RFP 70RWMD22R00000006_OBAA Topic Solicitation No. 10_Checkpoint Chemical Detectors_FINAL 5.6.22.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and hand carried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

TBD

5. DATE ISSUED

5/6/2022 RWRD-22-0023

copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if until

CWMDOBAA@hq.dhs.gov

X X X

X

XXXXXXXXXXXXXXXXXXXXXXXX

5:00PM Eastern July 11, 2022

70RWMD22R00000006

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

OBAA Topic Solicitation No. 10 (RFP # 70RWMD22R00000006) Summary:

The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Countering Weapons of Mass Destruction Acquisition Division (CWMDAD) issues this Request for Proposal (RFP) to solicit capable vendors for the submission of technical and cost proposals in accordance with this Topic Solicitation No. 10, RFP No. 70RWMD22R00000006, titled “Checkpoint Chemical Detectors ", its attachments, and the overarching Research and Development (R&D) Open Broad Agency Announcement (OBAA) No. 70RDND19R00000003.

This requirement supports the DHS Countering Weapons of Mass Destruction (CWMD), Research and Development Division (RDD), under BAA focus area CWMD.07 – Chemical and Biological Detection to provide increased capability to detect and identify chemical and biological threats in response to emerging operational needs.

RFP & Attachments:

Total pages: 143 SF 33 & TS No. 10 RFP # 70RWMD22R00000006 (this document), 51 pages.

1. Attachment 1 OBAA Topic Solicitation No. 10 - Pitch Paper Cover Sheet, 2 pages.

2. Attachment 2 - OBAA Topic Solicitation No. 10 - Quad Chart, 1 page.

3. Attachment 3 OBAA Topic Solicitation No. 10 - Proposal Cover Sheet, 2 pages.

4. Attachment 4 OBAA Topic Solicitation No. 10 - SOW_RandD_Template, 10 pages.

5. Attachment 5 OBAA Topic Solicitation No. 10 - Economy Act IAA SOW Template, 15 pages.

6. Attachment 6 OBAA Topic Solicitation No. 10 - DOE Lab IAA SOW Template, 16 pages.

7. Attachment 7 - OBAA Topic Solicitation No. 10 - Company-to-Company NDA Mayvin, 1 page.

8. Attachment 8 - 5-yr OBAA Solicitation No. 70RDND19R00000003 (Updated 2/8/2022), 45 pages.

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

2. Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Base Period: Phase I - Feasibility Assessment (12 months, concluding at TRL 5)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

IDC Type: Not Applicable FSC Codes: AJ12 GENERAL SCIENCE AND TECHNOLOGY R&D SERVICES; GENERAL

SCIENCE AND TECHNOLOG

NAICS Code: 541715 Research and Development in the Physical, Engineering, and Life

Sciences

Item Number Base Item Number

Supplies/Services Quantity Unit

1001 0001 Option Period 1: Phase II - Preliminary Design (9-12 months, concluding at TRL 5-6)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

Option:

Option Time Date:

Option Time Duration:

Option Time Units:

IDC Type:

FSC Codes:

NAICS Code:

Not Applicable

AJ12 GENERAL SCIENCE AND TECHNOLOGY R&D SERVICES;

GENERAL SCIENCE AND TECHNOLOG

541715 Research and Development in the Physical, Engineering, and Life Sciences

RWRD-22-0023

Item Number Base Item Number

Supplies/Services Quantity Unit

2001 0001 Option Period 2: Phase III - Critical Design (12 months, concluding at

TRL 6-7)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

Option:

Option Time Date:

Option Time Duration:

Option Time Units:

IDC Type:

FSC Codes:

NAICS Code:

Not Applicable

AJ12 GENERAL SCIENCE AND TECHNOLOGY R&D SERVICES;

GENERAL SCIENCE AND TECHNOLOG

541715 Research and Development in the Physical, Engineering, and Life Sciences

Item Number Base Item Number

Supplies/Services Quantity Unit

3001 0001 Option Period 3: Phase IV - Technology Demonstration and Characterization (12 months, concluding at TRL 7)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

Option:

Option Time Date:

Option Time Duration:

Option Time Units:

IDC Type:

FSC Codes:

NAICS Code:

Not Applicable

AJ12 GENERAL SCIENCE AND TECHNOLOGY R&D SERVICES; GENERAL

SCIENCE AND TECHNOLOG

541715 Research and Development in the Physical, Engineering, and Life Sciences

Clauses incorporated by reference

Clauses incorporated by full text

Contract Line Items and Costs TBD prior to Award.

