RFP 695 Lease of Office Space in the Matanuska-Susitna Borough.pdf

RFP 695 Lease of Office Space in the Matanuska-Susitna Borough Issued By: JC Kestel, Procurement Manager, Legislative Affairs Agency Issue Date: October 2, 2026 Page 1 of 52

REQUEST FOR PROPOSALS PACKAGE

RETURN THIS PROPOSAL TO THE ISSUING OFFICE:

LEGISLATIVE AFFAIRS AGENCY

Procurement and Supply Section

Issuing Office Mailing Address: State Capitol, 120 4th Street, Room 3, Juneau, AK 99801-1182

Issuing Office Hand Delivery Address: Terry Miller Legislative Office Building, 129 6th Street, Room 222, Juneau, Alaska

RFP NO. 695

LEASE OF OFFICE SPACE IN THE MATANUSKA-SUSITNA BOROUGH

SEALED PROPOSALS MUST BE RECEIVED AT THE ABOVE ADDRESS OR MUST

BE EMAILED TO LAA.PROCUREMENT@AKLEG.GOV BY 2:00 P.M. ON MONDAY,

NOVEMBER 2, 2026. FAXED PROPOSALS ARE NOT ALLOWED.

Offerors Are Not Required to Return this RFP with the Proposal

Under AS 36.30.020, the Alaska Legislative Council adopted procurement procedures that were based on competitive principles consistent with AS 36.30 and adapted to the special needs of the Legislative Branch. Therefore, the Legislative Branch follows its own procurement procedures and is not subject to the procurement procedures of the Executive Branch. Copies of the Alaska Legislative Procurement Procedures are available upon request or at the following website:

https://aws.state.ak.us/OnlinePublicNotices/Notices/Attachment.aspx?id=161929

IMPORTANT NOTICE: YOU MUST REGISTER WITH THE PROCUREMENT MANAGER LISTED IN THIS

DOCUMENT TO RECEIVE SUBSEQUENT AMENDMENTS, WHETHER YOU RECEIVED THIS REQUEST

FOR PROPOSALS (RFP) FROM THE STATE OF ALASKA’S “ONLINE PUBLIC NOTICE” WEBSITE, VIA THE

MAIL, OR FROM ANOTHER SOURCE. FAILURE TO CONTACT THE PROCUREMENT MANAGER MAY

RESULT IN THE REJECTION OF YOUR PROPOSAL. OFFERORS SHALL THOROUGHLY REVIEW ALL

THE REQUIREMENTS OF THE RFP WHEN SUBMITTING THEIR PROPOSALS. A PROPOSAL CHECKLIST HAS BEEN INCLUDED FOR OFFERORS TO USE. THE CHECKLIST IS INTENDED AS A REMINDER OF CERTAIN IMPORTANT ITEMS AND IS NOT INTENDED TO BE A COMPLETE LIST OF WHAT MUST BE

INCLUDED IN THE PROPOSAL.

JC Kestel, Procurement Manager

PH: 907-465-3763

TDD: 907-465-4980

Email: LAA.Procurement@AKLeg.gov mailto:LAA.PROCUREMENT@AKLEG.GOV https://aws.state.ak.us/OnlinePublicNotices/Notices/Attachment.aspx?id=161929 mailto:LAA.Procurement@AKLeg.gov

