RFP #7-25-1 Comprehensive Mathematics Instructional Resource for Middle School.pdf

REQUEST FOR PROPOSAL

Comprehensive Mathematics Instructional Resource for Middle School

RFP #7-25-1

July 10, 2025

TO: All Interested Firms

Arapahoe County School District #6, Littleton Public Schools (LPS), is requesting proposals from qualified firms to provide district-wide a Comprehensive Mathematics Instructional Resource for Middle School, in accordance with the terms, conditions, and specifications contained in the documents for Solicitation RFP #7-25-1.

Proposals will be accepted via BidNet, until August 6, 2025 at 2:00 p.m. (MST). Late submittals will not be accepted or considered. It is the responsibility of the firm to ensure that the proposal documents arrive on or before the specified time.

Questions about this RFP must be submitted online via BidNet no later than July 21, 2025, 2:00 p.m. (MST). Answers to questions will be issued in the form of an addendum posted on BidNet no later than July 25, 2025, 5 p.m. (MST).

Littleton Public Schools, reserves the right to reject any or all proposals or portions thereof, to waive any informalities or irregularities in the proposals received, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Littleton Public Schools.

Jon Boshart Purchasing Manager Littleton Public Schools

Comprehensive Instructional Mathematic Resources for Middle School

General Requirements and Instructions for Requests for Proposal

1. All participating companies shall agree to comply with all the conditions, requirements and instructions of this Request as stated or implied herein. Should the District omit anything from this Request which is necessary to a clear understanding of the items required, or should it appear that the various instructions are in conflict, then the companies shall secure instructions from Jon Boshart in the Littleton Public Schools Purchasing Department through BidNet no later than August 6, 2025, 2:00 p.m. (MST).

2. Firms submitting proposals are expected to examine the general provisions, specifications, terms and conditions. Failure to do so shall in no way relieve the firm from obligations with respect to the proposal or to the resultant contract. These Instructions shall be considered a part of the contract between the District and the successful firm. In the event that the District has not included a standard form contract with this Request, the firms must submit with their proposal any standard form contract that they wish the District to consider. Failure to do so will preclude any firm from requiring any additional terms subsequent to the acceptance of the proposal.

3. Modifications to this Request that are made by the District after the Request has been distributed will be made by written addenda.

4. Proposals shall be considered firm and cannot be altered subsequent to the opening of proposals. Withdrawal of inadvertently erroneous proposals before the award may be permitted if the firm submits proof that clearly and convincingly demonstrates, as determined by the District, that an error was made.

5. Late or unsigned proposals will not be accepted or considered. It is the responsibility of the

Bidder to ensure that the proposal is submitted online via BidNet prior to the time indicated in this Request.

6. No proposal shall be withdrawn for a period of ninety (90) days subsequent to the opening of proposals without the consent of the District’s Purchasing Supervisor or his delegated representative.

7. Any and all costs relating to preparation of the proposal incurred by the Bidder shall be the sole responsibility of the Bidder.

8. Delivery of Product: All proposals shall be quoted F.O.B. Destination and products shall be delivered by July 24, 2026, to the following locations:

• Euclid Middle School, 777 West Euclid Avenue, Littleton, CO 80120

• Goddard Middle School, 3800 West Berry Avenue, Littleton, CO 80123

• Newton Middle School, 4401 East Arapahoe Road, Centennial, CO 80122

• NOVA Center, 4401 East Arapahoe Road, Centennial, CO 80122

• Powell Middle School, 8000 South Corona Way, Littleton, CO 80122

• Education Services Center. 5759 South Windermere Street, Littleton, CO 80120

9. The Bidder/Proposer (“Bidder”) acknowledges that the District is a public entity subject to the

Colorado Open Records Act, §24-72-201, et. seq., C.R.S. (“CORA”). Consequently, the Bid or Proposal, including any accompanying information/documentation that the Bidder submits in conjunction therewith, is presumptively public records available for public review under