3. Section C - Description/Specifications/Work Statement

Clauses incorporated by reference

Clauses incorporated by full text

Topic Solicitation 10: Checkpoint Chemical Detectors Information

DEPARTMENT OF HOMELAND SECURITY (DHS) COUNTERING WEAPONS OF MASS DESTRUCTION OPEN

BROAD AGENCY ANNOUNCEMENT (CWMD OBAA)

TOPIC SOLICITATION NO. 10: 70RWMD22R00000006

1. Topic Solicitation Number: Topic Solicitation No. 10: 70RWMD22R00000006

2. SAM.gov Solicitation Number: 70RWMD22R00000006 for Topic Solicitation No. 10 and SAM.gov Solicitation Number: 70RDND19R00000003 for the OBAA

3. Topic Solicitation No. 10: 70RWMD22R00000006 Event Dates/Time (Local Eastern Time)

: May 6, 2022

• Potential Offeror Question Submission Deadline: May 16, 2022, 5:00 p.m. Eastern Time p.m. Eastern Time

• Notification to Submit Pitch Papers

• Pitch Paper Submission Deadline: June 8, 2022, 5:00

• Pitch Paper Notifications: June 27, 2022

• Proposal Due Date: July 11, 2022, 5:00 p.m. Eastern Time

July 26, 2022• Notification of Selection/Non-selection of Proposals:

• Award date (estimated): September 26, 2022 There will be no exceptions to the time and date on which responses are due, unless determined otherwise by the Government. Proposals received after the designated closing date/time may not be considered. See Section 5.3.1 of the

OBAA.

Note: This Topic Solicitation will be conducted in accordance with the Two-Phased Evaluation Process as described under Section 1.6 of the OBAA. This Topic Solicitation is being issued in accordance with the notice and solicitation requirements set forth in FAR 5 for the FAR 35 Research and Development solicitation. The OBAA Solicitation 70RDND19R00000003 was posted on Federal Business Opportunities (FBO.gov) on April 17, 2019. Effective November 12, 2019, FBO.gov is retired, and the OBAA Solicitation 70RDND19R00000003 can now be found on https://sam.gov

This evaluation process will consist of the solicitation, receipt, and evaluation of the pitch papers and proposals. Under this evaluation, Phase 1 of the evaluation process will consist of the solicitation, receipt, and evaluation of the pitch papers from potential performers. Entries in the various sections of the pitch papers should be concise and conform to the specified formatting and word count limitations as indicated in this Topic Solicitation. Repetition of presentation materials should be avoided or minimized as much as possible. No formal transmittal letter is required for Phase 1 responses. Once the pitch paper peer/scientific review process has been completed, potential offerors will be notified in writing, typically via email, whether the potential offeror is "encouraged" or "not encouraged" to submit a full proposal. Potential Offerors are strongly encouraged to take advantage of the pitch paper process, but they are not required to submit a pitch paper in advance of a proposal.

https://sam.gov

BRENDAN.BENISEK

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BRENDAN.BENISEK

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A down-selection process will then be conducted by Department of Homeland Security (DHS). Offerors who submitted Phase 1 pitch papers and were encouraged to submit proposals, will be given the opportunity to participate in Phase 2. As stated in Section 5.2.2 of the OBAA, pitch papers are designed to permit Offerors an opportunity to obtain feedback from CWMD on their project without having to go to the expense and effort of writing a proposal. Therefore, if the Government does not encourage a proposal based on an Offeror's pitch paper submission, the Offeror may still participate in Phase 2. Phase 2 will consist of the solicitation, receipt, and evaluation of a proposal limited to 16 pages, excluding the cover sheet, Volume II and Volume III. Once the proposal peer/scientific review process has been completed, offerors will be notified in writing, typically via email, that their proposal has either been selected, selected but not funded, or not selected for the award. Potential offerors are strongly encouraged to take advantage of the pitch paper process, but they are not required to submit a pitch paper in advance of a proposal.

Offerors not selected for the award may request feedback regarding the peer/scientific review findings of the submitted proposal. A written request to the Contracting Officer must be received within 3 calendar days of notification of non-selection.

4. Topic Solicitation Research and Development Focus Areas CWMD.07: Chemical and Biological Detection: Provide increased capability to detect and identify chemical and biological threats in response to emerging operational needs.

5. Research Opportunity Description Topic Title: Checkpoint Chemical Detector

Objective: Mature and demonstrate non-contact detection technologies for sensing of chemical threats relevant to checkpoint screening scenarios.

Technology Readiness Level at Beginning: TRL 4-5

Technology Readiness Level at Conclusion: TRL 7

(Note: TRL definitions can be found in Attachment B of the OBAA.)

Background

The U.S. Department of Homeland Security (DHS) is committed to using cutting-edge technologies and scientific talent in their mission to make America safer. In December 2018, the Countering Weapons of Mass Destruction Act authorized the creation of the DHS Countering Weapons of Mass Destruction Office (CWMD). The mission of CWMD is to lead DHS efforts and coordinate with domestic and international partners to safeguard the United States against chemical, biological, radiological, and nuclear (CBRN) and health security threats. The DHS CWMD Research and Development (R&D) appropriation provides resources necessary to identify, explore, and demonstrate new technologies and capabilities that will help enable DHS and stakeholders to prevent, protect against, respond to, and mitigate nuclear, chemical, radiological, and biological threats and incidents.