Issue Date: October 2, 2026 Page 2 of 52

Table of Contents Page

SECTION ONE - NOTICE TO OFFERORS

1.01 RIGHT OF REJECTION

1.02 PHOTOCOPIES

1.03 ALASKA BUSINESS LICENSE AND LEGAL ENTITY

1.04 U.S. FUNDS

1.05 TAXES

1.06 CONTACTS / RFP QUESTIONS / CONTACT PERSON

1.07 REVIEW OF RFP

1.08 PROPOSAL SUBMISSION, DELIVERY, AND ACCEPTANCE

1.09 DISCUSSIONS WITH OFFERORS

1.10 AMERICANS WITH DISABILITIES ACT

1.11 PREFERENCE FOR ALASKA OFFEROR

1.12 USE OF LOCAL PRODUCTS

1.13 FUND OBLIGATIONS

1.14 CANCELLATION; REJECTION OF ALL PROPOSALS; PREPARATION COSTS

1.15 REJECTION OF INDIVIDUAL PROPOSALS

1.16 PROCUREMENT PROCEDURES

1.17 ADDITIONAL TERMS AND CONDITIONS

1.18 FORMAT OF LEASE

1.19 LEASE NEGOTIATIONS

1.20 FAILURE TO NEGOTIATE

1.21 FIRM OFFER

1.22 AWARD OF CONTRACT

1.23 AWARD CRITERIA

1.24 NOTICE OF INTENT TO AWARD

1.25 PROTEST

1.26 LEASE AMENDMENTS

1.27 CONTRACT ASSIGNMENT/TRANSFER

1.28 BINDING ON SUCCESSORS

1.29 RENOVATION

1.30 WAGE-RELATED REQUIREMENTS

1.31 RESTORATION LIABILITIES

1.32 UNTENANTABILITY

1.33 BREACH OF LEASE

1.34 REMEDIES ON DEFAULT

1.35 APPLICABLE LAWS

1.36 VENUE AND APPLICABLE LAW

1.37 INDEMNIFICATION

1.38 INSURANCE

1.39 FORCE MAJEURE

1.40 HOLDING OVER

1.41 TIME

1.42 CHANGES

1.43 FINANCING

Issue Date: October 2, 2026 Page 3 of 52

1.44 HUMAN TRAFFICKING

1.45 COVERAGE UNDER ETHICS LAW

1.46 SCHEDULE OF EVENTS

SECTION TWO – SPECIAL CONDITIONS AND REQUIRMENTS

2.01 SPECIAL CONDITIONS AND REQUIREMENTS

2.02 LOCATION

2.03 STRUCTURES ALLOWED

2.04 LEASEHOLD IMPROVEMENTS DEFINED

2.05 CIRCULATION

2.06 CONFIGURATION

2.07 PARKING

2.08 INITIAL TERM OF LEASE

2.09 RENEWAL

2.10 ADJUSTMENTS OF RENT

2.11 DATE OF OCCUPANCY

2.12 LIQUIDATED DAMAGES

2.13 VENTILATION

2.14 PLUMBING REQUIREMENTS

2.15 ELEVATORS

2.16 BUILDING AND PARKING SECURITY

2.17 COLORED PICTURES OF PROPOSED SPACE

2.18 PLANS AND SPECIFICATIONS

2.19 COLOR SAMPLES

SECTION THREE - GENERAL CONDITIONS AND REQUIREMENTS

3.01 GENERAL CONDITIONS AND REQUIREMENTS

3.02 ACCESSIBILITY

3.03 LEASE AGREEMENT

3.04 PAYMENT OF RENT

3.05 TYPE OF BUILDING

3.06 TYPE AND ARRANGEMENT OF SPACE

3.07 PLANS AND SPECIFICATIONS

3.08 AS-BUILT DRAWINGS

3.09 NET USABLE SPACE

3.10 DELIVERY AND CONDITION OF PREMISES

3.11 NOISE

3.12 UTILITIES AND SERVICES

3.13 ELECTRICAL REQUIREMENTS

3.14 PLUMBING REQUIREMENTS

3.15 HEATING, COOLING AND VENTILATION REQUIREMENTS

3.16 WINDOW COVERING REQUIREMENTS

3.17 FLOOR COVERING REQUIREMENTS

3.18 ACOUSTICAL REQUIREMENTS

3.19 PARTITION REQUIREMENTS

3.20 PAINTING REQUIREMENTS

Issue Date: October 2, 2026 Page 4 of 52

3.21 DOOR HARDWARE REQUIREMENTS

3.22 VOICE AND DATA REQUIREMENTS

3.23 PARKING REQUIREMENTS

3.24 FIRE PREVENTION

3.25 HAZARDS

3.26 JANITORIAL SERVICES

3.27 COMPLIANCE WITH LAWS

3.28 MAINTENANCE AND REPAIR

3.29 SIGNS

3.30 INGRESS, EGRESS, AND SECURITY

3.31 ACCESS BY OFFEROR

3.32 USE OF PREMISES

3.33 QUIET ENJOYMENT

3.34 AGENCY ALTERATIONS; LIENS

3.35 AGENCY-INSTALLED ITEMS

3.36 AWARD CRITERIA

SECTION FOUR – RFP FORMS

4.01 PROPOSAL FORM

4.02 PRICE OFFER FORM

4.03 QUESTIONNAIRE

4.04 PROPOSAL CHECKLIST

Issue Date: October 2, 2026 Page 5 of 52

SECTION ONE - NOTICE TO OFFERORS

1.01 RIGHT OF REJECTION

A proposal may be rejected if the proposal contains a material alteration or erasure that is not initialed by the signer of the proposal.

The Procurement Manager may waive minor informalities that:

a) do not affect responsiveness;

b) are merely a matter of form or format;

c) do not change the relative standing of or otherwise prejudice other offers;

d) do not change the meaning or scope of the RFP;

e) are trivial, negligible, or immaterial in nature;

f) do not reflect a material change in the work, services, or products requested; or

g) do not constitute a substantial reservation against a requirement or provision.

1.02 PHOTOCOPIES

Photocopied proposals may be submitted as long as one copy has an original signature on the enclosed Proposal and Price Offer Forms.

1.03 ALASKA BUSINESS LICENSE AND LEGAL ENTITY

The Offeror must have a current valid Alaska business license when the proposal is submitted.

The Offeror must include the business license number in the cover letter or provide a copy of the business license with the Proposal. The Offeror must include in the cover letter the type of legal (e.g., corporate) entity of the Offeror and the current status of that entity. If the Offeror is a corporation or a limited liability company, the business entity must be in good standing with the State of Alaska Department of Commerce, Community, and Economic Development at the time of proposal submission. For more information regarding an Alaska business license or legal entity’s status, please contact the Division of Corporations, Business, and Professional Licensing in the Department of Commerce, Community, and Economic Development at (907) 465-2550 or visit: https://www.commerce.alaska.gov/web/cbpl. If an Offeror fails to comply with this paragraph, the Legislative Affairs Agency (Agency) reserves the right to disregard the proposal.

1.04 U.S. FUNDS

Prices quoted shall be in U.S. funds.

1.05 TAXES

All proposals shall be submitted exclusive of federal, state, and municipal taxes.

1.06 CONTACTS / RFP QUESTIONS / CONTACT PERSON

Offerors or their agents may not contact any member of the proposal evaluation committee or their staff or any member of the Legislature or their staff regarding this RFP. All questions concerning this Request for Proposals must be directed to the Procurement Manager of the Legislative Affairs Agency.

https://www.commerce.alaska.gov/web/cbpl

Issue Date: October 2, 2026 Page 6 of 52

There are generally two types of questions:

(1) A question which can be answered by directing the Offeror to the specific section of the Request for Proposals where the information is found. Response to these questions may be given over the phone but are limited to directing the Offeror to a portion of the RFP which can then be read by the Offeror.

(2) A question that would require the Procurement Manager to clarify or interpret part of the Request for Proposals or its intent. Response to this type of question will not be given except in writing via amendment to the Request for Proposals, and offerors must put these questions in writing; these questions should be received by the Procurement Manager at least ten (10) days prior to the deadline for receipt of proposals.

The Procurement Manager is JC Kestel, Legislative Affairs Agency, State Capitol, 120 4th

Street, Room 3, Juneau, Alaska. The Procurement Managers contact information is located on page one (1) of this RFP.