CORA, unless the information/documentation is clearly marked as “trade secrets, privileged, or confidential commercial information”. The District initially will withhold any information/documentation marked as such from public review until the District has given the Bidder notice of any request for review. The Bidder then will have forty-eight (48) hours in which to advise the District whether it wants the District to retain the information/documentation from public review. If so, the Bidder will set forth, in writing, the legal reasons that it believes the said information/ documentation is not subject to public review under CORA. If the District decides not to produce the documents for public review, the Bidder will indemnify and hold the District harmless from any liability and cost, including attorney’s fees, which may ensue in the event of litigation. The District will have the further right to retain its own counsel to defend any claims under CORA for which the Bidder will reimburse the District its reasonable attorney’s fees and costs occasioned therein.

10. It is the proposing firm’s responsibility to have complete understanding of any applicable

Federal, State, Local and/or Colorado Department of Education, rules and regulations, statutes, ordinances or other laws, in providing services as stated in scope of work for a school district, including Littleton Public Schools. All materials, supplies, and equipment furnished or services performed under the terms of the purchase order or contractual agreement shall comply with the requirements and standards specified in applicable federal, state and local code.

11. Firms shall not include federal, state or applicable local excise or sales taxes in proposal prices as the District is exempt from payment of such taxes. For state sales and use taxes, it shall be the responsibility of the firm to complete and file an “Application for Exemption Certificate” with the Colorado Department of Revenue.

12. CRIMINAL BACKGROUND CHECKS:

The Bidder shall certify to the District that Criminal Background Checks will be conducted for all employees or sub-consultant employees who may be in contact with students at any District facility. No employee may work on District property until the District receives verification of a Colorado Bureau of Investigation background check ensuring that no such employee has a criminal record that includes any conviction for the offense of sexual assault as described in C.R.S. §18-3-402, or for a sexual offense against a child, or for child abuse as described in C.R.S. §18-6-401, nor that the individual has been dismissed or resigned from a school district under circumstances described in C.R.S §22-32-109.7(1)(b). Employees who have been convicted of, pled nolo contendere to, or received a deferred sentence or deferred prosecution for a felony or a misdemeanor crime involving unlawful sexual behavior or unlawful behavior involving children, will not be allowed to work on District property. Employers are responsible for adhering to any Federal, State or local privacy and confidentiality requirements and other laws, regulations or policies governing employees’ background checks.

13. CONFIDENTIALITY OF DISTRICT INFORMATION:

The Bidder acknowledges that it may come into contact with confidential information contained in the records of the District. The confidentiality of all information will be respected, and no confidential information shall be distributed or sold to any third party nor used by the Bidder or the Bidder’s employees, subcontractors or assignees in any way except as expressly authorized in writing by the District, nor be retained in any files of the vendor. No reports, information, or data provided to the Bidder or prepared by the Bidder shall be made available by the Bidder to any individual or organization without prior written approval of the District.

Disclosure of such information may be cause for legal action against the Bidder. Defense of any such action shall be the sole responsibility of the Bidder. If applicable, successful Bidder may be required to sign a District Data Protection Agreement.

http://www.michie.com/colorado/lpext.dll?f=FifLink&t=document-frame.htm&l=jump&iid=COCODE&d=18-3-402&sid=57b10144.2edef73a.0.0#JD_18-3-402 http://www.michie.com/colorado/lpext.dll?f=FifLink&t=document-frame.htm&l=jump&iid=COCODE&d=18-6-401&sid=57b10144.2edef73a.0.0#JD_18-6-401 http://www.michie.com/colorado/lpext.dll?f=FifLink&t=document-frame.htm&l=jump&iid=COCODE&d=22-32-109.7&sid=57b10144.2edef73a.0.0#JD_22-32-1097

14. In accordance with the laws of Colorado, Colorado labor shall be employed to perform the work to the extent of not less than 80% of each type or class of labor in the several classifications of skilled and common labor employed on the Project. "Colorado labor," as used here, means any person who is a resident of the State of Colorado, at the time of employment, without discrimination as to race, color, creed, sex, age, or religion except when sex or age is a bona fide occupational qualification.