Priority needs of DHS's Operational Components drive CWMD's R&D investments. CWMD looks for the following types of solutions within the chemical, biological, radiological, and nuclear mission space:

• Over the horizon, future innovations that will transform the way homeland security operators accomplish their missions.

• Near-term capabilities that will solve current operational challenges and meet DHS's R&D needs.

• New applications of technologies to respond to emerging threats to the homeland.

As the threat of terrorism evolves, DHS intends to assess a wide spectrum of potential technologies that can enhance their capabilities.

Description

The Department of Homeland Security is committed to investments in game-changing technologies to improve the protective posture of DHS personnel and the general public against chemical threats and hazards. At checkpoint screening scenarios, there is a need to reduce contact of suspected items from screening officers such as TSA Transportation Security Officers (TSOs) and the traveling public, and to eliminate error with current trace detection platforms that rely on direct sampling from target substrates to facilitate effective detection. To address this need, this topic seeks to mature non-contact chemical detection technologies to enable sensing of a wide range of threat materials that could be used as WMDs, such as chemical warfare agents (CWAs), toxic industrial chemicals (TICs), chemical threat precursors, pharmaceutical based agents (PBAs), and explosives. The goal of this program is to increase the range of threats detected and identified at screening operations, improve the speed of detection and identification, reduce false/nuisance alarms, and enhance material identification at lower limits of detection.

Solutions must provide a cost-effective, low maintenance technology for high-throughput screening operations, providing small bulk chemical identification, trace surface chemical identification, or both trace and small bulk capability. Solutions should perform non-contact detection and identification of materials in near-real time without requiring direct collection of samples.

Specifically, technologies are sought to meet one or more of the following tracks:

A. Small bulk chemical detector:

1. Detect and identify target materials of interest in bulk amounts in liquid, gel, and/or powder form, within containers (e.g., beverage bottles; carry-on liquids containers; plastic bags). Container sizes of interest are between 30 mL to 750 mL (threshold), with desired ability to also detect in smaller and larger containers (objective).

2. Detect through clear and translucent container materials, with the ability to scan through container openings with the lid removed, and inside asymmetric or non-rigid containers such as bags, pouches, and hand sanitizer bottles.

3. Detection of chemical threats in bulk, or in mixtures down to 15% w/w (threshold)/1% w/w (objective) of pure compound in various matrices, such as gels, powders, and liquids. Desired minimum concentration levels for detection may vary according to threat material.

B. Trace chemical detector:

1. Detect and identify threat material residue on checkpoint-relevant surfaces (e.g., mobile phone screens; laptop computer surfaces; ID cards/passports; luggage; container exteriors).

2. Detect at a surface concentration of 0.5 mg/cm2 (threshold) with a goal of 50 ng/cm2 (objective) on a variety of checkpoint-relevant substrates.

3. Detect target chemicals within a scan area of 25 cm2 (threshold), with larger scan areas also of interest.

C. Combined small bulk and trace surface chemical detector that meets a majority (threshold) or all (objective) of the requirements for both Tracks A and B above.

The desired final prototype system functional and performance parameters for all systems (Tracks A, B, and C) are as follows:

1. Provide an alarm time of 20 seconds (threshold) with a goal of 5 seconds (objective), via a visual and audible alarm for initial classification/identification. For Track B, detect threat chemicals within the threshold scan area (25 cm2) in these time windows.

2. Provide a detection rate of at least 95%, and false alarm rate of 2.5% or lower (threshold), with a desired false alarm rate of 1% (objective).

3. Detectors must be able to return a result requiring minimal training or specialized expertise to interpret (e.g., red/green), while allowing for more detailed analysis by displaying the collected data for advanced users.

4. Detectors must be able to readily export calibrated data in a non-proprietary format for additional processing.

5. Detectors must have a chemical library that can be easily updated to include new threat signatures.

6. Size and weight: a desktop system is acceptable, with threshold dimensions of 22 in length x 24 in height x 22 in width, and threshold maximum weight of 50 lbs.

7. Detectors should not require consumables to operate (e.g., cryogenic liquids; compressed gases).

Chemicals of interest for this program include, but are not limited to, the following classes:

• Chemical warfare agents (including non-traditional agents) and precursors

• Toxic industrial chemicals

• Explosives and energetics; common oxidizers and fuels

• Optional: Incapacitating materials and PBAs A detailed list of chemical targets of interest, as well as substrate surfaces and interferent materials, will be provided as Government Furnished Information (GFI) following award. Offeror must be able to perform work at the Secret level in order to gain appropriate access to detection requirements.

Phase Structure

This will be a four-phased development activity. Research activities are sought that can be matured into an operational capability within a 45- to 48-month time frame.