1.07 REVIEW OF RFP

Offerors shall carefully review this RFP, without delay, for defects and questionable or objectionable matter. Comments concerning defects and questionable or objectionable material must be made in writing and should be received by the Procurement Manager at least ten (10) days before the deadline for receipt of proposals. This will allow issuance of any necessary amendments. It will also help prevent the opening of a defective solicitation and exposure of an Offeror’s proposal upon which award could not be made.

1.08 PROPOSAL SUBMISSION, DELIVERY, AND ACCEPTANCE

An Offeror must submit and deliver its proposal in one sealed package to the issuing office identified on Page 1 of this RFP or may email its proposal to the procurement manager at the email address shown on Page 1 of this RFP, no later than the date and time listed on Page 1 of this RFP as the deadline for receipt of proposals. If mailed or hand delivered, the package must be marked on the outside to identify the RFP and the Offeror. If emailed, the email must contain the RFP number in the subject line of the email.

An Offeror must complete and submit the forms in paragraph 4.01 (Proposal Form), paragraph

4.02 (Price Offer Form), and paragraph 4.03 (Questionnaire).

One (1) copy of the form in paragraph 4.01 (Proposal Form), one (1) copy of the form in paragraph 4.03 (Questionnaire), and the REMAINDER OF THE OFFER should be submitted in a sealed envelope or container with the RFP number on the outside of the sealed envelope or container, or the REMAINDER OF THE OFFER can be emailed in the form of a PDF document labeled PROPOSAL FORM and QUESTIONNAIRE with the RFP number in the subject line of the email that the PDF forms are sent in. Emailed proposals must be submitted as an attachment in PDF format. The PDF document should be named in a format such as “Offeror A – Cost Proposal for RFP 695.pdf” (Offeror A is the name of the Offeror).

One (1) copy of the form in paragraph 4.02 (Price Offer Form) must be submitted in a separate sealed envelope or PDF document marked Cost Proposal with the RFP number on the outside

Issue Date: October 2, 2026 Page 7 of 52 of the envelope or with the RFP number in the subject line of the email that the PDF Proposal is sent in.

Please note that the maximum size of a single email (including all text and attachments) that can be received by the Agency is fifty (50) megabytes (mb). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20mb and each email must comply with the requirements described in the previous two paragraphs.

The Agency is not responsible for unreadable, corrupt, or missing attachments. It is the

Offeror’s responsibility to contact the issuing office at (907) 465-6705 - Voice, (907) 465-4980

- TDD to confirm that the emailed proposal has been received. Failure to follow the above instructions may result in the proposal being found non-responsive and rejected.

It is the responsibility of the Offeror to ensure that their proposal and any Agency-issued RFP amendments (signed by the Offeror) are in the issuing office of the Agency prior to the scheduled proposal closing time. A proposal will be rejected if the proposal and any signed amendments are not received prior to the closing date and time.

1.09 DISCUSSIONS WITH OFFERORS

This paragraph is removed for purposes of this RFP.

1.10 AMERICANS WITH DISABILITIES ACT

The Alaska State Legislature complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a proposal should contact JC Kestel, Procurement Manager, Legislative Affairs Agency, (907) 465-6705 - Voice, (907) 465-4980 - TDD within a reasonable time, as determined by the Agency, before the proposals are due, to make any necessary arrangements.

1.11 PREFERENCE FOR ALASKA OFFEROR

If an Offeror qualifies for the Alaska Bidder Preference, the Offeror will receive a preference of five (5) percent, applied in accordance with paragraph 145 of the Alaska Legislative Procurement Procedures. To qualify for the preference, the Offeror must: (a) hold a current Alaska business license; (b) submit an offer for the contract under the name that appears on the person's current Alaska business license; (c) have maintained a place of business in the state staffed by the Offeror or an employee of the Offeror for a period of six months immediately preceding the date of this offer; (d) be incorporated or qualified to do business under the laws of the state, be a sole proprietorship and the proprietor is a resident of the state, be a limited liability company organized under AS 10.50 and all members are residents of the state, or be a partnership under AS 32.06 or AS 32.11 and all partners are residents of the state;

and, if a joint venture, be composed entirely of ventures that qualify under (a) - (d) of this paragraph.

To receive the Alaska Bidder Preference, the proposal must include a statement certifying that the Offeror is eligible to receive the Alaska Bidder Preference. If the Offeror is a limited

Issue Date: October 2, 2026 Page 8 of 52 liability company (LLC) or a partnership as identified in the previous paragraph, the statement must also identify each member or partner and certify that all members or partners are residents of the state. If the Offeror is a joint venture which includes an LLC or a partnership as identified in the previous paragraph, the statement must also identify each member or partner of each LLC or partnership that is included in the joint venture and certify that all of those members or partners are residents of the state.

1.12 USE OF LOCAL PRODUCTS

Section 142 of the Alaska Legislative Procurement Procedures states that in a contract involving the purchase of supplies, including a construction contract, only products manufactured, produced, or harvested in the state may be purchased if the supplies are competitively priced, available, and of like quality compared with products manufactured, produced, or harvested outside the state. AS 36.15.010 requires that in a project financed by state money in which the use of timber, lumber, and manufactured lumber projects is required, only timber, lumber, and manufactured lumber products originating in this state from local forests shall be used wherever practicable. Therefore, if construction, repair, renovation, redecoration, or other alteration is to be performed by the Successful Offeror to satisfy this Request for Proposals or to comply with a provision of the resulting lease, the Successful Offeror must use, wherever practical, timber, lumber, and manufactured lumber products originating in the state from local forests and only products manufactured, produced, or harvested in the state may be purchased if the supplies are competitively priced, available, and of like quality compared with products manufactured, produced, or harvested outside the state.

