RFP-71-2024 Addendum 1.pdf
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- Attached to
- Medical Examiner Body Removal Services
- Solicitation number
- RFP-71-2024
- Issued by
- Multnomah County, Oregon
About this file
This document is Addendum 1 for Multnomah County's Request for Proposal (RFP-71-2024) for Medical Examiner Body Removal Services. The addendum modifies the original RFP, changing the method of award from one to up to two contracts, with the highest-scored proposer becoming the primary provider and the second-highest becoming the secondary provider. The contract term is set for five years, with an estimated start date of June 1, 2024, and the county reserves the right to terminate the contract on any contract anniversary date. The proposal closing date is March 8, 2024, at 4:00 p.m. PST, and proposers are encouraged to submit their responses through the Multco Marketplace Supplier Network.
The addendum includes changes to the evaluation process, clarifying that awards will be made to the responsible proposer(s) with the highest scoring proposal(s). The document maintains Multnomah County's strong encouragement of participation from Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations. An optional pre-proposal meeting was held on February 12, 2024, with attendance from two companies: Synergy First Call Mortuary and Portland Cremation Center. The addendum also corrects a minor typo in the programmatic questions, changing "decent" to "decedent" in the description of transport services.
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Text version
A D D E N D U M # 1
February 15, 2024
Address all questions through the associations Sourcing Event Q&A Board.
To access the Sourcing Event, visit https://multco.us/purchasing/bids-proposal-opportunities then select the “Multco
Marketplace Supplier Network” link for new business opportunities.
EVENT NO: RFP-71-2024
EVENT TITLE: Medical Examiner Body Removal Services CLOSING DATE: March 8, 2024 / NOT LATER THAN 4:00 p.m. PST
This Addendum is issued to the above referenced Sourcing Event and makes the following changes, additions, deletions, and/or clarifications:
1. Change Was:
METHOD OF AWARD
The County intends to award one contract. Award, as determined by the County, will be made to the highest scoring Proposer whose Proposal the County determines is most advantageous to the County based on the described evaluation process and evaluation factors.
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.
Change to:
METHOD OF AWARD
The County intends to award up to two (2) contracts. Award, as determined by the County, will be made to the two (2) highest scoring Proposer(s) whose
08/09/18 Sourcing Event Number: RFP-71-2024 Page 1 of 4 https://multco.us/purchasing/bids-proposal-opportunities
Proposals the County determines is most advantageous to the County based on the described evaluation process and evaluation factors.
If more than one (1) contract is awarded, the highest scored proposer will be the primary provider of services described in this RFP. The second highest scored proposer will be the secondary provider of services and will be utilized if the primary provider is unable to respond to a County service request.
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.
2. Add
TERM OF CONTRACT
The contract term shall be five (5) years. The County shall have the right to terminate the contract on any contract anniversary date.
Add:
Estimated start date of any contract under this RFP will be June 1, 2024.
3. Change Was:
EVALUATION PROCESS FOR WRITTEN RESPONSE
Each evaluator shall independently assign a draft score to each evaluation criterion based on review of the written proposals. Then the evaluators shall meet at a Proposal Evaluation Session and share their key findings from the proposals. After sharing their findings, each evaluator shall be given an independent opportunity to revise their draft scores and to finalize them. Final scoring by each evaluator will then be summed. The award will be made to the responsible Proposer with the highest scoring proposal based on the written proposals.
Change to:
EVALUATION PROCESS FOR WRITTEN RESPONSE
Each evaluator shall independently assign a draft score to each evaluation criterion based on review of the written proposals. Then the evaluators shall meet at a Proposal Evaluation Session and share their key findings from the proposals. After sharing their findings, each evaluator shall be given an independent opportunity to revise their draft scores and to finalize them. Final scoring by each evaluator will then be summed. The award will be made to the responsible Proposer(s) with the highest scoring proposal(s) based on the written proposals.
08/09/18 Sourcing Event Number: RFP-71-2024 Page 2 of 4
4. Change Programmatic Questions
Was:
2.1.7: Interest: Describe your interest in providing decent transport services for Multnomah County, and what puts you in front of others in your field of practice. Evaluation Criteria: The proposer describes in detail their interest in providing services to Multnomah County, and why their services are preferable to others in the field of practice. (15% of this section)
Change to:
2.1.7: Interest: Describe your interest in providing decedent transport services for Multnomah County, and what puts you in front of others in your field of practice. Evaluation Criteria: The proposer describes in detail their interest in providing services to Multnomah County, and why their services are preferable to others in the field of practice. (15% of this section)
5. Add Pre-Proposal Meeting Attendance List The attendance list from the optional pre-preproposal meeting of February 12, 2024 is attached and labeled as Addendum 1, Attachment 1.
c: K. DiLeo, A. Monnig N. Kareko, J. Zhu, K. Braeme-Burr
File
08/09/18 Sourcing Event Number: RFP-71-2024 Page 3 of 4
RFP-71-2024 Addendum 1, Attachment 1
Pre-Proposal Meeting Attendance List M U L T N O M A H C O U N T Y O R E G O N
SOURCING EVENT NUMBER & TITLE: RFP-71-2024 MEDICAL EXAMINER BODY REMOVAL SERVICES
DATE AND TIME OF CONFERENCE: FEBRUARY 13TH, 2024 | 1:30PM PT
ADDRESS OF CONFERENCE SITE: meet.google.com/wuo-ikmi-efo
PRE-PROPOSAL ATTENDANCE IS: OPTIONAL
08/09/18 Sourcing Event Number: RFP-71-2024 Page 4 of 4
COMPANY INFORMATION REPRESENTATIVE
COMPANY NAME: Synergy First Call Mortuary NAME: Jessica Daaling
MAILING ADDRESS: PHONE: 541 918 1456 FAX:
CITY: STATE: ZIP: EMAIL ADDRESS: jessica@synergyfirstcall.com
COMPANY INFORMATION REPRESENTATIVE
COMPANY NAME: Portland Cremation Center NAME: Craig Collins
MAILING ADDRESS: PHONE: Undisclosed FAX:
CITY: STATE: ZIP: EMAIL ADDRESS: craig@portlandmortuaryservices.com
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