• Phase I - Feasibility Assessment (12 months, concluding at TRL 5): Conduct the necessary research and development to demonstrate feasibility of existing prototype technology with the potential to meet the specified requirements. Efforts should include refinement of sensor hardware and algorithms required for laboratory demonstration. Performers will address all critical scientific and technical risks leading to a feasibility prototype sensor, concluding in a Feasibility Evaluation Review (FER) and report. This phase should include analysis of the current technology maturity to determine what further research and development are needed to address limitations.

The initial prototype must undergo a demonstration by the performer in a relevant lab environment with surrogate chemicals and a selection of threat materials. Information from Phase I will inform a potential down-select of technologies for advancement to Phase II. Funding for Phase I efforts should not exceed $2M per award.

• Phase II - Preliminary Design (9-12 months, concluding at TRL 5-6): Based on successful performance in Phase I, conduct technology maturation adjustments and developmental testing to develop a Proof of Concept (PoC) prototype, addressing shortcomings determined during Phase I. Conduct a Preliminary Design Review (PDR) with the Government team to ensure the design for the PoC prototype system demonstrates a viable path toward meeting the final system requirements. This phase will also include limited independent Government testing against selected threats and interferents. Performers will train and support test personnel conducting Government testing to determine the PoC prototype performance against desired sensor capabilities. Information from Phase II will inform advancement to Phase III. Funding for Phase II efforts should not exceed $2M per award.

• Phase III - Critical Design (12 months, concluding at TRL 6-7): Develop Final prototypes in order to address areas of improvement identified in Phase II. Conduct a Critical Design Review (CDR) with the Government team to ensure that the design implementation will meet all remaining requirements that were not met in Phase II. Conduct final developmental testing as needed to optimize areas in need of improvement. Performers will deliver a minimum of five (5) prototypes for Government laboratory and chamber limit of detection and operational background testing.

Performers will train and support test personnel conducting Government testing. Information from Phase III will inform advancement to Phase IV. Funding for Phase III efforts should not exceed $2.5M per award.

• Phase IV - Technology Demonstration and Characterization (12 months, concluding at TRL 7): Conduct demonstration and characterization of final prototypes developed in Phase III, ensuring a minimum of five (5) final prototypes are available in Phase IV for Government demonstration testing in an operational setting, and for false alarm testing. Conduct a Test Readiness Review (TRR) prior to Government demonstration and false alarm testing.

Performers will train and support test personnel conducting Government testing. Performers will also develop a strategy for transition and commercialization of the final prototype, identifying suitable pathways in coordination with the Government. Funding for Phase IV efforts should not exceed $1.5M per award.

6. Deliverables: Minimum deliverables required under this Topic Solicitation are disclosed in Section 8.8 & 8.9 of the OBAA, to include monthly reports, performance reviews, end of phase performance evaluation & report for each phase, and final performance evaluation & report. Performers should define additional program-specific deliverables as appropriate for the proposed approach. These may include but are not limited to prototypes, algorithms, or software packages, and will be negotiated upon selection.

7. Number of Selections: CWMD expects to make up to two awards under this OBAA Topic Solicitation.

8. Anticipated Ceiling: Although subject to appropriations and funds availability, it is anticipated that approximately $2,000,000.00 of (FY) 2022 funds will be available across resultant awards for this OBAA Topic Solicitation for incremental funding the first phase of the effort (up to $8,000,000.00 in total value, across all periods, for each award).

For planning purposes, the overall ceiling should not exceed $8,000,000.00 over a 45 to 48-month period of performance for each award. The Government will reserve the right to incrementally fund any resultant contract line-item numbers awarded from this OBAA Topic Solicitation as provided by the FAR 52.232-22, "Limitation of Funds."

9. Anticipated Award Type: Award type is anticipated to be in the form of FAR-based, Cost Reimbursement-type contracts (Cost-Plus Fixed-Fee, CPFF type) and/or interagency agreements.

10. Anticipated Award Dates: The 4th Quarter of Fiscal Year 2022 is when the Government anticipates making a resultant award(s) for this Topic Solicitation. However, the award date may vary based on the quality of the proposals received and the availability of funds.

11. Pitch Papers: Pitch papers are being requested for this Topic Solicitation. Potential offerors are strongly encouraged to take advantage of the pitch paper process, but they are not required to submit a pitch paper in advance of a proposal.

Pitch paper submission instructions and formatting guidance can be found in Sections 11.1 and 11.2 of this document.

11.1 Pitch Paper Submission Instructions

Pitch papers must be submitted on or before the deadline listed in Section 3 of this Topic Solicitation (not later than 30 calendar days from the Topic Solicitation posting), in electronic format and emailed to inbox:

CWMDOBAA@hq.dhs.gov. Pitch paper submissions consist of one attachment in the email submission. Specific guidance is provided below regarding the email and pitch paper file name format.