1.13 FUND OBLIGATIONS

The availability of funds to pay for the Agency’s monetary obligations under the lease is contingent upon appropriation of funds for the particular fiscal year involved. In addition to any other right of the Agency under this lease to terminate the lease, if, in the judgment of the Executive Director of the Agency, sufficient funds are not appropriated, the lease will be terminated by the Executive Director or amended, without liability of the Agency for the termination or amendment. To terminate under this section, the Procurement Manager shall provide written notice of the termination to the Successful Offeror.

1.14 CANCELLATION; REJECTION OF ALL PROPOSALS;

PREPARATION COSTS

This RFP does not obligate the Agency or the Alaska Legislative Council to award a lease or to pay any costs incurred in the preparation of the proposal if a lease is not awarded. This RFP may be cancelled, or all proposals rejected, as provided in paragraph 120 of the Alaska Legislative Procurement Procedures. Among the reasons that justify cancellation is that all of the responsive proposals exceed the funds available for the lease.

1.15 REJECTION OF INDIVIDUAL PROPOSALS

A proposal may be rejected in whole or in part when in the best interest of the Agency, as provided in paragraph 130 of the Alaska Legislative Procurement Procedures.

Issue Date: October 2, 2026 Page 9 of 52

1.16 PROCUREMENT PROCEDURES

This Request for Proposals is subject to the Alaska Legislative Procurement Procedures.

The website link to the Procurement Procedures may be found on page one (1) of this RFP.

1.17 ADDITIONAL TERMS AND CONDITIONS

The Agency reserves the right to include additional terms and conditions in the lease. However, these terms and conditions must be within the scope of the RFP and may not amount to a material modification of this RFP.

1.18 FORMAT OF LEASE

The lease agreement entered into as a result of this RFP will be in the lease format desired by the Agency and will include the provisions of the RFP that apply to the lease.

1.19 LEASE NEGOTIATIONS

The Agency may elect to initiate lease negotiations. The option of whether or not to initiate lease negotiations rests solely with the Agency. If the Agency elects to initiate lease negotiations, these negotiations cannot involve changes in the Agency’s requirements or the Offeror’s proposal that would, by their nature, affect the basis of the source selection and the competition previously conducted.

1.20 FAILURE TO NEGOTIATE

The Agency may terminate negotiations under paragraph 1.19 (Lease Negotiations) of these Notices to Offerors and negotiate with the next highest ranked Offeror if:

a. the selected Offeror fails to provide the necessary information required to begin negotiations in a timely manner;

b. the selected Offeror fails to negotiate in good faith;

c. the selected Offeror indicates it cannot perform the lease within the budgeted funds available for the project; or

d. the selected Offeror and the Agency, after a good faith effort, cannot come to terms.

1.21 FIRM OFFER

For the purpose of award, even if a notice of intent to award to another offeror is issued during the one-hundred twenty (120) days or a contract is entered into with another offeror during the one-hundred twenty (120) days, proposals made in accordance with this RFP shall be good and firm for a period of one-hundred twenty (120) days from the deadline for receipt of proposals in response to the RFP.

1.22 AWARD OF CONTRACT

Award of this RFP is subject to approval by the State of Alaska Legislative Council.

1.23 AWARD CRITERIA

All Offerors should note that final award of a lease based on this RFP is not solely based on the price. See paragraph 3.36 (Award Criteria) of the General Conditions and Requirements of this RFP.

Issue Date: October 2, 2026 Page 10 of 52

1.24 NOTICE OF INTENT TO AWARD

Upon selection of an apparent Successful Offeror, the Procurement Manager will issue a written Notice of Intent to Award (NIA) and send copies to all Offerors. The NIA will list the names and addresses of all Offerors and identify the proposal selected for award.

1.25 PROTEST

If an Offeror wishes to protest a solicitation, the award of a contract, or the proposed award of a contract, the protest must be filed as required by secs. 230 and 240 of the Alaska Legislative Procurement Procedures.

1.26 LEASE AMENDMENTS

In addition to any other amendment the parties may be allowed to make under the contract, the terms of the contract entered into as a result of this RFP may be amended by mutual agreement of the parties if the Agency determines that the amendment is in the best interests of the Agency.

1.27 CONTRACT ASSIGNMENT/TRANSFER

Assignment or transfer of the contract entered into as a result of this Request for Proposals is subject to paragraph 160 of the Alaska Legislative Procurement Procedures.

1.28 BINDING ON SUCCESSORS

Subject to paragraph 1.16 (Procurement Procedures) and paragraph 1.27 (Contract Assignment/Transfer) of this RFP, the Contract issued as a result of this RFP and all the covenants, provisions, and conditions contained in the Contract shall inure to the benefit of and be binding upon the successors and assigns of the Successful Offeror and the Agency.

1.29 RENOVATION

At least every five (5) years of occupancy or at the reasonable request of the Agency, the Successful Offeror shall renovate the space covered in this RFP by refinishing all damaged or worn walls, ceilings, floors, or built-in features and replacing damaged or worn wall, floor, or window coverings, or paint. For any renovation, the Agency reserves the right to make on-site inspections and to determine if and when the renovation is complete and satisfactory. The Agency reserves the right to select the color(s) of the floor covering, if a new floor covering is to be installed, window coverings, if new window coverings are to be installed, and paint for areas to be newly painted.

1.30 WAGE-RELATED REQUIREMENTS

If construction, alteration, repair, renovation, or redecorating work exceeding $25,000 is required in order for the premises to be ready for occupancy or while the Agency is occupying the premises, the Successful Offeror is advised that the work will be considered by the Agency to be subject to the minimum wage and other requirements of AS 36.05.005 – 36.05.900; the current minimum wages for various classes of laborers, mechanics, and field surveyors (as these terms are defined in AS 36.95.010) and the rate of wages paid during the lease must be adjusted to the wage rate indicated under AS 36.05.010; the Successful Offeror and Successful

Issue Date: October 2, 2026 Page 11 of 52

Offeror’s contractors and subcontractors must pay all employees unconditionally and not less than once a week; the scale of wages must be posted in a prominent and easily accessible place at the site of the work; the Agency shall withhold as much of its payments under the lease as necessary to pay to laborers, mechanics, and field surveyors employed by the Successful Offeror or the Successful Offeror’s contractors and subcontractors the difference between (A) the rates of wages required by the lease to be paid laborers, mechanics, or field surveyors on the work, and (B) the rates of wages in fact received by the laborers, mechanics, or field surveyors that are less than the required wages; the Successful Offeror is encouraged to review the attached Exhibit A and to contact the Wage and Hour Administration of the Department of Labor and Workforce Development for more information and additional requirements.