15. Once the District’s Purchasing Manager or delegate has given the successful firm written notice of acceptance of its proposal, the parties shall be deemed to have entered into a binding contract.

16. At all times during the term of this contract, the successful firm shall carry and maintain in full force at its own expense the following insurance policies with insurance companies satisfactory to District. Such policies shall include a provision requiring minimum of thirty (30) days’ notice to District of change or cancellation (including cancellation for nonpayment of premium).

• Commercial General Liability insurance in a minimum amount of $1,000,000 per occurrence including the following coverages: Contractual insurance; personal injury;

premises insurance; products/completed operations hazard; broad form property damage;

independent contractors, and explosion, collapse and underground hazards.

• Comprehensive Automobile Liability on all vehicles used in connection with the services in a minimum amount of $1,000,000 combined single limit for bodily injury and property damage per occurrence.

• Workers' Compensation insurance in accordance with provisions of the Workers' Compensation Act of the State of Colorado, for all of its employees to be engaged in services and in case services are subcontracted, shall require the subcontractor similarly to provide the Workers' Compensation insurance for all the latter's employees to be engaged in such services. District requires sole proprietors who are excluded under the Act to carry Workers' Compensation insurance.

17. At the time of submitting proposals, Bidders shall provide the District’s Purchasing Manager with Certificates of Insurance evidencing the policies listed above. Copies of the insurance policies shall be provided upon request. After the contract is awarded, the District shall be named as an additional insured on all policies for the purpose of the contract work only. If the terms of the policy should be unacceptable to the District in its good faith discretion, the District may rescind the contract without any liability to the firm.

18. A purchase order(s) shall be generated by District to the successful firm. The purchase order number must appear on all itemized invoices and packing slips. District will not be held responsible for any orders placed/delivered without a valid current purchase order number.

19. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the District.

20. Under this contract, District may appoint a contract administrator with designated responsibility to ensure compliance with contract requirements, such as but not limited to, acceptance, inspection and delivery. The contract administrator will serve as liaison between the District and the successful firm.

21. The firm shall indemnify and save harmless the District against or from all costs, expenses, damages, injury or loss to which said District may be subjected by reason of the firm’s wrongdoing, misconduct, want of care, skill, negligence, or default in the execution or performance of contract and shall save and keep harmless the District against and from all claims and losses to it from any causes whatsoever, including actual or alleged patent infringements in the matter of making, furnishing and delivering materials/services as called for in proposal documents.

22. This agreement will be governed and construed according to the laws of the State of Colorado.

23. Venue for the litigation of any and all claims and/or disputes arising out of and relating to this transaction shall be exclusively in Arapahoe County, State of Colorado.

24. PROHIBITION AGAINST USE OF ILLEGAL ALIENS

If Contractor has any employees or subcontractors, Contractor shall comply with § 8-17.5-101, C.R.S. regarding Illegal Aliens – Public Contracts for Services, and this section of this Agreement.

A. Contractor shall not:

(i) Knowingly employ or contract with an illegal alien to perform work under this Agreement; or

(ii) Enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement.

B. Contractor has verified or attempted to verify through participation in the “Basic Pilot

Program” that Contractor does not employ any illegal aliens and, if Contractor is not accepted into the Basic Pilot Program prior to entering into this Agreement, that Contractor shall apply to participate in the Basic Pilot Program every three months until Contractor is accepted or this Agreement is terminated, whichever is earlier. This provision shall not be required if the Basic Pilot Program is discontinued. The “Basic Pilot Program” is the Basic Pilot Employment Verification Program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department of Homeland Security. The application is currently online at https://www.vis-dhs.com/EmployerRegistration.

C. Contractor shall not use Basic Pilot Program procedures to undertake pre-employment screening of job applicants while this Agreement is in effect.

D. If Contractor obtains actual knowledge that a subcontractor performing work under this

Agreement knowingly employs or contracts with an illegal alien, Contractor shall:

(i) Notify the subcontractor and the School District within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and

(ii) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to the preceding sub-subparagraph of this subparagraph the subcontractor does not stop employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.