In the email subject line, please use "CWMD OBAA Pitch Paper Submission for

<organization>, Topic Solicitation No. 70RWMD22R00000006

Each pitch paper file name will include the following: "CWMDOBAA-PP-0#-XXXX," where "0#" = number of pitch paper submission, and "XXXX" = four letter character shortcut for organization name

Example: Company A, Inc.'s submission for one pitch paper comprised of one file in the attached email:

Subject: CWMD OBAA Pitch Paper Submission for Company A, Inc.

The email submission should at least include the following information:

• Organization: Company A, Inc.

• Submitted by: <first last name>, <title>, <email of submitter>

• Topic Solicitation No.: 70RWMD22R00000006

• Attached file for submission:

1) Pitch paper: CWMDOBAA-PP-01-COMA.pdf

• Request for receipt confirmation? (YES or NO)

Hard copy, facsimile, or hand delivered pitch papers will not be accepted.

Pitch papers should be submitted well in advance of the deadline for submission, to ensure completion of the electronic submission process by the date and time of the deadline, as stated in this Topic Solicitation. Any pitch paper submissions received by the Government after the deadline for submission will not be accepted. It is highly encouraged that offerors do not wait until the last minute to submit their pitch paper(s). Receipt of pitch papers will be handled in accordance with FAR 15.208 and FAR 52.215-1.

11.2 Format and Content of Pitch Paper

Pitch papers should capture the essence of a complete proposal and are designed to permit potential offerors an opportunity to obtain feedback from CWMD on their proposed project without having to go to the expense and effort of writing a full proposal. Such exchanges are to improve the understanding of Government requirements and industry capabilities, thereby allowing the potential offerors to judge if they can satisfy the Government's requirements and to enhance the Government's ability to obtain quality supplies and services, at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, and contract award. A pitch paper shall consist of a maximum of two pages, including all pictures, figures, tables, and charts in legible size. The quad chart described below is included in the two-page limit. The cover sheet and fully executed non-disclosure agreement (NDA) mentioned in Section 14 will not be included in the two-page limit.

A pitch paper is a single electronic file in PDF format, viewable by Microsoft Windows-10 compatible machines. The individual pitch paper file size must be no more than 20 MB. Pitch papers shall not exceed two pages (standard size: 8.5" by 11") using 1" margins and 12point fonts or larger for text and 9-point fonts or larger for pictures, figures, tables and charts. The pitch paper should contain the following information in this order:

• Cover Sheet (see Attachment 1 for format, not included in two-page limit).

• Quad Chart (see Attachment 2 for format, included in two-page limit).

• One-page summary capturing information not included in the quad chart or cover sheet abstract to include:

o Technical Approach and Critical Path: Describe the main research goals, and main tasks and methodologies to be employed to achieve these goals. Point out the critical research path to the proposed investigation, to include what will specifically be accomplished during the initial phase(s) of the effort to achieve research objectives.

o Team Capability and Experience: List and describe the extent of your team's experience and current capabilities to successfully execute the proposed research project.

o Management Approach: Provide a summary description of the management structure and approach for the effort.

o Cost: Provide a Rough Order of Magnitude cost to accomplish the technical approach.

If the pitch paper is found to be responsive to the topic, CWMD will schedule a brief (no more than 20 minutes) scientific engagement discussion with the offeror. The primary purpose of the scientific engagement discussion is for the Government to learn more about the proposed prototype, the potential offeror, and its capabilities. The Government will not be obligated by these discussions and nothing discussed will authorize the potential offeror to work, start work, or bill for work. During these scientific discussion engagement sessions, CWMD:

• Will ask clarifying questions about the information provided in the pitch paper. This includes questions to obtain a better understanding of the advantages and issues associated with a technical approach.

• Will not attempt to replace the potential offeror's original ideas with their own.

• Will not provide information concerning the objectives/criteria of the topic to one potential offeror without providing the information to all potential offerors.

• May note that a particular proposed feature or capability is not required by the Government to meet topic objectives or criteria and will provide that information regarding such functions or capabilities to all potential offerors.

• Will not share ideas of technical solutions that were provided by another potential source.

After this review, CWMD will notify potential offerors, either encouraging or not encouraging submission of a proposal. It is anticipated that responses will be provided no later than 10 days after the pitch paper deadline. If a proposal submission is not encouraged, the general basis for the opinion to not encourage further participation will be provided. If a proposal submission is encouraged, comments and questions regarding the pitch paper submission will be provided, which may include comments regarding the potential offeror's apparent capability and experience and management approach.

Pitch papers will be reviewed against four criteria in order of importance: Strategic Impact, Technical Approach, Capability and Experience, and Management Approach. A description of these criteria can be found in Section 13 of this document.

12. Proposal Format and Submission Process:

CWMD will not reimburse offerors for any proposal preparation costs. Proposals shall remain valid from the date of submission for at least six (6) months.