If it is found that a laborer, mechanic, or field surveyor employed by the Successful Offeror or the Successful Offeror’s contractor has been or is being paid a rate of wages less than the rate of wages required by the lease to be paid, the Agency may, by written notice to the Successful Offeror, terminate the Successful Offeror’s right to proceed with the work or the part of the work for which there is a failure to pay the required wages and to prosecute the work to completion by contract or otherwise, and the Successful Offeror and the Successful Offeror’s sureties are liable to the Agency for excess costs for completing the work.

An Offeror may want to consider the above paragraph when calculating the proposed Leasehold Improvement Cost for the proposal. The Department of Labor and Workforce Development – laborers’ and mechanics’ minimum rates of pay can be found at the following website: https://labor.alaska.gov/lss/pamp600.htm

1.31 RESTORATION LIABILITIES

The Agency agrees to leave the premises at the expiration or termination of this lease in as good a condition as when first occupied, except for reasonable wear and tear and loss or damage caused by fire, explosions, earthquakes, acts of God or war, or other casualty. At the termination of the lease, the Agency is not required to restore the premises to their condition before the Successful Offeror made the improvements required under this RFP or under the lease.

1.32 UNTENANTABILITY

During the term of the lease, if the premises or any part is rendered untenantable by public authority, or by fire, the elements, or other casualty, a proportionate part of the rent according to the extent of such untenantability shall be abated and suspended until the premises are again made tenantable and restored to their former condition by the Successful Offeror; and if the premises or a substantial part of the premises is rendered untenantable by the public authority or casualty and remain untenantable for a period of thirty (30) days, the Agency may, at its option, terminate the lease issued as a result of the Request for Proposals by written notice to the Successful Offeror. The Agency's decision shall be controlling as to whether or not the premises are fit or unfit for occupancy. This 30-day period shall not be so restrictively construed that the Agency is bound to remain in the leased facility if the Agency's business cannot be safely executed. If warranted due to unsafe conditions, the Agency is free to move elsewhere. If the premises are made tenantable again within this 30-day period, the Agency https://labor.alaska.gov/lss/pamp600.htm

Issue Date: October 2, 2026 Page 12 of 52 will return to the facility for occupancy. The Agency may also choose to recover any excess costs, over the abated lease payments, caused by relocation due to untenantability.

1.33 BREACH OF LEASE

In case of a breach of the lease, for whatever reason, by the Lessor, the Agency may procure the services from other sources and hold the Lessor responsible for damages resulting from the breach.

1.34 REMEDIES ON DEFAULT

If the Agency shall at any time be in default in the payment of rent, or in the performance of any of the terms of the lease issued as a result of this Request for Proposals and shall fail to remedy such default within sixty (60) days after written notice of the default from the Successful Offeror, the Successful Offeror may retake possession of the premises by an unlawful detainer action or other lawful means, and the lease will terminate, without prejudice, however, to the right of the Successful Offeror to recover from the Agency all rent due up to the time of such entry. In case of any default and entry by the Successful Offeror, the Successful Offeror shall re-let the premises for the remainder of the term for the highest rent obtainable and may recover from the Agency any deficiency between the amount obtained by reletting and the rent specified by the lease.

If the Successful Offeror is, at any time, in default in the performance of any of the terms or obligations of the Successful Offeror under this lease, the Agency may fix the problem involved and deduct the cost, including, but not limited to, administrative costs, from the rent, if the Successful Offeror fails to fix the problem within a reasonable time (or promptly, if a building hazard is involved) after Agency notifies the Successful Offeror in writing of the default. If the Agency chooses not to fix the problem or cannot fix the problem, the Agency may deduct from the rent the Agency's damages, which are to be determined by the Agency's Procurement Manager; when deducting damages under this sentence, "damages" means either

(1) the costs (including, but not limited to, administrative costs) of alleviating or adjusting to the problem, or (2) the diminution of the value of the lease to the Agency caused by the Successful Offeror’s default. Instead of pursuing the other remedies provided by this paragraph, if the Successful Offeror fails to correct a default within a reasonable time (or promptly, if a building hazard is involved) after receiving written notification of the default from the Agency, the Agency may terminate the lease by giving ten (10) days written notice of the termination to the Successful Offeror and may recover damages from the Successful Offeror. This paragraph does not apply to a situation covered by paragraph 1.32 (Untenantability) or to the termination allowed under paragraph 1.30 (Wage-Related Requirements) of this RFP.

1.35 APPLICABLE LAWS

The Successful Offeror and its offer must comply with all applicable federal, state, and municipal labor, wage/hour, safety, and any other laws which have a bearing on the lease, and the Successful Offer must have all licenses, registrations, permits, and certifications required by the Agency and state and municipal law for performance of the contract covered by this

RFP.

Issue Date: October 2, 2026 Page 13 of 52

1.36 VENUE AND APPLICABLE LAW

In the event that the parties find it necessary to litigate the terms of the contract, the venue shall be the State of Alaska, First Judicial District at Juneau, and the contract shall be interpreted according to the laws of Alaska.