E. Contractor shall comply with any reasonable request by the Department of Labor and

Employment made in the course of an investigation that the Department is undertaking pursuant to the authority established in § 8-17.5-102(5), C.R.S.

F. If Contractor violates any provision of this Agreement pertaining to illegal aliens, the

School district may terminate this Agreement for a breach of contract. If the Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the School District as required by law.

G. The School District will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the School District terminates the Agreement for such breach.

H. Contractor shall execute the certification attached hereto and return it to the School District in conjunction with the execution of the Contract.

I. Contractor shall obtain certifications from its subcontractors regarding the prohibition against use of illegal aliens on this project on the form attached hereto before allowing the subcontractor to do any work on the project.

CERTIFICATION STATEMENT REGARDING ILLEGAL ALIENS

FOR

ARAPAHOE COUNTY SCHOOL DISTRICT #6

(LITTLETON PUBLIC SCHOOLS)

The Contractor, whose name and signature appear below, certifies and agrees as follows:

1. The Contractor shall comply with the provisions of CRS 8-17.5-101 et seq.

2. The Contractor does not and shall not knowingly employ or contract with an illegal alien to perform work under this project or enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien on this project.

3. The Contractor represents, warrants, and agrees that it has participated or will attempt to participate in the Basic Pilot Program in order to verify that it does not employ any illegal aliens.

4. The Contractor shall comply with all reasonable requests made in the course of any investigation by the Colorado Department of Labor and Employment.

5. The Contractor will obtain a certification from its subcontractors that they shall not knowingly employ or contract with an illegal alien to perform work arising out of this Project.

CERTIFIED and AGREED to this _______ day of ________________, 2025.

CONTRACTOR:

(Full Legal Name)

BY: ______________________________________

Signature of Authorized Representative

Typed Position (Title)

Attestation: (A corporate attestation is required.)

BY: __________________________________

Corporate Secretary or Equivalent Place corporate seal here, if applicable

CONTRACTOR CANNOT BEGIN WORK UNTIL THIS COMPLETED FORM IS RETURNED TO ARAPAHOE COUNTY

SCHOOL DISTRICT #6 (LITTLETON PUBLIC SCHOOLS).

S020-023 jc 8/2/06

Comprehensive Instructional Mathematics Resource for Middle School

PART 1: OVERVIEW AND INSTRUCTIONS

1.1 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this Request for Proposal is to enter into a contract with a qualified and experienced publisher to provide mathematics instructional resources, including materials, to be used to support students taking math at grades 6th, 7th, and 8th as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade at all middle schools in Littleton Public Schools, in mastering the Colorado Academic Standards for Mathematics.

LPS is interested in proposals for approximately 2,500 student instructional resources for mathematics instructional resources for students in grades 6th, 7th, and 8th classes as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade. The approximate student numbers by grade are 6th grade 850 students, 7th grade 800 students, and 8th grade 850 students.

This RFP, having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Bidders with sufficient basic information to submit proposals. It is not intended to limit a proposal's content or exclude any relevant or essential data. Bidders are at liberty and are encouraged to expand upon the specifications to evidence service capability.

1.2 INTRODUCTION

Littleton Public Schools (LPS) is requesting proposals from qualified firms to supply the district with comprehensive mathematics instructional resources for students grades 6th, 7th, and 8th as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade, to Amy McIntosh, Coordinator of Curriculum. LPS is a suburban school district in Littleton, Colorado with approximately 13,000 students. The District wishes to implement comprehensive resources for comprehensive mathematics instructional resources for students in grades 6th, 7th, and 8th as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade at the middle school level which includes: 4 comprehensive middle schools and 1 alternative program, and 55 teachers.

1.3 ISSUING OFFICE AND RFP REFERENCE NUMBER

Littleton Public Schools is both the Issuing Procurement Unit and the Conducting Procurement Unit for this RFP and all subsequent addenda relating to it. The reference number for this RFP is Solicitation #7-25-1. This number must be referred to on all proposals, correspondence, and documentation relating to this RFP.