Offerors shall submit proposals no later than the deadline set forth in the Topic Solicitation and the notification letters encouraging proposal submission. Offerors shall submit proposals in electronic format and email their proposals to inbox:

CWMDOBAA@hq.dhs.gov. An offeror may choose to alter their ideas, concepts, technical approaches, etc. or expand on their original ideas reflected in the offeror's pitch paper (if submitted) at any time after the submission of the offeror's pitch paper and prior to the offeror's submission of their proposal. Exchanges between the Government and a potential offeror regarding the potential offeror's pitch paper are not binding.

Proposals consist of three separate documents described in detail below:

• Volume I: Technical and Management proposal (Not to exceed 16 pages. The cover sheet (Attachment 3) and fully executed NDA (if submitting a proposal only and not a pitch paper followed by a proposal) will not be included in the 16-page limit).

• Volume II: Supplemental Data (Not to exceed 30 pages).

• Volume III: Cost proposal (No page limit).

If an offeror submits a fully executed NDA as mentioned in Section 14 with a pitch paper and chooses to submit a proposal, they do not need to submit an additional fully executed NDA with the proposal. If an offeror submits a proposal only, then they must submit a fully executed NDA with the proposal.

Volume I is the primary document to be evaluated by the technical reviewers, with Volumes II and III providing supporting information. Note that Volume I should be a standalone document describing, consistent with the sections below, the material aspects of the proposed effort. The supplemental material in Volumes II and III are intended to support Volume I's statements and ensure compliance with non-technical aspects of the solicitation. All volumes will be evaluated by the Contracting Officer to ensure compliance with the requirements of the OBAA. For instance, Volume III will serve as the formal cost submission for future contracting discussions should the proposal be recommended for the award from a technical aspect.

Specific guidance is provided below regarding the email and proposal file name format.

Offerors shall submit proposals in electronic format and email their proposals to the inbox: CWMDOBAA@hq.dhs.gov. In the email subject line, please use "CWMD OBAA Proposal Submission for <organization>, Topic Solicitation No. 10:

70RWMD22R00000006".

Each proposal file name will include the following: "CWMDOBAA-VOL#-FP-0#-XXXX," where "VOL#" = volume number, "0#" = number of proposal submission, and "XXXX" = four letter character shortcut for organization name.

Example: Company A, Inc.'s submission for one proposal comprised of the three separate files in the attached email:

Subject: CWMD OBAA proposal Submission for Company A:

• Volume I file name: CWMDOBAA-VOL1-FP-01-COMA (.pdf file)

• Volume II file name: CWMDOBAA-VOL2-FP-01-COMA (.pdf file)

• Volume III file name: CWMDOBAA-VOL3-FP-01-COMA (.xls or .xlsx file)

The email for the proposal submission should at least include the following information:

• Organization: Company A, Inc.

• Submitted by: <first last name>, <project title>, <email of submitter>

• Topic Solicitation No: Topic Solicitation No. 10: 70RWMD22R00000006

• Attached Files for Submissions:

1. Volume I: CWMDOBAA-VOL1-FP-01-COMA.pdf

2. Volume II: CWMDOBAA-VOL2-FP-01-COMA.pdf

3. Volume III: CWMDOBAA-VOL3-FP-01-COMA.xls (or .xlsx)

• Request for receipt confirmation? (YES or NO)

Hard copy, facsimile, or hand delivered proposals are not accepted.

Offerors shall submit their proposals well in advance of the proposal submission deadline, in order to ensure completion of the electronic submission process no later than the date and time of the deadline, as set forth in the particular Topic Solicitation.

Any proposal submissions received by the Government after the submission deadline will not be accepted unless receipt of the proposal would not unduly delay the acquisition and it was the only proposal received. It is highly encouraged that offerors do not wait until the last minute to submit their proposal(s).

The three volumes consist of three separate electronic files, which may need to be delivered to the Government in separate emails but may be transmitted in a single email if size limitations permit. Volumes I and II will only be accepted in PDF format.

Volume III will only be accepted in Microsoft Excel format (only .xls and .xlsx files are acceptable). The maximum file size for each volume is 20 MB. Memory sizes of graphic images should be minimized before insertion into any of the files and should support clear display and document printing. Non-conforming proposals may be rejected without review and the Offeror will be removed from consideration for award.

Volume I: Technical and Management Proposal (16 pages)

Volume I shall provide the primary technical and management description of the proposal. Volume I is the primary document to be evaluated by the technical reviewers, with Volumes II and III used as supplementary material. Volume I shall not exceed sixteen (16) pages of standard size (8.5" by 11") using 1" margins in 12-point fonts or larger for text and 9-point fonts or larger for pictures, figures, tables and charts for all Topic Solicitations. Volume I shall include the sections described below. The section headings below are mandatory, the page limits for each section are suggestions, and only the mailto:CWMDOBAA@hq.dhs.gov overall limit of 16 pages will be considered during compliance checks. Proposals for which Volume I exceeds the 16 page limit will have any pages above the 16 page limit removed and those pages will not be reviewed or evaluated.