1.37 INDEMNIFICATION

The Successful Offeror shall indemnify, save harmless, and defend the Agency and the Agency’s officers, agents, employees, and invitees from liability of any nature or kind, including, but not limited to, costs, attorney fees, and expenses, for or on account of any and all legal actions or claims of any character whatsoever resulting from injuries or damages sustained by any person or persons or property as a result of any error, omission, or negligence of the Successful Offeror that occurs on or about the leased premises or that relates to the Successful Offeror's performance of its lease obligations.

1.38 INSURANCE

Without limiting Successful Offeror’s indemnification responsibilities under paragraph 1.37 (Indemnification) of this RFP, it is agreed that the Successful Offeror shall purchase at its own expense and maintain in force at all times during the contract the following insurance:

A. Workers’ compensation insurance as required by AS 23.30.045(d) for all employees engaged in work under the contract and as required by any other applicable law; the Successful Offeror will be responsible for worker’s compensation insurance for any subcontractor who directly or indirectly provides services under this contract; this coverage must include a waiver of subrogation against the State of Alaska;

B. Comprehensive general liability insurance covering all business premises of, and operations by or on behalf of, the Successful Offeror in the performance of the contract, including, but not limited to, blanket contractual coverage, products coverage, premises and operations coverage, independent contractor's coverage, broad form property damage endorsement, and personal injury endorsement; the policy must have minimum coverage limits of $1,000,000 combined single limit per occurrence and annual aggregates where generally applicable; unless waived by the Agency, the insurance policy shall name the Agency as an additional insured;

C. Commercial automobile liability insurance covering all vehicles used by the Successful

Offeror or any subcontractor who directly or indirectly provides services under this contract in the performance of the contract, with minimum coverage limits of $500,000 combined single limit per occurrence;

The Successful Offeror must have the policy for the insurance listed in A. – C. above in effect when the Agency begins occupying the premises or when the Agency’s Executive Director or her designee signs the Lease and the Successful Offeror shall submit to the Agency on the first day of occupancy a certificate of insurance for the insurance identified in A. – C. above as required in paragraph 2.11 (Date of Occupancy) of the Special Conditions and Requirements of this RFP. Each of the required insurance policies must provide for the Agency to receive a thirty (30) day prior notice of any cancellation. Where specific limits are

Issue Date: October 2, 2026 Page 14 of 52 shown above, it is understood that they are the minimum acceptable limits. If a policy contains higher limits, the Agency will be entitled to coverage to the extent of the higher limits. All insurance policies must comply with, and be issued by, insurers licensed to transact the business of insurance in Alaska or in another state.

A Successful Offeror who is an entity without employees may satisfy the workers’ compensation requirements of this paragraph 1.38 (Insurance) by submitting a signed letter stating that the Successful Offeror is an entity without employees and that if at any time during the term of the Lease, including any renewals or holdovers, one or more employees are hired, the Successful Offeror will purchase at its own expense and maintain in force at all times workers’ compensation insurance for the employee or employees and submit proof of the workers’ compensation insurance to the Lessee.

All insurance shall be considered to be primary and non-contributory to any other insurance carried by the Agency through self-insurance or otherwise.

In addition to providing the above coverages, the Successful Offeror shall require that all indemnities obtained from any Subcontractors be extended to include the Agency as an additional named indemnitee. The Successful Offeror shall further require that the Agency be named as an additional insured on all liability insurance policies maintained by all Subcontractors under their contracts with the Successful Offeror, and that an appropriate waiver of subrogation in favor of the Agency be obtained with respect to all other insurance policies.

The Successful Offeror shall provide evidence of continuous coverage by submitting, without reminder, a renewal certificate for the required insurance annually to the Agency for the life of the lease.

1.39 FORCE MAJEURE

The Successful Offeror is not liable for the consequences of any delay or failure to perform, or default in performing, any of its obligations under this Agreement, if that failure or default is caused by any unforeseeable Force Majeure, beyond the control of, and without the fault or negligence of, the Successful Offeror. For the purposes of this section, “Force Majeure” means:

war (whether declared or not); revolution; invasion; insurrection; riot; civil commotion;

sabotage; military or usurped power; lightning; explosion; fire; storm; drought; flood;

earthquake; epidemic; quarantine; or strikes.

1.40 HOLDING OVER

At the Agency’s sole discretion, prior to the lease expiration, the Agency may provide written notice to the Successful Offeror informing the Successful Offeror the Lease will be in holdover status for a period up to six months at the same monthly lease rate. At the Agency’s sole discretion, the Agency may continue the tenancy after the initial six (6) month holdover period but the monthly lease rate shall be at current market rate and the additional holdover period may not exceed six (6) months. After a combined holdover period of one year, tenancy shall be construed to be a month-to-month tenancy at the current market rate. All other terms and conditions specified by the Lease will remain the same. If the Agency remains in the premises

Issue Date: October 2, 2026 Page 15 of 52 after the expiration of the Lease and has not provided the written notice described in this paragraph 1.40 (Holding Over) for the initial six-month holdover period, the holdover will be considered a month-to-month tenancy on the same terms and conditions of the Lease that ended.

1.41 TIME

Time is of the essence.

1.42 CHANGES

Changes in the space, whether the changes are proposed by the Successful Offeror or by the Agency, after acceptance of the offer, must be mutually agreed upon by both parties in writing before such changes are actually accomplished.

1.43 FINANCING

Proposals offering space by construction of a new building must be fully supported by evidence that adequate financing is available to deliver the premises as specified in this RFP (i.e., conditional financing commitment or bank letter of credit, etc.) This proof must be submitted with the proposal. Failure to provide such proof may be cause for rejection of the proposal.

Within thirty (30) days after the notice of the intent to award, the Successful Offeror must provide the Agency with evidence of the firm financing commitment for a building covered by the preceding paragraph. Failure to provide this evidence within the prescribed time may be cause for canceling the award.

1.44 HUMAN TRAFFICKING

By the Offeror’s signature on their Proposal, the Offeror certifies that the Offeror is not headquartered in a country recognized as Tier 3 in the most recent U.S. Department of State’s Trafficking in Persons Report.