1.4 QUESTIONS

All questions MUST be submitted through BidNet during the designated time for questions (“Q&A period”). Questions submitted through any other channel will not be answered. Questions will be compiled into one document and answered via an addendum. Answers disseminated by LPS through the BidNet system shall serve as the official and binding position of LPS and will constitute an addendum to this RFP.

Bidders should periodically check BidNet for answered questions and addendums before the closing date. It is the responsibility of the Bidders to submit their proposal as required by this RFP, including any requirements contained in an answered question and/or addendum.

Exceptions to the scope of work or other content of the RFP that have not been previously addressed during the active Q&A period of the procurement are not allowed and may result in the Bidder’s proposal being considered non-responsive.

1.5 SUBMITTING YOUR PROPOSAL

By submitting a proposal to this RFP, the Bidder acknowledges and agrees that the requirements, scope of work, and evaluation process outlined herein are fair, equitable, understood, and are not unduly restrictive. Any exceptions to the content of this RFP must be addressed within the Q&A period. The Bidder further acknowledges that it has read this RFP, along with any attached or referenced documents, including the General Provisions.

All costs incurred by a Bidder in the preparation and submission of a proposal, including any costs incurred during interviews, oral presentations, and/or product demonstrations are the responsibility of the Bidder and will not be reimbursed.

The price proposal will be evaluated independently from the technical proposal, and as such, must be submitted separately from the technical proposal, in a separate, sealed envelope. Failure to submit pricing information in a separate, sealed envelope may result in your proposal being judged as non-responsive and ineligible for contract award.

Proposals must be received by the due date and time posted on BidNet. Proposals received after the deadline will be late and ineligible for consideration.

1.6 CONTRACT AWARD INTENT

It is anticipated this RFP will result in a single contract award.

1.7 LENGTH OF CONTRACT

A single-year contract is contemplated. The firm’s proposal should include an option for the five

(5) subsequent fiscal years subject to an annual review and the satisfactory negotiation of terms (including a price acceptable to the district). In addition, include pricing for approximately 200 student consumables for a one year duration in the event additional student consumables are needed during the adoption period.

1.8 PRICE GUARANTEE PERIOD

All pricing provided in the price proposal must include shipping/delivery (F.O.B Destination) and be guaranteed for the duration of the contract.

Any adjustment or amendment to the contract will not be effective unless approved by LPS. LPS will be given the immediate benefit of any decrease in the market, or allowable discount.

1.9 INTERVIEWS AND PRESENTATIONS

An in person oral presentation will be required of each Bidder who meets or exceeds established minimum score thresholds.

LPS will establish a date and time for the interviews or presentations and shall notify eligible Bidders of the procedures. LPS anticipates holding synchronous oral presentations during the week of November 10, 2025. It is required that Bidders conduct the oral presentations onsite and in person unless COVID restrictions require remote presentations. Unless required by limits to outside consultants in our buildings, remote presentations will NOT be permissible.

Representations made by a Bidder during interviews or presentations shall become an addendum to the Bidder’s proposal and shall be documented. Representations must be consistent with the Bidder’s original proposal and may only be used for purposes of clarifying or filling in gaps in the Bidder’s proposal. Interviews and presentations will be at the Bidder's expense.

1.10 PROPOSED TIMELINE (All times listed are MST)

RFP posted on BidNet July 10, 2025

Questions due July 21, 2025 by 2:00 PM

Responses to questions posted by Addendum on BidNet July 25, 2025 by 5:00 PM

RFP (delivered by electronic submission) Due August 6, 2025 by 2:00 PM

Sample Materials (delivered to the district warehouse) Due August 15, 2025 by 2:00 PM

Notify selected Bidders of date and time for presentation October 10, 2025

Finalist Bidders 1 and 2 Presentations November 11, 2025 Additional questions/requests sent to finalist Bidder 1 moving forward February 4, 2026

Electronic response to additional questions/requests received from finalist Bidder 1 By February 10, 2026