Quad Chart (1 page)

The general quad chart can be found in Attachment 2. The proposal quad chart content does not have to be the same as the pitch paper quad chart, but it should be in a similar format.

Strategic Impact (1.5 pages)

Describe how the intended research will provide strategic impact to the CWMD mission to counter attempts by terrorists or other threat actors to carry out an attack against the United States or its interests using a weapon of mass destruction.

• What CWMD need(s) is/are being addressed and discuss the impact on that need(s) if the project were successful?

• What is the expected performance of the technology or system with respect to the research Topic Solicitation objectives and/or current-state-of-art? What are the quantitative performance improvements expected?

• How will this performance dramatically reduce the technical, performance, or cost risks in achieving CWMD mission objectives?

• What are the envisioned transition activities for the resulting technology, to include identification of CWMD end user?

Technical Approach (4 pages)

This narrative section should describe in detail what is intended to be accomplished and the premise or theory justifying the approach taken. It should describe the fundamental principle, premise, or theory that the work will explore, the scientific approach being pursued to explore this premise, and how the results or data from the effort will be analyzed and/or evaluated.

This section should also provide some detail as to why this approach was taken, and an estimate of the risk in achieving research goals. In developing the technical approach, the following should be considered:

• Is there a clear understanding of the research objectives and driving goals?

• Are the research objectives/goals clearly supported by appropriate performance modeling, analysis, or existing literature, and are quantitative performance metrics defined, as appropriate?

• What technological choices were made and why, including trade studies which were made and alternate technologies/approaches which were considered?

• What is the likelihood the research goals are achievable as proposed in pursuit of the stated research objectives?

Technical Implementation (4.5 pages)

This section should provide a detailed outline of the plans and rationale for technical implementation including a summary of proposed tasks (work breakdown structure) for each phase of the effort. The discussion of Phase I tasks is expected to be more comprehensive than those of the follow-on phases. The narrative should answer the following questions:

• What key research or development tasks are needed to execute the effort?

• Is the technical plan clear, detailed, and complete to fully explain how research objectives will be met?

• Have likely risks in the proposed technical approach been identified and is there a risk mitigation strategy?

• What is the critical path and milestones (MSs) for the effort? Have methods been proposed for assessing technical progress?

Capability and Experience (1.5 pages)

This section should provide an overview of the offeror's experience relative to design and development of non-contact detection technologies for sensing of chemical materials relevant to checkpoint screening. This section should address the following:

• Team's understanding of past scientific and technical accomplishments and the current state-of-the art knowledge or technology.

• Prior experience and performance of the team (to include history of subcontractor performance, if applicable) in related efforts demonstrating an ability to perform innovative research and deliver results/products within proposed budgets/schedules.

• Completeness of proposed team to complete all required tasks.

Management Approach (2 pages)

This section should provide an overview of the proposed management approach, tools, and management processes to be used to execute the project. This section must provide:

• Delineation of schedule, phasing and MSs via integrated master plan and schedule (including all hardware deliverables and reviews). The schedule shall be presented in a Gantt chart.

• Delineation of roles, responsibilities and coordination among all team members and organizations, to include description of how subcontractors (if applicable) will be managed.

• If necessary, a brief summary of required information, facilities, equipment, materials, and data which must be provided by the Government to support the proposed work.

• If necessary, a security plan that describes the rationale for what aspects of the work need to be protected, at what level, and proposed strategy for doing so.

Cost/Price (1.5 pages)

This section should provide an overview of the total cost of the proposed work. This section must provide:

• The type of award vehicle proposed.

• A narrative description of the cost and cost-estimation approach.

• Cost allocation over all phases.

• A listing of costs per task for Phase I, itemized as shown in the table below.

Task Labor ($k)

Materials and Supplies ($k)

Capital Equipme nt ($k)

Travel ($k)

Subcontr acts ($k)

Total ($K)

N

Total

• A listing of costs per phase, over the entire project, itemized as shown in the table below.

Phase Labor ($k)

Materials and Supplies ($k)

Capital

Equipme nt ($k)

Travel ($k)

Subcontr acts ($k)

Total ($k)

I

V

Total

*Note: For each subcontractor and consultant cost, the prime offeror must submit a detailed breakdown by labor, materials, equipment, travel, and other costs.

Volume II - Supplemental Data Proposal (30 pages)

Volume II, the Supplemental Data proposal, will be used to ensure the proposal guidelines have been met. Volume II may not exceed 30 pages of standard size (8.5" by 11") using 1" margins in 12-point fonts or larger. The supplemental sections for Statement of Work (SOW) & Assertion of Data Rights are mandatory; while the other sections (Technical Approach, Management Approach, Small Business Considerations, & Employee Eligibility Verification), are optional for the supplemental data proposal.