In addition, if the Offeror conducts business in but is not headquartered in a country recognized as Tier 3 in the most recent U.S. Department of State’s Trafficking in Persons Report, a certified copy of the Offeror’s policy against human trafficking must be submitted to the Agency prior to contract award.

The most recent U.S. Department of State’s Trafficking in Persons Report can be found at the following website: https://www.state.gov/bureaus-offices/under-secretary-for-foreign-assistance-humanitarian-affairs-and-religious-freedom/bureau-of-democracy-human-rights-and-labor/office-to-monitor-and-combat-trafficking-in-persons/

If an Offeror fails to comply with this paragraph 1.44 (Human Trafficking), the Agency may, without liability, reject the Offeror’s proposal as non-responsive, cancel an intent to award to the Offeror, or cancel the resulting contract to the Offeror.

1.45 COVERAGE UNDER ETHICS LAW

Certain provisions of the Legislative Ethics Act (AS 24.60) apply to legislative consultants, legislative independent contractors, and their employees. It is the responsibility of the

Issue Date: October 2, 2026 Page 16 of 52

Contractor to review AS 24.60 and determine whether Contractor is in compliance with AS 24.60.

1.46 SCHEDULE OF EVENTS

This schedule represents the Agency’s best estimate. If one component is delayed, the remainder of the schedule may be shifted an equivalent number of days.

RFP Issue Date October 2, 2026 Deadline for Written Questions October 23, 2026 Deadline for Receipt of Proposals – Proposals Opened November 2, 2026 Site Visits (if applicable) November 12-13, 2026 Notice of Intent to Award Contract Issued (NIA) December 8, 2026 Agency Signs Lease January 2027 Lease Term Begins August 1, 2027

Issue Date: October 2, 2026 Page 17 of 52

SECTION TWO – SPECIAL CONDITIONS AND REQUIRMENTS

2.01 SPECIAL CONDITIONS AND REQUIREMENTS

The Special Conditions and Requirements shown below modify the General Conditions and Requirements and shall supersede the General Conditions and Requirements if they conflict.

2.02 LOCATION

Within the Matanuska-Susitna Borough, Alaska, and an easily accessible area. All proposals received by the Agency that are not located within the Matanuska-Susitna Borough will be automatically disqualified and considered non-responsive to the RFP.

2.03 STRUCTURES ALLOWED

Any new construction, new building, existing building, modified existing building, including an existing building requiring modifications to the exterior walls in order to meet the Agency’s configuration requirements, or other structure is allowable as long as the proposed structure meets the requirements of this RFP and any construction or modifications necessary to meet the requirements of this RFP can be accomplished by the occupancy date specified in this RFP.

2.04 LEASEHOLD IMPROVEMENTS DEFINED

When pricing offers, Offerors should separate the Leasehold Improvement Cost from the Base Lease Cost as shown on the Price Offer Form. In general, the leasehold improvement portion of construction is limited to the construction needs specific to the requirements of the Agency’s solicitation and does not include the basic structure of the building or construction in common areas.

New Construction: The cost of completely new construction of a facility is not considered leasehold improvements for purposes of this solicitation even if the Agency would occupy all of the facility. Only the percentage directly connected with the Agency’s needs are identified as leasehold improvements, i.e., partition walls and electrical and data outlets required to meet specific requirements of the Agency.

Existing Facility: Except as provided by the previous paragraphs of this paragraph 2.04 (Leasehold Improvements Defined), all elements of construction related directly to the Agency’s needs as specified in the solicitation are identified as Leasehold Improvement Costs.

No U.S. Department of Labor Consumer Price Index for All Urban Consumers, Anchorage Area (CPI-U) increases will be allowed on the Lease Improvement Cost. CPI-U increases will only be allowed on the Base Lease Cost.

2.05 CIRCULATION

In addition to the amount of space defined in paragraph 2.06 (Configuration) of this RFP, Offeror shall furnish adequate additional space within the leased area for people to easily circulate between the specific rooms, work areas, and offices without encroaching upon those rooms, work areas, and offices. The additional space is required to meet circulation

Issue Date: October 2, 2026 Page 18 of 52 requirements of building codes, fire codes, accessibility for persons with disabilities, and the unique circulation requirements of each offered building.

2.06 CONFIGURATION

The square footage numbers listed in this paragraph are approximate and may not be the amount needed to include all of the types of circulation required in paragraph 2.05 (Circulation) of this RFP. The Agency shall dictate the final space layout.

The Agency is soliciting for approximately 7400 square feet of net usable office space as defined in paragraph 3.09 (Net Usable Space) of the General Conditions and Requirements of this RFP. Office space shall be Class A office space. The Agency prefers street level office space for ease in public access; however, office space located on other floors of a building may be accepted if the access to the space offered meets the Americans with Disabilities Act 2010 ADA Standards for Accessible Design, including amendments, as the standards apply to a newly-constructed state-owned facility.

The following configuration requirements, including, but not limited to, the following paragraph and the location of the required parking spaces described in this RFP, are preferred by the Agency. The Agency may, however, accept other configuration layouts, including, but not limited to, less or more square footage, but reserves the right to modify other configuration layouts to best meet the needs of the Agency.

Space is to be in the confines of one building and the Agency prefers the space be contiguous and prefers the space not be split up on different floors. Basement space is not acceptable as office space. Only storage space may be located in basement space. Basement space is defined as the lowest stories of a building when those stories are wholly underground.

Contiguous Defined: Contiguous space is defined as space on each floor that abuts and shares a common boundary, such as an interior wall or space that is located directly across an interior hallway, lobby, or corridor.

A. LEGISLATIVE INFORMATION OFFICE – Approximately 2,760 Square Feet minimum of office space, total net usable. The Agency prefers this area to be at street-level space for ease in public access:

1. LIO Reception Area – Open Area near main entrance with Windows – approximately

200 Square Feet of open space.

Telephone/Data Jacks – 2 receptacles with 2 drops each.