Additional questions/requests sent to finalist Bidder 2 moving forward March 3, 2026

Electronic response to additional questions/requests received from finalist Bidder 2 By March 9, 2026

A virtual meeting with the finalist Bidders may be requested on March 10, 2026 (times TBD)

Board Presentation (Discussion) April 9, 2026

Board Presentation (Action) April 23, 2026

Award Notification (pending Board approval) Week of April 27, 2026

Purchase Order submitted (pending approval) Week of April 27, 2026

Teacher Materials delivered (pending approval) May 13, 2026

Student Materials delivered By July 24, 2026

PART 2: SCOPE OF SERVICES AND REQUIREMENTS

2.1 MANDATORY MINIMUM REQUIREMENTS/QUALIFICATIONS

Proposal materials are aligned to the 2020 Colorado Academic Standards for Mathematics for Middle School.

Given the wide scope of the use of these materials with all students, your materials must be for grades 6th, 7th, and 8th as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade and provide opportunities for extensions and interventions.

Proposal should be for 2,500 student comprehensive mathematics instructional resources for students in grades 6th, 7th, and 8th as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade. Approximate student numbers by classes are 6th grade 850 students, 7th grade 800 students, and 8th grade 850 students.

2.2 DETAILED TECHNICAL PROPOSAL

Provide evidence of the mandatory minimum requirements/qualifications. Identify the values of your company and identify how and where those values are reflected in your materials.

Publishers of resources that meet the minimum criteria will be provided with additional questions/requests to respond to. The additional request for information will be provided to publishers on February 4, 2026 or March 3, 2026, and publishers are required to respond electronically by February 10, 2026 or March 9, 2026.

A complete alignment of the Colorado Academic Standards for Mathematics to the instructional resource must be submitted.

In addition to this alignment, please speak to each of the following criteria:

1. How does the instructional resource cover the necessary content, skills, and rigor outlined in the Colorado Academic Standards (CAS) for middle school mathematics?

2. How are the CAS addressed in a coherent and sequential manner?

3. How are formative and summative assessments included in the instructional resource and the alignment of these assessments to the CAS for middle school mathematics?

4. How does the instructional resource engage students in real-world, meaningful learning experiences?

5. How does instructional resource provide opportunities for students to collaborate and communicate?

6. How does the instructional resource promote critical thinking and problem-solving skills?

7. How does the instructional resource prompt students to use precise or specialized mathematical language, units, symbols, etc., to communicate mathematical ideas?

8. How is the instructional resource accessible to all learners, including those with disabilities or limited English proficiency?

9. How does the instructional resource have differentiated supports for students who need extensions or remediation?

10. How does the instructional resource effectively utilize technology to enhance learning?

11. Show how the instructional resource includes a data platform that analyzes data according to the CAS standards.

12. How does the instructional resource provide clear and concise instructions for teachers?

2.3 ACCESSIBILITY REQUIREMENTS: COMPLIANCE WITH HB21-1110

(COLORADO ACCESSIBILITY LAW)

In accordance with Colorado House Bill 21-1110, all instructional materials, software platforms, and digital content provided under this RFP must comply with the accessibility standards outlined in Section 508 of the Rehabilitation Act and the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA.

The Bidder shall ensure that:

• All electronic and information technology (EIT), including websites, online platforms, and digital instructional content, are accessible to individuals with disabilities.

• All digital resources provided under this contract (including student-facing and educator-facing platforms, assessments, multimedia, and supporting materials) must be perceivable, operable, understandable, and robust in accordance with WCAG 2.1 AA.

• Any updates to the curriculum during the contract period will continue to meet these accessibility requirements.

• Vendors shall provide a current Voluntary Product Accessibility Template (VPAT) or other documentation demonstrating accessibility compliance for each component of the proposed solution.

Noncompliance with accessibility requirements may be considered grounds for disqualification, termination of contract, or other remedies as deemed appropriate by the District.