Statement of Work

Provide a detailed SOW, by task, for all phases of the proposed work using the appropriate template provided (Attachment 4 for FAR-based, Cost Reimbursement-type contracts; Attachment 5 for interagency agreements under the Economy Act; or Attachment 6 for interagency agreements with Department of Energy National Labs). Tasks and sub-tasks up to three levels are recommended for efforts of high complexity. Quantitative performance or time MSs must be defined. Describe all deliverables proposed under this effort, including data, software, and reports, material, or systems consistent with objectives of the work involved.

Technical Approach

Provide additional or supplemental technical information and data not included in Volume I.

Management Approach

Provide additional or supplemental information describing how the overall effort will be managed.

Small Business Considerations

Proposals that exceed $750,000, except for those submitted by small business concerns, must include a Small Business Subcontracting Plan, in accordance with FAR Subpart 19.7 and FAR 52.219-9. The plan is included in the 30-page limit.

Although the Small Business Subcontracting Plan is required to be included in the proposal for FAR compliance, the plan is not an evaluated factor. Proposals that do not include a required plan will receive no further consideration.

Regardless of the proposed dollar value, all offerors shall indicate their business size status and list all subcontractors and their business size statuses. All offerors are encouraged to offer subcontracting opportunities to small businesses to the maximum extent practicable.

Employment Eligibility Verification

Include a statement specifying compliance with FAR Clause 52.222-54.

Assertion of Data Rights

Include a summary of any assertions to any technical data or computer software (as each term is defined in FAR 52.227- 14(a)) that will be developed or delivered under any resultant award. This includes any assertions to pre-existing results, prototypes, or systems supporting and/or necessary for the use of the research, results, and/or prototype. Any rights asserted in other parts of the proposal that would impact the rights in this section must be cross-referenced. If less than unlimited rights (as defined in FAR 52.227-14(a)) in any data delivered under the resultant award are asserted, the offeror must explain how these rights in the technical data or computer software will affect their ability to deliver research data, subsystems, and toolkits for integration as set forth below. Additionally, the offeror must explain how the program goals are achievable considering these proprietary and/or restrictive limitations in the technical data or computer software. If there are no claims of proprietary rights in preexisting data, this section shall consist of a statement to that effect.

Proposals submitted in response to any topic issued against this OBAA shall identify all technical data or computer software that the offeror asserts will be furnished to the Government with restrictions on access, use, modification, reproduction, release, performance, display, or disclosure. Offeror's pre-award identification of such claims shall be submitted using the following table as an attachment to their offer and shall contain the following information:

Assertions Table

For each deliverable listed in the below table, please identify any assertion of restriction on the Government's use, release, or disclosure of technical data or computer software.

Technical Data Name of Person

Deliverable or

Computer Software to be Furnished

With Restrictions*

Basis for Assertion**

Asserted Rights Category***

Asserting Restrictions****

*For technical data (other than computer software documentation) pertaining to items, components, or processes developed at private expense, identify both the deliverable technical data and each such item, component, or process.

For computer software or computer software documentation identify the software or documentation.

**Generally, development at private expense, either exclusively or partially, is the only basis for asserting restrictions. For technical data, other than computer software documentation, development refers to development of the item, component, or process to which the data pertain. The Government's rights in computer software documentation generally may not be restricted. For computer software, development refers to the software. Indicate whether development was accomplished exclusively or partially at a private expense. If development was not accomplished at a private expense, or for computer software documentation, enter the specific basis for asserting restrictions.

***Enter asserted rights category (e.g., Government purpose license rights from a prior contract, limited, restricted, or Government purpose rights under this or a prior contract, or specially negotiated licenses).

****Corporation, individual, or other person, as appropriate, or enter "none" when all data or software will be submitted without restrictions.

Completed by:

Signature Date

Printed Name and Title

(1) Statement of Assertion. Include the following statement: "The Offeror asserts for itself, or the persons identified below, that the Government's rights to access, use, modify, reproduce, release, perform, display, or disclose only the following technical data or computer software should be restricted."

(2) Identification of the technical data or computer software to be furnished with restrictions. For technical data (other than computer software documentation) pertaining to items, components, or processes developed at a private expense, identify both the deliverable technical data and each such item, component, or process as specifically as possible (e.g., by referencing specific sections of the proposal or specific technology or components). For computer software or computer software documentation, identify the software or documentation by specific name or module or item number.

(3) Detailed description of the asserted restrictions. For each of the technical data or computer software identified above in paragraph (2), identify the following information:

(i) Asserted rights. Identify the asserted rights for the technical data or computer software (Please see FAR 52.227-14 and

FAR 52.227-15).

(ii) Copies of negotiated, commercial, and other non-standard licenses. The offeror shall attach to their proposal copies of all proposed negotiated license(s), offeror's standard…