Electrical Outlets – Electrical outlets, one duplex outlet on the walls every eight (8) linear feet throughout the LIO Reception Area.

2. LIO Staff Area – Open Space Staff Work Area, with Windows – approx. 200 Square Feet for staff directly connected to the LIO Reception Area.

Issue Date: October 2, 2026 Page 19 of 52

A Relite Window – Needs to be on the wall facing the Large Conference Room to enable LIO staff to view the inside of Large Conference Room from the staff work area and the relite window must be approximately 18” W x 48” H, with framing.

3. LIO Officer Office – 160 Square Feet, enclosed office space, directly connected or adjacent to the LIO Staff Area.

A Relite Window – Needs to be on the wall facing the LIO Staff Area to enable the LIO Officer to view the LIO Staff Area and LIO Reception Area from the work area and the relite window must be approximately 18” W x 48” H, with framing.

4. Large Conference Room – Enclosed, with Windows, approx. 1,300 Square Feet. Please also note paragraph 3.18 (Acoustical Requirements) of this RFP as it pertains to this space.

A Relite Window – Needs to be on the wall facing the LIO Staff Area to enable LIO staff to see into Large Conference Room and the relite window must be approximately 18” W x 48” H, with framing.

Telephone/Data Jacks – 1 receptacle with 2 drops each on each wall and 1 in floor receptacle with 2 drops.

Electrical Outlets – 1 in floor duplex outlet and one duplex outlet on the walls every eight (8) linear feet throughout the Large Conference Room.

Heating Zone – The Large Conference Room shall have its own thermostat control unit.

5. Small Conference Room – Enclosed, with Windows, approx. 450 Square Feet. Please also note paragraph 3.18 (Acoustical Requirements) of this RFP as it pertains to this space.

A Relite Window – Needs to be on the wall facing the LIO Staff Area to enable LIO staff to see into Small Conference Room and the relite window must be approximately 18” W x 48” H, with framing.

Telephone/Data Jacks – 1 receptacle with 2 drops each on each wall and 1 in floor receptacle with 2 drops.

Electrical Outlets – 1 in floor duplex outlet and one duplex outlet on the walls every eight (8) linear feet throughout the Small Conference Room.

Heating Zone – The Small Conference Room shall have its own thermostat control unit.

6. Kitchen and Break Area – Enclosed, approx. 150 Square Feet. The Kitchen and Break Area needs to have a kitchen style counter, double sink, upper and lower cabinets, a full-size oven and stovetop range, a full-size refrigerator with freezer and adequate

Issue Date: October 2, 2026 Page 20 of 52 electrical service to power a commercial coffee maker and a microwave without affecting service to other areas.

Telephone/Data Jacks –1 receptacle with 2 drops.

Electrical Outlets – 4 outlets, one 4-plex outlet on wall of room and two outlets above the counter on each end of counter.

7. Copy/Mail Room – Enclosed, approx. 100 Square Feet.

Telephone/Data Jacks – 1 receptacle with 2 drops.

Electrical Outlets – 4 outlets, One 4-plex outlet on each wall of room. The Copy/Mail Room will house a medium office sized copier and an electronic postage machine. The electrical requirements for the copier are 120V, 20 amp, and a dedicated outlet. The power requirements for the electronic postage machine are 120V, 60 Hz.

8. Telephone/Network Room – Enclosed., approx. 50 Square Feet, Electrical Outlets – One 4-plex outlet.

9. Storage Room – Enclosed, approx. 150 Square Feet.

This Storage Room may be located in basement space, must have a single light off/on switch at entrance door, must be in a dry heated area, and must have a lock that is independently keyed for security. No electrical outlets are required in the storage room.

B. SENATE, HOUSE and VISITING OFFICE SUITES – Approximately 4,640 Square

Feet minimum of office space, total net usable.

1. Three (3) Senate Office Suites – 550 Square Feet each. Suites shall consist of two contiguous enclosed offices with one Legislator Office of each suite being 250 Square Feet with an outside window and one Staff Office being 300 Square Feet, window preferred.

Relite Windows – Each 300 Square Foot office of each suite that does not have an outside window for natural light shall have a relite window adjacent to the door of the smaller office approximately 18” W x 48” H, with framing of the same material as the doorframes.

Heating Zone – Each suite shall have its own thermostat control unit.

2. Six (6) House Office Suites – 400 Square Feet each. Suites shall consist of two contiguous enclosed offices with one Legislator Office of each suite being 200 Square Feet with an outside window and one Staff Office of each suite being 200 Square Feet, window preferred.

Issue Date: October 2, 2026 Page 21 of 52

Relite Windows – Each 200 Square Foot Staff Office of each suite that does not have an outside window for natural light shall have a relite window adjacent to the door of the Legislator office approximately 18” W x 48” H, with framing.

Heating Zone – Each suite shall have its own thermostat control unit.

3. One (1) Visiting Legislator Office – 400 Square Feet. Suites shall consist of two contiguous enclosed offices with one Legislator Office in the suite being 200 Square Feet with an outside window and one Staff Office in the suite being 200 Square Feet, window preferred.

Relite Windows – If the Staff Office of the suite does not have an outside window for natural light, the office shall have a relite window adjacent to the door of the Legislator Office approximately 18” W x 48” H, with framing.

Heating Zone – The visiting suite shall have its own thermostat control unit.

4. Copy Room - Enclosed, approx. 100 Square Feet each.

Telephone/Data Jacks – 1 receptacle with 2 drops.

Electrical Outlets – One 4-plex outlet on each wall of the room. The Copy Room will house a medium office-sized copier. The electrical requirements for the copier are 120V, 20 amp, and a dedicated outlet.

5. Coffee and Break Area – Enclosed,…