RFP 7 of 2025 Landscaping Schuyler Street and Baker _ Hazeltine by Persell.pdf

Project # 7 of 2025 Date: August 25, 2025

City of Jamestown

Department of Public Works 145 Steele Street

Jamestown, New York 14701

(716) 483-7545

REQUEST FOR PROPOSALS

Project Description: Landscaping

Project Locations: Schuyler Street and Baker & Hazeltine by Persell

Dear Contractors, The Department of Public Works is currently seeking proposals for the subject project.

The Scope of the project is outlined below. Qualified Contractor Proposals shall be submitted EITHER: 1.) hard copy – a written proposal submitted to the Jamestown DPW, 145 Steele Street, Jamestown, NY 14701. OR: 2.) electronically via the BidNet /direct platform-https://www.bidnetdirect.com/new-york/jamestownnydpw by 10:00 am, Wednesday September 3, 2025.

Registration with the NYSDOL is required for those who submit bids or perform construction work on public projects. Contractors must register at (/public-work-contractor-and-subcontractor-registry-landing).

All work performed is to be paid at the State of New York Prevailing Rate. Refer to PRC# 2025004551. A copy of the wage schedule is or available for review at our office.

Before payment is made, the Contractor shall submit a certified payroll form (DOL form PW-12) and a City of Jamestown Standard Application and Certificate for Payment form to this office.

All work will be done in accordance to the City of Jamestown Department of Public Works Standard Specifications for Right-of Way Work, dated May 2011, or the most current edition.

The Contractor will have City of Jamestown Standard Insurance Requirements on file in this office before any work begins.

The Contractor shall prepare a bid amount as a total lump sum cost.

https://www.bidnetdirect.com/new-york/jamestownnydpw

The work on this project must be guaranteed for one (1) year from the date of final completion and inspection. The guarantee period will have a value of five percent (5%) of the total project cost. This five percent (5%) retainage will be returned to the Contractor upon successful completion of the contract specifications and the expiration of the guarantee period.

The Contractor is to provide all material, equipment, and labor to accomplish the work as outlined in Section 02500 of the City of Jamestown Department of Public Works Standard Specifications for Right-Of –Way Work.

Following the notice to proceed, the Contractor will begin work within ten (10) week days, or as weather permits, and then have ten (10) week days to complete the project.

Final inspection and approval by the assigned Engineer will be required before any invoices will be accepted.

Scope of Work:

Restore and seed all lawn areas detrimentally affected by the recent street reconstruction to an evenly graded and aesthetically pleasing finished lawn space.

Restoration areas include, but are not limited to; terraces between curb and sidewalk, lawn directly behind sidewalks, lawn along driveway approaches, and affected areas at crossing streets.

Contractor to excavate and dispose of backfill in place to provide 3” of topsoil and seed per standard specifications. Backfill shall be free of refuse and/ or materials detrimental to plant growth.

Top soil shall be screened and free of refuse and/ or any materials detrimental to plant growth.

If the method of seeding is Hydroseeding, the Contractor is responsible for washing or otherwise cleaning any overspray or excess material off all areas such as sidewalks, driveways, streets, utilities, fences, etc.

Safety Notice:

The CONTRACTOR shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. The CONTRACTOR shall comply with Local Health and Safety Regulations and all applicable statutes and regulations of the State of New York and the Occupational Safety and Health Administration (OSHA) pertaining to work safety. The CONTRACTOR shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage or injury to or loss of:

• All employees on the site and other persons who may be affected thereby

• All the work and all products to be incorporated therein, whether in storage on or off the site, and

• Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designated for removal, relocation, or replacement in the course of construction.

When working in the Right-Of-Way, the CONTRACTOR shall require all on-site employees or subcontractors, as a minimum, wear safety outer-garments and/or safety vests and work boots. The safety clothing and hardhats shall be worn at all times.

Additional personal protection, such as safety glasses, ear plugs, etc. shall be worn as required.

The CONTRACTOR shall supply all means necessary to establish a traffic- controlled work zone around the project area and in particular around active work areas through the deployment of proper signage, traffic cones, and flag persons when necessary to ensure the safety of workers, pedestrians, and motorists in the area of the work zone at all times. This project will also include parking restrictions. The City of Jamestown can provide assistance with traffic signage if necessary.

Please note that a $100/day penalty for contractor’s not complying with the City’s Personal Protection Policy. This includes, but is not limited too, proper use of protective head gear, safety clothing, and proper signage.

If you have any questions or if you need any additional information, please contact me at the 716-338-0047.

Sincerely, Evan Reynolds Jamestown DPW

Project # 7 of 2025

Project Location: Schuyler Street and Baker & Hazeltine by Persell

BID PROPOSAL

To: City of Jamestown

Department of Public Works 145 Steele Street Jamestown, New York 14701

Gentlemen:

The Bidder, in compliance with your invitation for bids and addenda and having examined the plans and specifications with related documents and the site of the proposed work, and being further familiar with all of the conditions surrounding the construction of the proposed work, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the price attached. The price covers all expenses to be incurred in performing the work required under the contract documents, of which this proposal is a part.

Pursuant to, and in accordance with your Request for Proposals dated August 25, 2025, the undersigned hereby offers to:

Furnish all materials, supplies, tools and labor required for the project, and for which he is submitting a proposal, and as required by, and in strict accordance with the Plans, Specifications, Contract Documents, and Addenda issued by the Owner and sent to the undersigned prior to the opening of bids, whether received by the undersigned or not, complete in place, tested and ready for use, with all appurtenances and appurtenant work, for the bid prices specified herein.

The undersigned bidder agrees to submit to all conditions reported, intended, or implied, both particularly and generally by the Contract at the prices herein stated for this project.

The undersigned agrees to perform said work described in the specifications and shown on the plans for the unit prices shown on the Schedule of bid items and agrees to accept the aforesaid unit bid prices in compensation for any addition or deductions caused by variations in quantities due to more accurate measurements or by changes or alteration in the plans or specifications of the work for use in the computation of the work performed for monthly estimates.

BID PROPOSAL

for

City of Jamestown Department of Public Works

Project #7 of 2025

Project Location: Schuyler Street and Baker & Hazeltine by Persell

BID ITEM QUANTITY

(Square Yard)

UNIT BID PRICE TOTAL AMOUNT

Landscaping of Schuyler Street

667 $ $

Landscaping of Baker & Hazeltine by Persell

Grand Total:

*NOTE: Provided total contract does not exceed $35,000. Total $ , OR

_____ No bid can be submitted at this time. Please consider us on future projects.

The Bidder understands that the Owner reserves the right to reject any or all bid proposals.

Respectfully submitted by

Date: ___________________ ___________________________________ Signature

Printed Name and Title

For ___________________________________ Business Name & Address

Affix Seal (if bid is by a corporation)

Witness: _______________________

PLEASE LET D.P.W. KNOW YOUR INTENT.

RETURN THIS BID PROPOSAL

EITHER BY MAIL OR FAX TO

DPW, 145 Steele St., Jamestown, NY 14701 ATTN: Evan Reynolds

Project #7 of 2025 or, _____ No bid can be submitted at this time. Please consider us on future projects.

The Bidder understands that the Owner reserves the right to reject any or all bids Respectfully submitted:

Date: ____________________ By: _________________________________

Type or Print

(Title)

Signature: _________________________________

For: _________________________________ (Business Address)

(Phone #) Affix Seal (If bid is by a corporation)

Witness: _________________________________