PART 3: INFORMATION REQUIRED IN SUBMISSION OF A RESPONSE

3.1 RFP RESPONSE FORMAT

The RFP response must include the following sections:

• Introduction letter outlining why your proposal should be selected.

• Written response to Section 2.1 Mandatory Minimum Requirements/Qualifications.

• Written response to Section 2.2 Detailed Technical Proposal.

• A complete alignment of the standards to the instructional resource.

• A written confirmation of VPAT and WCAG 2.1 AA compliance.

• Bidder must complete the included forms:

o “Certification Statement Regarding Illegal Aliens” form (pg. 7) o “Exceptions” form (pg. 13).

• PRICING: Bidder must submit Pricing for their proposal in a separate, sealed envelope.

3.2 RFP SUBMITTAL

The mandatory minimum requirements/qualifications must be met and responses to all questions/requests must be included in order for the proposal to be reviewed by the full committee.

The proposal must be received by the Purchasing Department by electronic submission via BidNet, by August 6, 2025, by 2:00 p.m. (MST).

In addition to the written proposal, please deliver eight sets per each course (grades 6th, 7th, and 8th as well an accelerated instructional resource that puts students on a pathway to Algebra 1 by 8th grade) of sample resources including teacher resources, by hand or by mail, or other delivery service, by August 15, 2025 at 2:00 p.m., to the attention of Amy McIntosh, Littleton Public Schools Warehouse, 5759 South Windermere Street, Littleton, CO 80120. Please include Spanish language versions of the instructional resource.

Additionally, Bidder will provide dummy teacher and student accounts for online instructional resources to allow for practice teaching with their proposed instructional resources. LPS will need a minimum of 25 teacher credentials and a minimum of 1000 student credentials. These credentials should be accessible until April 30, 2026.

PART 4: RESPONSE EVALUATION

The Comprehensive Instructional Mathematic Resource for Middle School will be evaluated on the minimum requirements, the additional questions/requests, and teacher/student experience with trial lessons.

Littleton Public Schools, reserves the right to reject any or all proposals or portions thereof, to waive any informalities or irregularities in the proposals received, and to approve awards in total or in part, whichever, in its judgment best serves the interests of Littleton Public Schools.

PART 5: PROPOSAL AWARD PROCESS

Once the resource is selected for recommendation to the Board of Education, the publisher will need to provide one sample set of text materials for Board review, as well as digital access and an orientation packet (6 copies).

Purchase orders will be created and will be issued pending Board approval. Professional Development will be scheduled for late May to provide support for all mathematics educators at 4 comprehensive middle schools and 1 alternative program (approximately 55 educators).

AWARD

All proposals received for this project will be reviewed and ranked on a basis which would best serve the interests of Littleton Public Schools. Factors for ranking will be based on price, the firm’s qualifications, and prior experience as related to the completion of this project as set forth in the scope of work required.

In the event that a firm is not available for services as needed, the District may contract with one or more of the remaining qualified firms.

PRINT THE WORDS "NO EXCEPTION" HERE _________________________ IF THERE ARE

NO EXCEPTIONS TAKEN TO ANY OF THE TERMS, CONDITIONS, OR SPECIFICATIONS

OF THESE PROPOSAL DOCUMENTS. IF THERE ARE EXCEPTIONS TAKEN TO ANY OF

THE TERMS, CONDITIONS, OR SPECIFICATIONS OF THESE PROPOSAL DOCUMENTS,

THEY MUST BE CLEARLY STATED ON A SEPARATE SHEET OF PAPER, ATTACHED

TO THIS SHEET AND RETURNED WITH YOUR PROPOSAL.

If you feel you are interested and qualified, submit your proposal by electronic bid submission via BidNet, NO LATER THAN 2:00 p.m. on August 6, 2025.

PROPOSED BY:________________________________________________________________

FIRM:_________________________________________________________________________

NAME:________________________________________________________________________

TITLE:________________________________________________________________________

EMAIL:_______________________________________________________________________

ADDRESS:____________________________________________________________________

PHONE:_______________________________________________________________________

SIGNATURE:____________________________________________ DATE:________________

Jon Boshart