A matter of bias, discrimination or conflict of interest on the part of the evaluator;

▪ Errors in computing the score or Bid Price upon which award decisions are based; or

▪ Non-compliance with procedures described in the solicitation for the opening and award itself.

D. Review by Energy Northwest:

1. Energy Northwest shall promptly consider the protest based on the written submittal. In its sole discretion, Energy Northwest may give notice of the protest to other interested parties, including other Bidders. Energy Northwest reserves the right to resolve or to attempt to resolve any protest that concerns the form or content of the solicitation and which protest was received before the Bid due date or Bid opening through written addenda to the Bid documents.

2. Energy Northwest may, in its sole discretion, elect to hold a hearing regarding the protest. A hearing will not, however, generally be held unless Energy Northwest believes it would be helpful to the resolution of the Protest. At the hearing, the aggrieved party will be given a reasonable opportunity to present relevant evidence and to make legal arguments. Other interested parties may also be given the opportunity to do so. The hearing will generally be recorded, and Energy Northwest will maintain an official record of all documentary evidence presented at the hearing. Energy Northwest will issue a written final decision on any submitted Protest. In making its decision, Energy Northwest may consult with others and consider information relating to the protest from any source, including other interested parties. A copy of the final decision will be provided to the aggrieved party, and any other party as may be required, by either: (i) personal service; (ii) facsimile; or, (iii) email, with telephonic confirmation.

3. The determination by Energy Northwest will either:

a. Find the protest lacking in merit and uphold Energy Northwest’s action;

or

b. Find only minor technical or harmless errors in Energy Northwest’s acquisition process and determine Energy Northwest to be in substantial compliance and therefore reject the protest; or

c. Find merit in the protest and pursue correction including correcting the errors and reevaluating the Bids, and/or reissuing the solicitation to begin a new process; or

d. Make other findings and determine other courses of action, as appropriate.

E. Stay of Award of the Contract: Energy Northwest will stay award of the Contract for two business days following the issuance of its final decision. The term “business day” shall mean any day on which Energy Northwest is open for regularly conducted business.

F. Appeal: Any appeal must be filed within two business days of the determination being delivered by the Energy Northwest General Counsel to the aggrieved party. An appeal must be in writing and submitted to the Energy Northwest General Counsel. The written statement of appeal must provide a substantial basis for an appeal, based on the information submitted as part of the original protest. New information or basis of protest will not be considered during the appeal process. This shall be the final appeal provided to the protestor. The protest shall be considered by the Energy Northwest General Counsel who shall consider all facts and issues and shall issue a final decision on behalf of Energy Northwest. If the aggrieved party appeals the decision, then the subsequent determination by the Energy Northwest General Counsel shall be final and conclusive. The notice shall be provided to Energy Northwest General Counsel at Kootenai Building, MD 1020, 76 North Power Plant Loop, Richland, Washington 99354; Attention: Esther Andrews, Senior Vice President/Chief Compliance Officer;

509.377.6020.

G. Strict Compliance: Strict compliance with these protest procedures is essential in furtherance of the public interest. Any aggrieved party that fails to comply strictly with these protest procedures is deemed, by such failure, to have waived and relinquished forever any right or claim with respect to alleged irregularities in connection with the solicitation or award of the Contract.

RFP SECTION III

STATEMENT OF WORK

NOTE: FURTHER INFORMATION FOR ALL SECTIONS BELOW CAN BE FOUND IN

ATTACHMENT 1 – RFP 716712 - SCOPE OF WORK (ATTACHED AS A SEPARATE DOCUMENT)

A.1 INTRODUCTION

A. Energy Northwest, a joint operating agency and municipal corporation, operates Columbia Generating Station (Columbia), a nuclear power generating facility with a boiling water reactor.

B. The existing fifth stage FWHs, Condensate (COND) Heat Exchanger (HX) 5A and 5B, are reaching the end of their design life cycle. Overall efficiency is also a concern with the 5A and the 5B FWHs having 9.4% and 11.0% of their tubes plugged, respectively.

Internal erosion and shell thinning have been observed, increasing the likelihood of emergent corrective shell and/or nozzle repairs. Additionally, Columbia is implementing an Extended Power Uprate (EPU), necessitating replacement of the 5th stage FWHs with an upgraded and uprated design.

C. The existing 3rd stage FWH, COND-HX-3C, has been damaged during a transient and must be replaced. Additionally, the design of the replacement 3rd stage HX must accommodate for the EPU conditions and be able to function at 120% of the original licensed thermal power.

D. Contractor shall provide personal, resources, and materials to replace the three COND- HX’s.

A.2 SCOPE OF WORK

A. The scope of work is intended to give an overview of the Work and is not inclusive of all the Work necessary to complete the project. Further information is defined in Attachment 1 – RFP 716712 – Scope of Work.

B. The Site location is 76 North Power Plant Loop, Richland, WA 99354, a nuclear power generating facility. The Work shall be performed inside the Protected Area of Columbia.

Note: Contractor shall use the above address when determining the appropriate tax rate in accordance with Section B.15.

C. Contractor’s Work includes but is not limited to the following:

1. Mobilize a team to walk down COND-HXs during Refuel Outage 28. Estimated walkdown date will be in March 2027, dependent on the outage schedule.

2. Contractor shall manage and provide craft services pertinent to the demolition, decontamination, installation, and rad-waste shipping of the three COND HX’s.

3. Review Engineering Change (EC) 20929 (Attachment 3), EC 28080 (Attachment 2), and all applicable work orders and tasks to ensure work can be performed as planned. Provide feedback to the Technical Representative or designee if any issues are identified.

4. Review the Turbine Generator (TG) building laydown plan for floor space needed to perform the Work. Provide feedback to the Technical Representative or designee identifying laydown floor space needed for pre-outage and outage

5. Attend COND HX weekly meetings coordinated by the Technical Representative or designee.

6. Coordinate with the Technical Representative to remove the containers of radiological waste and HXs from the TG building and the Protected Area for processing.

D. Welders: Welders provided by the Contractor shall be approved by Energy Northwest prior to any Work being performed.

1. Welding will be performed in accordance with Contractor’s American Society of Mechanical Engineers (ASME) Section IX qualified welding program.

Applicable welding procedure specifications (WPS) and supporting procedure qualification records (PQRs) will be provided by Contractor for review and approval by Energy Northwest. Welders may undergo certification onsite for certain processes. All welding performance qualifications (WPQs) will be provided to Energy Northwest for review and approval.

2. Welding documents (WPS & PQR) will be generated onsite in accordance with

Contractor’s quality assurance program and submitted to Energy Northwest’s welding engineer…